Events Coordinator

Events coordinator

£30,000

Full time, part remote/Shoreditch

C21Media is looking for an experienced events coordinator to join our busy events team; to support and facilitate the delivery of our global B2B events and awards portfolio.

C21Media is the market-leading B2B publisher and digital content provider for the international television and content industry; combing a portfolio of publishing brands with an events business and powerful online screenings marketplace.

The events coordinator will play a leading role in the management of C21's international events including the flagship event, Content London and all the related events it encompasses. These range from intimate dinners for 30 to themed parties for 500 to award ceremonies to market-leading 3500 delegate conferences.

This is a hands-on role where you will plan and operate events internationally, collaborating as a team as well as owning end to end event management and logistics. Working closely with the sales team, you will have a flair for spotting creative opportunities and a keen eye for detail. Your excellent interpersonal skills will be used to liaise and negotiate with venues, suppliers, sponsors and speakers, as well as work well within a close-knit team.

Excellent administration skills are essential for this role, along with a keen eye for detail; candidates should have the ability to multitask as they will be dealing with multiple requests simultaneously.

Applicants should be enthusiastic with a strong can-do attitude and demonstrate creative initiative. You'll be building and strengthening relationships with suppliers and clients globally. We are looking for a confident and organised team player with initiative and a willingness to learn.

This is an excellent opportunity for a highly organised event coordinator with a minimum of two year's events experience; if you're looking for an autonomous role that offers the opportunity to join a great team, travel globally and put your stamp on some excellent events this could be the role for you!

Reporting to the head of events, the job includes but is not limited to:

• Assist with enquiries from various stakeholders including high profile speakers, sponsors and delegates
• Assist with speaker, sponsor and award entrant and jury communications
• Assist with award entries, onboarding juries, marketing and live event preparation
• Assist with competition entries and logistics, and speed networking coordination
• Assist with venue selection, F&B, furnishing, decor, floorplans, branding, and AV logistics
• Collate and update speaker and partner materials, client branding and event content
• Ensure accurate up to date speaker and sponsor information is available on the website and on all promotional comms
• Build, coordinate and send event related mailshots including delegate information
• Maintain accurate operations and events databases and timelines
• Manage event sales bookings, working closely with the sales team to deliver high profile events
• Liaise with the programming team and speakers to maintain accurate speaker records
• Create and manage in-house event branding
• Maintain contact and call sheets
• Proactively assist the sales team with creating new innovative branding solutions for clients, creating media packs and in position mock ups
• Assist with the design and implementation of social media campaigns
• Assist with managing relationships with external suppliers (venue, caterers, AV etc) to deliver projects on time and to budget
• Work to ensure excellent communications from the department - responding to queries from delegates, speakers, award entrants, jury members and industry professionals in a timely and professional manner
• Collaborate with internal teams to build and maintain virtual and in-person event platforms
• Guestlist management
• Assist with asset creation and production
• On site international event delivery

The ideal candidate:

• A self-motivated, positive team player with outstanding creative and organisational skills who can multitask under pressure while remaining calm
• Has 2 years' experience in events, operations or project management
• Has excellent communication and organisational skills
• Proficient in Office, Adobe Photoshop and InDesign
• Able to take initiative and self-manage to deliver multiple projects on time and to budget
• Able to think on feet and be reactive
• Meticulous eye for detail
• Proficient in Spanish
• An interest in TV, broadcast and media

Please apply with your CV and a short summary outlining your relevant experience and reason for your interest in this position

The closing date for applications is February 12.