5 jobs found

Headteacher's Personal Assistant - Bournemouth Salary: £32,000-£36,000 (DOE) Contract: Permanent Full Time Term Time + Additional Weeks (or All Year Round) Hours: 8:00am - 5:00pm (1 hour lunch) Are you highly organised, calm under pressure and confident working in a dynamic, purposeful environment?This is an outstanding opportunity to become the trusted right hand to a Headteacher, playing an essential role in the smooth running and success of a vibrant school community. We value diversity and warmly welcome applicants from all backgrounds. ? Why This Role Matters As the Headteacher's PA, you will be the heartbeat of the school office - the dependable organiser, the gatekeeper of sensitive information and the person who ensures everything runs seamlessly behind the scenes. Your work will be varied, meaningful and deeply appreciated across the whole school. Enquiries & Communications Act as the warm, professional first point of contact for staff, parents, governors and visitors. Manage incoming calls, inboxes and face-to-face enquiries with efficiency and sensitivity. Oversee visitor procedures, ensuring robust safeguarding. Handle confidential correspondence with absolute discretion. Work with the Clerk to Governors to coordinate meetings, panels and key documentation. Diary, Administration & Daily Operations Take full ownership of the Headteacher's diary - scheduling proactively, preparing briefings and ensuring smooth daily operations. Maintain accurate digital and manual records, following compliance requirements. Track work-in-progress files and follow-up actions. Manage the central school calendar, coordinate events and attend site meetings to support logistics. Produce high-quality reports, documents and minutes. Support key administrative processes, including: Bursary applications Staff leavers Pupil transfers Staff appraisals and probation cycles ? Office Management & Leadership Ensure the school office runs smoothly, professionally and efficiently. Maintain a welcoming reception environment. Provide reception cover when required. Coordinate hospitality for meetings and events. Oversee post distribution and office supplies budgets. Support pupil record keeping and parent communications. Maintain office security and access control. Manage pupil allergy information and issue allergy discs. Ensure telephones are staffed from 8am-5pm daily. Ensure all documents, letters and publications remain accurate and current. Line manage administrative staff, including the Receptionist. Lead staff appraisals, development and performance support. Promote a positive, solutions-focused office culture . Remain calm and effective during emergencies. Provide accurate information to emergency services when needed. Ensure staff lists and registers reach assembly points during evacuations. What We're Looking For Qualifications GCSE English & Maths (Grade C/4+). NVQ Level 3 in Business Administration (desirable). Experience Senior-level administration or PA experience. Experience handling confidential information. Line management experience. School setting experience (desirable). First aid training (can be provided). Excellent written and verbal communication Strong organisation and prioritisation High attention to detail Confident IT user (Word, Excel, MIS) Knowledge of GDPR, safeguarding and regulatory frameworks (desirable) Interested? Apply Now!

This is a unique opportunity to work closely with the office of the Bishops of Liverpool and Warrington, providing strategic diary management, event coordination, and high-level administrative support as part of the episcopal staff team. The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA. The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands. This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations. The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House. These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA. Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role: Diary Management Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to: Book, manage and adjust appointments, engagements and meetings. Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries. Take the lead on making travel and accommodation arrangements Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements Liaise with parishes, clergy and all key stakeholders both internal and external where required. Be pro-active in drafting appropriate responses to all requests and invitations. Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable. Administrative and operational support Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers. From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups. Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly. Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work. Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles. Undertake other appropriate duties as commensurate with the role as requested by the Bishop Event management Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office. Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events. Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth. Developing and maintaining relationships Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information. Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners. Skills/Aptitudes Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard. Efficient and quick at dealing with requests. Ability to handle confidential information and to act with discretion Able to work flexibly, both in terms of time and responsibilities Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements. Ability to organise own workload, to set priorities and to work to deadlines Ability to show initiative and creativity and to work without direct supervision IT proficiency, including Microsoft Word, Outlook and Excel Strong communication skills, both oral and written including excellent report writing skills. Ability to work effectively as part of a team. Experience Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff Demonstrable experience of providing Personal Assistant/Diary support to senior staff Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups Proven stakeholder management skills to manage competing demands. Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships. Familiarity with the Church of England's structures and mission Personal attributes Ability to work calmly under pressure and solve problems efficiently and effectively Calm, confident and adaptable under pressure Self-movitated, punctual and organised Compassionate and patient To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool The closing date for applications is 26 February 2026 at 23:55pm.

Assistant Clerk of Works Job in Leicestershire Assistant Clerk of Works job based in South Leicestershire, for a growing consultancy, supporting residential and commercial new build and refurbishment projects. The role offers a salary of £35,000 - £40,000 DOE plus a bonus scheme, with hybrid working and long-term remote options click apply for full job details

Job Description Role: Cost Clerk / Cost Administrator Salary: £30,000 £34,000 (DOE & travel flexibility) Location: Manchester, Preston, Derby or Nottingham Working Pattern: Hybrid office & home working Sector: Rail & Civil Engineering (Tier 1 Contractor) About the Company Our client is a Tier 1 contractor to Network Rail , delivering a wide range of rail and civil engineering works across the UK. The business provides multi-disciplinary services including civil engineering, infrastructure maintenance and reactive works, operating across multiple live frameworks. The company has grown significantly over recent years while maintaining excellent staff retention and a strong culture of long-term development. Many employees have been with the business for over a decade, reflecting stability, career progression and a supportive working environment. About the Role The Cost Clerk / Cost Administrator will support the commercial and finance functions by owning the administration and processing of supplier and subcontractor invoices . This is a highly structured, detail-focused role where accuracy and organisation are key. The successful candidate will act as the central point of contact for cost and invoice queries , ensuring all supplier invoices are correctly aligned to purchase orders, cost codes and certification dates within the cost management system. This role is ideal for someone who enjoys working with processes, data and spreadsheets, and who takes pride in keeping systems accurate and up to date. Key Responsibilities Manage a central shared inbox receiving invoices from subcontractors and ad-hoc suppliers Accurately log, check and process invoices within the cost management system Ensure invoices are correctly matched to purchase orders (POs) and cost codes Validate invoices against certification dates and contractual requirements Place invoices on hold where required and resolve discrepancies Act as the first point of contact for supplier, commercial and internal cost queries Liaise with project teams, commercial staff and finance to resolve invoice issues Maintain clear audit trails and supporting documentation Support month-end processes and reporting where required Ensure all cost administration processes are followed consistently and accurately Requirements Essential: Previous experience in a Cost Clerk, Cost Administrator, Accounts Assistant or similar administrative role Experience processing invoices and supporting payment processes Strong Excel skills and confidence working with spreadsheets and data Highly organised with excellent attention to detail Confident managing a busy shared inbox and prioritising workloads Desirable: Experience within construction, civil engineering or rail environments Familiarity with cost management or finance systems Willingness to travel between regional offices when required Location & Working Pattern Role can be based from Manchester, Preston, Derby or Nottingham Hybrid working available Lower end of salary band (£30k-£32k) applies to candidates based primarily in one office (Derby or Nottingham) with 3 days in the office / 2 days from home Upper salary band (£32k-£34k+) applies to candidates willing to travel between regional offices (Manchester, Preston, Derby and Nottingham) during working hours Standard hours: Monday to Friday, 8:30am 5:00pm Package & Benefits £30,000 £34,000 basic salary Company pension and employee benefits Training and development opportunities Long-term career progression within a stable and growing Tier 1 contractor Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation

Job Description Role: Cost Clerk / Cost Administrator Salary: £30,000 £34,000 (DOE & travel flexibility) Location: Manchester, Preston, Derby or Nottingham Working Pattern: Hybrid office & home working Sector: Rail & Civil Engineering (Tier 1 Contractor) About the Company Our client is a Tier 1 contractor to Network Rail , delivering a wide range of rail and civil engineering works across the UK. The business provides multi-disciplinary services including civil engineering, infrastructure maintenance and reactive works, operating across multiple live frameworks. The company has grown significantly over recent years while maintaining excellent staff retention and a strong culture of long-term development. Many employees have been with the business for over a decade, reflecting stability, career progression and a supportive working environment. About the Role The Cost Clerk / Cost Administrator will support the commercial and finance functions by owning the administration and processing of supplier and subcontractor invoices . This is a highly structured, detail-focused role where accuracy and organisation are key. The successful candidate will act as the central point of contact for cost and invoice queries , ensuring all supplier invoices are correctly aligned to purchase orders, cost codes and certification dates within the cost management system. This role is ideal for someone who enjoys working with processes, data and spreadsheets, and who takes pride in keeping systems accurate and up to date. Key Responsibilities Manage a central shared inbox receiving invoices from subcontractors and ad-hoc suppliers Accurately log, check and process invoices within the cost management system Ensure invoices are correctly matched to purchase orders (POs) and cost codes Validate invoices against certification dates and contractual requirements Place invoices on hold where required and resolve discrepancies Act as the first point of contact for supplier, commercial and internal cost queries Liaise with project teams, commercial staff and finance to resolve invoice issues Maintain clear audit trails and supporting documentation Support month-end processes and reporting where required Ensure all cost administration processes are followed consistently and accurately Requirements Essential: Previous experience in a Cost Clerk, Cost Administrator, Accounts Assistant or similar administrative role Experience processing invoices and supporting payment processes Strong Excel skills and confidence working with spreadsheets and data Highly organised with excellent attention to detail Confident managing a busy shared inbox and prioritising workloads Desirable: Experience within construction, civil engineering or rail environments Familiarity with cost management or finance systems Willingness to travel between regional offices when required Location & Working Pattern Role can be based from Manchester, Preston, Derby or Nottingham Hybrid working available Lower salary band applies to candidates based primarily in one office (Manchester or Preston) OR (Derby or Nottingham) with 3 days in the office / 2 days from home Upper salary band applies to candidates willing to travel between regional offices (Manchester, Preston, Derby and Nottingham) during working hours Standard hours: Monday to Friday, 8:30am 5:00pm Package & Benefits £30,000 £34,000 basic salary Company pension and employee benefits Training and development opportunities Long-term career progression within a stable and growing Tier 1 contractor Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation