6 jobs found

Job Title: Visitor Experience Officer Location: Parliament Buildings, Northern Ireland Salary: Hourly rate based on £29,137 p.a. Duration: Temporary (anticipated ASAP to end June 2026) Working Pattern: 37 hours per week, Monday-Saturday (hours between 8:00am-6:00pm; may include evenings/public holidays; notice provided for overtime) Application Deadline: Thursday 19 March Visitor Experience Officers are usually the first-person visitors will meet in Parliament Buildings. They are responsible for greeting visitors, providing information, reception duties, guided tours, and providing administrative and operational support for the Visitor Experience team, including event organisation. Key Responsibilities: Providing high quality customer service to a diverse range of stakeholders and visitors Greeting visitors at reception, signing them in, and issuing security passes Welcoming visitors to Parliament Buildings and the Great Hall, providing information and signposting as required Providing tours of Parliament Buildings in a confident, inclusive, politically neutral, and engaging manner Assisting the Visitor Experience Supervisor and Manager to improve team delivery through input and feedback Supporting event management, problem solving, and assisting event organisers as required Collaborating with colleagues within the Visitor Experience team and other business areas Managing electronic mailboxes, phone calls, and routine correspondence Gathering information for internal and external communications, including social media Using Microsoft Office and internal systems to prepare documents and maintain records Managing own workload to ensure objectives are met Providing administrative support, e.g., filing, photocopying, diary management Organising and supporting meetings, events, and visits, including issuing papers, ordering hospitality, greeting visitors Recording information to support the production of minutes and draft minutes Checking and processing invoices for payment Complying with Assembly Commission policies including Equal Opportunities and Dignity at Work Carrying out other duties reasonably required by the Assembly Commission Uniform provided: Trousers, T-shirt, and Gillet Essential Criteria: GCE 'A' level passes A -C in 2 separate subjects and 5 GCSEs at grade A -C including English Language and Maths, or equivalent/higher qualifications At least 2 years' experience in a customer-focused role to include: - Providing information verbally in a clear and engaging manner to a diverse range of people at all levels - Working as part of a team to deliver customer-focused services to a high standard - Problem solving, organising workload, and attention to detail for excellent service delivery - Using effective written and administrative skills to produce clear, accurate, high-quality work to deadlines OR at least 4 years' experience in a customer-focused role including all of the above Further Details: Hourly rate based on £29,137 p.a. Informal meeting expected: 23 March 2026 Anticipated duration: ASAP to end June 2026 Immediate start required How to Apply: To apply, email your CV in Microsoft Word format to by Thursday 19 March Your CV must include a bullet-pointed synopsis at the top demonstrating how you meet the Essential Criteria, full employment history with dates, all academic achievements, and full contact details. Please note only applicants that meet the criteria will be considered. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer.

Business Support Officer - Minute Taker Rate of Pay: 16.08 per hour PAYE Location: Onsite basis at West Locality Hub, Ilmington House, Crescent Road, Darlaston, WS10 8AE Working Hours: 37 hours per week. Monday - Thursday 8:45am to 5.15pm with 1-hour unpaid break. Friday's 8:45am - 4.45pm with 1 hour unpaid break. Duration: temporary basis, 6 months with potential to extend. Opus People Solutions are recruiting on behalf of our Client, Walsall Council , for a Business Support Officer - Minute Taker to support Children's Service's on a temporary basis. The role plays the crucial role of supporting the administrative and receptionist tasks of the office. You will be the main point of contact, warm and friendly welcome to the office and reliable support. The role will focus on Business Support duties day to day and you will be expected to minute take to support covering sickness, annual leave and additional workload within the team. Daily Duties : Minute Taking - Provide support by attending and taking minutes of a variety of meetings on a regular basis and to cover any sickness or absences of the Minute Takers within the Team. Training and shadowing will be provided . This is expected to support during sickness, annual leave and additional workload within the team. Supporting the Team - Monitoring and responding to incoming calls and emails. Diary Management - booking rooms, events and meetings via Microsoft Teams or Outlook, with good time management to avoid conflictions of timings. Distribution Handling - Record and distribute bus tickets and food bank vouchers for families who require support. Administrative Responsibilities - maintaining records and filing systems. Booking Management - Handling the bookings of taxis, hotels, flights and trains. Financial Requests - Purchase Order requests, dealing with Invoices and daily monetary transactions to clients and purchasing of resources. Essential Experience: Experience of typing minutes of various meetings and excellent typing skills and ability is essential for this role. Ability to meet expected turn around deadlines for the Meeting Minutes to be documented, shared with relevant authorities and departments and saved to database. Strong experience in previous Administration, Business Support, PA or Receptionist roles. Knowledge and understanding of MS365 packages, including MS Teams, Outlook and Excel. Previous experience in a busy office environment. Strong organisational and time management skills. Strong ability to prioritise, meet deadlines and adaptable to reprioritise in cases of urgent matters. Excellent written and verbal communication skills with a friendly and welcoming manner. Ability to work well within a Team, also having strong initiative to work independently. Commitment to work onsite Monday - Friday. Excellent customer service skills. If you are a professional and driven individual wanting to support Walsall Council's Children's Services with a passion to support to the service in achieving outstanding results, apply now!

Join Our Dedicated NHS Team in Knockbracken Healthcare Belfast! Are you ready to make a real difference helping patients and supporting healthcare professionals? We are looking for a skilled Admin Support Officer to provide essential administrative, IT, and statistical services to our team. Location - Knockbracken Healthcare Park Hours - Monday to Friday 9am until 5pm Rate of pay - Band 3 - 12.75 per hour Key Responsibilities: Support the Admin Lead in delivering efficient admin and IT services, including data entry and report generation through Epic and local databases. Process referrals and daily information to assist social workers, practitioners, and discharge teams. Coordinate with practitioners and hospital systems on coding, delayed discharges, and KPI outcomes. Ensure accurate maintenance of patient records both manually and electronically in line with NHS policies. Facilitate communication with GP surgeries and Care Bureau to support discharge processes. Manage daily duty desk operations, including processing mail, telephone enquiries, and referral documentation. Provide full secretarial support, including meeting organization, minute-taking, and deputizing when needed. Maintain procurement processes to secure equipment and supplies for service users. Assist with general reception duties as required. Skills and Experience: Proficient in Microsoft Excel and Word. Strong organizational and communication skills. Experience with health sector databases and data management is a plus. Ability to work collaboratively with multi-disciplinary teams. Make a meaningful impact by joining our South Belfast NHS team dedicated to delivering outstanding patient care. Apply now to be part of a compassionate, dynamic healthcare environment! Send cv Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Facilities and Services Officer needed in Central Birmingham. This role is cover for someone and starts asap, aims to finish end of April. Role pays £14 per hour. A basic DBS is needed for this role but we can run this before role starts. Please see below the shift pattern: Monday- Thursday 1pm-9pm Friday 10am-6pm 30 minute break THE ROLE- Open / Close the building and maintain security levels (building sweeps for people on site when closing etc) Management of reception desk and cover reception as part of a rota (to include weekends and evenings) Monitor and maintain a high standard of health and safety by undertaking regular building checks and resolving or reporting any issues that arise Maintain a high standard of service to the building users by proactively identifying areas requiring maintenance Provide an excellent level of customer service at all times, including handling ad hoc enquiries from building users and other customers in a professional and courteous manner, either resolving or referring on to others as appropriate Develop and maintain a trusted partner relationship with teams throughout the University and support administrative tasks that might be required Daily completion of documented room checks to ensure all equipment works, nothing is missing, classes are clean and in the correct configuration, and there are no broken or damaged tables/chairs Daily completion of documented building checks Act as the first point of contact for facilities/building issues (building management, landlord and contractors) Manage the Facilities Maintenance portal (log new reactive tasks, review jobs raised, monitor job progress) Carry out basic repairs and maintenance to building fabric and equipment Carry out basic PPM checks: fire alarm tests, fire extinguisher, lightning, fire doors etc. Act as Health & Safety contact, First Aider and Fire / Chief Fire Marshal Overseeing annual H&S & Fire audits and assist with Fire Drills and any other H&S-related matters; regular first aid box checks, defibrillator checks, site inductions Management of personal emergency evacuation procedures (PEEP) Provide a first-line response to classroom IT queries and troubleshooting issues and log issues with IT service desk Assist faculty in classrooms as and when required, with basic IT troubleshooting Manage and invigilate on-site Computer based assessments (CBA); schedule and facilitate Report any safeguarding, compliance, data protection, student conduct and infosec issues to the relevant internal teams Carry out any administrative duties in support of the role: (printing and uploading class register, displaying relevant classroom change signage, creating and printing QR codes) Carry out documented security-related tasks: regular premises patrols, door code changes, reviewing and downloading CCTV footage, checking lanyards and QR scanning, challenging and reporting inappropriate behaviour, escalating security issues to management or local authorities Create and issue staff and students lanyards Ensuring all staff and students wear lanyards whilst on site Be flexible and willing to work out of normal hours to deal with any ad hoc issues that arise and deal with them appropriately. Be prepared to provide holiday/sickness cover when required. This may include a change of timing or work location. Perform other duties that may be required to enable the Facilities Management Team to deliver its agreed service level

Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.

Admin Assistant & Exams Officer A Primary school located in Hammersmith & Fulham are looking to appoint an Admin Assistant & Exams Officer - This is for a September 2025 start. Permanent contract, full-time or term time only (Work 39 weeks + 2 weeks, but get paid for 52 weeks). The salary for the post is £26,000. This is a unique and exciting opportunity to join a flourishing school, who place a huge emphasis on improving the life chances and raising the aspirations of young people, the school believe that anything is possible for students if they put their heart and mind to whatever it is they want to achieve. What will you do as an Admin Assistant & Exams Officer? To assist the Deputy Headteacher (Assessment, Recording and Reporting) and Data Manager. Establish, maintain and develop efficient and effective school data processes and systems. Running each academic and pastoral reporting session - from setting up a mechanism for data collection, through to printing and distributing the reports to go home and associated analysis with the analysis of Internal Exams and Key Stage Results. To undertake specific, advanced data analysis for various interested parties; to include: Vulnerable group progress tracking; School-focussed Progress tracking analysis (conditional formatting); Exams Residual Analysis To undertake ad hoc analysis/reporting as required, this might involve consultation with interested parties and using analytical thinking to resolve problems. To assist with SIMS database tasks; new student admissions, new/amended student timetables, changing students records (eg. parental contacts, address, medical info, etc.) uploading and downloading of Common Transfer Files (CTFs). assist in the completion, reconciliation and submission of the School Censuses To carry out other similar duties as required and as are commensurate with the grade of the To ensure and maintain all administrative and organisational aspects of the examination and assessment system, to include exam season preparation, data collection for registration and entry, checking and processing, liaison with course leaders, estimated grades collection and submission, coursework mark collection and submission, subsequent parcelling and despatch of coursework, plus general tasks such as photocopying and filing. Entry documentation and timetable issue to candidates Identification and resolution of exam clashes Results processing and issue to candidates Results lists and associated documentation to staff Coordination of application for and processing of access arrangements/ special consideration/ enquiries into results/ publications orders and management of exams budget Checking of receipt and secure storage of confidential materials Maintaining day-to-day contact with the Awarding Bodies Drawing up exam timetables (including for SATS and internal examinations) Management of the post-results services available Management of malpractice procedures should the need arise Appropriate circulation of incoming information, logging important communications and generally ensuring an efficient office environment. Management of assessment and target setting data of all students. Analysis of data alongside Deputy Headteacher.The above is just a snapshot of your day-to-day duties for this Admin Assistant & Exams Officer opportunity, we can provide extensive details, so if you're interested click apply today and your dedicated consultant (Joe) will be in touch within 24 hours if shortlisted! SCHOOL DETAILS Graded as "Good" in latest Ofsted report Fantastic Head Teacher - very driven, and eager to find the best staff Plenty of opportunity to grow & develop within the post Located in the Borough of Hammersmith & Fulham PERSON SPECIFICATION Good written & oral skills Exceptional organisational skills and time management Ideally previous experience within the role in a school or FE environment - (Not essential) Background within Data or SIMS Knowledge of career paths and /or higher education & willingness to learn more If you are interested in this Admin Assistant & Exams Officer opportunity, click apply today to send your CV to your dedicated consultant at EdEx (Joe) and he will be in touch within 24 hours if shortlisted! Don't delay applying for this role if you're interested as interviews can be held straight away for successful applicants! Further details can be provided on the phone! Admin Assistant & Exams Officer INDT