Job Description: Temporary Legal Secretary (Residential Property & Commercial Property) Location: Sutton Type: Temporary (with strong potential to become permanent) Hours: Mon - Fri, 9-5 Salary: £15.38 - £16.58 Per Hour About the Opportunity A long-established and highly respected high-street law practice in Sutton is seeking an experienced Legal Secretary to provide dedicated support to the firm's Senior Partner , who specialises predominantly in Residential Conveyancing with some Commercial Property work. This position has arisen due to the upcoming retirement of a long-standing legal secretary, creating a genuine opportunity for the successful candidate to transition into a permanent role , should it be the right mutual fit. The firm is known locally for its friendly team, excellent client relationships, and traditional, personal approach to legal services. This is an ideal opportunity for a professional who thrives in a close-knit environment and enjoys being a valued part of a stable, well-regarded practice. Key Responsibilities Provide full secretarial and administrative support to the Senior Partner. Prepare, format, and amend legal documentation for residential property transactions (freehold, leasehold, sales, purchases, remortgages). Assist with commercial property matters, including leases, assignments, and related documentation. Manage incoming calls, emails, and correspondence with professionalism and accuracy. Maintain and update client files, both digital and paper-based. Liaise with clients, estate agents, lenders, and other solicitors. Handle Land Registry applications and online searches. Prepare completion statements and assist with SDLT submissions and post-completion tasks. Diary and workflow management, ensuring deadlines are met. General administrative duties including scanning, filing, and typing dictated work (audio and copy). Updating CMS System (LEAP) Ideal Candidate Profile Previous experience as a Legal Secretary within Residential Conveyancing is essential. Experience in Commercial Property is beneficial but not mandatory. Strong audio typing/digital dictation skills (fast and accurate). Excellent communication, client care, and organisational skills. Confident managing a busy Partner's workload independently. Proactive, reliable, and able to work efficiently with minimal supervision. Someone who enjoys being part of a stable, friendly, traditional firm environment. Why This Role? Immediate start available. Friendly and supportive team culture. Chance to work closely with a well-respected Senior Partner. Real opportunity for the role to become permanent due to an upcoming retirement. Ideal for someone seeking long-term stability within a close-knit firm.
Apr 03, 2026
Seasonal
Job Description: Temporary Legal Secretary (Residential Property & Commercial Property) Location: Sutton Type: Temporary (with strong potential to become permanent) Hours: Mon - Fri, 9-5 Salary: £15.38 - £16.58 Per Hour About the Opportunity A long-established and highly respected high-street law practice in Sutton is seeking an experienced Legal Secretary to provide dedicated support to the firm's Senior Partner , who specialises predominantly in Residential Conveyancing with some Commercial Property work. This position has arisen due to the upcoming retirement of a long-standing legal secretary, creating a genuine opportunity for the successful candidate to transition into a permanent role , should it be the right mutual fit. The firm is known locally for its friendly team, excellent client relationships, and traditional, personal approach to legal services. This is an ideal opportunity for a professional who thrives in a close-knit environment and enjoys being a valued part of a stable, well-regarded practice. Key Responsibilities Provide full secretarial and administrative support to the Senior Partner. Prepare, format, and amend legal documentation for residential property transactions (freehold, leasehold, sales, purchases, remortgages). Assist with commercial property matters, including leases, assignments, and related documentation. Manage incoming calls, emails, and correspondence with professionalism and accuracy. Maintain and update client files, both digital and paper-based. Liaise with clients, estate agents, lenders, and other solicitors. Handle Land Registry applications and online searches. Prepare completion statements and assist with SDLT submissions and post-completion tasks. Diary and workflow management, ensuring deadlines are met. General administrative duties including scanning, filing, and typing dictated work (audio and copy). Updating CMS System (LEAP) Ideal Candidate Profile Previous experience as a Legal Secretary within Residential Conveyancing is essential. Experience in Commercial Property is beneficial but not mandatory. Strong audio typing/digital dictation skills (fast and accurate). Excellent communication, client care, and organisational skills. Confident managing a busy Partner's workload independently. Proactive, reliable, and able to work efficiently with minimal supervision. Someone who enjoys being part of a stable, friendly, traditional firm environment. Why This Role? Immediate start available. Friendly and supportive team culture. Chance to work closely with a well-respected Senior Partner. Real opportunity for the role to become permanent due to an upcoming retirement. Ideal for someone seeking long-term stability within a close-knit firm.
We are currently working with law firm in Basingstoke who are looking to recruit a Legal Secretary to support their Commercial Real Estate Department on a part-time basis. You will provide administrative support to fee earners within the Commercial Real Estate team, ensuring the smooth running of day-to-day operations. Key responsibilities will include: Opening and closing client files, including obt click apply for full job details
Apr 02, 2026
Full time
We are currently working with law firm in Basingstoke who are looking to recruit a Legal Secretary to support their Commercial Real Estate Department on a part-time basis. You will provide administrative support to fee earners within the Commercial Real Estate team, ensuring the smooth running of day-to-day operations. Key responsibilities will include: Opening and closing client files, including obt click apply for full job details
We are currently working with law firm in Basingstoke who are looking to recruit a Legal Secretary to support their Commercial Real Estate Department on a part-time basis. You will provide administrative support to fee earners within the Commercial Real Estate team, ensuring the smooth running of day-to-day operations. Key responsibilities will include: Opening and closing client files, including obtaining ID and compliance documentation. Arranging meetings and liaising with colleagues. Liaising with clients via the telephone, email or face to face. Assisting with SDLT applications and post completion processes. Using the Land Registry and responding to requisitions. Audio typing. Dealing with incoming and outgoing post. Desired Skills and Experience: Previous Legal Secretary/Legal Assistant or Legal Administrative experience within a law firm. Strong and efficient secretarial and admin skills. High level of attention to detail. Fast, accurate typing ability, ideally using digital audio systems. What they offer: Part Time hours Monday Friday 1:30pm 5pm. Salary depending on experience: £25,000 - £27,000 Pro Rata. Pension contributions and holiday entitlement. Work Social events.
Apr 01, 2026
Full time
We are currently working with law firm in Basingstoke who are looking to recruit a Legal Secretary to support their Commercial Real Estate Department on a part-time basis. You will provide administrative support to fee earners within the Commercial Real Estate team, ensuring the smooth running of day-to-day operations. Key responsibilities will include: Opening and closing client files, including obtaining ID and compliance documentation. Arranging meetings and liaising with colleagues. Liaising with clients via the telephone, email or face to face. Assisting with SDLT applications and post completion processes. Using the Land Registry and responding to requisitions. Audio typing. Dealing with incoming and outgoing post. Desired Skills and Experience: Previous Legal Secretary/Legal Assistant or Legal Administrative experience within a law firm. Strong and efficient secretarial and admin skills. High level of attention to detail. Fast, accurate typing ability, ideally using digital audio systems. What they offer: Part Time hours Monday Friday 1:30pm 5pm. Salary depending on experience: £25,000 - £27,000 Pro Rata. Pension contributions and holiday entitlement. Work Social events.
Legal Secretary (2 roles) Edinburgh City Centre based fully office-based roles Permanent Full time hours Monday to Friday Salary up to 34,000 per annum + benefits (depending on relevant Legal experience) Search Consultancy are delighted to be working exclusively with a leading Law firm based in Edinburgh City Centre to recruit two new Legal Secretarial roles for their business. The successful candidates will be responsible for providing comprehensive secretarial support to fee earners within two of their teams within the office - Private Client and Residential Conveyancing. These roles would ideally suit experienced Legal Secretaries who are looking to make their next move within the Legal sector. Candidate with experience in either Private Client or Conveyancing would be in the best position to secure the top of the salary bracket on offer. Duties involved in this role will include: Setting up new clients on the firm's system, opening of new matters and assisting fee-earners with client on-boarding documentation Timely and accurate completion of varied documentation and correspondence as required in line with firm & department templates Undertaking digital dictation and typing for the fee earners on a daily basis Dealing with incoming calls, emails & correspondence coming into the department, taking call notes, flagging & escalating as appropriate Taking & passing on messages to the appropriate person within the department Full diary management for partners including appointment scheduling, meeting management and room/venue bookings Handling & filing of sensitive legal documentation Liaising with the Secretarial Support Manager to help plan allocation of work across the teams & staff Various other Secretarial & Admin duties as directed In order to be considered for this role your skills and experience should include: Previous experience as a Legal Secretary or Legal Administrator carrying out Secretarial duties in line with the above - this experience is ESSENTIAL Candidates with specific Private Client, Conveyancing, Rural or Commercial Real Estate Secretarial experience would be preferred for these roles, but this is not essential and candidates with secretarial experience in other areas will be considered Excellent organisation skills & excellent attention to detail - with the ability to prioritise a very busy workload & pivot your focus when needed First class IT and typing skills including a good level of competence with the MS Office suite and preferably experience of using digital dictation software First class communication skills - both written & verbal If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 01, 2026
Full time
Legal Secretary (2 roles) Edinburgh City Centre based fully office-based roles Permanent Full time hours Monday to Friday Salary up to 34,000 per annum + benefits (depending on relevant Legal experience) Search Consultancy are delighted to be working exclusively with a leading Law firm based in Edinburgh City Centre to recruit two new Legal Secretarial roles for their business. The successful candidates will be responsible for providing comprehensive secretarial support to fee earners within two of their teams within the office - Private Client and Residential Conveyancing. These roles would ideally suit experienced Legal Secretaries who are looking to make their next move within the Legal sector. Candidate with experience in either Private Client or Conveyancing would be in the best position to secure the top of the salary bracket on offer. Duties involved in this role will include: Setting up new clients on the firm's system, opening of new matters and assisting fee-earners with client on-boarding documentation Timely and accurate completion of varied documentation and correspondence as required in line with firm & department templates Undertaking digital dictation and typing for the fee earners on a daily basis Dealing with incoming calls, emails & correspondence coming into the department, taking call notes, flagging & escalating as appropriate Taking & passing on messages to the appropriate person within the department Full diary management for partners including appointment scheduling, meeting management and room/venue bookings Handling & filing of sensitive legal documentation Liaising with the Secretarial Support Manager to help plan allocation of work across the teams & staff Various other Secretarial & Admin duties as directed In order to be considered for this role your skills and experience should include: Previous experience as a Legal Secretary or Legal Administrator carrying out Secretarial duties in line with the above - this experience is ESSENTIAL Candidates with specific Private Client, Conveyancing, Rural or Commercial Real Estate Secretarial experience would be preferred for these roles, but this is not essential and candidates with secretarial experience in other areas will be considered Excellent organisation skills & excellent attention to detail - with the ability to prioritise a very busy workload & pivot your focus when needed First class IT and typing skills including a good level of competence with the MS Office suite and preferably experience of using digital dictation software First class communication skills - both written & verbal If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
LEGAL SECRETARY COMMERCIAL REAL ESTATE Location: Hertfordshire or City of London Salary: Up to £40k Hours: 37.5 hours per week Monday Friday, 9:00am 5:30pm Contract: Permanent, Full-Time The Company An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career. The Role Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment. Key Responsibilities Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel Proofreading, amending, formatting and transcribing documentation Converting PDFs to Word and producing documents in house style Managing dictation via Bighand Handling telephone and email enquiries professionally and relaying messages promptly Printing, scanning and photocopying documentation Supporting AML processes and completing searches Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents Managing post-completion formalities such as notices of transfer/charge and deeds of covenant Conducting Land Registry searches, requesting office copies and expediting applications Preparing lease and deed summaries and scheduling deeds Liaising with lenders and local authorities to obtain documentation Drafting correspondence to clients, HMRC, HMLR and solicitors Opening and closing client files, including ID checks and compliance documentation Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details Supporting credit control by issuing overdue payment reminders Coordinating diary management, meetings and virtual appointments (Teams/Zoom) Providing ad hoc administrative support across departments as required Key Skills & Experience Previous Legal Secretary experience, ideally within Commercial Real Estate Exceptional attention to detail and strong organisational skills Ability to prioritise workloads in a fast-paced, transactional environment Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign Strong understanding of legal processes and practice Excellent communication skills with a professional telephone manner High standard of grammar and spelling A proactive, adaptable and team-focused approach Benefits 25 days annual leave Discretionary perks Statutory pension Death in Service (4x salary) Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business. Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10 s Privacy
Mar 31, 2026
Full time
LEGAL SECRETARY COMMERCIAL REAL ESTATE Location: Hertfordshire or City of London Salary: Up to £40k Hours: 37.5 hours per week Monday Friday, 9:00am 5:30pm Contract: Permanent, Full-Time The Company An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career. The Role Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment. Key Responsibilities Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel Proofreading, amending, formatting and transcribing documentation Converting PDFs to Word and producing documents in house style Managing dictation via Bighand Handling telephone and email enquiries professionally and relaying messages promptly Printing, scanning and photocopying documentation Supporting AML processes and completing searches Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents Managing post-completion formalities such as notices of transfer/charge and deeds of covenant Conducting Land Registry searches, requesting office copies and expediting applications Preparing lease and deed summaries and scheduling deeds Liaising with lenders and local authorities to obtain documentation Drafting correspondence to clients, HMRC, HMLR and solicitors Opening and closing client files, including ID checks and compliance documentation Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details Supporting credit control by issuing overdue payment reminders Coordinating diary management, meetings and virtual appointments (Teams/Zoom) Providing ad hoc administrative support across departments as required Key Skills & Experience Previous Legal Secretary experience, ideally within Commercial Real Estate Exceptional attention to detail and strong organisational skills Ability to prioritise workloads in a fast-paced, transactional environment Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign Strong understanding of legal processes and practice Excellent communication skills with a professional telephone manner High standard of grammar and spelling A proactive, adaptable and team-focused approach Benefits 25 days annual leave Discretionary perks Statutory pension Death in Service (4x salary) Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business. Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10 s Privacy
Legal Secretary - Real Estate, Belfast, Up to £32k plus benefits Overview We are currently recruiting on behalf of a highly regarded law firm for an experienced Legal Secretary to join its established Real Estate team in Belfast. This is an excellent opportunity to support both the residential and commercial property teams, working closely with a small number of fee earners in a traditional legal secretarial role. The successful candidate will provide high quality administrative and secretarial support across a broad range of matters including residential sales and purchases, remortgages, commercial development, investment, landlord and tenant matters, and property finance work. The firm offers a supportive and collaborative environment together with a hybrid working arrangement of 4 days in the office and 1 day from home. Key Responsibilities Providing secretarial and administrative support to fee earners within the Real Estate team Managing diaries, arranging appointments and coordinating meetings Liaising confidently with clients, solicitors, estate agents, lenders and other third parties Preparing, formatting, editing and producing legal documentation and correspondence Assisting with residential conveyancing transactions including sales, purchases and remortgages Opening and closing files and maintaining accurate records on the case management system Handling telephone calls, emails and general client queries in a professional and efficient manner Managing deadlines and prioritising workload to ensure all tasks are completed promptly Supporting fee earners with billing, file management and general administration Maintaining strict confidentiality at all times Essential Skills and Experience Previous experience working as a Legal Secretary, ideally within residential conveyancing or Real Estate Strong knowledge of conveyancing processes and property related documentation Excellent typing and document production skills Confident using Microsoft Word and case management systems Strong formatting and editing skills with excellent attention to detail First class communication skills, both written and verbal Ability to work under pressure and remain calm when managing tight deadlines Strong organisational and time management skills with the ability to prioritise effectively A proactive and self-motivated approach Ability to use initiative and work both independently and as part of a team Professional, discreet and able to handle confidential information appropriately What's on Offer Opportunity to join a highly respected and busy Real Estate team Hybrid working arrangement Supportive and collaborative culture Ongoing training and development opportunities Genuine opportunity for long-term career progression Competitive salary and benefits package At Pathway, we treat all applications with the highest level of confidentiality and professionalism. In line with GDPR regulations, your personal information will only be used for recruitment purposes, stored securely and never shared without your consent. You can request to have your data removed at any time
Mar 30, 2026
Full time
Legal Secretary - Real Estate, Belfast, Up to £32k plus benefits Overview We are currently recruiting on behalf of a highly regarded law firm for an experienced Legal Secretary to join its established Real Estate team in Belfast. This is an excellent opportunity to support both the residential and commercial property teams, working closely with a small number of fee earners in a traditional legal secretarial role. The successful candidate will provide high quality administrative and secretarial support across a broad range of matters including residential sales and purchases, remortgages, commercial development, investment, landlord and tenant matters, and property finance work. The firm offers a supportive and collaborative environment together with a hybrid working arrangement of 4 days in the office and 1 day from home. Key Responsibilities Providing secretarial and administrative support to fee earners within the Real Estate team Managing diaries, arranging appointments and coordinating meetings Liaising confidently with clients, solicitors, estate agents, lenders and other third parties Preparing, formatting, editing and producing legal documentation and correspondence Assisting with residential conveyancing transactions including sales, purchases and remortgages Opening and closing files and maintaining accurate records on the case management system Handling telephone calls, emails and general client queries in a professional and efficient manner Managing deadlines and prioritising workload to ensure all tasks are completed promptly Supporting fee earners with billing, file management and general administration Maintaining strict confidentiality at all times Essential Skills and Experience Previous experience working as a Legal Secretary, ideally within residential conveyancing or Real Estate Strong knowledge of conveyancing processes and property related documentation Excellent typing and document production skills Confident using Microsoft Word and case management systems Strong formatting and editing skills with excellent attention to detail First class communication skills, both written and verbal Ability to work under pressure and remain calm when managing tight deadlines Strong organisational and time management skills with the ability to prioritise effectively A proactive and self-motivated approach Ability to use initiative and work both independently and as part of a team Professional, discreet and able to handle confidential information appropriately What's on Offer Opportunity to join a highly respected and busy Real Estate team Hybrid working arrangement Supportive and collaborative culture Ongoing training and development opportunities Genuine opportunity for long-term career progression Competitive salary and benefits package At Pathway, we treat all applications with the highest level of confidentiality and professionalism. In line with GDPR regulations, your personal information will only be used for recruitment purposes, stored securely and never shared without your consent. You can request to have your data removed at any time
