Freelance Project Manager

Freelance Project Manager
Location: UK (National Travel Required) Contract: Freelance / Contract Sector: Retail / QSR / Shopfitting / Fitness Fit-Out

We are seeking an experienced Freelance Project Manager with a strong background in QSR fit-outs, retail roll-outs or shopfitting projects to lead projects from acquisition through to handover.

This role requires someone confident operating independently, managing stakeholders, controlling costs and driving programme delivery in fast-paced environments.

The Role

You will take full ownership of projects across all stages:

1. Pre-Acquisition & Feasibility

• Obtain and review tenancy plans, surveys and landlord information
• Manage site surveys and engineer investigations
• Lead RFIs with landlords and agents
• Review draft leases and support commercial negotiations
• Oversee concept floor plan and signage approvals
• Coordinate planning applications (change of use, adverts, external alterations)
• Appoint and manage CDM Principal Designer and Building Control
• Issue cost estimates and establish delivery programmes

1. Design & Procurement

• Lead developed design and building regulations process
• Manage design intent sign-off with stakeholders
• Issue tender packs and coordinate supply chain pricing
• Review supplier feedback and value engineer where required
• Oversee utilities applications and incoming services
• Manage equipment and FF&E procurement

1. Cost Evaluation & Contractor Appointment

• Coordinate tender returns and contractor interviews
• Review and negotiate contractor pricing
• Maintain detailed cost trackers and manage risk allowances
• Present updated cost plans and programmes for approval
• Appoint main contractor and key suppliers

1. Pre-Construction & Delivery

• Secure planning consent and Building Control approvals
• Chair pre-start meetings
• Ensure Construction Phase Plan compliance (CDM)
• Monitor landlord works where applicable
• Lead site progress meetings (strip-out and fit-out)
• Manage variations and commercial control
• Drive programme performance to meet opening dates
• Oversee practical completion and handover to Operations and FM
• Coordinate equipment installation

1. Project Close-Out

• Manage snagging and defect resolution
• Finalise accounts and approve payments
• Complete full project documentation and handover packs

What We're Looking For

• Proven experience delivering QSR, retail or shopfitting fit-out projects
• Strong understanding of UK Planning, Building Regulations and CDM
• Experience managing landlords, contractors and supply chains
• Commercially astute with strong cost control capability
• Able to operate autonomously and drive programme delivery
• Strong stakeholder management and communication skills
• Available for UK travel

Desirable:

• Multi-site roll-out experience
• Experience in fast-growth retail or franchise environments