Founder's EA + Office Manager for boutique geo-political consultancy

We are looking for an experienced EA/Office Manager to support the Founder and Managing Director of a small, successful and growing consultancy firm that helps boutique finance and family office clients with the issues they face on a global geopolitical scale. The ideal candidate will have significant experience supporting senior principals in a high stakes family office or international environment across multiple time zones. You will have worked at C-suite level before and have the aptitude to take on more across the business as the firm grows . It's a great opportunity for someone who has an interest in global current affairs and is looking for a busy EA role. The Founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. It's a small team which is made up of impressive and experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to:

Executive Assistant

• Provide personal EA support to the Founder as required, including personal diary coordination, personal travel bookings, personal matters and logistics, and tracking key personal dates and document renewals

• Complex diary management

• International travel itineraries

• Proactively organise follow-up meetings for the Founder and Managing Director and track agreed actions to completion, including reminders and stakeholder coordination

• Finance administration support: invoice tracking and registers, expense receipt processing, payment documentation, and coordination with finance advisers. Compilation of VAT returns, administration of HMRC account

• Support planning and delivery of highly discreet, private firm events, offsites, and retreats, coordinating venues, invitations, briefing materials, attendee logistics, and follow-up in line with leadership objectives. Act as a trusted gatekeeper for the Founder and Managing Principal

• Manage internal and external stakeholder communications

• Prepare, monitor, and file key documentation

• Maintain administrative systems, processes, and filing across the firm

• Client/project research

Office Management

• Own day-to-day CRM administration and coordination

• IT provider coordination

• Manage relationships with serviced office providers

• Manage office supplies, stationery, and general office logistics to ensure smooth day-to-day operations

Required:

• Significant experience supporting senior principals in a high stakes international environment (eg Foreign Office, diplomatic service, international governmental body, sovereign wealth fund, central bank, or international investment firm).

• Demonstrable experience operating in international, cross border contexts, including coordination across time zones, cultures, and jurisdictions

• Proven track record of supporting senior leadership with complex diaries, international travel, confidential communications, and high level stakeholder engagement

• Hands on experience managing office operations or internal business infrastructure

• Strong academics with a degree

The right candidate will have mother tongue English and possess exceptional written and spoken communications skills. Candidate must be educated to degree level. Given the business has a start up energy it's important that this EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is 4:1 hybrid working but there needs to be flexibility to scale this up too.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.