School Secretary

School Secretary

Salary: 13,000 to 14,000 pro rata ( 26,000 to 28,000 FTE)

Job Summary
We are seeking a dedicated and organised part time , 2- 3 days a week school Secretary to provide essential administrative support within our educational institution. The successful candidate will be responsible for managing daily office operations, assisting staff, students, and parents, and ensuring the smooth functioning of school activities. This role offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a positive school environment.

Duties

• Answering and directing phone calls with professional etiquette
• Managing student and staff attendance records
• Organising schedules for meetings, appointments, and school events
• Maintaining accurate data entry within school management systems such as QuickBooks and Google Workspace
• Preparing correspondence, reports, and other documents using Microsoft Office applications
• Handling incoming mail and distributing it appropriately
• Assisting with enrolment processes and record keeping
• Supporting administrative tasks related to school operations and communications
• Providing excellent customer service to students, parents, staff, and visitors

Qualifications

• Proven office experience with strong organisational skills
• Proficiency in computer skills including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent typing speed and data entry accuracy
• Strong phone etiquette and communication skills
• Previous clerical or administrative experience in an educational setting is advantageous
• Ability to multitask efficiently in a fast-paced environment
• Good attention to detail and organisational ability
• Knowledge of office equipment such as printers, scanners, and telephony systems

This position is ideal for a professional who is proactive, reliable, and eager to support the educational community through effective administrative assistance.

School Secretary