International Operations Administrator

Competitive salary plus excellent benefits including contributory pension scheme, health benefits, free gym membership.

We are seeking to appoint an International Operations Administrator to report to the Head of New Projects with a dotted line to the Executive Assistant to the Managing Director. This is a full-time role.

Responsibilities will include the following:

New Schools - Project Administration:

• Organise and coordinate meetings with internal teams and external partners, managing scheduling, logistics and communications.
• Prepare and circulate agendas, briefing papers and supporting documentation, and draft clear, timely meeting minutes for internal and external use.
• Maintain accurate action logs at workstream and overall project level, proactively following up on actions and deadlines with relevant stakeholders.
• Support the development of project specific dashboards and departmental calendars, helping to maintain updates and ongoing accuracy as project evolves.
• Assist in producing, maintaining and updating project risk registers, escalating issues where appropriate.
• Liaise with internal and external stakeholders to manage information requests and source supporting documentation
• Document processes, workflows and standard operating procedures, and maintain well-organised, up to date project records.
• Support project workshops, partner visits, project kick-offs and lessons learned activities, ensuring outputs are captured and shared.
• Support tracking relevant regulatory, policy and education sector developments.
• Make travel arrangements for King's International staff for new schools: flights, hotel bookings, internal travel, visas, currency, sourcing and ordering gifts etc.

Existing Schools - Administrative Support:

• Assist with the arrangements for meetings with partner schools including the co-ordination of agendas, minutes and action logs
• Assist with preparation of presentations
• Assist with the organisation of Quality Audits
• Proofreading reports as required
• Assisting with the travel arrangements for King's International staff for existing schools: flights, hotel bookings, internal travel, visas, currency, sourcing and ordering gifts etc.
• Assist with the organisation of other initiatives as required

Person Specification:

• Driven by and committed to excellence and the highest standards
• Calmness, proactivity and positivity under pressure
• Strong administration and planning skills
• Exceptional attention to detail and accuracy
• A high degree of personal motivation, initiative and energy
• Adaptability and flexibility, with the ability to prioritise effectively, manage a busy workload, work independently
• Excellent verbal and written communication skills
• Excellent IT skills (including MS Office)
• A proactive approach and a commitment to ongoing improvement and development
• An understanding of confidentiality and the highest standards of discretion
• High levels of interpersonal skills
• Resilience, dedication and a willingness to go the extra mile as needed
• Inclusive personality able to develop positive working relationships across the King's community in Wimbledon and internationally

King's is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. You will be asked to fill an online application form which includes a covering letter.

Closing date: Monday 16th March 2026 at 9am.

Interviews: Tuesday 24th March 2026.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King's is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.