35 jobs found

A fantastic opportunity has arisen for a Project & Bid Coordinator to join a department to support project delivery and bid activity across maritime and government programmes. This role performs the duties of project coordination and bid support within the PMO and reports to the Programme Director. Key Responsibilities: Supporting Project Managers to ensure projects are delivered in line with agreed timelines Producing and maintaining project documentation including plans, schedules and risk registers Monitoring project progress and ensuring smooth implementation across the business Tracking project financials and producing monthly reports for senior stakeholders Coordinating internal project review meetings and ensuring actions are followed through Supporting supplier coordination and ensuring project costs are accurately recorded Coordinating bids in line with structured bid processes Writing and contributing to high-quality bid content Supporting post-bid reviews to improve future submissions Maintaining bid libraries and tracking pipelines of upcoming and active bids The ideal candidate would have: Experience in a Project Coordinator, PMO or Bid Coordination role Experience within engineering, maritime, defence or technical environments Familiarity with tools such as MS Project, Excel and Visio Understanding of project documentation and financial tracking Strong organisational skills with the ability to manage multiple priorities The ideal candidate must have: Strong written and verbal communication skills High level of organisation with strong numeracy and literacy skills Ability to work proactively and meet tight deadlines Confidence working with internal teams, customers and suppliers A flexible, self-motivated and team-oriented approach Eligibility to obtain SC Security Clearance If this role looks like your next challenge, please contact Keelan ASAP or apply via this advert! Please note that due to the nature of the client s business, only candidates who currently hold full British Citizenship (without limitations) / Dual Nationality (inclusive of British Citizenship) will be considered. We endeavour to reply to every candidate, every time but if you haven t heard back within 10 days, please understand that you have unfortunately been unsuccessful for this position, or the position has been filled. Please call the office or send an email to discuss other potential positions.

We are looking for a highly organised and proactive Project Coordinator to support the delivery of a portfolio of international research projects. This role focuses on non scientific project management, ensuring smooth coordination across finance, logistics, HR processes and stakeholder engagement. Experience in project coordination within Higher Education, research or similar environment essential You will work closely with Principal Investigators, academic teams, international collaborators and funders to ensure projects are delivered on time, within budget and in compliance with funder requirements. Key Responsibilities Project Coordination & Delivery Coordinate end to end project logistics including meetings, events, international travel and visas Support planning and delivery of workshops, conferences and stakeholder engagements Maintain project documentation, timelines and reporting schedules Research Grants & Bids Support preparation and submission of research grant applications Liaise with academic staff and pre award teams to collate application materials Assist with proposal development, costing and compliance checks Financial Management Monitor project budgets and track expenditure Produce financial forecasts and variance reports Ensure compliance with funder and institutional financial regulations Stakeholder & Partner Engagement Act as a key point of contact for internal and external stakeholders Coordinate communication with international partners, funders and collaborators Support governance processes including steering committees and reporting HR & Resource Coordination Support recruitment processes and onboarding of project staff Assist with contract management and staff forecasting Maintain accurate staffing records linked to project funding Communications & Reporting Maintain project webpages and digital content Contribute to newsletters, reports and dissemination activities Support monitoring, evaluation and learning reporting Person Specification Essential Experience in project coordination within Higher Education, research or similar environment Proven experience supporting research grants or bid development Strong financial awareness including budget monitoring and forecasting Experience coordinating international logistics (travel, events, visas) Excellent stakeholder management and communication skills Highly organised with ability to manage multiple priorities Desirable Experience working with funders such as NIHR, EU or similar Knowledge of UK Higher Education systems and processes Experience with systems such as Agresso, SITS, or similar Experience supporting international collaborations Key Skills Project management and coordination Financial tracking and reporting Stakeholder engagement Attention to detail Problem solving and adaptability Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Job Title: Estimating Coordinator Location: Bishops Stortford Employment Type: Permanent Salary/Rate: Annual Salary Role Conditions Working Monday to Friday, 08 00 Overtime paid at 1.5 times hourly rate 29 days holiday including bank holidays Nationally recognised training provided and career development opportunities Company uniform provided and all necessary PPE Employee assistance programme About the Role On behalf of our client, a leading organisation in the aviation industry, we are currently recruiting for an Estimating Coordinator. This is a fantastic opportunity to join a dynamic environment with a strong focus on safety, compliance and technical excellence. Key Responsibilities Collaborate with customers, suppliers and stakeholders, providing daily feedback and updates on open RFQs through to OPC Directly liaise with customers to provide status, respond to general enquiries and react to customers within targeted timeframes, ensuring customer expectations are met according to established customer service standards Work towards departmental sales targets alongside the Estimators/OPC Nurture new business opportunities and maximise each sales opportunity Build and nurture customer relationships, coordinate open RFQs and maintain up-to-date bid register and customer status reports Carry out the high-level creation of the manufacturing planning routing within the Kinetic MRP/ERP system entering the customer data and operations, to enable set and run times to be furnished Carry out contract review of all new and repeat orders in line with the procedure Understand and translate customer drawings, specifications, quality and regulatory standards into an Engineering Method of Manufacture (MoM) Manage potential customer complaints, report on internal quality issues and provide feedback on any Customer Non-Conformance Reports (NCRs) received Assist with the close out NCR s/RCCA s as and when required Work with the NBD Manager and support new customer enquiries Candidate Requirements High level of customer services experience with focus on delivering value Working knowledge of industry, databases and appropriate software packages Analyse customer data, determine integrity, trends and generate insights to inform decisions for the relevant stakeholders Expertise in using ERP/WMS/CRM platforms, customers or otherwise, develop tools to automations and efficiency Develop long-terms plans, based on market trends, industry insights and achieve business and customer goals and manage the relationship Excellent interpersonal skills, the ability to explain complex concepts, scope clearly, lead training and support growth Effective leader, drive my example, ensure buying and champion change Right to work in the UK Why Work with JMC Aviation? At JMC Aviation, we specialise in aviation recruitment across engineering services and training to airlines, MROs and OEMs, leasing and asset management companies, and component overhaul organisations. With deep industry knowledge and a global network, we match the right talent to the right roles contract or permanent. Industry-leading compliance support Fast onboarding and documentation assistance Dedicated recruitment consultant Placements across the globe Extensive experience and knowledge of the aviation sector Compliance & Equal Opportunities JMC Aviation is committed to equal opportunity and diversity in the workplace. All applicants will be considered based on merit, qualification, and business need, regardless of age, gender, nationality, or background. We operate in full compliance with global aviation recruitment regulations. GDPR In applying for the above position and sharing your personal data with JMC Aviation Limited, you acknowledge that your personal data will be processed in accordance with our Privacy Policy (found on our website).

This role focuses on preparing software quotations, managing licence agreements, and supporting clients through procurement and technical access processes. It also involves issuing invoices, coordinating KYC documentation, and contributing to tenders and more complex contract work as experience grows. Client Details This organisation is a long-established global leader in engineering software, providing advanced modelling and optimisation tools to major energy companies worldwide. It has recently expanded its UK headquarters and continues to grow internationally, offering a forward-looking and innovative environment Description Prepare and manage software quotations for new and existing customers. Draft, review, and issue licence agreements and contract addenda. Coordinate the distribution of software products and access credentials. Support customers with download, installation, and security-related queries. Create and process sales invoices in line with internal controls. Handle documentation requests and support KYC or compliance processes. Communicate with customers to guide them through procurement steps. Provide administrative and operational support to internal teams. Assist with bid and tender documentation as needed. Profile The successful applicant will be a detail-oriented, organised, and proactive individual who is confident handling documentation, processes, and client communication. They will be comfortable working in a fast-paced environment, able to prioritise tasks effectively, and keen to take ownership as their experience grows. They will have strong written and verbal communication skills, a natural customer-service mindset, and the ability to build trusted relationships with both colleagues and clients. Accuracy, reliability, and a willingness to learn by doing are key, along with solid competence using standard business software and managing multiple workstreams at once. They will have: A university degree (2:1 or above), ideally in law, or another related field Good school results in both Maths and English Proficiency in Microsoft Word & Excel Ability to prioritise and manage multiple deadlines in a fast-paced environment Excellent interpersonal and written communication skills Strong analytical, problem-solving, and organisational skills A keen eye for detail and a commitment to accuracy A collaborative, proactive attitude and a genuine interest in helping clients and colleagues succeed Job Offer This role is OFFICE BASED in Guildford Super competitive salary on offer starting at £41,000 for graduates + market leading bonus Higher salaries may be on offer for candidates with prior experience Excellent benefits

Bid Coordinator Woking Approx 2 months Our client based in Woking is seeking a Bid Coordinator to support their busy team, this role requires someone to start immediately. You must have experience with SQ's and Tenders. Duties: Coordinating and creating supporting content for bid responses (SQs, Tenders, Appendices) Confident with SQ (selection questionnaire) documentation Populate consultant financial models A range of administration tasks to monitor progress and organise the team. Requirements: Previous experience within tender administrator / bid / proposals Previous experience with SQ Documentation Strong Microsoft skills including Excel, Outlook and PowerPoint Excellent time management skills Excellent written skills and telephone manner Please apply for further information!

Job Title: Bursary and Welfare Manager Location: National Support Centre, London SE1 Salary: £40k per year Job type: Full time, permanent Closing Date: 1st May 2026 Marine Society have an exciting new role! Help us deliver and expand our core bursary and welfare services and support the needs of seafarers. You will manage our highly renowned Slater scholarship fund and other training bursaries, together with the Coming Ashore mentoring programme and careers advice and guidance resources. You'll be expected to have a good understanding of seafaring training and certification requirements and have experience of working in the not-for-profit sector. A background working in the maritime sector is helpful but not essential. The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals - and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people - including those from under-represented or marginalised groups. We are currently looking for a Bursary and Welfare Manager to join our team. About the role: This new role is to manage the bursary and welfare services of Marine Society. This requires an in depth understanding of seafarer's needs and the training and certification they require to progress in their careers, both at sea and ashore. The manager will also oversee wider aspects of careers information and guidance and assisting with fundraising activity Responsibilities: Assess and process all bursary applications, including Slater Scholarships, Worcester, Hanway and Green Skills bursaries against clearly defined eligibility criteria Authorise the award of financial bursaries and approve beneficiary claims and expenses Maximise the use bursary funding and ensure successful outcomes for beneficiaries Identify new bursary funding opportunities and devise bids in collaboration with the fundraising team Manage the bursary and Coming Ashore programme restricted funds. Monitor and report on expenditure and activity Manage the operation of the Coming Ashore mentoring programme and ensure its sustainability Produce statistical reports and analysis pertaining to bursaries and welfare services for internal and external stakeholders. Put in place and maintain online and physical resources that provide seafarers with information, advice and guidance and supports maritime career development. To lead the annual Matrix accreditation process Work with the Digital Marketing Coordinator to ensure the effective marketing of bursary and welfare provision through a range of media and ensure the website remains up to date and relevant to seafarer needs. Represent Marine Society on external committees and forums that relate to welfare, including Merchant Navy Welfare Board and Nautilus Slater Management Committee Requirements: Educated to degree level or equivalent professional qualifications/experience In depth knowledge and understanding of the training needs of UK and international seafarers including their welfare and certification routes within the maritime sector both at sea and ashore Experience of working as team leader or manager in the not-for-profit sector Experience of preparing and presenting reports to management team and funders as required Ability to use social media and press effectively to inform and promote seafarer welfare and professional development. Benefits: 25 days annual leave per annum increasing with length of service Hybrid working for many roles Life assurance (4x salary) Private medical insurance Generous pension (employer contribution up to 10%) Cycle to work scheme Wellbeing portal and EAP with 121 counselling Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential. All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check. Please click APPLY to be redirected to our website to complete your application. Candidates with the relevant experience or job titles of: Student Welfare Manager, Financial Aid Manager, Student Support Services Manager, Bursary and Scholarships Manager, Student Funding Manager, Welfare Services Manager, Student Wellbeing Manager, Financial Support Services Manager, Student Assistance Manager, and Student Services and Welfare Manager, may also be considered for this role.

Location : National Support Centre, London SE1 Contract : Full time, permanent Salary : £40k Closing Date : 1st May 2026 Marine Society have an exciting new role! Help us deliver and expand our core bursary and welfare services and support the needs of seafarers. You will manage our highly renowned Slater scholarship fund and other training bursaries, together with the Coming Ashore mentoring programme and careers advice and guidance resources. You ll be expected to have a good understanding of seafaring training and certification requirements and have experience of working in the not-for-profit sector. A background working in the maritime sector is helpful but not essential. The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people including those from under-represented or marginalised groups. We are currently looking for a Bursary and Welfare Manager to join our team. About the role This new role is to manage the bursary and welfare services of Marine Society. This requires an in depth understanding of seafarer s needs and the training and certification they require to progress in their careers, both at sea and ashore. The manager will also oversee wider aspects of careers information and guidance and assisting with fundraising activity Responsibilities Assess and process all bursary applications, including Slater Scholarships, Worcester, Hanway and Green Skills bursaries against clearly defined eligibility criteria Authorise the award of financial bursaries and approve beneficiary claims and expenses Maximise the use bursary funding and ensure successful outcomes for beneficiaries Identify new bursary funding opportunities and devise bids in collaboration with the fundraising team Manage the bursary and Coming Ashore programme restricted funds. Monitor and report on expenditure and activity Manage the operation of the Coming Ashore mentoring programme and ensure its sustainability Produce statistical reports and analysis pertaining to bursaries and welfare services for internal and external stakeholders. Put in place and maintain online and physical resources that provide seafarers with information, advice and guidance and supports maritime career development. To lead the annual Matrix accreditation process Work with the Digital Marketing Coordinator to ensure the effective marketing of bursary and welfare provision through a range of media and ensure the website remains up to date and relevant to seafarer needs. Represent Marine Society on external committees and forums that relate to welfare, including Merchant Navy Welfare Board and Nautilus Slater Management Committee Requirements Educated to degree level or equivalent professional qualifications/experience In depth knowledge and understanding of the training needs of UK and international seafarers including their welfare and certification routes within the maritime sector both at sea and ashore Experience of working as team leader or manager in the not-for-profit sector Experience of preparing and presenting reports to management team and funders as required Ability to use social media and press effectively to inform and promote seafarer welfare and professional development. Benefits 25 days annual leave per annum increasing with length of service Hybrid working for many roles Life assurance (4x salary) Private medical insurance Generous pension (employer contribution up to 10%) Cycle to work scheme Wellbeing portal and EAP with 121 counselling Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential. Additional Information MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer. We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire. All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.

Contracts & Supplier Coordinator (Part-Time - 20 hours per week) Derby £26,500 Pro rata Ganymede are a specialist recruitment and workforce solutions provider operating across infrastructure, transportation, engineering, and energy sectors. We pride ourselves on delivering high-quality services to our clients while maintaining robust compliance and operational standards. We are looking for an organised and detail-oriented individual to join our Compliance team as a Contracts & Supplier Coordinator, working 20 hours per week across 5 days. This role has a strong focus on reviewing and managing client contracts and terms of business, ensuring they are clear, accurate, and aligned with company requirements. Alongside this, you will play an important role in supporting supplier coordination and maintaining effective supplier processes across the business. You ll help the business understand its contractual obligations, spot potential risks, and ensure both contract and supplier documentation is accurate and up to date. The Role and About You Reporting to the Head of Compliance and Assurance, you ll play a key role in reviewing and coordinating client contracts and terms of business, alongside supporting key supplier management processes. This role helps ensure the business meets its contractual obligations and maintains clear, accurate documentation across both client and supplier relationships. You will be responsible for reviewing contract terms, identifying potential risks or inconsistencies, and supporting amendments where required, ensuring all contractual requirements are clearly understood, recorded, and communicated internally. This is a great opportunity for someone looking to develop their experience in contracts, compliance, and supplier coordination, with exposure to commercial and operational teams across the business. Key responsibilities include: Reviewing client contracts and terms of business, ensuring alignment with company requirements and identifying any non-standard terms, risks, or inconsistencies Supporting the coordination of client contracts and framework agreements, ensuring accurate documentation and version control Drafting contract variations and amendments, and ensuring contractual requirements are clearly recorded and communicated internally Supporting contract lifecycle activities, including renewals, updates and ongoing tracking Managing aspects of Supplier Management, including reviewing requests for the Preferred Supplier List (PSL) and maintaining supplier documentation Supporting the wider supplier coordination process, ensuring supplier records are accurate, complete, and compliant Managing the central compliance mailbox, ensuring queries are logged, tracked and responded to appropriately Supporting the Compliance team with internal audit preparation and documentation checks Providing company information to clients when required Assisting the Bid Coordinator with bid-related tasks when needed Supporting wider administrative and compliance activities across the team About you: Solid administrative experience, with exposure to contract review, terms of business, or supplier coordination Experience in reviewing or supporting contract processes, with the ability to understand and interpret written agreements Strong attention to detail and accuracy, with the ability to identify errors, inconsistencies, or missing information Strong organisational skills and the ability to manage multiple priorities effectively Confident communicator with the ability to build strong relationships internally and externally Proactive with a positive, problem-solving approach Experience within a recruitment, staffing, or workforce solutions environment would be beneficial, particularly where exposure to client terms, frameworks, or compliance processes has been gained Why Ganymede? Ganymede Solutions is part of RTC Group PLC, a long-established workforce solutions group. This gives the business the backing of a publicly listed organisation while allowing our teams to operate with the flexibility of a specialist consultancy. Next Steps If you re an organised and proactive professional looking to develop your career in a contract-focused compliance and supplier coordination role, we d love to hear from you. Apply today and let s start the conversation. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation

A global logistics organisation is seeking a Bid Coordinator to join its team in Uxbridge. The position involves supporting the Bid Managers by searching for new opportunities, coordinating the responses, editing and proofreading content. Bid Coordinator Key Responsibilities - Respond to RFIs, ROIs, PQQs, and tender requests (CFTs, RFPs, etc). - Support Bid Specialists with editing, formatting, and proofreading. - Coordinate input from technical, legal, pricing, and compliance teams. - Ensure deadlines are met and submissions are accurate. - Liaise across divisions to develop strong response documents. - Maintain proposal libraries and internal databases. - Produce internal reports and bid performance analysis. This role is hybrid working, 3 days a week in the office and the ideal candidate will have a minimum of 1 years experience working within a bid team Should this position be of interest, please contact Lisa Easthope at Bid Solutions

The Opportunity North Tyneside£33,000-£36,000 + bonus + excellent benefits4.5-day week with early-finish Fridays Hybrid working available once established We're supporting a specialist consultancy with an excellent reputation in their field as they look to appoint a Bid Coordinator to play a key role in driving the success of their project pipeline. This is an exciting opportunity to join a high-performing team working on prestigious projects across the UK and internationally. The organisation is growing and evolving and offers a rare blend of responsibility, progression and genuine impact, making this a fantastic time to join. Key Responsibilities As Bid Coordinator, you will be responsible for managing and producing high-quality bid and tender submissions, ensuring the business puts forward compelling, accurate and timely responses to opportunities. Responsibilities include: Reviewing tender documentation (PQQs, ITTs, RFPs) and identifying opportunities Coordinating and preparing bid submissions with support from technical experts Managing the bid pipeline, KPIs and CRM updates Enhancing templates, processes and the bid library Supporting post-bid activity and continuous improvement initiatives Bringing ideas to streamline and elevate the bid function You'll work closely with senior leadership and will be well supported, with plenty of scope to shape how bids are delivered. What we're looking for Experienced in bid/tender coordination (around 3+ years) Highly organised, articulate and confident producing written content Proactive, positive and able to manage multiple deadlines Keen to grow, take ownership and be part of a collaborative team Open to learning and bringing fresh ideas to a continuously improving environment Next StepsIf you are interested in this opportunity, please apply online or send your CV to

Sales & Operations Coordinator 26,000 per annum Sheffield, South Yorkshire Monday to Friday - 39 hours per week Permanent The role: To administratively and proactively support the UK based general sales team by providing a professional and prompt response time to the company's customers whilst liaising with other internal and external bodies as required. Primarily focusing on sales, hire, repairs, onsite testing & purchasing. Responsibilities: To administratively and proactively support the UK based general sales team by providing a professional and prompt response time to the company's customers whilst liaising with other internal and external bodies as required. Producing quotations for customers for hydraulic, pneumatic and electric tools & equipment covering the sales, repair, onsite testing & hire side of the business, while building strong relationships with external customers & business partners. Carry out all administrative duties on appropriate systems such as raising general sales & hire orders, creating job estimates, goods receipting, updating customer & supplier accounts. Provide technical and commercial support to our customers to assist them in gaining competitive advantage in their respective market. Jointly manage the hire processes including formally quoting, organising the generation of picking tickets, allocation of specific stock, despatching through our internal driver & freight partners, invoicing, goods receipting returned equipment ensuring it is fully inspected by the workshop, costing up damaged items & providing full aftercare support to our valued customers. Spot the opportunity to increase sales and act upon it - carrying out proactive internal sales support. Liaising with suppliers to get competitive re-sale prices to increase job profitability. Administer purchase orders for relevant depot, ensuring supplier approval guidelines are followed as per the QMS. Ensure that all pending quotations and requirements are organised efficiently and remind sales engineers to follow up as required. Ensure effective filing and administrative system to support sales, keep notes on pending quotations and bids. Requirements: You will have demonstrable experience in a sales administration and coordination role ideally using ERP systems You will be driven and energetic with the ability to thrive and enjoy a fast-paced and dynamic environment, demonstrating a positive can-do attitude. You must have a flexible and collaborative approach, with the ability to adapt your style to differing customers. A passionate attitude about long term customer relationships with a strong customer centric approach, able to focus on both the immediate and medium-term challenges. The ability to work efficiently and effectively in a target driven environment, interacting with multiple work-streams and teams. A high level of verbal and written communication skills and excellent interpersonal and relationship building skills with the ability to interact at all levels appropriately. A well-organised, process orientated approach combined with attention to detail and high standards Please apply in the first instance with a copy of your CV. INDKM

Building a sustainable tomorrow The energy sector is undergoing one of the most significant transformations in its history. Across the UK and Ireland, electricity networks are expanding at an unprecedented pace to support decarbonisation, energy security, and economic growth, connecting new offshore wind, interconnectors, storage, and low-carbon technologies to homes, industry, and communities click apply for full job details

Bid Coordinator role £27k dep in experience Based full time in Skelmersdale Are you a recent graduate (or starting out in your career) with strong admin skills and a positive, ambitious mindset? We re looking for someone who is: - Organised and detail-oriented - Confident using Microsoft Outlook, Excel & Office tools - Eager to learn, grow, and build a long-term career No experience? No problem. You ll receive full training and ongoing support to help you succeed from day one. This is more than just a starting role - after 12 months, there s a clear pathway to progress into a Sales Representative position. If you re ready to kickstart your career and grow with a supportive team, we d love to hear from you. Duties and Responsibilities: • Reviewing tender notice alerts. • Searching for new opportunities. • Checking emails and managing the team inbox. • Putting together a brief overview of new opportunities for circulation. • Supporting the bid / no bid process. • Expression of Interest registration. • Updating the tender register. • Updating opportunity folders. • Collating technical queries as part of the submission process. • Working with the bid management team to ensure timely submissions. • Client portal management. • Client and competitor research. • Updating Customer Engagement system. • Completion of supplier approval questionnaires. • Working with the wider team to maintain and up to date internal communications list. • Supporting the wider bid team with the bid governance process. • Creation and circulation of weekly reports. Skills and Experience: • A passion for working in bid and proposals. • Strong organisational and project management skills with the ability to work under pressure and adhere to strict deadlines. • Excellent organisational skills are essential. • Self-motivated and able to work without constant direction and guidance. • Ability to support several concurrent activities. • Excellent listening skills. • Excellent time management. • Microsoft office package; including Word, PowerPoint and Visio. Kellan Group (including all of our brands, Berkeley Scott and Xpress Recruitment) are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our websites

Hayley Dexis has an exciting opportunity available for a Product Pricing Coordinator in our busy Strategic Contracts Team based at our Oldbury offices. Hayley Dexi s is the largest independent distributor of engineering products and consumables (hydraulics, bearings, fasteners, fluid power, PPE, tools, lubricants etc) in the UK. We are an equal opportunities employer, currently employing over 1,300 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service. About the Product Pricing Coordinator The Product Pricing Coordinator role essentially supports the work winning process providing accurate pricing information for bids, tenders and presentations. The role sits within the Bids and Tender Team and typical activities include, providing pricing support for the entire process of the tenders that you are working on. Obtaining pricing from different product categories and project tracking is also key; updating shared spaces to ensure deadlines progress and deadlines are tracked. Excellent communication across the team as well as back and forth with the customer is critical to both disseminate information required to ensure the best possible outcome when it comes to bid submission. Updating customer portals and providing support for e-catalogues, systems and pricing to reflect accurate pricing and information is also key in this role. Supporting with MI and KPI data is another key part of this role to provide the current picture, drive proactivity and to identify trends. The ideal candidate will have great product knowledge ideally from the MRO sector, have excellent project management and time management skills, and is hot on providing accurate and timely information. Excellent knowledge of Microsoft suite of products is a must. Working hours: Monday to Friday, working 40 hours per week. What you ll get in return. From 23 days annual leave (plus public/bank holidays) increased with length of service. Training provided through our own Hayley Academy. Company pension (if eligible). Life Assurance cover (x2 salary). Invitation to healthcare schemes. Wellness programmes. Uniform and PPE provided. Excellent opportunities and career prospects available. The recruitment process. Adverts will close on Sunday 19th April 2026 (We may close early depending on the volume and quality of applications. Process; Initial Screening ongoing through advertising window Online Testing - TBC Teams / Video Interview with our Talent Acquisition Partner Face to face final stage interview Interviews will be held at our offices in Oldbury Candidates selected for interview will be asked to prepare for an interview lasting 1 hour focused on skills, knowledge, experience and motivations. Finally We know sometimes you might feel that you don't meet the criteria or have a question that you need to ask - we're here to help so please ask us! You can contact us here; (url removed) We aim to get back to everyone that applies and are super keen to speak to talented people for upcoming positions. Please inform our careers team if you require any adjustments throughout the recruitment process. Don t miss out on this fantastic opportunity to join the team at Hayley Group please click apply now to become our Product Pricing Coordinator - we'd like to hear from you!

Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services. We employ more than 1,500 people and support over 250 clients across London and the Southeast. Backed by over 110 years of combined experience across the Axis CLC group, we help keep residents safe, properties well maintained and clients fully compliant. The Role We are looking for a Bid Coordinator to join our expanding Bids team and support the delivery of high-quality, compliant and competitive bid submissions. This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well-organised and submitted on time. Reporting into the Bids function, this is an ideal opportunity for an organised, detail-oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business. Responsibilities Review and filter new tender opportunities, identifying those relevant to Axis CLC Take ownership of bid-related email and portal communications, including clarifications Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced Support bid writers by coordinating information, CVs and supporting documentation Create and maintain bid folders, templates and standard documentation Proofread bid responses and supporting materials to ensure accuracy and consistency Maintain the bid library, reports and records, supporting effective knowledge management About You To be successful as a Bid Coordinator, you will require: Meticulous attention to detail and a high standard of accuracy Strong organisational skills with the ability to manage multiple tasks and deadlines Clear and confident communication skills, both written and verbal A proactive, self-motivated approach with willingness to take ownership Good literacy and IT skills, including confidence using Microsoft Office Willingness to follow established processes and learn new systems Experience supporting bids, tenders or proposals Familiarity with bid portals, CRM or document management systems Experience working in construction, property maintenance or regulated environments What We Offer A competitive salary package with a performance-related bonus Pension scheme and life assurance 25 days holiday + bank holidays Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.

Position: Bid Administrator/Coordinator Location: North London Salary: up to 40k plus benefits The company Our client is part of a large group of companies that operate within the Energy market where they offer their services to Housing Associations and Local Authority's throughout the UK. Bid Coordinator Role The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid and Business development team to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented. Bid Coordinator Main Duties & responsibilities Support the Bid & Business Development team throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedback Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team Create and maintain bid folders, file structures and document naming conventions for each opportunity Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders) Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc. Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises Manage any post submission correspondence with client team, through to conclusion Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use. Bid Coordinator Skills & Knowledge Experience in a coordination, administration or support role, ideally within bidding environment Experience of using portals would be advantageous but is not essential. Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders High attention to detail and accuracy, with strong document control and version management skills Strong written communication and proofreading ability, with good grammar and presentation Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting Familiarity with e-tendering portals and basic understanding of public sector procurement processes Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early Comfortable working under pressure and to tight deadlines. Please click apply to register your interest or contact Gary Sewell for more information (phone number removed) Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed). Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.

Imagine yourself in a role where your professional growth and creativity are championed every step of the way. Opus is the UK s largest independent Managed Service Providers, recently ranked as World class by the Best Companies to work for awards. Be a key player in our Bid team The Bid Coordinator will support the end-to-end bid and proposal process ensuring timely, accurate, and compelling submissions for new business opportunities. You will work closely with both the sales and the technical teams to coordinate responses to RFPs, RFQs, and tenders, maintaining high standards of quality and compliance. Additionally, you will be responsible for: • Supporting the Bid Director in planning bid schedules, deliverables, and key milestones • Maintaining and updating the bid tracker, bid library, and proposal templates • Undertaking portal research to produce and maintain a repository of potential Public Sector prospects whose current contracts are due for renewal • Providing the Bid Director with weekly / monthly / quarterly reports on time, providing updates on agreed personal KPIs • Collating, formating, and proofreading written content (technical, commercial, and corporate) • Assisting in developing standard responses and reusable content for future bids • Maintaining version control and consistency across all bid documentation • Building strong working relationships with the Sales team Salary £35-£40k DOE Hybrid working for a good work/life balance 2 day's a week in the Reigate office (Mondays and Wednesdays) The talents we are excited to see You will have the following experience/skills: • 1-3 yrs Bid coordination, proposal support, or sales operations (preferably in IT, technology, or professional services) experience • Excellent written and verbal communication skills • Strong organisational and time-management skills ability to handle multiple bids concurrently • Competent with Microsoft office packages • Familiarity with proposal automation platforms (e.g., Qvidian, Loopio, RFPIO) • Committed to continual education by attending workshops, events, certification courses, and professional publications • Attention to detail, quality, and compliance Your exclusive benefits • A comprehensive Private Healthcare and Cash Plan • Pension and life insurance • Entry to the £3,000 quarterly Dreamball draw • Personalised training and development pathways • Regular fully funded companywide events • Monthly outstanding performer accolades • Enriching paid volunteering days • A rewarding Refer a friend scheme (£1,000) • The flexibility to adjust your holiday allowance (25 days pa) • Complimentary daily breakfasts in the office Where your values align with ours Work together to win together Be brave and think differently Own it and never give up Strive to be the best Stay curious and keep learning Meet Opus Established in 1992, we are different to the rest, priding ourselves on being a customer-driven and service-led technology provider. Our focus is delivering tailored technology with purpose and building long-term partnerships with our clients. In 2023, we launched the next phase of our ambitious growth strategy with the goal of doubling our turnover by 2026. We're on track to meet this target, and we're seeking top talent like you to join us on this exciting journey. By joining Opus, you embark on an exhilarating journey filled with impactful projects and continuous professional development, empowering you to expand your expertise and leave a significant mark on businesses nationally. If you're ready to be part of a dynamic team and help us reach new heights, we'd love to hear from you.

Temporary Tendering Assistant - Business Support (6-Week Assignment) Recruiting on behalf of our client We are currently recruiting for a motivated and detail-focused Tendering Assistant to join our client's Tendering Department on an initial 6-week temporary assignment . This role is ideal for candidates with strong administrative or business support experience- no previous tendering experience is required . Key Responsibilities: Provide general administrative support to the Tendering Manager and wider team Load live orders into the ERP system Log customer enquiries into SRM (Salesforce) and set up quote folders Liaise with suppliers to gather product bids and source non-standard items Contact customers to follow up on opportunities Produce and send small quotations Assist Bid Coordinators with: Checking and processing purchase orders Preparing handover files Creating estimates and conducting price checks Maintain data accuracy in customer portals and the estimating product database Complete and submit customer approval forms What We're Looking For: Strong administration and organisational skills Excellent attention to detail Confident communicator, both internally and externally Ability to meet deadlines and manage confidential information Team player with good IT skills This is a great opportunity to step into a specialist department, gain new experience, and support a busy, collaborative team. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

We are currently working with a UK Property Maintenance provider to recruit a Bid/Project Coordinator to work alongside the Bids & Business Development team and other stakeholders to provide coordination of business development and bidding activity The role will be remote/home based with very occasional travel to meetings (expenses fully paid), and therefore can be flexible for location Responsibilities include: Coordinate production activities for pre-tender questionnaires including reading and understanding client bid documentation, deadlines and submission requirements and consolidate content from contributors into the required format and flag gaps to Bid Manager Responsible for coordinating all administrative aspects of a bid including organising meetings, agendas, production of minutes and subsequent reports Document management: Support the timely production, collation and distribution of accurate bid documentation, and ensure appropriate records are securely kept for reference purposes Produce and coordinate the bid plan, preparing reports as appropriate Coordinate all information from external and internal sources and collate as necessary Coordinate the development, review processes and production of bid submission/presentation documents and manage version control process Monitor bid teams, at team and board project meetings, ensuring action points are logged and acted upon and make recommendations to the Bid Manager of progress, highlighting problems in advance Requirements: 2 years+ experience in an administration, project support/coordination or sales environment Attention to detail Commercially savvy, and meticulously organised Methodical and organised approach to work, ability to multi-task Excellent communication skills, both verbal and written Any further experience of bidding/business development is advantageous

The Role As a Project & Bid Coordinator, you will support the successful delivery of projects while ensuring bid submissions are completed to a high standard and within deadlines. Key Responsibilities Support Project Managers with the delivery of projects, ensuring timelines and objectives are met Prepare and maintain project documentation (plans, schedules, risk registers) Monitor project progress and coordinate activities across teams Produce accurate financial reports and track project costs Organise and support internal project review meetings Assist with supplier coordination and task tracking Coordinate bid activities in line with internal processes Contribute to writing and compiling high-quality bid submissions Maintain bid tracking systems and documentation libraries Support post-bid reviews and continuous improvement initiatives Ensure all submissions meet deadlines and quality standards About You Degree in a relevant field such as technology, engineering, or similar (preferred) Project Management qualification (desirable) Strong organisational skills with excellent attention to detail Confident communicator, both written and verbal Proficient in Microsoft Office (Excel, Project, Visio) Able to manage multiple priorities and meet tight deadlines Proactive, self-motivated, and a strong team player Eligible to obtain Security Clearance (SC) Able to commute to Redhill, Surrey What's on Offer Salary of £28,000 - £30,000 Benefits package Career development opportunities within project management and bid coordination Collaborative and supportive working environment Apply Now If you're highly organised, detail-focused, and looking to build a career in project and bid coordination, we'd love to hear from you.