SF Recruitment is looking for a Purchasing and Logistics Coordinator to join a key client of ours based in Alfreton. The successful candidate will be responsible for providing comprehensive support to our Teams' daily domestic and international operations to ensure goods are ordered, received, stored, and shipped in a timely manner. This is a full time, permanent position working Monday - Thursday 8:30 - 5pm an earlier finish on a Friday paying between £27,000 - £28,000 per annum depending on experience. Our client would love to meet with candidates who has experience in either logistics, shipping, sales admin, procurement/purchasing or order processing. This is a progressive role with lots of training and development opportunities on offer. Main duties will include Place orders with national and international suppliers Check goods and delivery documents conform to orders Receive goods into stock and store in the appropriate location Manage transport and shipment bookings with our Freight Forward Oversee on-site Goods-In/Out operations, including delivery/collection tracking, up and off-loading (tyres and other goods), document handling and update Users on goods departure/arrival Coordinate on and off-site export shipping operations including pick & pack, palletizing, labelling, transport documents preparation and tracking Plan and coordinate on-site container stuffing Coordinate and process pre-shipment inspections (on-site and abroad) Assist with quarterly inventory stock checks Undertake any operational (indoor and outdoor) and administrative tasks that may be reasonably requested Demonstrate flexibility and a degree of creativity in supporting our UK and Overseas Teams Skills Self-motivated, focused, and driven to work to high standards and tight deadlines Sound verbal and written communication skills Aptitude for team-working and problem solving Capacity to manage the physical nature of some tasks Natural ability to operate within a busy multinational environment Sound understanding of international trade operations If this role sounds of interest, please apply today for immediate consideration.
May 04, 2026
Full time
SF Recruitment is looking for a Purchasing and Logistics Coordinator to join a key client of ours based in Alfreton. The successful candidate will be responsible for providing comprehensive support to our Teams' daily domestic and international operations to ensure goods are ordered, received, stored, and shipped in a timely manner. This is a full time, permanent position working Monday - Thursday 8:30 - 5pm an earlier finish on a Friday paying between £27,000 - £28,000 per annum depending on experience. Our client would love to meet with candidates who has experience in either logistics, shipping, sales admin, procurement/purchasing or order processing. This is a progressive role with lots of training and development opportunities on offer. Main duties will include Place orders with national and international suppliers Check goods and delivery documents conform to orders Receive goods into stock and store in the appropriate location Manage transport and shipment bookings with our Freight Forward Oversee on-site Goods-In/Out operations, including delivery/collection tracking, up and off-loading (tyres and other goods), document handling and update Users on goods departure/arrival Coordinate on and off-site export shipping operations including pick & pack, palletizing, labelling, transport documents preparation and tracking Plan and coordinate on-site container stuffing Coordinate and process pre-shipment inspections (on-site and abroad) Assist with quarterly inventory stock checks Undertake any operational (indoor and outdoor) and administrative tasks that may be reasonably requested Demonstrate flexibility and a degree of creativity in supporting our UK and Overseas Teams Skills Self-motivated, focused, and driven to work to high standards and tight deadlines Sound verbal and written communication skills Aptitude for team-working and problem solving Capacity to manage the physical nature of some tasks Natural ability to operate within a busy multinational environment Sound understanding of international trade operations If this role sounds of interest, please apply today for immediate consideration.
Sayjo Recruitment are acting on behalf of a client to recruit a highly organised and detail-oriented Product Coordinator to support the management and development of our product portfolio. This role is responsible for maintaining accurate product data within the company ERP system and ensuring product information across ecommerce platforms is complete, accurate, and up to date. Our client is based in Elland, they re a well-established Group of companies, specialising in the distribution of products, they typically import product into the UK and re-sell to UK customers. The successful candidate will work closely with internal teams including purchasing, sales, marketing, and logistics to ensure product information, pricing, and stock levels are managed efficiently. The role also supports forecasting, stock analysis, and purchasing processes to maintain optimal product availability and supply chain efficiency. Key Responsibilities Product Data & ERP Management Manage and maintain product information within the company ERP system to ensure accuracy and consistency across all systems. Responsibilities include: Creating and onboarding new product records within the ERP system Updating product pricing, costings, and supplier details Updating price lists following supplier cost changes Adding a newly launched product into the ERP system with full specifications and supplier details Reviewing stock levels to ensure data aligns with warehouse inventory Maintaining accurate stock levels and inventory data Ensuring product specifications and classifications are correct Coordinating with purchasing and sales teams to ensure data accuracy Ecommerce Product Management Ensure that all products listed on the company ecommerce platform contain accurate, consistent, and compelling product information. Responsibilities include: Uploading and managing product listings Maintaining technical specifications and product descriptions Uploading a new product with technical specifications and installation guides Updating product descriptions to improve SEO and customer clarity Ensuring all images meet ecommerce standards Uploading product datasheets and documentation Managing product images and media content Ensuring ecommerce pricing matches ERP records Forecasting & Stock Analysis Support demand planning and product forecasting by analysing sales trends and stock levels. Responsibilities include: Producing stock level and sales reports Identifying fast-moving or low-stock items Assisting in demand forecasting based on historical sales data Supporting purchasing decisions to maintain optimal stock levels Producing a weekly stock report highlighting products nearing reorder levels Analysing seasonal trends in product demand Supporting stock planning for new product launches Purchasing & Supplier Coordination Assist the purchasing team in ensuring timely ordering and supplier communication. Skills and Experience Experience working with ERP systems and product databases Strong Microsoft Excel skills (data analysis, reporting, spreadsheets) Experience managing product information or ecommerce listings Excellent attention to detail and organisational skills Strong communication and teamwork abilities Personal Attributes The ideal candidate will be: Highly organised and detail-focused Comfortable working with data and systems Proactive in identifying and solving problems Able to collaborate effectively with multiple teams Capable of managing multiple tasks and deadlines simultaneously This role is full time, office hours and fully office based. Salary £28,000 - £32,000 neg on experience
Apr 29, 2026
Full time
Sayjo Recruitment are acting on behalf of a client to recruit a highly organised and detail-oriented Product Coordinator to support the management and development of our product portfolio. This role is responsible for maintaining accurate product data within the company ERP system and ensuring product information across ecommerce platforms is complete, accurate, and up to date. Our client is based in Elland, they re a well-established Group of companies, specialising in the distribution of products, they typically import product into the UK and re-sell to UK customers. The successful candidate will work closely with internal teams including purchasing, sales, marketing, and logistics to ensure product information, pricing, and stock levels are managed efficiently. The role also supports forecasting, stock analysis, and purchasing processes to maintain optimal product availability and supply chain efficiency. Key Responsibilities Product Data & ERP Management Manage and maintain product information within the company ERP system to ensure accuracy and consistency across all systems. Responsibilities include: Creating and onboarding new product records within the ERP system Updating product pricing, costings, and supplier details Updating price lists following supplier cost changes Adding a newly launched product into the ERP system with full specifications and supplier details Reviewing stock levels to ensure data aligns with warehouse inventory Maintaining accurate stock levels and inventory data Ensuring product specifications and classifications are correct Coordinating with purchasing and sales teams to ensure data accuracy Ecommerce Product Management Ensure that all products listed on the company ecommerce platform contain accurate, consistent, and compelling product information. Responsibilities include: Uploading and managing product listings Maintaining technical specifications and product descriptions Uploading a new product with technical specifications and installation guides Updating product descriptions to improve SEO and customer clarity Ensuring all images meet ecommerce standards Uploading product datasheets and documentation Managing product images and media content Ensuring ecommerce pricing matches ERP records Forecasting & Stock Analysis Support demand planning and product forecasting by analysing sales trends and stock levels. Responsibilities include: Producing stock level and sales reports Identifying fast-moving or low-stock items Assisting in demand forecasting based on historical sales data Supporting purchasing decisions to maintain optimal stock levels Producing a weekly stock report highlighting products nearing reorder levels Analysing seasonal trends in product demand Supporting stock planning for new product launches Purchasing & Supplier Coordination Assist the purchasing team in ensuring timely ordering and supplier communication. Skills and Experience Experience working with ERP systems and product databases Strong Microsoft Excel skills (data analysis, reporting, spreadsheets) Experience managing product information or ecommerce listings Excellent attention to detail and organisational skills Strong communication and teamwork abilities Personal Attributes The ideal candidate will be: Highly organised and detail-focused Comfortable working with data and systems Proactive in identifying and solving problems Able to collaborate effectively with multiple teams Capable of managing multiple tasks and deadlines simultaneously This role is full time, office hours and fully office based. Salary £28,000 - £32,000 neg on experience
Purchasing Coordinator - Spider is advertising on behalf of RedDOT Europe, a well-established manufacturing business. They are seeking a Purchasing Coordinator to join their team in this permanent, full-time role based in Ipswich, Suffolk. Company benefits include: Competitive Salary:£29,000 - £30,000 per annum, depending on experience Holiday: 5 weeks annual leave Employee extras: company pension, cash health plan, bonus scheme, sick pay, life insurance, on-site parking, and a health & wellbeing programme About the role: As a Purchasing Coordinator, you will support the Operations Manager in ensuring the timely and cost-effective supply of raw materials, components, and consumables required for manufacturing operations. This is a key role in maintaining production continuity, managing supplier relationships, and supporting cost control initiatives. You will work closely with internal teams including Production Planning, Customer Services, and Engineering, helping to ensure materials are available in line with production schedules. This role is based on-site, working hours for this role will be 40 hours per week, Monday Thursday 07 45; Friday 07 30 Duties and Responsibilities include: Raise and process purchase orders for materials, components, packaging, and supplies Obtain and compare supplier quotations to ensure best value and cost control Monitor material requirements in line with production schedules and MRP outputs Liaise with internal teams (Production Planning, Customer Services, Engineering) to support operations Track deliveries, expedite urgent orders, and resolve supply issues to prevent delays Maintain accurate ERP records, supplier data, and support stock control and inventory accuracy Investigate discrepancies, monitor supplier performance, and support continuous improvement initiatives About you: As a Purchasing Coordinator, you will ideally have previous experience in an administrative or purchasing role, preferably within a manufacturing environment. You will have a good understanding of supply chain or production processes and be confident working with ERP/MRP systems (such as Oracle). Strong Excel skills (including VLOOKUPs and Pivot Tables) and numerical ability are essential. You will be highly organised, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Excellent communication skills and the ability to work collaboratively across departments are key. Desirable experience includes purchasing technical components or raw materials, knowledge of MRP planning principles, and working towards or holding a CIPS Level 2/3 qualification. Familiarity with Lean or continuous improvement principles and manufacturing standards such as ISO 9000 or ISO 14000 would also be advantageous. About us: RedDOT Europe is a respected manufacturing company offering a supportive and collaborative working environment. This is an excellent opportunity to develop your career within purchasing and supply chain, with exposure to continuous improvement initiatives and opportunities for professional growth. If you have the relevant skills and experience for the Purchasing Coordinator position and would like to be considered, please apply by submitting an up-to-date CV as soon as possible. We look forward to hearing from you. Please check your email inbox and spam / junk mail folder for any email correspondence for this vacancy. If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser on our behalf. We both take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Apr 28, 2026
Full time
Purchasing Coordinator - Spider is advertising on behalf of RedDOT Europe, a well-established manufacturing business. They are seeking a Purchasing Coordinator to join their team in this permanent, full-time role based in Ipswich, Suffolk. Company benefits include: Competitive Salary:£29,000 - £30,000 per annum, depending on experience Holiday: 5 weeks annual leave Employee extras: company pension, cash health plan, bonus scheme, sick pay, life insurance, on-site parking, and a health & wellbeing programme About the role: As a Purchasing Coordinator, you will support the Operations Manager in ensuring the timely and cost-effective supply of raw materials, components, and consumables required for manufacturing operations. This is a key role in maintaining production continuity, managing supplier relationships, and supporting cost control initiatives. You will work closely with internal teams including Production Planning, Customer Services, and Engineering, helping to ensure materials are available in line with production schedules. This role is based on-site, working hours for this role will be 40 hours per week, Monday Thursday 07 45; Friday 07 30 Duties and Responsibilities include: Raise and process purchase orders for materials, components, packaging, and supplies Obtain and compare supplier quotations to ensure best value and cost control Monitor material requirements in line with production schedules and MRP outputs Liaise with internal teams (Production Planning, Customer Services, Engineering) to support operations Track deliveries, expedite urgent orders, and resolve supply issues to prevent delays Maintain accurate ERP records, supplier data, and support stock control and inventory accuracy Investigate discrepancies, monitor supplier performance, and support continuous improvement initiatives About you: As a Purchasing Coordinator, you will ideally have previous experience in an administrative or purchasing role, preferably within a manufacturing environment. You will have a good understanding of supply chain or production processes and be confident working with ERP/MRP systems (such as Oracle). Strong Excel skills (including VLOOKUPs and Pivot Tables) and numerical ability are essential. You will be highly organised, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Excellent communication skills and the ability to work collaboratively across departments are key. Desirable experience includes purchasing technical components or raw materials, knowledge of MRP planning principles, and working towards or holding a CIPS Level 2/3 qualification. Familiarity with Lean or continuous improvement principles and manufacturing standards such as ISO 9000 or ISO 14000 would also be advantageous. About us: RedDOT Europe is a respected manufacturing company offering a supportive and collaborative working environment. This is an excellent opportunity to develop your career within purchasing and supply chain, with exposure to continuous improvement initiatives and opportunities for professional growth. If you have the relevant skills and experience for the Purchasing Coordinator position and would like to be considered, please apply by submitting an up-to-date CV as soon as possible. We look forward to hearing from you. Please check your email inbox and spam / junk mail folder for any email correspondence for this vacancy. If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser on our behalf. We both take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Our client based in Aberdeen are looking for a Procurement & Facilities Coordinator to join their team on a staff basis. The role will be spilt between their 2 bases in Aberdeen. Summary: The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across two branches. Essential Duties And Responsibilities: Maintain accurate records of purchases, pricing, and other important data. Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures. Manage relationships with suppliers to ensure timely delivery of goods and services. Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request. Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs Track and check deliveries to ensure ordered items are received Liaise with suppliers regarding order changes, cancellations or late/missed deliveries Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required. Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects. Purchase personal protective equipment and other safety equipment as required. Provide completed delivery notes, invoices and month end receipting to Accounts. Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries. Coordinate control stock inventory levels in line with repairs and maintenance schedules. Support the Laboratory with their calibration requirements. Maintain departmental documents and files in good order. Oversee day to day facilities coordination for two branches facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance. Coordinate with contractors and service providers for facilities related work. Ensure office facilities and services for facilities are managed and kept up to date. Experience & Qualifications Ability to work independently. Exceptional organization skills with attention to detail. Effective communications skills, bother verbal and written. Able to create and submit accurate paperwork to company-required standards. Ability to effectively present information, and respond to questions from suppliers, clients and managers. Proactively works to achieve tasks and objectives in a safe, timely and efficient manner. Be an effective negotiator, acting as intermediary between suppliers and internal departments. Excellent attention to detail and compile accurate documentation and business correspondence. Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes. Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector. Proven experience in facilities coordination. Intermediate skill level of MS Excel, Word and Outlook as a minimum. Experience of JD Edwards Enterprise 1.
Oct 07, 2025
Full time
Our client based in Aberdeen are looking for a Procurement & Facilities Coordinator to join their team on a staff basis. The role will be spilt between their 2 bases in Aberdeen. Summary: The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across two branches. Essential Duties And Responsibilities: Maintain accurate records of purchases, pricing, and other important data. Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures. Manage relationships with suppliers to ensure timely delivery of goods and services. Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request. Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs Track and check deliveries to ensure ordered items are received Liaise with suppliers regarding order changes, cancellations or late/missed deliveries Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required. Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects. Purchase personal protective equipment and other safety equipment as required. Provide completed delivery notes, invoices and month end receipting to Accounts. Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries. Coordinate control stock inventory levels in line with repairs and maintenance schedules. Support the Laboratory with their calibration requirements. Maintain departmental documents and files in good order. Oversee day to day facilities coordination for two branches facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance. Coordinate with contractors and service providers for facilities related work. Ensure office facilities and services for facilities are managed and kept up to date. Experience & Qualifications Ability to work independently. Exceptional organization skills with attention to detail. Effective communications skills, bother verbal and written. Able to create and submit accurate paperwork to company-required standards. Ability to effectively present information, and respond to questions from suppliers, clients and managers. Proactively works to achieve tasks and objectives in a safe, timely and efficient manner. Be an effective negotiator, acting as intermediary between suppliers and internal departments. Excellent attention to detail and compile accurate documentation and business correspondence. Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes. Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector. Proven experience in facilities coordination. Intermediate skill level of MS Excel, Word and Outlook as a minimum. Experience of JD Edwards Enterprise 1.
Are you a confident Purchasing or Production Coordinator who enjoys managing suppliers, stock levels, and ensuring smooth production schedules? Looking for a role where you'll be a key link between supply chain, production, and customers? If so, this opportunity could be your perfect fit! We are currently recruiting for a Purchasing Coordinator to join our client based in Solihull. You will be responsible for procurement and keeping stock levels on track. You'll manage supplier orders, maintain inventory, and ensure production runs smoothly. Benefits: 26,000 salary Company events & employee discount Free on-site parking Location: Solihull Hours of work: Mon-Thurs 8am - 5pm, Friday 8am - 2pm Immediate start Duties/Responsibilities: Processing orders and coordinating with suppliers for materials and products Managing lead times and communicating delivery dates across departments Calculating part requirements from production schedules Supporting the Manufacturing Manager with stock control and re-order levels Entering costs into ERP software and checking prices before ordering Liaising with suppliers to secure the most cost-effective solutions Handling goods-in administration and resolving damaged/missing items Maintaining strong communication with teams to ensure deadlines are met Keeping customers updated on order and delivery status Building and maintaining supplier relationships to negotiate favourable terms Supporting compliance, administration, and resolving supplier performance issues Skills/Experience required: Advanced MS Excel skills (data management, analysis, and reporting) Strong negotiation skills to secure the best terms Knowledge of logistics and supply chain management Excellent organisation and attention to detail Confidence in analysing data and making informed decisions Clear communication skills (written and verbal) Proactive problem-solver with a collaborative mindset Join a friendly and supportive team where your role really matters If you're ready to take on a role where you'll be at the heart of purchasing, production, and supplier relationships - apply today!
Oct 06, 2025
Full time
Are you a confident Purchasing or Production Coordinator who enjoys managing suppliers, stock levels, and ensuring smooth production schedules? Looking for a role where you'll be a key link between supply chain, production, and customers? If so, this opportunity could be your perfect fit! We are currently recruiting for a Purchasing Coordinator to join our client based in Solihull. You will be responsible for procurement and keeping stock levels on track. You'll manage supplier orders, maintain inventory, and ensure production runs smoothly. Benefits: 26,000 salary Company events & employee discount Free on-site parking Location: Solihull Hours of work: Mon-Thurs 8am - 5pm, Friday 8am - 2pm Immediate start Duties/Responsibilities: Processing orders and coordinating with suppliers for materials and products Managing lead times and communicating delivery dates across departments Calculating part requirements from production schedules Supporting the Manufacturing Manager with stock control and re-order levels Entering costs into ERP software and checking prices before ordering Liaising with suppliers to secure the most cost-effective solutions Handling goods-in administration and resolving damaged/missing items Maintaining strong communication with teams to ensure deadlines are met Keeping customers updated on order and delivery status Building and maintaining supplier relationships to negotiate favourable terms Supporting compliance, administration, and resolving supplier performance issues Skills/Experience required: Advanced MS Excel skills (data management, analysis, and reporting) Strong negotiation skills to secure the best terms Knowledge of logistics and supply chain management Excellent organisation and attention to detail Confidence in analysing data and making informed decisions Clear communication skills (written and verbal) Proactive problem-solver with a collaborative mindset Join a friendly and supportive team where your role really matters If you're ready to take on a role where you'll be at the heart of purchasing, production, and supplier relationships - apply today!
Join our client's dynamic team in the Logistics, Supply Chain & Procurement department. This position reports to the Group Supply Chain & Procurement Manager and is pivotal in ensuring operational excellence across the supply chain. Location: Great Yarmouth Salary £26-31k Day-to-Day Responsibilities: Supply Chain Coordinator Lead and coordinate supply chain activities including sourcing, production, and distribution. Monitor key performance indicators such as OTIF, logistics cost, and inventory turnover. Collaborate with production, sales, and finance departments to optimize operations. Procurement duties Manage and streamline purchasing processes in compliance with procurement cycles. Negotiate contracts and evaluate suppliers to ensure quality and cost-efficiency. Oversee budget control and spending policies. Buying Conduct strategic purchases, assess suppliers, and negotiate terms. Analyse market trends and manage supply risks. Handle purchase orders, documentation, and invoice control. Required Skills & Qualifications: Proven experience in supply chain management and procurement. Strong negotiation and communication skills. Proficiency in relevant software and systems. Ability to collaborate effectively across departments. Benefits: Competitive salary and benefits package. Free onsite parking. Supportive work environment.
Sep 25, 2025
Full time
Join our client's dynamic team in the Logistics, Supply Chain & Procurement department. This position reports to the Group Supply Chain & Procurement Manager and is pivotal in ensuring operational excellence across the supply chain. Location: Great Yarmouth Salary £26-31k Day-to-Day Responsibilities: Supply Chain Coordinator Lead and coordinate supply chain activities including sourcing, production, and distribution. Monitor key performance indicators such as OTIF, logistics cost, and inventory turnover. Collaborate with production, sales, and finance departments to optimize operations. Procurement duties Manage and streamline purchasing processes in compliance with procurement cycles. Negotiate contracts and evaluate suppliers to ensure quality and cost-efficiency. Oversee budget control and spending policies. Buying Conduct strategic purchases, assess suppliers, and negotiate terms. Analyse market trends and manage supply risks. Handle purchase orders, documentation, and invoice control. Required Skills & Qualifications: Proven experience in supply chain management and procurement. Strong negotiation and communication skills. Proficiency in relevant software and systems. Ability to collaborate effectively across departments. Benefits: Competitive salary and benefits package. Free onsite parking. Supportive work environment.
Our client based in Aberdeen are looking for a Procurement & Facilities Coordinator to join their team on a staff basis. The role will be spilt between their 2 bases in Aberdeen. Summary: The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across two branches. Essential Duties And Responsibilities: Maintain accurate records of purchases, pricing, and other important data. Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures. Manage relationships with suppliers to ensure timely delivery of goods and services. Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request. Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs Track and check deliveries to ensure ordered items are received Liaise with suppliers regarding order changes, cancellations or late/missed deliveries Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required. Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects. Purchase personal protective equipment and other safety equipment as required. Provide completed delivery notes, invoices and month end receipting to Accounts. Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries. Coordinate control stock inventory levels in line with repairs and maintenance schedules. Support the Laboratory with their calibration requirements. Maintain departmental documents and files in good order. Oversee day to day facilities coordination for two branches facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance. Coordinate with contractors and service providers for facilities related work. Ensure office facilities and services for facilities are managed and kept up to date. Experience & Qualifications Ability to work independently. Exceptional organization skills with attention to detail. Effective communications skills, bother verbal and written. Able to create and submit accurate paperwork to company-required standards. Ability to effectively present information, and respond to questions from suppliers, clients and managers. Proactively works to achieve tasks and objectives in a safe, timely and efficient manner. Be an effective negotiator, acting as intermediary between suppliers and internal departments. Excellent attention to detail and compile accurate documentation and business correspondence. Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes. Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector. Proven experience in facilities coordination. Intermediate skill level of MS Excel, Word and Outlook as a minimum. Experience of JD Edwards Enterprise 1.
Sep 23, 2025
Full time
Our client based in Aberdeen are looking for a Procurement & Facilities Coordinator to join their team on a staff basis. The role will be spilt between their 2 bases in Aberdeen. Summary: The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across two branches. Essential Duties And Responsibilities: Maintain accurate records of purchases, pricing, and other important data. Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures. Manage relationships with suppliers to ensure timely delivery of goods and services. Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request. Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs Track and check deliveries to ensure ordered items are received Liaise with suppliers regarding order changes, cancellations or late/missed deliveries Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required. Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects. Purchase personal protective equipment and other safety equipment as required. Provide completed delivery notes, invoices and month end receipting to Accounts. Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries. Coordinate control stock inventory levels in line with repairs and maintenance schedules. Support the Laboratory with their calibration requirements. Maintain departmental documents and files in good order. Oversee day to day facilities coordination for two branches facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance. Coordinate with contractors and service providers for facilities related work. Ensure office facilities and services for facilities are managed and kept up to date. Experience & Qualifications Ability to work independently. Exceptional organization skills with attention to detail. Effective communications skills, bother verbal and written. Able to create and submit accurate paperwork to company-required standards. Ability to effectively present information, and respond to questions from suppliers, clients and managers. Proactively works to achieve tasks and objectives in a safe, timely and efficient manner. Be an effective negotiator, acting as intermediary between suppliers and internal departments. Excellent attention to detail and compile accurate documentation and business correspondence. Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes. Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector. Proven experience in facilities coordination. Intermediate skill level of MS Excel, Word and Outlook as a minimum. Experience of JD Edwards Enterprise 1.
