16 jobs found

Location: Arbroath (Fully Office-Based) Hours: Full-Time or Part-Time, Monday to Friday Contract: Minimum 6 Months (Maternity Cover) - Likely Extension Salary: Competitive DOE The Opportunity We are recruiting for an experienced and highly organised Personal Assistant to join a leading global organisation based in Arbroath . This is a fully office-based role providing dedicated support to a senior executive team during a maternity leave period, with a strong likelihood of extension beyond the initial contract term. This is an excellent opportunity for a professional PA who thrives in a fast-paced environment and enjoys managing multiple priorities while acting as a trusted support partner to senior stakeholders. Key Responsibilities Extensive diary and calendar management for senior executives Coordinating domestic and international travel arrangements Organising meetings, including scheduling, agendas and logistics Preparing reports, presentations and meeting documentation Managing correspondence, emails and communications on behalf of the executive team Supporting with event and visitor coordination Handling administrative tasks and ensuring smooth day-to-day operations Building strong relationships with internal and external stakeholders Providing general PA and executive support duties as required About You Previous experience as a Personal Assistant, Executive Assistant or Senior Administrator Excellent organisational and time management skills Strong diary management and travel coordination experience Confident supporting senior-level stakeholders and executives Exceptional communication and interpersonal skills Proficient in Microsoft Office applications Able to manage confidential and sensitive information with discretion Flexible, proactive and able to prioritise a busy workload effectively What's on Offer? Opportunity to join a well-established global business Flexible consideration for both full-time and part-time candidates Monday to Friday working pattern Fully office-based role in Arbroath Initial 6-month maternity cover contract with strong potential for extension Supportive and collaborative working environment Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Part Time Executive Assistant - 30 hours p/w Gloucester 37'500 pro rata Hours: 30 hours per week, Monday to Friday , Full time office based An exciting opportunity has arisen to join a growing international business as a Executive Assistant, providing dedicated support to the CEO and CFO. Sitting at the heart of the organisation, you'll play a pivotal role in ensuring the leadership team operates efficiently while supporting strategic initiatives, business communications, executive reporting, international coordination and operational delivery across teams in the UK, US and India. We're looking for a highly organised, commercially aware and proactive individual who thrives in a fast-paced environment. You'll be someone who naturally brings structure to complexity, anticipates needs before they arise and enjoys taking ownership of projects from start to finish. The successful candidate will be equally comfortable preparing board-level reports, analysing business performance data, coordinating international travel, organising company-wide events, managing executive priorities and building strong relationships across all levels of the organisation. Executive AssistantKey Responsibilities Provide high-level executive support to the CEO and CFO. Manage complex diaries, schedules and business priorities across multiple time zones. Prepare professional reports, presentations, briefing papers and correspondence. Organise executive meetings, agendas, minutes and follow-up actions. Prepare board packs and executive documentation, including reports for international stakeholders. Organise quarterly company-wide communication events. Coordinate venues, suppliers, facilities and event logistics. Welcome external visitors and clients, ensuring a professional experience. Arrange meeting rooms, catering and hospitality requirements. Coordinate domestic and international travel for senior leaders and wider business teams. Arrange flights, accommodation, transport and detailed itineraries. Process expenses and maintain accurate financial records relating to travel and events. Skills & Experience Previous experience supporting senior executives in a fast-paced business environment. Experience working with international teams across multiple time zones. Experience producing reports, presentations and business documentation. Excellent organisational, planning and prioritisation skills. Strong attention to detail and commitment to confidentiality. What You'll Receive Competitive salary of 37,500 FTE (pro rata for 30 hours per week). Health cash plan. Performance-related bonus scheme. Retail discounts. Summer and winter company events. The opportunity to work closely with senior leadership and make a meaningful contribution within a growing international business. BH36729

We have an exciting opportunity with Inspire ATA! They are a flexi-job provider and you will be employed by Inspire ATA and placed with Solventum for your apprenticeship. About Solventum: Solventum is a global healthcare solutions business focused on improving patient outcomes through innovation, clinical insight and collaboration. The UK & Ireland marketing team supports the Med/Surg portfolio, working closely with sales, product management and cross-functional partners to deliver impactful marketing activity. This is an excellent opportunity to start a career in marketing within a regulated, fast-paced healthcare environment, while completing a recognised Multi-Channel Marketer Level 3 apprenticeship. Responsibilities: Product management of key brands (non-focus portfolios to maintain sales revenue) Marketing support for Med/Surg - assistant to the marketing team Manage key marketing SharePoint sites and website Implementing and rolling out centrally developed marketing campaigns Working within established global brand guidelines Supporting with data analysis, reporting, and using spreadsheets, there is quite a lot of this work within the role Coordinating activity across teams and ensuring smooth execution Desirable skills: Interest in digital and multi-channel marketing Confident IT skills, including Microsoft Office (Word, PowerPoint, Excel) Ability to organise tasks and manage time effectively Strong written and verbal communication skills Attention to detail when working with regulated materials Enthusiastic and keen to learn Proactive and willing to take initiative Comfortable working as part of a team Well organised with a professional approach Interested in marketing, technology and innovation (including AI) Entry requirements: 3 GCSEs (or equivalent) at grades 4+ (A-C) in any subject GCSE Maths and English (or equivalents) at grades 3+ (D or above) Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship is in a similar subject You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme. If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications. For more information please visit the UK ENIC website. Working hours: 37 hours per week, Monday to Friday, 9am - 5pm (1 hour lunch) Benefits: Hands-on marketing experience within a global healthcare organisation Fully funded professional qualification Ongoing training, coaching and mentoring Opportunity for progression and potential full-time role on completion Supportive and professional team environment Future prospects: 90% of QA apprentices secure permanent employment after completing: this is 20% higher than the national average. About QA: Our apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 50,000 successful apprenticeship graduates, we're a top 50 training provider, dedicated to helping you succeed. Interested? Apply now! Please be advised that this advert may close prior to the closing date stated above if a high number of applications are received. If you are interested in this vacancy please apply below as soon as possible.

Executive Assistant Location: City of London Role Type: Contract - 3 months Work Setup: 5 days onsite Who We Are Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. The Role Our client is a leading international financial institution with a strong global footprint, providing a comprehensive range of corporate and retail banking services. The organisation supports clients across trade finance, investment banking, and capital markets, with a focus on enabling cross-border commerce and long-term financial growth. It is recognised for its scale, stability, and commitment to delivering innovative financial solutions across key global markets. What you'll do Provide proactive administrative and operational support to the Commodities team, ensuring the smooth running of a fast-paced Front Office environment. Manage complex diaries, coordinate meetings, workshops and events, and handle stakeholder communications across the business. Arrange domestic and international travel, accommodation and itineraries, while processing expenses accurately and efficiently. Support business operations through purchase orders, invoice management, onboarding coordination and general team administration. Act as a key point of contact for internal and external stakeholders, assisting with visitor management and office-based activities. Utilise Microsoft 365 and Microsoft Copilot to improve productivity, streamline processes and identify opportunities for continuous improvement. What you bring Previous experience in a Desk Assistant, Team Assistant, Executive Assistant or Business Support role within banking, financial services or a professional services environment. Currently using AI-powered productivity tools, such as Microsoft Copilot, as part of day-to-day work to improve efficiency and streamline administrative tasks. Strong organisational skills with the ability to manage multiple priorities and work effectively in a fast-paced environment. Excellent written and verbal communication skills, with confidence interacting with senior stakeholders and external contacts. Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel and PowerPoint. High attention to detail, strong problem-solving ability, and a professional, collaborative approach with excellent discretion and integrity. What's Next? If you are ready to take the next step, apply now. Successful applicants will be contacted directly by a recruiter to discuss the role further. We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you. This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.

Executive Assistant / Business Support Associate (Part-Time) Teesside Hybrid Working Competitive Salary + Benefits Wolviston Management Services are delighted to be supporting a respected and internationally recognised provider of business intelligence, market analysis and financial insight solutions in the appointment of an Executive Assistant / Business Support Associate. Established for almost 40 years, our client helps organisations make informed commercial decisions through market research, company analysis, valuation services and strategic intelligence. Their expertise supports thousands of businesses across the UK and international markets, helping leaders identify opportunities, manage risk and drive growth. As the business continues to evolve, they are seeking a highly organised and proactive professional to work closely with senior leadership and play a key role in supporting strategic objectives, governance activities and business operations. The Role This is an exciting opportunity for an experienced Executive Assistant or Business Support professional who enjoys working at the centre of a dynamic organisation. Reporting directly to the Executive Committee and Leadership Team, you will provide high-level executive support while coordinating key business initiatives, governance activities and operational projects. The role offers genuine variety, significant exposure to senior decision-makers and the opportunity to make a meaningful contribution to the ongoing success of the business. You will become a trusted partner to leadership, helping to ensure the smooth running of day-to-day operations while supporting organisational growth, continuous improvement and people-focused initiatives. Key Responsibilities Executive & Leadership Support Provide comprehensive executive support to the Executive Committee and Leadership Team Coordinate Board, Executive and Leadership Team meetings, including agendas, papers and action tracking Manage schedules, meeting logistics and follow-up activities Attend meetings, record actions and support delivery of agreed outcomes Assist with strategic planning activities and business initiatives Conduct research, prepare reports and coordinate leadership projects Governance & Business Operations Support the maintenance of effective governance processes and administrative systems Assist with compliance activities including GDPR, Health & Safety and company policies Maintain business records, documentation and filing systems Coordinate cyclical business activities such as performance reviews, training programmes, insurance renewals and contract management Support business continuity planning and risk management activities Maintain governance records and risk registers Stakeholder Management Act as a key point of contact for external advisors, suppliers and business partners Coordinate communication and information flow between internal and external stakeholders Build strong working relationships across all areas of the business Support collaboration and communication to ensure business objectives are delivered effectively Project Coordination Support the planning and delivery of business improvement initiatives Assist with the implementation of new systems, processes and organisational projects Coordinate project activities, monitor progress and track key actions Work closely with leadership teams to ensure objectives and deadlines are achieved Provide administrative support for strategic change programmes People & Culture Support Support employee engagement and company culture initiatives Assist with internal communications and people-focused activities Coordinate recruitment administration and onboarding processes Support the development and implementation of people management practices Work collaboratively with colleagues to help maintain a positive and high-performing workplace culture Business Administration Prepare and maintain professional business documents, reports and presentations Coordinate customer and supplier documentation requirements Identify opportunities to improve administrative processes and efficiencies Provide flexible support across a variety of business priorities and operational activities About You We are keen to speak with experienced business support professionals who are confident working alongside senior leaders and managing a diverse workload. You will be highly organised, adaptable and capable of balancing multiple priorities while maintaining exceptional attention to detail, discretion and professionalism. Essential Skills & Experience Previous experience in an Executive Assistant, Executive Coordinator, Business Support, Office Manager or similar role Experience supporting senior leaders and handling confidential information Excellent organisational and time-management skills Strong commercial awareness and business acumen Exceptional written and verbal communication skills Ability to build effective relationships with stakeholders at all levels Strong project coordination and organisational capability Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook Experience using collaboration tools such as Microsoft Teams and SharePoint Ability to work independently and manage competing priorities Professional, proactive and solutions-focused approach Desirable Experience supporting HR administration, employee engagement or people operations activities Exposure to Board, Executive Committee or Leadership Team administration Experience supporting organisational change or business improvement projects Experience within professional services, technology, business intelligence or B2B environments Understanding of governance and compliance frameworks Commitment to ongoing professional development What's in it for you? Opportunity to work closely with senior leaders and influence key business initiatives A varied and rewarding role with exposure across the organisation Involvement in projects that support business growth and continuous improvement Supportive, collaborative and forward-thinking culture Professional development and career progression opportunities Hybrid working flexibility Competitive salary and benefits package If you're an organised and ambitious professional looking for a role where you can make a genuine impact while working alongside senior decision-makers, we'd love to hear from you.

Personal Assistant Hours: 25 hours per week Salary: 35,000 - 40,000 pro rata We're looking for an organised and people-focused PA to support a professional services team working with a key client. This role suits someone who enjoys coordination, communication, and being a central point of contact. Key Responsibilities Act as first point of contact for staff supporting the client Coordinate meetings, diaries, and 1-to-1s across teams and time zones Arrange UK and international travel (flights, hotels, transport) Hold 1-1's with team, happy to have those diffcult conversations Send regular team communications and support engagement activities Support senior stakeholders with meeting preparation and updates Assist with invoicing, travel costs, and general administration Skills & Experience Strong organisation and communication skills Confident handling confidential and sensitive matters Experience coordinating travel, meetings, or projects Comfortable working independently Previous coordination or people-support experience beneficial Full, clean UK driving licence required Benefits 25+ days holiday plus bank holidays Flexible working Private medical cover & health cash plan Gym discount, cycle scheme, EV scheme Paid charity day & free parking INDCOM Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer. By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information. Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.

About Us: We are a leading organization at the forefront of artificial intelligence research, committed to innovation and excellence. We are currently seeking motivated fresh graduates who are eager to launch a successful career in AI research. Role Overview: As a Graduate AI Research Assistant, you will play a key role in supporting innovative research projects that drive the development of advanced AI technologies. This position offers a unique opportunity to gain hands-on experience working alongside senior researchers and industry experts in a collaborative environment. You will be involved in data collection, algorithm development, experimental design, and analysis, contributing directly to research outputs that have real-world applications. This role is ideal for fresh graduates who are passionate about AI, eager to learn, and determined to build a successful career in a rapidly evolving field. Through our structured 3-month on the job training and induction program, you will develop foundational skills and deepen your understanding of AI concepts, setting you up for ongoing growth and progression within the company. What We Offer: A competitive starting salary of 36,000 per year Full working visa sponsorship for international candidates A comprehensive 3-month training and induction program to equip you with the skills and knowledge required for success with full salary paid Mentorship and collaboration with experienced senior researchers A dynamic, supportive environment to develop your career in AI research Key Responsibilities: Assist in conducting AI research and experiments under the guidance of senior team members Analyse and interpret data to support ongoing projects Contribute to the preparation of research reports and publications Participate in team meetings and knowledge-sharing sessions Stay up-to-date with current trends and developments in AI technologies Ideal Candidate Profile Recent graduate with a degree in Computer Science, Artificial Intelligence, Data Science, or a related field Strong motivation to build a career in AI research Excellent problem-solving and analytical skills Ability to work collaboratively in a team environment Good communication skills, both written and verbal Determination and commitment to succeed in a fast-paced research setting Demonstrates a strong understanding of AI ethics, including fairness, transparency, accountability, and responsible use of data and algorithms If you are passionate about AI and ready to take the first step towards a rewarding research career, we would love to hear from you.

OPERATIONS ASSISTANT LONDON UP TO 38,000 + HYBRID WORKING + EXCELLENT PROGRESSION + GLOBAL BUSINESS THE OPPORTUNITY: Are you a highly organised graduate or early-career professional looking for a varied role where no two days are the same? Do you enjoy coordinating projects, supporting multiple teams and keeping things running efficiently while still having exposure to marketing and commercial activities? Get Recruited are recruiting on behalf of a well-established global business that has been operating within the pharmaceutical sector for over 30 years. Following continued growth in the UK, they are looking to appoint a Business Executive to support their expanding commercial operation. This is a broad and varied position, working closely with the Senior Marketing Manager, Medical Director, Sales team and Account Managers. You'll play a key role in supporting marketing activity, coordinating projects, managing administrative processes and ensuring the wider commercial team operates effectively. The role would suit someone who is exceptionally organised, commercially aware and looking to develop a long-term career within a growing international business. THE ROLE: Provide day-to-day operational support to the UK commercial team. Coordinate projects across Marketing, Sales, Medical and Customer-facing teams. Support the delivery of marketing campaigns and commercial initiatives. Assist with creating and coordinating marketing materials and communications. Manage internal processes, documentation and reporting to ensure projects remain on track. Liaise with internal stakeholders across multiple departments to support business objectives. Assist with market research, competitor analysis and commercial reporting. Coordinate meetings, events and wider business activities. Support lead generation and wider sales administration where required. Identify opportunities to improve processes and increase operational efficiency. THE PERSON: Degree educated, ideally in Marketing, Business, Management or a similar discipline. Experience within a Marketing, Business Support, Commercial or Operations role. Highly organised with exceptional attention to detail. Comfortable managing multiple projects and priorities simultaneously. Strong communication skills with the confidence to work across different departments. Commercially minded with a proactive approach to problem solving. Strong Microsoft Office skills and confidence working with business systems. Positive, ambitious and eager to develop within a fast-growing business. Experience within pharmaceuticals, healthcare or another regulated industry would be advantageous, but is by no means essential. By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.

We are seeking a highly experienced, professional and proactive Executive Assistant to provide comprehensive support across both business and personal matters for a busy executive. This is a fast-paced, varied role that requires exceptional organisational skills, discretion, and the ability to anticipate needs before they arise. Executive Support Provide seamless day-to-day support to the executive. Proactively manage complex and ever-changing diaries, appointments, and schedules. Coordinate meetings, prepare agendas, take notes, and follow up on actions. Manage in boxes, correspondence, and communications, ensuring priorities are addressed promptly. Arrange domestic and international travel, including itineraries, accommodation, transport, and contingency planning. Prepare presentations, reports, and briefing documents. Personal Support Manage personal appointments, commitments, and family schedules. Coordinate household-related matters and external service providers. Handle confidential personal administration and correspondence. Research and arrange personal travel, events, and special projects. Assist with ad hoc personal tasks and ensure smooth day-to-day organisation. About you: Proven corporate experience supporting senior executives on a business and personal level Skilled at managing multiple diaries and competing demands Highly organised, proactive, and resourceful Excellent communication and problem-solving skills Able to work independently in a fast-moving environment Trustworthy, discreet, and professional at all times If you thrive on variety, enjoy working at pace, and take pride in keeping everything running smoothly, we'd love to hear from you. Please send your cv to Claire Bush today.

Your new company Hays Accountancy & Finance are partnering with a successful & profitable Technology Group with an international customer base to recruit a dynamic & driven Senior Finance Assistant based in Hereford, Herefordshire. A newly created & broad accounting role supporting the Finance Manager involving pricing processes, bid analysis, monthly reconciliations, month-end support through to year-end preparation. The role will include lots of stakeholder management within a fast-paced environment, an opportunity to be involved in process improvement projects & really add value while the organisation continues to grow. The position would suit an AAT/CIMA/ACCA studier, with a finance qualification study package on offer after probation. Your new role Your key duties will involve taking the lead for bids/contract reviews, reviewing pricing & gross margin decisions, management of customer/supplier pricing such as price changes, & setting pricing for new products. You will assist in the preparation of monthly management accounts involving margin analysis and deferred income reconciliations. You will provide financial analysis on projects, assist with regular reporting to analyse company performance, support the preparation of year-end schedules & balance sheet reconciliations. You will become a go-to expert for the financial system, providing guidance & improvements when required. You will be involved in ad-hoc projects & duties to support the wider finance team & senior management. The position will be tailored around the right candidate with the opportunity to really add value. What you'll need to succeed To be considered for this permanent Senior Finance Assistant role, you will have some experience in a similar position, be willing to learn and adaptable to business needs. You will be AAT qualified, part-qualified ACCA/CIMA/ACA or qualified by experience. You will have strong communication skills to build both internal/external relationships at all levels, used to managing workloads to meet deadlines, along with having good commercial acumen. You will have a proactive positive approach to process improvement, be a strong problem-solver & comfortable working within a close-knit finance team using your own initiative. You will be trained in a range of financial systems. Experience with Sage 200 and working in small/medium-sized businesses would be advantageous but not essential. What you'll get in return This permanent Senior Finance Assistant role offers a salary between 30,000 - 35,000 per annum, dependable on experience based in Hereford, Herefordshire. Benefits include early finish on Fridays, on-site parking, additional leave for your birthday, private medical health & dental benefits, electric car & cycle scheme, study package for CIMA/ACCA/AAT, progression/development opportunities & further group benefits. This is a great opportunity to really add value within a growing & successful group, operating within an interesting sector. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Birchrose Associates is proud to be representing an award-winning international law firm in the City of London, which is seeking an experienced Executive Assistant to join its highly regarded team. The Firm Our client, an award-winning and highly regarded international law firm based in the City of London is looking for an Executive Assistant. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused support to Partners within a fast-paced Intellectual Property, Tech and Data teams. Duties to include: Act as a professional ambassador for fee earners, managing complex diaries, travel, meetings, and inboxes to ensure effective prioritisation Take ownership of billing, WIP, compliance, client onboarding, and financial processes Build strong relationships with fee earners, clients, and internal teams, understanding key priorities and matters Support business development and marketing activities, including pitches, client research, and event coordination Manage communications, draft correspondence, and oversee document and file management in line with firm policies This Executive Assistant position is a full-time, permanent role, working Monday to Friday, 9:30am - 5:30pm Requirements At least 4 years' previous Legal PA / Executive Assistant experience within a law firm (essential) Experience supporting Partners within a fast-paced legal environment Experience supporting either an Intellectual Property or Tech and Data team (desirable) Extensive billing, diary, inbox and travel management experience (essential) Vacancy Highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We're looking for a talented Project Administrator to join our team. Don't miss this opportunty to join a trusted regulatory consultancy in a varied role, where you will play a key part in delivering international projects from start to finish. Project Administrator Huddersfield HD1 £27,000 - £30,000 per year (pro rata) Monday to Friday, up to 30 hours a week (some overtime & weekend work required) Office-based (no remote working) Please note: you must be authorised to work in the UK At Woodley BioReg, we provide best-in-class regulatory, scientific, and quality consulting services to pharmaceutical, biopharmaceutical, healthcare, and medical device companies. Established in 2000, we operate from the UK and Italy, with partners in South Korea and the USA, making us a trusted name in the global healthcare industry. About the Role: As Project Administrator, you will track and administer customer projects from initial coordination through to completion. This is a stand-alone role reporting to the Office Manager and Managing Director within a small office team of around four to five colleagues. Please be aware that this is a fully office-based poistion in Huddersfield with no remote working. Key Responsibilities: Handle incoming calls and respond to customer queries promptly and professionally Complete all project administration tasks accurately Provide office and administrative support to external consultants and clients as necessary Liaise with all parties to ensure smooth scheduling and operational processes Communicate regularly with clients and internal team members on the progress of work to meet project timelines Carry out post- project calls to confirm customer satisfaction and to determine scope for any additional work Deliver exceptional customer service at every step of the customer journey The Ideal Candidate: Customer-focused telephone manner with the ability to handle difficult situations professionally Strong administrative skills and excellent attention to detail Ability to work under pressure with pace, accuracy, and organisation Confidence in multitasking while remaining calm and solution-focused Strong problem-solving skills Positive, self-motivated attitude Good computer literacy and ability to use IT systems that support the role Skills and Experience: Essential: Experience in a project administration or coordination role Proven ability to manage projects to deadlines Experience using MS Office, MS Project, and Base Camp Desirable: Bachelor s degree in Life Sciences, Business Management, Communications, or similar Project management qualification such as PRINCE Experience working with external consultants or clients Why Join Us: Flexible working hours up to 30 hours per week Competitive salary with a Company Bonus Scheme Private Healthcare Scheme for you and your family Life Insurance for financial security Company Pension Scheme for your future Opportunities for career development and global networking How to apply for the role: If you have the skills and experience required for this position, click apply today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Project Coordinator, Project Support Administrator, PMO Administrator, Programme Administrator, Delivery Coordinator, Office Administrator, Project Assistant, Client Services Administrator, Operations Administrator, Project Support Officer

Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start 18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Project Support Procurement or ERP Project exp Senior Administration 6 Months £18-25phr + holiday pay Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start £18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Personal Assistant opportunity supporting the Managing Director of a large manufacturing organisation based in Sutton Coldfield. This role is 1 day working from home after probation and can be a 4 day part time role. Client Details My client is a large growing manufacturing organisation based in Sutton Coldfield looking for a Personal Assistant. Description Executive Support Provide full administrative support to the Managing Director: including diary management, correspondence, and confidential document handling. Prepare agendas, briefings, and presentations for internal and external meetings. Draft, review, and distribute communications. Leadership & Meetings Attend senior leadership meetings, taking accurate minutes, tracking action points, and ensuring timely follow-up. Coordinate leadership offsites, events, and strategy sessions. Support communication flow between the Managing Director and senior leadership team. Travel & Events Manage national and international travel arrangements, including flights, visas, accommodation, and itineraries. Organise corporate events, conferences, and client engagements in collaboration with other teams. Office & Project Coordination Liaise with global counterparts, external stakeholders, and clients on behalf of the Managing Director. Support cross-functional projects and ensure deadlines are met. Maintain accurate records, reports, and filing systems. Managing diaries and organising meetings and appointments. Profile A successful Personal Assistant should have: Proven experience as a Personal Assistant Strong organisational and multitasking skills. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Excellent written and verbal communication skills. A proactive approach to problem-solving and task management. The ability to work effectively under pressure and meet deadlines. A professional and approachable demeanour. Can commute to Sutton Coldfield Job Offer Negotiable salary Flexible start and finish times Up to 3% annual bonus Free parking Have your own office 1 day working from home after probation Generous holiday allowance, including 25 days annual leave plus bank holidays. Opportunities for personal and professional growth.