Finance Assistant / Team Administrator

Job Title: Sales Administrator / Finance Assistant

Location: West Watford

Salary: 27,000 - 28,000 per annum

Job Type: Full time, Permanent

Working Hours: 37.5 hrs/week Mon-Fri

About the role:

We are a successful cosmetics company based in West Watford seeking an experienced and motivated Sales Administrator / Finance Assistant to join our busy accounts team on a full-time, permanent basis.

This is a broad and varied position that sits at the heart of our financial operations. The successful candidate will support the day-to-day running of our accounts function, manage sales/purchase order processing, and assist with a range of finance and administration duties.

You will report directly to the Accounts Manager and be expected to manage a varied workload with professionalism and attention to detail.

The candidate must be bi-lingual - Urdu or Hindi & English speaker.

Please note: Our offices are located on an industrial park - own transport is required as there is no public transport available.

Key Responsibilities:

Finance & Accounts:

• Manage credit control activities, proactively chasing outstanding debts via telephone and email to reduce debtor days.
• Allocating payments in accordance with customer remittances
• Generating reminder letters and monthly statements to be sent to all customers
• Investigating and resolving queries relating to non-payment of invoices
• Checking new customer credit ratings and monitoring credit limits
• Managing customer ledger balances and ensuring debtor day targets are met
• Initiating debt recovery procedures and liaising with solicitors where necessary
• Processing purchase ledger invoices in multi-currency; reconciling supplier statements
• Support month-end activities including stock reconciliation

Sales Administration & Customer Service:

• Process customer sales orders and generated invoices for UK and export customers.
• Process purchase orders to suppliers.
• Provide administrative support to sales representatives.
• Liaise with warehouse teams to coordinate order fulfilment and stock control.
• Prepare customer communications including monthly mail merges.
• Maintain organised filing systems and managed incoming correspondence and enquiries.
• Produce reports and presentations using Microsoft Excel and PowerPoint.
• Liaise with international and local freight forwarders to arrange transport for customer orders and purchases from suppliers.

About you:

Skills and Experience Required:

• Proven experience in purchase and sales ledger processing
• Credit control knowledge with a confident, professional approach
• Experience gained within a small-to-medium-sized business, ideally across multiple entities
• Proficient in MS Excel; experience of Sage Accounts is essential
• Excellent organisational and prioritisation skills with the ability to manage a varied workload
• Strong communication skills - able to liaise effectively with customers, the sales team and colleagues
• Self-motivated, reliable, and comfortable working both independently and as part of a team

Benefits:

• 20 days statutory holiday (plus bank holidays)
• Company Pension Scheme
• Performance Related Bonus
• Trialling of Hair & Beauty Cosmetics

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of: Finance, Finance Administration, Finance Administrator, Payroll Administrator, Invoicing, Xero, SAP, Accounts Assistant, Accounts Administrator, Sales Administrator, Customer Service Assistant, Customer Service Administrator may also be considered for this role.