We are seeking a professional and organised Receptionist for a temporary contract. This role will be working for a private health care provider and involves managing front desk operations, providing excellent customer service, and supporting administrative functions within the organisation. The ideal candidate will possess strong communication skills, be proficient in various office software, and have prior experience in administrative or clerical roles. This role is initially to cover holiday. however could lead to more long term work if you impress. The work will cover hours Monday-Wednesday with split shifts on a Monday and Wednesday.
Responsibilities
- Greeting visitors and clients in a courteous and professional manner
- Answering incoming calls with proper phone etiquette and directing them appropriately
- Managing appointment scheduling and calendar organisation
- Handling data entry tasks accurately using Microsoft Office, Google Workspace, and company specific software where applicable
- Maintaining organised records and filing systems both digitally and physically
- Assisting with general administrative duties such as photocopying, scanning, and email correspondence
- Supporting team members with clerical tasks to ensure efficient office operations
- Managing incoming and outgoing mail and deliveries
- Balancing professional efficiency with compassionate communication
Requirements
- Proven office experience or previous administrative/clerical experience, preferably in a patient focussed environment
- Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Excellent organisational skills with the ability to prioritise tasks effectively
- Good typing speed and data entry accuracy
- Demonstrated phone etiquette and communication skills
- Ability to work independently as well as part of a team in a fast-paced environment
- Attention to detail and organisational aptitude are essential for success in this role