Project Coordinator

Rubicon Consulting is currently recruiting for a Project Coordinator on a 8 month contract, located Port of Nigg.

Role Summary

The WTG Completion Site Coordinator is responsible for coordinating site completion activities related to punch-list item execution and work order management. This role supports the efficient close-out of construction and installation activities by ensuring punch-list items are identified, tracked, assigned, progressed, and closed in a controlled and timely manner.

Key Responsibilities

• Coordinate day-to-day completion activities related to punch-list item management across the site.
• Manage and track work orders raised for punch-list items, ensuring they are assigned, progressed, and closed out efficiently.
• Liaise with construction, commissioning, quality, and contractor teams to ensure punch-list items are clearly defined and actioned.
• Support the preparation, issuance, and follow-up of work orders for outstanding site works.
• Maintain accurate records of punch-list items, work order status, priorities, responsible parties, and completion dates.
• Monitor progress of open punch-list items and escalate overdue or critical issues to site leadership.
• Chair or support daily coordination meetings focused on completion priorities, work order status, constraints, and close-out progress.
• Ensure punch-list items are sequenced and coordinated in line with project milestones, access availability, and material readiness.
• Assist with planning and execution of completion activities to support handover and project close-out targets.
• Support documentation management for completion records, status reports, trackers, and close-out evidence.
• Prepare regular reports and dashboards showing completion status, work order progress, backlog trends, and key risks.
• Work closely with project controls and site management to track performance against completion plans and deadlines.
• Identify bottlenecks, interface issues, and resource constraints impacting punch-list close-out and support resolution actions.
• Help ensure completed work orders are properly verified, documented, and closed in accordance with quality and project requirements.
• Promote compliance with HSE procedures, permit requirements, and safe systems of work during completion activities.
• Support continuous improvement of punch-list and work order workflows to improve efficiency and visibility.

Requirements:

• Previous experience in a site coordination, completion coordination, project coordination, or work order management role within offshore wind, construction, commissioning, or industrial projects.
• Experience supporting punch-list, snagging, completions, turnover, or handover activities.
• Good understanding of work order management, close-out tracking, and construction completion processes.
• Proven ability to coordinate across multiple stakeholders in a fast-paced site environment.
• Experience maintaining trackers, reports, and project documentation with a high level of accuracy.
• Strong organizational and prioritization skills.
• Proficient in Microsoft Office, especially Excel.
• Experience with Smartsheet, Service Max, or similar digital tools is desirable.
• Strong communication and stakeholder coordination skills.
• Full right to work in the UK.

Preferred Experience

• Previous experience on offshore wind or large-scale infrastructure projects.
• Familiarity with punch-list close-out, mechanical completion, commissioning interfaces, or handover processes.
• Experience working with contractors, package managers, and quality teams to close site defects or outstanding works.
• Knowledge of port, marshalling, pre-assembly, or installation support environments would be advantageous.

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time!