Billing Assistant

JOB TITLE: Billing Assistant

HOURS: Full-time, 9:30 am - 5:30 pm, Monday to Friday with one hour for lunch, based in the office 5 days a week.

THE CLIENT

A leading London law firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients. Work closely alongside the Firm's corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.

ABOUT THE OPPORTUNITY

This is an exciting opportunity for a Billings Assistant to join the growing stable team. The role is likely best suited to individuals ideally with a minimum of 18 months of experience within a legal finance environment or a professional services setting(Property, Finance, Insurance, etc.). We are also able to consider applications from those currently in a wider finance-related role.

The role will offer ongoing opportunities to develop and grow under the guidance and support of the Head of Finance. We are seeking a motivated individual who is keen to learn and who is prepared to contribute to the firm's accounts processes, in addition to supporting the team to meet their objectives and deadlines when required.

RESPONSIBILITES

• Prepare, revise & issue invoices, including credit notes for fee earners, ensuring bills are checked for VAT and compliant with the firm's procedures and billing guidance.
• Manage client billing portals, uploading and dealing with queries and rate maintenance
• Uploading multi-jurisdictional agent fee notes, ensuring compliance with correct VAT and currency requirements, and reconciling supplier statements
• Performing ad hoc client ledger reconciliations
• Raising pro formas (monies on account) in line with the fee earner requirements
• Processing client receipts and payments
• Work with accounts receivable / credit control to ensure proactive follow-up on aged invoices and resolution of client requests and queries
• Respond to requests from fee earners and PAs
• Act as a point of contact for clients, fee earners and PA's to resolve invoice queries/ disputes
• Providing general assistance as and when required to the accounts team, and providing holiday cover

SKILLS & EXPERIENCE

The successful candidate will be able to demonstrate the following:

• Previous work experience within a legal or professional environment, whereby teamwork skills were demonstrated - legal experience is not necessary, but desirable
• Experience with Microsoft Office suite, especially in addition to a strong basic knowledge of Excel,
• A methodical approach to work with a strong focus on accuracy
• Excellent written and verbal communication skills and a willingness and confident approach towards liaising with senior internal stakeholders
• Enthusiasm, resilience, and a professional approach, with an excellent customer service ethic
• Ability to remain organised, prioritise and multi-task, particularly when managing a large workload under pressure and to tight deadlines
• Ability to work confidentially, always remaining discreet
• Flexibility towards working out of regular hours at busy times

Salary on offer is 28-32,000 Dependent on Experience, plus large company benefits