Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return 14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 27, 2026
Seasonal
Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return 14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Your new company Hays are working exclusively with a well-established manufacturing business in Thetford to recruit a temporary Finance Assistant to support the Finance Manager during a busy period. This is a site-based role due to the nature of work needing to be completed and to establish a strong working relationship with the rest of the finance team. Your new role As a Finance Assistant, you will provide essential support to the Finance department by assisting with various administrative and clerical tasks. Your primary responsibilities will include processing invoices, reconciling accounts, maintaining financial records, and assisting with financial reporting. Accounts Payable Assist with processing invoices, verifying expenses, and reconciling accounts payable to ensure accurate and timely payments to vendors. Data Entry and Record-Keeping: Input financial data into accounting software and maintain organised records of transactions, receipts, and invoices for easy retrieval and reference. Expense Management: Help track and monitor company expenses, including employee reimbursements, petty cash and corporate credit card transactions, and ensure compliance with expense policies and procedures. Bank Reconciliation: Assist with reconciling bank statements and financial records to identify discrepancies and resolve any issues in a timely manner. Assistance with Audits: Support the finance team during internal and external audits by providing documentation, answering enquiries, and ensuring compliance with audit requirements. Administrative Support: Provide general administrative assistance to the finance department, including filing documents, answering phones, and responding to enquiries from internal and external stakeholders. To also provide holiday cover for the Account Payable Manager and any other finance team member when needed What you'll need to succeed You will need to be immediately available or available on short notice to interview and start the role. You will have a strong understanding of basic financial principles, accounting concepts, financial statements and financial analysis. You will have strong attention to detail and data entry skills and have a highly numerate mind. Ideally, you will have completed or be studying towards a recognised accounting qualification. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 23, 2026
Seasonal
Your new company Hays are working exclusively with a well-established manufacturing business in Thetford to recruit a temporary Finance Assistant to support the Finance Manager during a busy period. This is a site-based role due to the nature of work needing to be completed and to establish a strong working relationship with the rest of the finance team. Your new role As a Finance Assistant, you will provide essential support to the Finance department by assisting with various administrative and clerical tasks. Your primary responsibilities will include processing invoices, reconciling accounts, maintaining financial records, and assisting with financial reporting. Accounts Payable Assist with processing invoices, verifying expenses, and reconciling accounts payable to ensure accurate and timely payments to vendors. Data Entry and Record-Keeping: Input financial data into accounting software and maintain organised records of transactions, receipts, and invoices for easy retrieval and reference. Expense Management: Help track and monitor company expenses, including employee reimbursements, petty cash and corporate credit card transactions, and ensure compliance with expense policies and procedures. Bank Reconciliation: Assist with reconciling bank statements and financial records to identify discrepancies and resolve any issues in a timely manner. Assistance with Audits: Support the finance team during internal and external audits by providing documentation, answering enquiries, and ensuring compliance with audit requirements. Administrative Support: Provide general administrative assistance to the finance department, including filing documents, answering phones, and responding to enquiries from internal and external stakeholders. To also provide holiday cover for the Account Payable Manager and any other finance team member when needed What you'll need to succeed You will need to be immediately available or available on short notice to interview and start the role. You will have a strong understanding of basic financial principles, accounting concepts, financial statements and financial analysis. You will have strong attention to detail and data entry skills and have a highly numerate mind. Ideally, you will have completed or be studying towards a recognised accounting qualification. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office. In this role, you will be responsible for delivering vital administrative and clerical support to a team of 70, ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. The ideal candidate would be organised, proactive, and able to support day-to-day operational activities effectively. Experience in a fast-paced environment and strong attention to detail will be key. TYPE: Full-time, Permanent WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: Depending on experience LOCATION: City of London Administrative Assistant Main Responsibilities: Provide comprehensive administrative support to internal divisions. Arrange travel, accommodations, and process expense claims for staff as required Coordinate travel logistics for overseas visitors Manage administration for staff training sessions, conferences, and bookings Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries Provide administrative assistance to Senior managements Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place Maintain accurate records and manage databases as needed Undertake any other administrative tasks as directed by Division management Assist in coordinating and arranging external office events Raise POs and arrange invoice payments Create new suppliers and change bank details in the system Create service fee invoices quarterly basis Entering details of company card claim in Focal Point Maintain divisions records and manage databases as needed Manage business card ordering as an administrator Book meeting rooms, restaurants, and venues for events Arrange couriers and sorting post Renew subscriptions annually Undertake any other administrative tasks as directed by Division management Administrative Assistant Ideal Candidate: Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds Excellent inter-personal skills. Commitment to the assignment with Reliability and Flexibility 1 year Office Administration Experience Good English written and verbal communication skills Open, honest approach and a good team player GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage High level of written and spoken English All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
Apr 21, 2026
Full time
A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office. In this role, you will be responsible for delivering vital administrative and clerical support to a team of 70, ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. The ideal candidate would be organised, proactive, and able to support day-to-day operational activities effectively. Experience in a fast-paced environment and strong attention to detail will be key. TYPE: Full-time, Permanent WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: Depending on experience LOCATION: City of London Administrative Assistant Main Responsibilities: Provide comprehensive administrative support to internal divisions. Arrange travel, accommodations, and process expense claims for staff as required Coordinate travel logistics for overseas visitors Manage administration for staff training sessions, conferences, and bookings Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries Provide administrative assistance to Senior managements Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place Maintain accurate records and manage databases as needed Undertake any other administrative tasks as directed by Division management Assist in coordinating and arranging external office events Raise POs and arrange invoice payments Create new suppliers and change bank details in the system Create service fee invoices quarterly basis Entering details of company card claim in Focal Point Maintain divisions records and manage databases as needed Manage business card ordering as an administrator Book meeting rooms, restaurants, and venues for events Arrange couriers and sorting post Renew subscriptions annually Undertake any other administrative tasks as directed by Division management Administrative Assistant Ideal Candidate: Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds Excellent inter-personal skills. Commitment to the assignment with Reliability and Flexibility 1 year Office Administration Experience Good English written and verbal communication skills Open, honest approach and a good team player GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage High level of written and spoken English All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
