Health and Safety Administrator & Waste Lead Private Hospital Permanent, Full-time Southampton Spire Southampton hospital is seeking a Health and Safety Administrator to support the Health and Safety Manager in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility including waste lead responsibilities. Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments. Duties and responsibilities All administration requirements for the maintenance of the Health & Safety Management System folder. Collation of H&S incidents from Datix reports. Trends, near misses, etc. Updating local health and safety arrangements / policies as required and distributing throughout the facility. Maintenance of Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Manager. Administration of the Health & Safety Flash alerts, responding to the central health and safety team within the time frame of 7 days and collation of departmental responses. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required. Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings. There will be a requirement to complete further Health and Safety Qualifications as part of this role, with a view for promotion in the future. Who we're looking for Previous experience working in the healthcare industry or a similar customer orientated organisation. Ideally comes with 3 years of administration experience. Understanding of Health & Safety and risk issues and legislation IOSH desirable Competent user of the MS Office suite of products in order to meet the requirements of the role Ability to understand and manage effectively the impact of competing pressures and conflicting priorities Proactive and able to self-motivate Strong verbal and written communication skills Good interpersonal and team working skills Contract: 37.5 Mon - Fri Benefits We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Free Bupa wellness screening Private medical insurance Life assurance Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible. For us, it's more than just treating patients; it's about looking after people. About Us Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services. We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards
Apr 25, 2026
Full time
Health and Safety Administrator & Waste Lead Private Hospital Permanent, Full-time Southampton Spire Southampton hospital is seeking a Health and Safety Administrator to support the Health and Safety Manager in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility including waste lead responsibilities. Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments. Duties and responsibilities All administration requirements for the maintenance of the Health & Safety Management System folder. Collation of H&S incidents from Datix reports. Trends, near misses, etc. Updating local health and safety arrangements / policies as required and distributing throughout the facility. Maintenance of Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Manager. Administration of the Health & Safety Flash alerts, responding to the central health and safety team within the time frame of 7 days and collation of departmental responses. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required. Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings. There will be a requirement to complete further Health and Safety Qualifications as part of this role, with a view for promotion in the future. Who we're looking for Previous experience working in the healthcare industry or a similar customer orientated organisation. Ideally comes with 3 years of administration experience. Understanding of Health & Safety and risk issues and legislation IOSH desirable Competent user of the MS Office suite of products in order to meet the requirements of the role Ability to understand and manage effectively the impact of competing pressures and conflicting priorities Proactive and able to self-motivate Strong verbal and written communication skills Good interpersonal and team working skills Contract: 37.5 Mon - Fri Benefits We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Free Bupa wellness screening Private medical insurance Life assurance Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible. For us, it's more than just treating patients; it's about looking after people. About Us Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services. We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards
Account Administrator (Italian Speaking) Are you looking for a role that offers an exciting environment that celebrates a collaborative and inclusive culture? Then this could be the role for you! Manpower have a fantastic new opportunity for the right candidate to become an Account Administrator, working with our client, a FTSE 100 Credit Card Company. The Role In this role you'll be responsible for providing new and existing corporate clients of the business, with their first experience of our Client's industry leading onboarding process. You will consult with Corporate Card clients acting as the primary contact for the department. You will be leading the onboarding of international clients with the support of Business Development Managers. You'll be responsible for advising clients on the legal and regulatory requirements and carrying the contract through to completion, ensuring all documentation is provided and compliant to launch the business' commercial relationship. The role of the Account Administrator is an exciting opportunity for a self-motivated, results driven individual who enjoys being part of a team, managing partners and building relationships. This role is critical to the success of the Italy Sales and Account Management Teams . You are responsible for ensuring a smooth and seamless end to end implementation, thus driving billings and growth for the business by creating ease for clients to use and manage their card programmes. The successful candidate will be responsible for the implementation of new and expanding corporate clients, driving a deep and valued relationship before passing the account to the account management teams. Responsibilities Onboarding of client to complete application forms and collect all legal documents required to launch the implementation; The smooth setup of all aspects of the account, including detecting missing information, the card member application process Input of new and expanding corporate client data to the risk tools and the resulting set up of the client's programme Taking ownership of projects that drive the development and enhancement of existing tools and process Providing premium and dedicated advisory services to our new commercial clients throughout the implementation and enrolment process Providing early engagement calls and e-mails to drive card activation, identifying and tackling any zero or below potential billers to drive charge volume Monitoring the billing and payment process by liaising directly with new customers at key times to ensure accounts are billing and settled correctly Working with the Sales, Account Sales, and Implementation Manager to achieve a successful implementation and handover to the relevant team Requirements Ability to multitask, prioritise and work well under pressure Proven track record in building and retaining relationships with internal and external customers Excellent telephone, verbal and written communication skills Demonstrate self-motivation, results driven Proven problem solving and analytical skills Strong change management skills; able to adapt in an ever changing environment Knowledge of Excel essential Fluency in Italian is essential (secondary in Spanish would be ideal) If you feel that you fit the above criteria and would like to work in a vibrant, forward thinking environment, then apply here today!
Apr 25, 2026
Seasonal
Account Administrator (Italian Speaking) Are you looking for a role that offers an exciting environment that celebrates a collaborative and inclusive culture? Then this could be the role for you! Manpower have a fantastic new opportunity for the right candidate to become an Account Administrator, working with our client, a FTSE 100 Credit Card Company. The Role In this role you'll be responsible for providing new and existing corporate clients of the business, with their first experience of our Client's industry leading onboarding process. You will consult with Corporate Card clients acting as the primary contact for the department. You will be leading the onboarding of international clients with the support of Business Development Managers. You'll be responsible for advising clients on the legal and regulatory requirements and carrying the contract through to completion, ensuring all documentation is provided and compliant to launch the business' commercial relationship. The role of the Account Administrator is an exciting opportunity for a self-motivated, results driven individual who enjoys being part of a team, managing partners and building relationships. This role is critical to the success of the Italy Sales and Account Management Teams . You are responsible for ensuring a smooth and seamless end to end implementation, thus driving billings and growth for the business by creating ease for clients to use and manage their card programmes. The successful candidate will be responsible for the implementation of new and expanding corporate clients, driving a deep and valued relationship before passing the account to the account management teams. Responsibilities Onboarding of client to complete application forms and collect all legal documents required to launch the implementation; The smooth setup of all aspects of the account, including detecting missing information, the card member application process Input of new and expanding corporate client data to the risk tools and the resulting set up of the client's programme Taking ownership of projects that drive the development and enhancement of existing tools and process Providing premium and dedicated advisory services to our new commercial clients throughout the implementation and enrolment process Providing early engagement calls and e-mails to drive card activation, identifying and tackling any zero or below potential billers to drive charge volume Monitoring the billing and payment process by liaising directly with new customers at key times to ensure accounts are billing and settled correctly Working with the Sales, Account Sales, and Implementation Manager to achieve a successful implementation and handover to the relevant team Requirements Ability to multitask, prioritise and work well under pressure Proven track record in building and retaining relationships with internal and external customers Excellent telephone, verbal and written communication skills Demonstrate self-motivation, results driven Proven problem solving and analytical skills Strong change management skills; able to adapt in an ever changing environment Knowledge of Excel essential Fluency in Italian is essential (secondary in Spanish would be ideal) If you feel that you fit the above criteria and would like to work in a vibrant, forward thinking environment, then apply here today!
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator
Apr 25, 2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator
Administrative Support Officer - Grounds Maintenance Team Working Pattern: Monday to Friday, with flexibility required on occasion to support deadlines or evening meetings Pay Rate - PAYE 18.85ph - 25.40 Umb Location: London Borough of Hackney E2 - Fully on-site Are you an organised, proactive administrator with a passion for supporting essential community services? The London Borough of Hackney is seeking an enthusiastic Administrative Support Officer to join our dedicated Grounds Maintenance team . This is an excellent opportunity to play a key role in supporting services that help keep Hackney's green spaces safe, well-maintained, and welcoming for residents. About the Role You will provide comprehensive administrative and information support to the Grounds Maintenance service, working closely with managers and colleagues across the division. Your work will help ensure smooth operations, effective record-keeping, and high standards of service delivery. Key Responsibilities Provide a full range of administrative, clerical, and information services to the Grounds Maintenance team Support the implementation and ongoing maintenance of divisional information systems Prepare meeting agendas, circulate papers, take minutes, and assist with drafting reports Process work orders, manage stationery and office supplies, and maintain filing and documentation systems Monitor correspondence and ensure corporate response targets are met Administer staff absences, sickness records, and support recruitment and selection processes Assist with training and induction of new staff Support budget-setting processes, account closure, and data collection for statutory and performance reporting Work collaboratively with other teams and contribute to knowledge-sharing and service improvement Undertake special projects as requested by senior management About You You will bring a strong administrative background and the ability to work confidently in a busy, fast-paced environment. Essential skills and experience include: Proven experience delivering high-quality administrative support in a large or complex organisation Experience arranging and servicing meetings, including minute-taking Strong written and verbal communication skills, including drafting correspondence on behalf of senior managers Ability to work independently, manage competing priorities, and meet deadlines Good numeracy and analytical skills, with experience interpreting data and supporting financial processes Experience maintaining office systems such as absence monitoring, timesheets, and corporate returns Confident liaising with officers and external agencies in a professional manner Understanding of budgets and the importance of monitoring and control Commitment to equality, inclusion, and diversity Proficiency in ICT systems, including Google applications (Docs, Sheets, Slides) and familiarity with financial or case management systems (e.g. Cedar, ICase Respond) Why Join Hackney? Hackney is committed to delivering high-quality public services and fostering a culture of learning, collaboration, and community impact. This role offers the chance to make a meaningful contribution while developing your administrative career within local government. If you're a reliable problem-solver with strong organisational skills and a passion for public service, we'd love to hear from you. Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy.
Apr 25, 2026
Seasonal
Administrative Support Officer - Grounds Maintenance Team Working Pattern: Monday to Friday, with flexibility required on occasion to support deadlines or evening meetings Pay Rate - PAYE 18.85ph - 25.40 Umb Location: London Borough of Hackney E2 - Fully on-site Are you an organised, proactive administrator with a passion for supporting essential community services? The London Borough of Hackney is seeking an enthusiastic Administrative Support Officer to join our dedicated Grounds Maintenance team . This is an excellent opportunity to play a key role in supporting services that help keep Hackney's green spaces safe, well-maintained, and welcoming for residents. About the Role You will provide comprehensive administrative and information support to the Grounds Maintenance service, working closely with managers and colleagues across the division. Your work will help ensure smooth operations, effective record-keeping, and high standards of service delivery. Key Responsibilities Provide a full range of administrative, clerical, and information services to the Grounds Maintenance team Support the implementation and ongoing maintenance of divisional information systems Prepare meeting agendas, circulate papers, take minutes, and assist with drafting reports Process work orders, manage stationery and office supplies, and maintain filing and documentation systems Monitor correspondence and ensure corporate response targets are met Administer staff absences, sickness records, and support recruitment and selection processes Assist with training and induction of new staff Support budget-setting processes, account closure, and data collection for statutory and performance reporting Work collaboratively with other teams and contribute to knowledge-sharing and service improvement Undertake special projects as requested by senior management About You You will bring a strong administrative background and the ability to work confidently in a busy, fast-paced environment. Essential skills and experience include: Proven experience delivering high-quality administrative support in a large or complex organisation Experience arranging and servicing meetings, including minute-taking Strong written and verbal communication skills, including drafting correspondence on behalf of senior managers Ability to work independently, manage competing priorities, and meet deadlines Good numeracy and analytical skills, with experience interpreting data and supporting financial processes Experience maintaining office systems such as absence monitoring, timesheets, and corporate returns Confident liaising with officers and external agencies in a professional manner Understanding of budgets and the importance of monitoring and control Commitment to equality, inclusion, and diversity Proficiency in ICT systems, including Google applications (Docs, Sheets, Slides) and familiarity with financial or case management systems (e.g. Cedar, ICase Respond) Why Join Hackney? Hackney is committed to delivering high-quality public services and fostering a culture of learning, collaboration, and community impact. This role offers the chance to make a meaningful contribution while developing your administrative career within local government. If you're a reliable problem-solver with strong organisational skills and a passion for public service, we'd love to hear from you. Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy.
Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture. Earlier this year we launched Guardian Studios, our new creative hub for video-first, personality-led journalism. Guardian Studios has been created as part of Project Berger, a multi-year transformation programme to becoming more visual, digital and experimental, We are now hiring an editorial administrator (12 month FTC or internal staff secondment) to provide support to the Head of Guardian Studios, the Guardian Studios team and the wider Project Berger team. This role is operationally invaluable to the creative team as it builds a brand-new slate of shows from the ground up. About the role Booking studios internally and externally for team shoot days Assisting the production manager in kit hire and filming logistics Liaising with external suppliers for equipment and studio bookings Be first point of contact for freelance and casual crew Assist the Head of Guardian Studios with administrative tasks including diary management Support preparation of status reports, slides and documentation for key meetings Manage team meetings including scheduling and diary management, agendas, room bookings, recording and circulating minutes and actions for the wider Berger team Arrange and process casual workers' bookings and new starter forms Process all freelance crew and external talent expense payments Organise travel for crew, talent and team About you Enjoy multi-tasking and prioritising in an ever-changing environment Highly organised and able to organise others, with the ability to anticipate and plan ahead Able to interact confidently with people of all levels of seniority Calm under pressure with strong attention to detail Collaborative, open and inclusive in approach Proactive and conscientious approach, especially with routine tasks Experience with Google Workspace (or similar) for using spreadsheets Enthusiastic self starter with ability to use own initiative and no task is too small Plans ahead, anticipates and reacts to change, remains flexible and adaptive in the face of change Ideally, you'll have a demonstrable ability to bring a diverse perspective to this role. We actively encourage applications from groups traditionally underrepresented in the UK media. We currently operate a hybrid environment working at least 3 days a week from our offices in Kings Cross. We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements. How to apply To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for. We appreciate the time taken to prepare each application we receive. We do not use AI-assisted technology to review applications; every application is reviewed by a member of our recruitment team. The closing date for applications is Tuesday 28th April 2026. All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Benefits at the Guardian You'll have six weeks of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available. We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy. Culture and wellbeing We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status. We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme. Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner. Learning and development We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.
Apr 25, 2026
Full time
Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture. Earlier this year we launched Guardian Studios, our new creative hub for video-first, personality-led journalism. Guardian Studios has been created as part of Project Berger, a multi-year transformation programme to becoming more visual, digital and experimental, We are now hiring an editorial administrator (12 month FTC or internal staff secondment) to provide support to the Head of Guardian Studios, the Guardian Studios team and the wider Project Berger team. This role is operationally invaluable to the creative team as it builds a brand-new slate of shows from the ground up. About the role Booking studios internally and externally for team shoot days Assisting the production manager in kit hire and filming logistics Liaising with external suppliers for equipment and studio bookings Be first point of contact for freelance and casual crew Assist the Head of Guardian Studios with administrative tasks including diary management Support preparation of status reports, slides and documentation for key meetings Manage team meetings including scheduling and diary management, agendas, room bookings, recording and circulating minutes and actions for the wider Berger team Arrange and process casual workers' bookings and new starter forms Process all freelance crew and external talent expense payments Organise travel for crew, talent and team About you Enjoy multi-tasking and prioritising in an ever-changing environment Highly organised and able to organise others, with the ability to anticipate and plan ahead Able to interact confidently with people of all levels of seniority Calm under pressure with strong attention to detail Collaborative, open and inclusive in approach Proactive and conscientious approach, especially with routine tasks Experience with Google Workspace (or similar) for using spreadsheets Enthusiastic self starter with ability to use own initiative and no task is too small Plans ahead, anticipates and reacts to change, remains flexible and adaptive in the face of change Ideally, you'll have a demonstrable ability to bring a diverse perspective to this role. We actively encourage applications from groups traditionally underrepresented in the UK media. We currently operate a hybrid environment working at least 3 days a week from our offices in Kings Cross. We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements. How to apply To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for. We appreciate the time taken to prepare each application we receive. We do not use AI-assisted technology to review applications; every application is reviewed by a member of our recruitment team. The closing date for applications is Tuesday 28th April 2026. All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Benefits at the Guardian You'll have six weeks of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available. We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy. Culture and wellbeing We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status. We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme. Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner. Learning and development We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.
Finance Administrator Location: Lewes Contract: Permanent Salary: 27k - 30k (DOE) We are looking for a detail-oriented Finance Administrator to join a busy finance team and support the day-to-day processing of accounts payable and payment activities. This is a varied role suited to someone with strong organisational skills and a high level of accuracy, who is comfortable working with confidential financial information. Key responsibilities include: Reconciling accounts and resolving queries in a timely and professional manner Processing staff expenses and corporate card transactions Preparing electronic payment runs for approval, in line with internal controls Recording, reviewing and maintaining prepayments Entering purchase invoices accurately into the finance system Coordinating supplier payments in line with agreed terms and approval processes Handling all financial information with discretion and confidentiality About you: Previous experience in a finance or accounts support role Strong attention to detail and a methodical approach to work Comfortable working to deadlines and managing multiple tasks Confident using finance systems and MS Excel A team player with a proactive and professional attitude This role offers a great opportunity to develop within a supportive finance environment and gain exposure to a broad range of accounting processes. Next steps: Apply today, the client is looking for someone to interview and start immediately! Please apply today with your up to date CV If you experience any issues applying, please send your CV along with the name of the role you are applying for to (url removed) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 25, 2026
Full time
Finance Administrator Location: Lewes Contract: Permanent Salary: 27k - 30k (DOE) We are looking for a detail-oriented Finance Administrator to join a busy finance team and support the day-to-day processing of accounts payable and payment activities. This is a varied role suited to someone with strong organisational skills and a high level of accuracy, who is comfortable working with confidential financial information. Key responsibilities include: Reconciling accounts and resolving queries in a timely and professional manner Processing staff expenses and corporate card transactions Preparing electronic payment runs for approval, in line with internal controls Recording, reviewing and maintaining prepayments Entering purchase invoices accurately into the finance system Coordinating supplier payments in line with agreed terms and approval processes Handling all financial information with discretion and confidentiality About you: Previous experience in a finance or accounts support role Strong attention to detail and a methodical approach to work Comfortable working to deadlines and managing multiple tasks Confident using finance systems and MS Excel A team player with a proactive and professional attitude This role offers a great opportunity to develop within a supportive finance environment and gain exposure to a broad range of accounting processes. Next steps: Apply today, the client is looking for someone to interview and start immediately! Please apply today with your up to date CV If you experience any issues applying, please send your CV along with the name of the role you are applying for to (url removed) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are working with a long standing, established Financial Services firm who are looking to expand their team. We need someone with previous Financial Services experience ideally within a Life and Pensions environment. Working collaboratively as part of a team it is integral you are a good communicator, that genuinely cares about what you do, attention to detail and IT literacy are also key. Key responsibilities include: Processing all new business across investments (ISAs, Bonds, Investment Accounts), pensions, and protection for both individual and corporate clients Booking annual review meetings Raising new business invoices Managing the pipeline efficiently and overseeing cases through to completion Handling new business queries from Advisers, clients, and providers The ideal candidate will have: Previous Financial Services experience Excellent planning and organisational skills, with strong attention to detail A professional and friendly telephone manner, with the ability to build rapport with clients Strong time management skills A collaborative approach and the ability to work effectively as part of a team Proficiency in MS Word and Excel Their offices are based in Farnborough but they do offer a hybrid working model 3 days in and 2 days remote. As well as an excellent benefits package, an incredibly supportive team and potential career development and growth if wanted. The successful candidate will be subject to a DBS check.
Apr 25, 2026
Full time
We are working with a long standing, established Financial Services firm who are looking to expand their team. We need someone with previous Financial Services experience ideally within a Life and Pensions environment. Working collaboratively as part of a team it is integral you are a good communicator, that genuinely cares about what you do, attention to detail and IT literacy are also key. Key responsibilities include: Processing all new business across investments (ISAs, Bonds, Investment Accounts), pensions, and protection for both individual and corporate clients Booking annual review meetings Raising new business invoices Managing the pipeline efficiently and overseeing cases through to completion Handling new business queries from Advisers, clients, and providers The ideal candidate will have: Previous Financial Services experience Excellent planning and organisational skills, with strong attention to detail A professional and friendly telephone manner, with the ability to build rapport with clients Strong time management skills A collaborative approach and the ability to work effectively as part of a team Proficiency in MS Word and Excel Their offices are based in Farnborough but they do offer a hybrid working model 3 days in and 2 days remote. As well as an excellent benefits package, an incredibly supportive team and potential career development and growth if wanted. The successful candidate will be subject to a DBS check.
Office Coordinator & ReceptionistFull-time office based across Central London & Weybridge Monday to Friday 8:30am - 5:30pm (1-hour lunch)Competitive salary + discretionary bonus + excellent benefits£25,000 Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You'll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams - making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration - attitude and professionalism are just as important as experience. What We're Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What's on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
Apr 25, 2026
Full time
Office Coordinator & ReceptionistFull-time office based across Central London & Weybridge Monday to Friday 8:30am - 5:30pm (1-hour lunch)Competitive salary + discretionary bonus + excellent benefits£25,000 Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You'll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams - making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration - attitude and professionalism are just as important as experience. What We're Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What's on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
Fundraising Administrator Great Western Hospitals NHS Foundation Trust Employer: The Great Western Hospitals NHS FT Location: Swindon, SN3 6BB Pay: Contract Type: Permanent Hours: Full time Disability Confident: Yes Closing Date: 24/04/2026 About this job Brighter Futures is the NHS charity for Great Western Hospitals NHS Foundation Trust, supporting patients, families and staff through charitable donations that enhance care over and above what the NHS can provide. As the Trust Board acts as the Corporate Trustee, the charity must meet strict legal and regulatory obligations under charity law, ensuring all charitable income is processed safely, transparently and in line with donor intent. The Fundraising Administrator plays a vital role in delivering these responsibilities. As the first point of contact for supporters, you will manage daily banking and thanking processes, maintain accurate financial and donor records, and ensure all income is handled in full compliance with Charity Commission guidance and fundraising regulation. You will liaise closely with the Cashiers Office and the wider fundraising team to provide excellent supporter care, enabling the charity to protect income, retain donors and grow its fundraising activity. This role requires strong administration skills, accuracy, compassion and professionalism when dealing with supporters-including families giving in memory-as well as the ability to work confidently in a fast paced environment. It is essential to the charity's safe operation and to maintaining the Trust's legal duties as Corporate Trustee. As such, this post must be recruited externally to ensure the specialist skills required for charity administration and donor stewardship are in place. The Fundraising Administrator is responsible for the day to day processing of charitable income, including banking donations, updating financial and donor records, and issuing prompt acknowledgements to supporters. The role acts as the first point of contact for donors at the Cashiers Office, handling enquiries by phone, email and in person, and ensuring excellent supporter care at all times. Working closely with both the Cashiers team and the wider fundraising team, the postholder maintains accurate data, manages the charity inboxes, supports Gift Aid processes, and ensures all activity complies with Charity Commission guidance, fundraising regulation and data protection requirements. This role is essential to keeping the charity's thanking, banking and stewardship processes running smoothly and professionally. We are proud to be part of BSW Hospitals Group a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners. The Fundraising Administrator plays a key role within Brighter Futures, the NHS charity for Great Western Hospitals NHS Foundation Trust. As the Trust Board acts as the Corporate Trustee, the charity must meet strict legal and regulatory obligations under charity law, including ensuring that all charitable income is handled safely, transparently and in line with donor wishes. Proud member of the Disability Confident employer scheme
Apr 25, 2026
Full time
Fundraising Administrator Great Western Hospitals NHS Foundation Trust Employer: The Great Western Hospitals NHS FT Location: Swindon, SN3 6BB Pay: Contract Type: Permanent Hours: Full time Disability Confident: Yes Closing Date: 24/04/2026 About this job Brighter Futures is the NHS charity for Great Western Hospitals NHS Foundation Trust, supporting patients, families and staff through charitable donations that enhance care over and above what the NHS can provide. As the Trust Board acts as the Corporate Trustee, the charity must meet strict legal and regulatory obligations under charity law, ensuring all charitable income is processed safely, transparently and in line with donor intent. The Fundraising Administrator plays a vital role in delivering these responsibilities. As the first point of contact for supporters, you will manage daily banking and thanking processes, maintain accurate financial and donor records, and ensure all income is handled in full compliance with Charity Commission guidance and fundraising regulation. You will liaise closely with the Cashiers Office and the wider fundraising team to provide excellent supporter care, enabling the charity to protect income, retain donors and grow its fundraising activity. This role requires strong administration skills, accuracy, compassion and professionalism when dealing with supporters-including families giving in memory-as well as the ability to work confidently in a fast paced environment. It is essential to the charity's safe operation and to maintaining the Trust's legal duties as Corporate Trustee. As such, this post must be recruited externally to ensure the specialist skills required for charity administration and donor stewardship are in place. The Fundraising Administrator is responsible for the day to day processing of charitable income, including banking donations, updating financial and donor records, and issuing prompt acknowledgements to supporters. The role acts as the first point of contact for donors at the Cashiers Office, handling enquiries by phone, email and in person, and ensuring excellent supporter care at all times. Working closely with both the Cashiers team and the wider fundraising team, the postholder maintains accurate data, manages the charity inboxes, supports Gift Aid processes, and ensures all activity complies with Charity Commission guidance, fundraising regulation and data protection requirements. This role is essential to keeping the charity's thanking, banking and stewardship processes running smoothly and professionally. We are proud to be part of BSW Hospitals Group a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners. The Fundraising Administrator plays a key role within Brighter Futures, the NHS charity for Great Western Hospitals NHS Foundation Trust. As the Trust Board acts as the Corporate Trustee, the charity must meet strict legal and regulatory obligations under charity law, including ensuring that all charitable income is handled safely, transparently and in line with donor wishes. Proud member of the Disability Confident employer scheme
Smart10 Ltd, Trading as SMT Recruitment
Panshanger, Hertfordshire
Job Title Customer Service Administrator Salary £26,000 £27,500 per annum Location Welwyn Garden City Contract Full-time, office-based Overview Our client is recruiting for a Customer Service Administrator & Technical Support to join a supportive and friendly customer service team. This role is ideal for an organised and proactive individual who has technical experience or is keen to learn, as technical support forms a key part of the position. You will provide excellent customer service to corporate (B2B) clients while handling associated administrative tasks. Key Responsibilities Providing phone and email support to corporate clients Handling mobile and fixed-line service enquiries Liaising with suppliers and network providers to resolve technical issues Processing new business requests Supporting internal sales and service teams Updating systems and databases accurately Producing client reports using Excel (training provided) General office administration Skills & Experience Strong communication skills and professional telephone manner Well organised with excellent attention to detail Technical experience or willingness to learn Proactive, reliable, and able to take ownership Comfortable working independently and as part of a team Thank you for your interest in this vacancy, advertised by SMT Recruitment (Smart10 Ltd), acting as an employment agency/business. Your application will be considered alongside others, and we will contact you within three working days if you are shortlisted. SMT Recruitment is a multi-award-winning specialist recruitment consultancy providing temporary, contract, and permanent recruitment solutions across selected business sectors. To stay up to date with our latest opportunities, please visit our website, like us on Facebook, and follow us on Instagram or LinkedIn. Please refer to SMT s Privacy Policy for details on how we manage your data.
Apr 24, 2026
Full time
Job Title Customer Service Administrator Salary £26,000 £27,500 per annum Location Welwyn Garden City Contract Full-time, office-based Overview Our client is recruiting for a Customer Service Administrator & Technical Support to join a supportive and friendly customer service team. This role is ideal for an organised and proactive individual who has technical experience or is keen to learn, as technical support forms a key part of the position. You will provide excellent customer service to corporate (B2B) clients while handling associated administrative tasks. Key Responsibilities Providing phone and email support to corporate clients Handling mobile and fixed-line service enquiries Liaising with suppliers and network providers to resolve technical issues Processing new business requests Supporting internal sales and service teams Updating systems and databases accurately Producing client reports using Excel (training provided) General office administration Skills & Experience Strong communication skills and professional telephone manner Well organised with excellent attention to detail Technical experience or willingness to learn Proactive, reliable, and able to take ownership Comfortable working independently and as part of a team Thank you for your interest in this vacancy, advertised by SMT Recruitment (Smart10 Ltd), acting as an employment agency/business. Your application will be considered alongside others, and we will contact you within three working days if you are shortlisted. SMT Recruitment is a multi-award-winning specialist recruitment consultancy providing temporary, contract, and permanent recruitment solutions across selected business sectors. To stay up to date with our latest opportunities, please visit our website, like us on Facebook, and follow us on Instagram or LinkedIn. Please refer to SMT s Privacy Policy for details on how we manage your data.
Corporate IT Systems Administrator Work Model: Hybrid (regular on-site presence expected) Location: Oxford Circus, London, UK Reports To: Corporate IT Lead (interim: CTO) About the Role We are a fast-growing technology company operating in the GPU compute infrastructure space. Our London office supports a mix of business and technical teams who depend on a well-run, well-integrated IT environment to work effectively. As our Corporate IT Systems Administrator, you will own the day-to-day IT operations for our London office - ensuring devices are provisioned and managed, identities are well-governed, domains and email systems run reliably, and our SaaS stack is properly integrated. While user support is part of the role when required, the primary focus is systems administration, reliability, and documentation . This is a foundational hire - you will be the first dedicated IT presence in London, reporting into senior leadership. It's a classic corporate IT role for someone who takes pride in clean systems, strong processes, and a smoothly running environment. What You'll Be Doing Identity & Access Management Administer JumpCloud as the central IdP and MDM platform: directory management, user life cycle, and device policies Design and maintain SSO integrations across the SaaS stack using SAML 2.0, OIDC, and SCIM Own joiners/movers/leavers processes end-to-end Enforce access control aligned with least-privilege principles and compliance requirements Microsoft 365 Administration Manage the M365 tenant: users, groups, Exchange, SharePoint, Teams, and licensing Configure and maintain Entra ID (Azure AD): conditional access, MFA, identity governance Maintain security and compliance features including DLP and audit logging Manage organisation-wide templates and shared assets Domain & Email Infrastructure Administer DNS across company domains Maintain SPF, DKIM, and DMARC configurations Manage email routing, distribution groups, and shared mailboxes SaaS Tool Administration Administer platforms such as Slack, Jira, and Confluence Onboard new tools with SSO/SCIM and ensure security standards are met Manage vendors, licensing, and renewals Device & Asset Management Oversee provisioning and management of Windows, macOS, and Linux devices Act as escalation point for Linux-related IT support Maintain asset inventory and manage full hardware life cycle IT Process & Documentation Document systems, integrations, and runbooks Improve processes and introduce automation where beneficial Maintain audit-ready IT controls and supporting evidence User Support (Secondary) Act as escalation point for complex IT issues Support a largely self-sufficient engineering team when needed Must-Have Requirements 3+ years in IT systems administration or corporate IT Strong Microsoft 365 experience (Exchange, SharePoint, Teams, Entra ID) Hands-on experience with SSO (SAML 2.0/OIDC) and IdPs (JumpCloud, Okta, or similar) Practical DNS and domain management experience (SPF, DKIM, DMARC) Familiarity with MDM/IdP platforms (JumpCloud, Okta, Intune, Jamf, etc.) Working knowledge of Linux fundamentals Comfortable in a startup or scaling environment Strong documentation mindset Nice to Have Exposure to ISO 27001 or SOC 2 controls Scripting skills (PowerShell, Bash, etc.) Experience with Atlassian tools (Jira, Confluence) Familiarity with EDR tools such as CrowdStrike Falcon
Apr 24, 2026
Full time
Corporate IT Systems Administrator Work Model: Hybrid (regular on-site presence expected) Location: Oxford Circus, London, UK Reports To: Corporate IT Lead (interim: CTO) About the Role We are a fast-growing technology company operating in the GPU compute infrastructure space. Our London office supports a mix of business and technical teams who depend on a well-run, well-integrated IT environment to work effectively. As our Corporate IT Systems Administrator, you will own the day-to-day IT operations for our London office - ensuring devices are provisioned and managed, identities are well-governed, domains and email systems run reliably, and our SaaS stack is properly integrated. While user support is part of the role when required, the primary focus is systems administration, reliability, and documentation . This is a foundational hire - you will be the first dedicated IT presence in London, reporting into senior leadership. It's a classic corporate IT role for someone who takes pride in clean systems, strong processes, and a smoothly running environment. What You'll Be Doing Identity & Access Management Administer JumpCloud as the central IdP and MDM platform: directory management, user life cycle, and device policies Design and maintain SSO integrations across the SaaS stack using SAML 2.0, OIDC, and SCIM Own joiners/movers/leavers processes end-to-end Enforce access control aligned with least-privilege principles and compliance requirements Microsoft 365 Administration Manage the M365 tenant: users, groups, Exchange, SharePoint, Teams, and licensing Configure and maintain Entra ID (Azure AD): conditional access, MFA, identity governance Maintain security and compliance features including DLP and audit logging Manage organisation-wide templates and shared assets Domain & Email Infrastructure Administer DNS across company domains Maintain SPF, DKIM, and DMARC configurations Manage email routing, distribution groups, and shared mailboxes SaaS Tool Administration Administer platforms such as Slack, Jira, and Confluence Onboard new tools with SSO/SCIM and ensure security standards are met Manage vendors, licensing, and renewals Device & Asset Management Oversee provisioning and management of Windows, macOS, and Linux devices Act as escalation point for Linux-related IT support Maintain asset inventory and manage full hardware life cycle IT Process & Documentation Document systems, integrations, and runbooks Improve processes and introduce automation where beneficial Maintain audit-ready IT controls and supporting evidence User Support (Secondary) Act as escalation point for complex IT issues Support a largely self-sufficient engineering team when needed Must-Have Requirements 3+ years in IT systems administration or corporate IT Strong Microsoft 365 experience (Exchange, SharePoint, Teams, Entra ID) Hands-on experience with SSO (SAML 2.0/OIDC) and IdPs (JumpCloud, Okta, or similar) Practical DNS and domain management experience (SPF, DKIM, DMARC) Familiarity with MDM/IdP platforms (JumpCloud, Okta, Intune, Jamf, etc.) Working knowledge of Linux fundamentals Comfortable in a startup or scaling environment Strong documentation mindset Nice to Have Exposure to ISO 27001 or SOC 2 controls Scripting skills (PowerShell, Bash, etc.) Experience with Atlassian tools (Jira, Confluence) Familiarity with EDR tools such as CrowdStrike Falcon
About the Role We have an exciting opportunity for a Corporate Sales Administrator to join our busy BMW/MINI Corporate Sales team in Solihull. This is a fast-paced and varied role where you will play a key part in supporting our dealerships and leasing partners, ensuring the smooth processing of customer enquiries, vehicle orders, and deliveries. You will be responsible for maintaining accurate records, coordinating vehicle logistics, and delivering a high level of customer service throughout the full order lifecycle. Hours: Monday Friday, 8:30am 5:30pm Key Responsibilities • Managing customer enquiries, availability requests, and demonstrator bookings within agreed SLAs • Creating and processing vehicle quotations and orders using internal and manufacturer systems • Maintaining accurate and up-to-date records across platforms such as Ebbon, eDoc, and Digifile • Monitoring vehicle lead times and providing regular updates to customers and leasing companies • Coordinating vehicle deliveries, registrations, and driver packs • Uploading delivery documentation to ensure timely invoicing and payment • Producing weekly status reports for leasing partners • Liaising with dealerships, leasing companies, and internal departments to ensure seamless order fulfilment • Supporting the Accounts team with invoice and payment queries • Offering alternative stock vehicles where applicable • Taking ownership of issues and resolving them efficiently in the best interests of the customer and business • Keeping up to date with BMW/MINI product updates, model year changes, and pricing deadlines What We re Looking For We are looking for someone who is highly organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment. Key skills and attributes include: • Excellent attention to detail and accuracy • Strong organisational and time management skills • Confident communication skills with a professional and friendly manner • Ability to work both independently and as part of a team • Proactive approach with strong problem-solving skills • Ability to prioritise workload and meet deadlines • Positive, flexible, and enthusiastic attitude Previous administrative or automotive industry experience is desirable but not essential, as full training will be provided. Why Join Us? At Sytner BMW/MINI, you will be part of a supportive and professional team within one of the UK s leading automotive groups. This role offers excellent development opportunities and the chance to build a long-term career within the industry. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We are committed to creating an equitable working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Apr 24, 2026
Full time
About the Role We have an exciting opportunity for a Corporate Sales Administrator to join our busy BMW/MINI Corporate Sales team in Solihull. This is a fast-paced and varied role where you will play a key part in supporting our dealerships and leasing partners, ensuring the smooth processing of customer enquiries, vehicle orders, and deliveries. You will be responsible for maintaining accurate records, coordinating vehicle logistics, and delivering a high level of customer service throughout the full order lifecycle. Hours: Monday Friday, 8:30am 5:30pm Key Responsibilities • Managing customer enquiries, availability requests, and demonstrator bookings within agreed SLAs • Creating and processing vehicle quotations and orders using internal and manufacturer systems • Maintaining accurate and up-to-date records across platforms such as Ebbon, eDoc, and Digifile • Monitoring vehicle lead times and providing regular updates to customers and leasing companies • Coordinating vehicle deliveries, registrations, and driver packs • Uploading delivery documentation to ensure timely invoicing and payment • Producing weekly status reports for leasing partners • Liaising with dealerships, leasing companies, and internal departments to ensure seamless order fulfilment • Supporting the Accounts team with invoice and payment queries • Offering alternative stock vehicles where applicable • Taking ownership of issues and resolving them efficiently in the best interests of the customer and business • Keeping up to date with BMW/MINI product updates, model year changes, and pricing deadlines What We re Looking For We are looking for someone who is highly organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment. Key skills and attributes include: • Excellent attention to detail and accuracy • Strong organisational and time management skills • Confident communication skills with a professional and friendly manner • Ability to work both independently and as part of a team • Proactive approach with strong problem-solving skills • Ability to prioritise workload and meet deadlines • Positive, flexible, and enthusiastic attitude Previous administrative or automotive industry experience is desirable but not essential, as full training will be provided. Why Join Us? At Sytner BMW/MINI, you will be part of a supportive and professional team within one of the UK s leading automotive groups. This role offers excellent development opportunities and the chance to build a long-term career within the industry. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We are committed to creating an equitable working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Fleet Administrator A leading automotive manufacturer has an immediate requirement for a Rental Administration Executive based in their Group Financial Services operation. The role acts as the contact for business customers and rental suppliers, ensuring timely resolution of all in-life and post-return rental queries. Duties and Responsibilities Provide rental mobility support and guidance to all business customers, with the aim of maximising the customer experience, loyalty, and retention. Administer and monitor all in-life and post-return rental activities, ensuring accurate documentation and timely query resolution. Maximise rental income by identifying needs and promoting suitable solutions; manage monthly billing Reconcile supplier invoices, produce monthly statements, and ensure payments are made within contractual terms. Identify and progress rental opportunities to meet targets and margins Manage inbound/outbound communications and build positive relationships with suppliers. Skills & Experience Customer Service experience for at least 1-2 years; experience in automotive and/or regulated leasing is desirable. Operational and Customer Service experience, preferably within Fleet Management, Leasing and/or experience with Corporate Mobility. Multitasking skills and good organisational abilities. Use own initiative and be a creative and forward thinker. Ability to work to deadlines and handle pressure. Strong attention to detail; computer literate with good knowledge of MS packages. Excellent communication and relationship management skills, with a proactive, service-oriented mindset. Interested, please contact Graeme at Vibe Recruit on (phone number removed) of apply immediatly Vibe Recruit is acting as an Employment Business in relation to this vacancy.
Apr 24, 2026
Contractor
Fleet Administrator A leading automotive manufacturer has an immediate requirement for a Rental Administration Executive based in their Group Financial Services operation. The role acts as the contact for business customers and rental suppliers, ensuring timely resolution of all in-life and post-return rental queries. Duties and Responsibilities Provide rental mobility support and guidance to all business customers, with the aim of maximising the customer experience, loyalty, and retention. Administer and monitor all in-life and post-return rental activities, ensuring accurate documentation and timely query resolution. Maximise rental income by identifying needs and promoting suitable solutions; manage monthly billing Reconcile supplier invoices, produce monthly statements, and ensure payments are made within contractual terms. Identify and progress rental opportunities to meet targets and margins Manage inbound/outbound communications and build positive relationships with suppliers. Skills & Experience Customer Service experience for at least 1-2 years; experience in automotive and/or regulated leasing is desirable. Operational and Customer Service experience, preferably within Fleet Management, Leasing and/or experience with Corporate Mobility. Multitasking skills and good organisational abilities. Use own initiative and be a creative and forward thinker. Ability to work to deadlines and handle pressure. Strong attention to detail; computer literate with good knowledge of MS packages. Excellent communication and relationship management skills, with a proactive, service-oriented mindset. Interested, please contact Graeme at Vibe Recruit on (phone number removed) of apply immediatly Vibe Recruit is acting as an Employment Business in relation to this vacancy.
The Senior Systems Administrator will play a pivotal role in managing and maintaining IT systems and infrastructure to ensure seamless operations. This is an opportunity to contribute to the success of a not-for-profit organisation by providing technical expertise and support. Client Details This not-for-profit organisation is dedicated to making a positive impact in its sector. As a medium-sized organisation, it is committed to leveraging technology to support its mission and ensure operational excellence. Description Responsibilities: Infrastructure Operations Azure (Entra ID, Intune, Defender, SSO/Enterprise Apps) Microsoft Intune (device management) and Microsoft 365 (Exchange, SharePoint, Teams) Ensure the reliability, performance, and security of cloud and endpoint environments. Own and monitor backup, disaster recovery, and business continuity processes. Maintain operational standards and documentation across all IT infrastructure components. AWS knowledge is desired but not essential. Coordinate infrastructure upgrades, patching, and capacity planning. Third-Party & Vendor Management Manage the relationship, performance, and contracts of technical service partners and SaaS vendors. Oversee the technical engagement of third-party Assessors involved in exam content development and systems access. Ensure supplier services meet SLAs and enable efficient delivery of Products and corporate systems. Exam Platform Support & Development Act as the operational lead for exam platform infrastructure, working closely with internal stakeholders, third-party suppliers, and external Assessors. Investigate and troubleshoot issues related to exam delivery, candidate access, rig performance, and platform availability, escalating to vendors where appropriate. Collaborate with the Certification team to support the technical development of new practical exam content. Support the maintenance of the source control repository (e.g. Code Commit) used for exam builds and configurations. Oversee the deployment of exam environments to testing and production, ensuring stability and integrity of virtual machine configurations and networking. Update, maintain, and verify the correct functioning of candidate virtual machines Support content versioning, secure rig deployment, and lifecycle management of exam assets in collaboration with Assessors. Profile A successful Senior Systems Administrator should have: A strong technical background in IT systems administration and infrastructure management. Experience with server installations, upgrades, and configurations. Proficiency in implementing and managing data backup and recovery solutions. Knowledge of IT security protocols and compliance standards. Excellent problem-solving skills and a proactive approach to resolving technical issues. The ability to collaborate effectively with both internal teams and external vendors. Job Offer Competitive salary ranging from 60000 to 65000 per annum. Hybrid Working office based in Birmingham Opportunity to work in the not-for-profit sector, contributing to meaningful projects. Comprehensive benefits package to support your well-being. A permanent role with opportunities for professional growth and development. If you are an experienced Senior Systems Administrator looking for a fulfilling role in the not-for-profit sector, we encourage you to apply today.
Apr 24, 2026
Full time
The Senior Systems Administrator will play a pivotal role in managing and maintaining IT systems and infrastructure to ensure seamless operations. This is an opportunity to contribute to the success of a not-for-profit organisation by providing technical expertise and support. Client Details This not-for-profit organisation is dedicated to making a positive impact in its sector. As a medium-sized organisation, it is committed to leveraging technology to support its mission and ensure operational excellence. Description Responsibilities: Infrastructure Operations Azure (Entra ID, Intune, Defender, SSO/Enterprise Apps) Microsoft Intune (device management) and Microsoft 365 (Exchange, SharePoint, Teams) Ensure the reliability, performance, and security of cloud and endpoint environments. Own and monitor backup, disaster recovery, and business continuity processes. Maintain operational standards and documentation across all IT infrastructure components. AWS knowledge is desired but not essential. Coordinate infrastructure upgrades, patching, and capacity planning. Third-Party & Vendor Management Manage the relationship, performance, and contracts of technical service partners and SaaS vendors. Oversee the technical engagement of third-party Assessors involved in exam content development and systems access. Ensure supplier services meet SLAs and enable efficient delivery of Products and corporate systems. Exam Platform Support & Development Act as the operational lead for exam platform infrastructure, working closely with internal stakeholders, third-party suppliers, and external Assessors. Investigate and troubleshoot issues related to exam delivery, candidate access, rig performance, and platform availability, escalating to vendors where appropriate. Collaborate with the Certification team to support the technical development of new practical exam content. Support the maintenance of the source control repository (e.g. Code Commit) used for exam builds and configurations. Oversee the deployment of exam environments to testing and production, ensuring stability and integrity of virtual machine configurations and networking. Update, maintain, and verify the correct functioning of candidate virtual machines Support content versioning, secure rig deployment, and lifecycle management of exam assets in collaboration with Assessors. Profile A successful Senior Systems Administrator should have: A strong technical background in IT systems administration and infrastructure management. Experience with server installations, upgrades, and configurations. Proficiency in implementing and managing data backup and recovery solutions. Knowledge of IT security protocols and compliance standards. Excellent problem-solving skills and a proactive approach to resolving technical issues. The ability to collaborate effectively with both internal teams and external vendors. Job Offer Competitive salary ranging from 60000 to 65000 per annum. Hybrid Working office based in Birmingham Opportunity to work in the not-for-profit sector, contributing to meaningful projects. Comprehensive benefits package to support your well-being. A permanent role with opportunities for professional growth and development. If you are an experienced Senior Systems Administrator looking for a fulfilling role in the not-for-profit sector, we encourage you to apply today.
Bank Medical Secretary Administrator Administration Private Hospital Fylde Coast Bank 0 hours Spire Fylde Coast has an amazing opportunity for a Medical Secretary Administrator to join on a Bank Basis Job Purpose To provide a quality professional and efficient support to the medical secretarial team delivering a full medical secretarial service to consultants. The post requires excellent communication skills and computer literacy. Accountabilities and Activities To provide day to day administration support within the medical secretary team ensuring all tasks are completed to a high level of service To support the medical secretaries with their typing by preparing the clinic letters with patients' information To answer patient queries, using tact and diplomacy when dealing with issues of a sensitive nature To file patients clinic letters into patients' medical records, ensuring high level of accuracy to comply with GDPR To scan in medical records from outpatient clinics to the medical secretary shelves in medical records ensuring you are complying with manual handling processes Comply with hospital policies and procedures, ensuring all mandatory training is completed Attend regular departmental meetings and keep up to date on all hospital matters relating to the medical secretary department Project a professional image, with concern for accuracy, confidentiality and customer service focused. Qualifications and Training Essential Maths and English or equivalent Previous relevant experience in an administrative support role Experience of working independently and on own initiative Working to deadlines Team working Computer skills Desirable Experience in a hospital environment Benefits Bank colleagues are paid weekly Access to Spire Healthcare pension Access to Blue Light Card discounts Smart spending discounts (in addition to Blue Light discounts) via 'Spire for You' Wellbeing Centre access via 'Spire for You' Free uniform Free DBS Full induction, including mandatory training updates Opportunities for further training and progression into permanent posts Knowledge, support and guidance through your recruitment journey from Spire's specialist Resourcing Team We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness or annual leave. The My Gym Discounts benefit is now also available to all Spire Bank workers, as of October 2024. My Gym Discounts is a fitness benefit that offers huge savings on gym memberships, digital fitness subscriptions and multi-activity memberships. With over 3,800 gyms, leisure centres, and more across the UK on offer, there are many options to suit location, preference, and budget. Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: - Driving clinical excellence - Doing the right thing - Caring is our passion - Keeping it simple - Delivering on our promises - Succeeding and celebrating together We commit to our employee's well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services For us, it's more than just treating patients; it's about looking after people.
Apr 24, 2026
Seasonal
Bank Medical Secretary Administrator Administration Private Hospital Fylde Coast Bank 0 hours Spire Fylde Coast has an amazing opportunity for a Medical Secretary Administrator to join on a Bank Basis Job Purpose To provide a quality professional and efficient support to the medical secretarial team delivering a full medical secretarial service to consultants. The post requires excellent communication skills and computer literacy. Accountabilities and Activities To provide day to day administration support within the medical secretary team ensuring all tasks are completed to a high level of service To support the medical secretaries with their typing by preparing the clinic letters with patients' information To answer patient queries, using tact and diplomacy when dealing with issues of a sensitive nature To file patients clinic letters into patients' medical records, ensuring high level of accuracy to comply with GDPR To scan in medical records from outpatient clinics to the medical secretary shelves in medical records ensuring you are complying with manual handling processes Comply with hospital policies and procedures, ensuring all mandatory training is completed Attend regular departmental meetings and keep up to date on all hospital matters relating to the medical secretary department Project a professional image, with concern for accuracy, confidentiality and customer service focused. Qualifications and Training Essential Maths and English or equivalent Previous relevant experience in an administrative support role Experience of working independently and on own initiative Working to deadlines Team working Computer skills Desirable Experience in a hospital environment Benefits Bank colleagues are paid weekly Access to Spire Healthcare pension Access to Blue Light Card discounts Smart spending discounts (in addition to Blue Light discounts) via 'Spire for You' Wellbeing Centre access via 'Spire for You' Free uniform Free DBS Full induction, including mandatory training updates Opportunities for further training and progression into permanent posts Knowledge, support and guidance through your recruitment journey from Spire's specialist Resourcing Team We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness or annual leave. The My Gym Discounts benefit is now also available to all Spire Bank workers, as of October 2024. My Gym Discounts is a fitness benefit that offers huge savings on gym memberships, digital fitness subscriptions and multi-activity memberships. With over 3,800 gyms, leisure centres, and more across the UK on offer, there are many options to suit location, preference, and budget. Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: - Driving clinical excellence - Doing the right thing - Caring is our passion - Keeping it simple - Delivering on our promises - Succeeding and celebrating together We commit to our employee's well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services For us, it's more than just treating patients; it's about looking after people.
Client Delivery Lead (Financial Services Administrator) Hybrid working - Succession Wealth Salisbury We are Succession Wealth, from "start-up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role: The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be: Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately and within specified timelines. To be successful in the role you will need: At least a year's experience in a fast-paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us: A competitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465 towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digital GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals: Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Apr 24, 2026
Full time
Client Delivery Lead (Financial Services Administrator) Hybrid working - Succession Wealth Salisbury We are Succession Wealth, from "start-up" in 2009, we are now one of the leading independent financial planning and wealth management business' in the UK and part of the Aviva Group. We have over 900 employees and 200 Wealth Planners who provide wealth management and financial planning services to individuals and corporate clients across the UK via our network of offices. Due to our continued growth Succession now have a fantastic opportunity for an organised and competent Administrator to join our Client Delivery team. In this fast paced role you will work as part of a highly effective administration team supporting our Wealth Planners to ensure we deliver an excellent service and outstanding outcomes for our clients. The role: The primary purpose of the role is to work as part of a team to enable Succession Wealth Planners to maintain and assess a portfolio of high net worth clients. This is achieved through processing new business applications, tracking to completion as well as liaising with wealth planners and Paraplanners. The role holder is also expected to ensure that our client information database is accurate at all times. On a day to day basis you can expect to be: Liaising with policy providers for policy details and obtaining policy illustrations. Processing new business applications, tracking to completion. Co-ordinating wealth planner's diaries and arranging client meetings. Preparing documentation for client appointments and meetings, including the production of annual planning meeting packs. Responding to email enquiries and liaising directly with clients. Sending prepared investment information and reports to clients. Ensuring all data entry is completed accurately and within specified timelines. To be successful in the role you will need: At least a year's experience in a fast-paced financial services administration role, preferably in client and advisor support. Experience of XPLAN is desirable. Good communication, literacy and numeracy skills with a high degree of accuracy. Excellent interpersonal and organisational skills. Good working knowledge of Microsoft Word and Excel. What you can expect from us: A competitive basic salary, annual pay reviews and performance linked increases as well as a fantastic range of benefits including: 25 days Annual leave rapidly increasing with service, plus bank holidays and additional days for Christmas closure. Excellent company pension scheme with a generous employer contribution. Agile and family friendly working arrangements to allow for a great work/life balance. Company sick pay. Enhanced maternity, paternity and adoption pay. Up to 40% discount on Aviva Insurance & Investment products. £465 towards the purchase of home office equipment. Group Life Assurance Scheme: 8 x salary. Access to the Benefit Hub; discounts on shopping, dining out, holidays and lots more! A range of health benefits including eye care vouchers, flu vaccinations, Annual Health Screening, Digital GP, Mental health and Nutrition Sessions and Employee Assistance Programme. Voluntary flexible benefits platform including Private Medical Insurance, Medical Cash Plan, Dental Insurance, Critical Illness and Health Screening. Support with cost of professional exams /study days. Charity Days. Company Events Wellbeing committee works hard to ensure we can support the wellbeing of our colleagues, whatever their needs. Some of the support we currently we offer includes: Employee Assistance Programme including access to a 24/7 support line. Access to mental health first aiders. Menopause support. Parental and compassionate leave. Wellbeing Library and Hub. Aviva DigiCare and Workplace. Bereavement Helpline. Support in achieving your career goals: Sponsorship for relevant professional exams and study leave. Access to funded apprenticeships in a range of topics, such as business administration, leadership & management, and accounting & finance. Access to Insights Discovery, a psychometric tool, which helps individuals and teams to connect better, overcome challenges & conflict resulting in high performing teams. Clear career pathways and endless internal job opportunities. Access to a huge range of free courses via our Learning Management system. We do not accept unsolicited cv submissions from agencies, any such will be accepted as a direct application from the candidate. Succession is committed to building and preserving a culture of inclusion and diversity. With a diverse team of employees we are able to grow, innovate and deliver excellent client care to help us reach our goals as a business. Our diverse teams help us reflect and understand the communities in which we operate and the subjects we cover in our everyday work. In recruiting for Succession, we welcome the unique contributions all candidates can bring regardless of their background and strive to ensure that every candidate is given the best chance of success through fair and equitable recruitment practice.
Ace of Clubs is at an exciting stage of growth, with increasing impact across our services. To continue delivering high-quality support to people experiencing homelessness while ensuring long-term financial sustainability we are seeking a dedicated Funding and Finance Co-ordinator. This is a pivotal role, supporting the co-ordination and administration of our income, fundraising activity, financial management, cost efficiency, impact data, and funding reporting. You will contribute directly to the organisation s sustainability, growth, and financial accountability, working closely with our Volunteer Treasurer and the Director - who provides strategic oversight whilst remaining actively involved in the day-to-day operations. You will help co-ordinate and develop a range of income streams and funding projects, including individual giving, community fundraising, events, corporate partnerships, and trusts and foundations. The role also involves supporting new fundraising opportunities, monitoring impact and fundraising data, stewarding donors through engagement and communications, and assisting with funding applications and reporting. Alongside this, you will play a key role in the day-to-day financial administration of the charity. This includes tracking income across multiple platforms, monitoring expenditure, and producing reports to support forecasting and strategic planning. You will also support the administration and review of core organisational contracts, such as utilities, insurance, IT, and HR, helping to ensure value for money and operational efficiency. Working collaboratively with colleagues and partners, you will help gather and present impact data across our services, tailoring this for both internal use and external stakeholders. This is a varied and rewarding role, suited to a highly organised administrator with strong Microsoft Office skills (particularly Excel), excellent written and numerical ability, and a keen eye for detail. You should be comfortable working with data and finances, whilst also engaging confidently with a wide range of people including donors, partners, volunteers, and guests. An understanding of, and empathy with, the homelessness sector is essential.
Apr 23, 2026
Full time
Ace of Clubs is at an exciting stage of growth, with increasing impact across our services. To continue delivering high-quality support to people experiencing homelessness while ensuring long-term financial sustainability we are seeking a dedicated Funding and Finance Co-ordinator. This is a pivotal role, supporting the co-ordination and administration of our income, fundraising activity, financial management, cost efficiency, impact data, and funding reporting. You will contribute directly to the organisation s sustainability, growth, and financial accountability, working closely with our Volunteer Treasurer and the Director - who provides strategic oversight whilst remaining actively involved in the day-to-day operations. You will help co-ordinate and develop a range of income streams and funding projects, including individual giving, community fundraising, events, corporate partnerships, and trusts and foundations. The role also involves supporting new fundraising opportunities, monitoring impact and fundraising data, stewarding donors through engagement and communications, and assisting with funding applications and reporting. Alongside this, you will play a key role in the day-to-day financial administration of the charity. This includes tracking income across multiple platforms, monitoring expenditure, and producing reports to support forecasting and strategic planning. You will also support the administration and review of core organisational contracts, such as utilities, insurance, IT, and HR, helping to ensure value for money and operational efficiency. Working collaboratively with colleagues and partners, you will help gather and present impact data across our services, tailoring this for both internal use and external stakeholders. This is a varied and rewarding role, suited to a highly organised administrator with strong Microsoft Office skills (particularly Excel), excellent written and numerical ability, and a keen eye for detail. You should be comfortable working with data and finances, whilst also engaging confidently with a wide range of people including donors, partners, volunteers, and guests. An understanding of, and empathy with, the homelessness sector is essential.
Practice Finance Manager Newton Abbot £36,000-£42,000 + associated benefits package Full time Not specified Permanent Introduction Acorn by Synergie is recruiting for an experienced CIMA-qualified Practice Finance Manager to join a Southwest-based Chartered accountants, tax advisors, financial experts and probate administrators in their Newton Abbot office. The company has a proven track record and a trusted history, offering an opportunity to work in a supportive and professional environment. Key Duties: Budget planning and forecasting. Developing budgets and financial forecasts to align with business strategies and objectives. Consolidation of accounts on a monthly basis. Support executive management team. Offer business advice and help support decisions made within the company. Oversee, review and manage Trade Payables, Rent Receivables and management charges to all tenants in accordance with headlease. Lead process improvements, systemising business processes and identifying and implementing improved efficiencies and productivity. Review financial performance. Perform month and year end accounting procedures. Lead a small high-performance team, providing coaching and guidance. Ensure practice obligations are met in terms of compliance and reporting. Collaborate with corporate team and facilitate annual compliance audits for BACS Bureau and ICAEW Compliance Reviews. Monthly payroll management, processing and compliance with statutory requirements. Fulfil quarterly VAT compliance for 3 internally trading entities and 1 Consultancy Company. Be point of contact for all internal finance-related matters. Requirements: CIMA qualification and/or 5 years' experience in finance. Knowledge of accounting software such as Sage, QuickBooks or Xero. Accounts production software such as CCH desirable but not essential. Ability to show initiative and work within a team. Ability to build good client relationships. Excellent communication and interpersonal skills to build rapport at various levels. Strong organisational skills and the ability to manage own workload in a timely manner while exceeding client expectations. Excellent attention to detail. What We Offer: Associated benefits package. Interested? Apply now! Acorn by Synergie acts as an employment agency for permanent recruitment.
Apr 23, 2026
Full time
Practice Finance Manager Newton Abbot £36,000-£42,000 + associated benefits package Full time Not specified Permanent Introduction Acorn by Synergie is recruiting for an experienced CIMA-qualified Practice Finance Manager to join a Southwest-based Chartered accountants, tax advisors, financial experts and probate administrators in their Newton Abbot office. The company has a proven track record and a trusted history, offering an opportunity to work in a supportive and professional environment. Key Duties: Budget planning and forecasting. Developing budgets and financial forecasts to align with business strategies and objectives. Consolidation of accounts on a monthly basis. Support executive management team. Offer business advice and help support decisions made within the company. Oversee, review and manage Trade Payables, Rent Receivables and management charges to all tenants in accordance with headlease. Lead process improvements, systemising business processes and identifying and implementing improved efficiencies and productivity. Review financial performance. Perform month and year end accounting procedures. Lead a small high-performance team, providing coaching and guidance. Ensure practice obligations are met in terms of compliance and reporting. Collaborate with corporate team and facilitate annual compliance audits for BACS Bureau and ICAEW Compliance Reviews. Monthly payroll management, processing and compliance with statutory requirements. Fulfil quarterly VAT compliance for 3 internally trading entities and 1 Consultancy Company. Be point of contact for all internal finance-related matters. Requirements: CIMA qualification and/or 5 years' experience in finance. Knowledge of accounting software such as Sage, QuickBooks or Xero. Accounts production software such as CCH desirable but not essential. Ability to show initiative and work within a team. Ability to build good client relationships. Excellent communication and interpersonal skills to build rapport at various levels. Strong organisational skills and the ability to manage own workload in a timely manner while exceeding client expectations. Excellent attention to detail. What We Offer: Associated benefits package. Interested? Apply now! Acorn by Synergie acts as an employment agency for permanent recruitment.
The Senior Systems Administrator will play a pivotal role in managing and maintaining IT systems and infrastructure to ensure seamless operations. This is an opportunity to contribute to the success of a not-for-profit organisation by providing technical expertise and support. Client Details This not-for-profit organisation is dedicated to making a positive impact in its sector. As a medium-sized organisation, it is committed to leveraging technology to support its mission and ensure operational excellence. Description Responsibilities: Infrastructure Operations Azure (Entra ID, Intune, Defender, SSO/Enterprise Apps) Microsoft Intune (device management) and Microsoft 365 (Exchange, SharePoint, Teams) Ensure the reliability, performance, and security of cloud and endpoint environments. Own and monitor backup, disaster recovery, and business continuity processes. Maintain operational standards and documentation across all IT infrastructure components. AWS knowledge is desired but not essential. Coordinate infrastructure upgrades, patching, and capacity planning. Third-Party & Vendor Management Manage the relationship, performance, and contracts of technical service partners and SaaS vendors. Oversee the technical engagement of third-party Assessors involved in exam content development and systems access. Ensure supplier services meet SLAs and enable efficient delivery of Products and corporate systems. Exam Platform Support & Development Act as the operational lead for exam platform infrastructure, working closely with internal stakeholders, third-party suppliers, and external Assessors. Investigate and troubleshoot issues related to exam delivery, candidate access, rig performance, and platform availability, escalating to vendors where appropriate. Collaborate with the Certification team to support the technical development of new practical exam content. Support the maintenance of the source control repository (eg Code Commit) used for exam builds and configurations. Oversee the deployment of exam environments to testing and production, ensuring stability and integrity of virtual machine configurations and networking. Update, maintain, and verify the correct functioning of candidate virtual machines Support content versioning, secure rig deployment, and life cycle management of exam assets in collaboration with Assessors. Profile A successful Senior Systems Administrator should have: A strong technical background in IT systems administration and infrastructure management. Experience with server installations, upgrades, and configurations. Proficiency in implementing and managing data backup and recovery solutions. Knowledge of IT security protocols and compliance standards. Excellent problem-solving skills and a proactive approach to resolving technical issues. The ability to collaborate effectively with both internal teams and external vendors. Job Offer Competitive salary ranging from £60000 to £65000 per annum. Hybrid Working office based in Birmingham Opportunity to work in the not-for-profit sector, contributing to meaningful projects. Comprehensive benefits package to support your well-being. A permanent role with opportunities for professional growth and development. If you are an experienced Senior Systems Administrator looking for a fulfilling role in the not-for-profit sector, we encourage you to apply today.
Apr 23, 2026
Full time
The Senior Systems Administrator will play a pivotal role in managing and maintaining IT systems and infrastructure to ensure seamless operations. This is an opportunity to contribute to the success of a not-for-profit organisation by providing technical expertise and support. Client Details This not-for-profit organisation is dedicated to making a positive impact in its sector. As a medium-sized organisation, it is committed to leveraging technology to support its mission and ensure operational excellence. Description Responsibilities: Infrastructure Operations Azure (Entra ID, Intune, Defender, SSO/Enterprise Apps) Microsoft Intune (device management) and Microsoft 365 (Exchange, SharePoint, Teams) Ensure the reliability, performance, and security of cloud and endpoint environments. Own and monitor backup, disaster recovery, and business continuity processes. Maintain operational standards and documentation across all IT infrastructure components. AWS knowledge is desired but not essential. Coordinate infrastructure upgrades, patching, and capacity planning. Third-Party & Vendor Management Manage the relationship, performance, and contracts of technical service partners and SaaS vendors. Oversee the technical engagement of third-party Assessors involved in exam content development and systems access. Ensure supplier services meet SLAs and enable efficient delivery of Products and corporate systems. Exam Platform Support & Development Act as the operational lead for exam platform infrastructure, working closely with internal stakeholders, third-party suppliers, and external Assessors. Investigate and troubleshoot issues related to exam delivery, candidate access, rig performance, and platform availability, escalating to vendors where appropriate. Collaborate with the Certification team to support the technical development of new practical exam content. Support the maintenance of the source control repository (eg Code Commit) used for exam builds and configurations. Oversee the deployment of exam environments to testing and production, ensuring stability and integrity of virtual machine configurations and networking. Update, maintain, and verify the correct functioning of candidate virtual machines Support content versioning, secure rig deployment, and life cycle management of exam assets in collaboration with Assessors. Profile A successful Senior Systems Administrator should have: A strong technical background in IT systems administration and infrastructure management. Experience with server installations, upgrades, and configurations. Proficiency in implementing and managing data backup and recovery solutions. Knowledge of IT security protocols and compliance standards. Excellent problem-solving skills and a proactive approach to resolving technical issues. The ability to collaborate effectively with both internal teams and external vendors. Job Offer Competitive salary ranging from £60000 to £65000 per annum. Hybrid Working office based in Birmingham Opportunity to work in the not-for-profit sector, contributing to meaningful projects. Comprehensive benefits package to support your well-being. A permanent role with opportunities for professional growth and development. If you are an experienced Senior Systems Administrator looking for a fulfilling role in the not-for-profit sector, we encourage you to apply today.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Manchester! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Hybrid working once trained Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Apr 23, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Manchester! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Hybrid working once trained Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
