25 jobs found

Lead role, responsible for end-to-end administration, governance & integrity of commercial real estate lease portfolio across UK & Ireland (300+ sites). Central ownership of all critical Real Estate data; Leases, salient portfolio dates, occupancy cost administration etc working closely internally with Real Estate Development, Finance and Legal teams as well as 3rd parties, ensuring accuracy, strategic control and effective estate management. Client Details Our client is a dual-listed (New York & London) market-leading food & beverage operator with significant Real Estate portfolio in the UK & Ireland. They pride themselves on a culture of open communication, help and supportive work between all departments and the ability for their employees to explore different functions across long careers - people frequently stay for 10-20 years+. The business encourages "best use of time", with working patterns split 3:2 office / home, to ensure people have the right amount of collaboration with colleagues as well as time for detailed focus. Description Own and oversee lease data within the global lease accounting system (e.g. TRIRIGA), ensuring accuracy, completeness, and alignment with legal documentation and business requirements. Partner with Global Centres of Excellence to align data standards, system enhancements, and process improvements. Maintain robust data governance, version control, and audit readiness across all lease records. Act as the subject-matter expert for lease administration governance, standards, and best practice. Support internal SOX and external audit information requests. Oversee the administration of rent, service charge, insurance, and other occupancy-related costs. Work closely with Finance on invoicing, reconciliations, payment schedules, contractual obligations, and vendor maintenance. Provide lease administration input into financial reporting and audit processes. Deliver clear, accurate reporting on lease status, costs, and critical dates for Estates and Finance stakeholders. Identify data gaps, risks, and process inefficiencies, driving continuous improvement initiatives. Support lease administration system development, enhancements, and user guidance. Lead the harmonisation of data inputs, systems, and reporting across the Development team. Provide actionable insights on new site planning and key estate and construction metrics across the UK & Ireland. Lead a small team to develop dashboards and reporting tools (e.g. Power BI) to enable real-time decision-making across Acquisitions, Estates, and Construction. Analyse store-level performance, footfall, and demographic data to support estate optimisation. Team Leadership Manage and develop a team of lease administrators, fostering a culture of curiosity, innovation, and continuous improvement. Promote best practice in data analysis and storytelling across the wider Property & Development team. Profile The successful UK Lead for Real Estate Lease Admin & Data Science should have: Proven experience in commercial lease administration across a large, multi-site property portfolio. Strong understanding of commercial leases and occupancy costs. Demonstrable track-record in Real Estate data collection & analysis, Data Visualisation as well as clear reporting to facilitate achieving strategic property goals. Experience partnering with Finance on invoicing, reconciliations, and vendor management. Highly organised, high attention to detail with a strong data governance and control mindset. Advanced skills in SQL, Excel, and data visualisation tools (e.g. Power BI, Tableau). Strong stakeholder management and communication skills. Ideally experience within a corporate occupier, a national retail / leisure estate - OR - Real Estate Consultancy background working on corporate occupier accounts across large portfolios of leased assets. Knowledge of UK & Ireland lease structures and market practice. Experience managing outsourced partners and service providers. Job Offer Competitive salary, Hybrid working, excellent add-ons / package benefits

Building Surveyor (Residential / Rural Estates) Location: Lewes, East Sussex Contract: Permanent Hours: Full-Time (Hybrid working available) My client is a highly regarded property consultancy and is seeking to appoint an experienced Building Surveyor into their established and growing Residential Building Consultancy team. This position can be based from either the Guildford or Lewes office and will support a strong pipeline of work across Surrey, Sussex and London. This is an excellent opportunity for a capable surveyor to work across a varied portfolio of high-value residential property and rural estate assets. The role offers exposure to a broad mix of professional surveying services and project work, including prime and super-prime residential properties, listed buildings, historic country homes and London townhouses. The successful candidate will be a client-facing surveyor with strong technical expertise, the ability to manage instructions independently, and the ambition to contribute to the continued growth of a respected and high-performing team. Key Responsibilities: The successful candidate will be responsible for delivering a full range of building surveying and project services, including: Undertaking technical due diligence surveys including pre-acquisition reports, defect analysis and condition assessments across a range of residential assets Delivering professional services including reinstatement cost assessments, planned maintenance programmes, neighbourly matters and party wall advice Preparing detailed specifications, schedules of work, tender documentation and contract information Managing refurbishment, restoration and conversion projects from inception through to completion Acting as Contract Administrator on projects, including the administration of JCT contracts Advising clients on repair, maintenance and improvement strategies, ensuring advice aligns with commercial objectives and statutory requirements Supporting compliance with planning, building regulations and health and safety legislation Producing high-quality written reports and documentation in a timely manner Supporting the development of client relationships and identifying new business opportunities through cross-service collaboration Assisting in mentoring and supporting junior members of the team Candidate Requirements: My client is seeking an individual with strong technical competence, professionalism and the ability to manage a varied workload within a corporate consultancy environment. The ideal candidate will have: MRICS or MCIOB qualification (Building Surveying pathway preferred) Typically 3-5+ years PQE, with candidates at Associate level also considered Proven experience delivering building surveying services within the residential sector Experience of working on heritage, conservation or listed buildings would be advantageous Strong technical knowledge of building pathology, construction methodology and statutory compliance Proven experience in project management and contract administration (JCT), with the ability to run projects independently Excellent written and verbal communication skills, with the ability to produce high-quality client-facing reports Strong commercial awareness and the ability to balance technical delivery with client priorities Organised, proactive and capable of managing deadlines across multiple instructions A professional and client-focused approach, with the ability to build relationships and contribute to business development activity Desirable Skills AutoCAD proficiency RIBA membership or design-led project experience Experience working with rural estates and portfolio clients Benefits and Package: My client offers a highly competitive salary and benefits package, including a strong annual leave allowance, private medical cover, pension, car allowance, bonus scheme and additional lifestyle and wellbeing benefits. For further information or a confidential discussion regarding this opportunity, please contact George Burkitt.

Job Title : Estates Officer (evenings and weekends) Location : London Salary: NJC Scale 5 (£30,232) Actual salary for 19.5 hours (£16,844) Job type: Part time - Permanent, (19.5 hours per week). We are looking to recruit a committed and reliable Estates Officer to join our College. The Estates department provides the College with a clean and well-maintained, fit-for-purpose estate that supports teaching and learning. In this role, you will have a responsibility for managing lettings in the evenings and weekends. You will be responsible for opening and closing the college in accordance with College security procedures, as well as setting up equipment for lettings. We are looking for a friendly and organised individual who will take pride in looking after the college buildings and grounds, with a "can do" and a "hands on" attitude. Communication skills, ability to work towards competing demands and flexibility are essential. Prior experience of working in an educational setting is not compulsory, but would be advantageous. This is a permanent, part-time position averaging 19.5 hours per week, following a fixed two-week rota that includes evenings and weekends. The Rota Schedule: Week A (19 hours): Monday (17:30-22:00), Tuesday (17:30-22:00), and Saturday (08:00-18:00). Week B (20 hours): Wednesday (17:30-22:00), Thursday (17:30-22:00), Friday (17:30-22:00), and Sunday (09:45-16:15) We reserve the right to set the above rota within the core hours listed below depending on the College needs: Monday - Friday: 16:00-22:30 Saturday: 08:00-18:00 Sunday: 09:00-17:00 Please note that additional ad hoc hours may be required depending on business needs. The salary is set at NJC Scale 5 (£30,232 per annum), with an actual pro-rata salary of £16,844 for 19.5 hours. This figure is inclusive of Inner London Weighting The College is a dynamic and ambitious Sixth Form College. We thrive on our many engagements and connections with higher education, with employers and with external agencies, and we relish the challenge of working out how best to equip our young people to compete and flourish in the future. Rated "Good with outstanding features" by Ofsted, the College achieves excellent standards and is proud to support many young people from non-traditional backgrounds to successfully progress to higher education and to employment. We strive to ensure that we take care of and support the development of the whole person: educational, emotional, social and spiritual. We offer a competitive salary, a supportive and friendly environment and a great range of benefits, including excellent training opportunities, staff wellbeing programme, free use of our art fitness suite and staff fitness classes, cycle to work scheme, on-site free parking, membership of the Local Government Pension Scheme, and Employee Assistance Programme, to name a few. Closing and interview dates: Completed application forms must be submitted by Sunday 3rd May 2026. Interviews will be held week commencing Monday 11th May 2026. We reserve the right to interview successful applicants before the deadline, so do apply as soon as possible . All successful candidates must be willing to undergo a DBS Police check. The College is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children. In promoting equal opportunities, we welcome applications from all sections of the community. All disabled applicants who meet the minimum criteria will be shortlisted for interview. Education through a Christian Community. Please click 'APPLY' to send your CV for this position. Candidates with the relevant experience or job titles of; Facilities Manager, Estate Manager, Campus Operations Coordinator, College Maintenance Supervisor, Venue Operations Specialist, Facility Services Coordinator, Building Operations Manager, Property and Lettings Administrator, Facilities and Events Coordinator, Campus Services Supervisor may also be considered for this role.

Common Data Environment (CDE) Administrator The Role As a Common Data Environment (CDE) Administrator, you will play a pivotal role in ensuring information across the Parliamentary Estate is managed, trusted and accessible. Working within Strategic Estates, you will lead the development, implementation and day to day management of the Parliamentary CDE, supporting major programmes and projects including the future delivery of Restoration & Renewal (R&R). This is an exciting opportunity to shape how information is governed and used at the heart of UK democracy. Unlike similar roles elsewhere, this position offers the chance to influence best practice at a national level, working in a highly complex, historic and security sensitive environment. You'll collaborate with a wide range of professional disciplines, contributing directly to improved efficiency, reduced duplication and smarter decision-making across Parliament's estate. Some of the responsibilities for this role include: Developing and implementing a Parliamentary CDE strategy underpinned by effective data governance. Managing and administering the CDE for programmes and projects, including user access and document control. Creating and delivering CDE guidance, training materials and templates in collaboration with technical and delivery teams. Improving CDE utilisation through enhanced workflows, reporting and insights. Building strong relationships with stakeholders to drive adoption and best practice in information management. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Skills and Experience Degree qualification or equivalent in Architecture, Building Services or Construction Management. Proven experience managing a Common Data Environment within BIM-enabled projects, aligned to PAS 1192 / ISO 19650 standards. Strong subject matter expertise in CDE platforms, including integration with SharePoint and electronic document management systems. Excellent technical capability across relevant tools such as Revit, AutoCAD, Navisworks, Solibri and Microsoft Office (including Power BI). The ability to manage priorities effectively, work professionally with diverse stakeholders, and uphold equality, diversity and inclusion principles. Our Team The Property and Asset Strategy team leads the long-term management and development of the Parliamentary Estate, ensuring buildings and assets are planned, maintained and enhanced to support Parliament's work. Within this, Estates Information Management (EIM) oversees information management, digital asset management and information security, helping Strategic Estates meet industry standards and Parliamentary best practice. The CDE Administrator plays a key role in connecting information, people and projects across the estate Next Steps and Additional Information CV & Supporting Statement - If you would like to apply for this role, please submit your CV and covering letter with a 750 word limit. More information on the application process can be found here: Application process - UK Parliament Applicants must ensure that anything submitted must be factually accurate. Plagiarism 'can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.' Whilst candidates can make use of AI, they must do it truthfully. Where possible experience stated within the supporting statement should also be visible in the cv part of the application. Whilst we accept candidates may use AI tools within job applications, statements, and CVs; submissions must be truthful and relevant to experience.More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances. Please ensure that you anonymise your application by removing any identifiable factors from your CV or Supporting Statement. We may close the vacancy prior to the closing date stated due to a high volume of applications.

Purpose of the Job Business Support Administrator Under the direction of the Senior Estate Surveyor, to carry out general reception and administrative duties for the Council and its business tenants at The King Centre to provide an efficient and effective business service for the facility. Location is The King Centre, Main Road, Barleythorpe, LE15 7WD. Main Responsibilities Business Support Administrator 1. To provide administrative support to the Senior Estate Surveyor and the Property Team in relation to The King Centre business centre. 2. To operate the reception desk to include a meet and greet service for visitors to the Council's business tenants and to act as the main point of contact for the business centre during office hours. 3. To operate departmental computer systems as required. 4. To set up spreadsheets or databases as may be necessary. 5. To administer incoming and outgoing post and distribute internally & externally as may be necessary. 6. To produce reports and other documents in formats appropriate to client groups. 7. To support the administration of invoices to/from creditors and debtors and other financial administration. 8. To provide support to the Senior Estates Surveyor of the King Centre in the areas of lettings, day-to-day property management and general Health and Safety, as appropriate. 9. To arrange meetings and room bookings and take minutes as required. 10. To respect the confidential nature of the work and protect personal information in accordance with data protection regulations and policies in place. To work in accordance with set policies and procedures 11. To act in accordance with the principles set out in the Employee Code of Conduct and the Council's Values, recognising the duty of all public sector employees to discharge public functions reasonably and according to the law. 12. Take reasonable care for your health and safety and that of other persons who may be affected by the performance of your duties. Where appropriate, you will safeguard the health and safety of all persons and premises under your control and guidance in accordance with the provisions of Health and Safety legislation and Rutland County Council's and Directorate codes of practice and procedures. You will exercise proper care in handling, operating and safeguarding any equipment, vehicle or appliance provided, used or issued by the Council or provided or issued by a third party for individual or collective use in the performance of your duties. 13. This job description indicates the main areas of activity of this post. From time to time, however, other tasks/duties may be required but these will fall within the general areas of responsibility and grade of the post. Any changes which are of a permanent nature will, following consultation with you, be included in the job description in specific terms and will be formally issued to you. Job Requirements Business Support Administrator Good standard of education in English & Mathematics Microsoft office accreditation. GCSE grades C or equivalent preferred. Experience of working in an administrative role in a busy, customer focussed environment Experience of working in a reception and/or business support environment Experience of providing advice and information to customers in an efficient and effective way Knowledge and experience of filing/reference systems and their management, including those in an electronic format Proficiency in Microsoft Office software suites to include Word and Excel programs Proficiency in use of the internet and email Excellent interpersonal skills with a commitment to delivering high quality customer services Good oral and written communication Able to work on own initiative, to tight deadlines and with minimum supervision Flexible and adaptable approach to work tasks High level of discretion and confidentiality Able to relate well with people at all levels and deliver high quality 'front of house' customer service Highly organised with a logical and adaptable approach High level of attention to detail and accuracy Able to work under pressure and use own initiative Able to recognise discrimination and be proactive in ensuring the Council's policy is put into practice

Job Title : Estates Officer (evenings and weekends) Location : London Salary: NJC Scale 5 ( 30,232) Actual salary for 19.5 hours ( 16,844) Job type: Part time - Permanent, (19.5 hours per week). We are looking to recruit a committed and reliable Estates Officer to join our College. The Estates department provides the College with a clean and well-maintained, fit-for-purpose estate that supports teaching and learning. In this role, you will have a responsibility for managing lettings in the evenings and weekends. You will be responsible for opening and closing the college in accordance with College security procedures, as well as setting up equipment for lettings. We are looking for a friendly and organised individual who will take pride in looking after the college buildings and grounds, with a "can do" and a "hands on" attitude. Communication skills, ability to work towards competing demands and flexibility are essential. Prior experience of working in an educational setting is not compulsory, but would be advantageous. This is a permanent, part-time position averaging 19.5 hours per week, following a fixed two-week rota that includes evenings and weekends. The Rota Schedule: Week A (19 hours): Monday (17:30-22:00), Tuesday (17:30-22:00), and Saturday (08:00-18:00). Week B (20 hours): Wednesday (17:30-22:00), Thursday (17:30-22:00), Friday (17:30-22:00), and Sunday (09:45-16:15) We reserve the right to set the above rota within the core hours listed below depending on the College needs: Monday - Friday: 16:00-22:30 Saturday: 08:00-18:00 Sunday: 09:00-17:00 Please note that additional ad hoc hours may be required depending on business needs. The salary is set at NJC Scale 5 ( 30,232 per annum), with an actual pro-rata salary of 16,844 for 19.5 hours. This figure is inclusive of Inner London Weighting St Francis Xavier is a dynamic and ambitious Sixth Form College. We thrive on our many engagements and connections with higher education, with employers and with external agencies, and we relish the challenge of working out how best to equip our young people to compete and flourish in the future. Rated "Good with outstanding features" by Ofsted, the College achieves excellent standards and is proud to support many young people from non-traditional backgrounds to successfully progress to higher education and to employment. We strive to ensure that we take care of and support the development of the whole person: educational, emotional, social and spiritual. We offer a competitive salary, a supportive and friendly environment and a great range of benefits, including excellent training opportunities, staff wellbeing programme, free use of our art fitness suite and staff fitness classes, cycle to work scheme, on-site free parking, membership of the Local Government Pension Scheme, and Employee Assistance Programme, to name a few. Closing and interview dates: Completed application forms must be submitted by Sunday 3rd May 2026. Interviews will be held week commencing Monday 11th May 2026. We reserve the right to interview successful applicants before the deadline, so do apply as soon as possible . All successful candidates must be willing to undergo a DBS Police check. Saint Francis Xavier Sixth Form College is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children. In promoting equal opportunities, we welcome applications from all sections of the community. All disabled applicants who meet the minimum criteria will be shortlisted for interview. Education through a Christian Community. Please click 'APPLY' to send your CV for this position. Candidates with the relevant experience or job titles of; Facilities Manager, Estate Manager, Campus Operations Coordinator, College Maintenance Supervisor, Venue Operations Specialist, Facility Services Coordinator, Building Operations Manager, Property and Lettings Administrator, Facilities and Events Coordinator, Campus Services Supervisor may also be considered for this role.

Health & Safety Services Project Co-ordinator, University Campus based in Kent, temporary, 3 days per week until the end of July 2026 with a possible extension, £17.60 per hour plus holiday pay, hybrid (minimum 1 day per week office based) Renowned University, requires a part time Health & Safety Services Project Co-ordinator.This role is 3 days per week until the end of July, hybrid working and you will be required to work in the office at least 1 day per week. They have a number of Health and Safety projects at the campus and you will be an organised team member keeping everyone on track. You will be a strong Administrator pulling together the action plan, KPIs and deadlines. Health and Safety experience is not essential for this role but it would suit you if you are a first class Administrator with a project focused approach. Duties of the Health & Safety Services Administrator will include Providing administrative support in the delivery of health and safety projects including minute taking, action tracking and collation of papers for meetings Drafting internal and external correspondence Liaising with contractors and university staff as necessary to arrange provision of project costs Contribute to cross-functional team working across the Directorate and University Responding to enquiries Helping to Co-ordinate the implementation of new health and safety software Establishing, maintaining, and monitoring project trackers, dashboards and status reports ensuring clear visibility of progress Coordinating project documentation including risk registers, issue logs, action logs and project plans Monitoring performance of consultants and software providers to meet the University's requirements and provide reports on action required Adhering to legal requirements and best practice relating to digital content and accessibility Skills and experience Administration experience within a complex environment Customer focussed Consistent ability to meet tight deadlines and to manage own workload Diary Management and meetings coordinating Accurate data input and team work If you have an understanding of the work of Health & Safety and/or Estates & Facilities professionals that would be useful as would experience of working as part of a project management team. APM, Prince II, PMI or similar would be useful but not essential. Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.

My client is a well-respected, independent and established firm of Chartered Financial planning professionals with offices across London, East Anglia and the Southeast. They are currently seeking an Office Manager to support and manage their experienced team of administrators and paraplanners in their Colchester office (Southwest outskirts) on both a personal and professional level. Job Summary Key Duties of the role You will provide direct line management of the administration and paraplanning teams e.g. running MI reports, performance management, managing workloads, answering questions and queries, providing training on processes and procedures You will work effectively with the management team to delegate workloads You will carry out team HR responsibilities e.g. authorising leave, sickness recording and back to work meets where needed, appraisals, personal development plan meetings, carry out monthly one to one reviews for the team You will manage new joiner and leavers implementations You will ensure all service level agreements are met and feedback any trends/issues to the Operations Director Promote teamwork and collaboration across all departments. Additional Duties The maintenance of Estates and software The first port of call for any ad hoc queries Carrying out Health and Safety Management reporting into Operations Director Ensuring the smooth day to day running of the office Contributing and assisting with Team Meetings across the business in conjunction with Compliance/T&C Manager/Operations Director The oversight of audits completed by the Senior Case Administrator The organisation and management of my clients external ID verification software To assist with any additional project work in conjunction Benefits Group Death in service x 4 Exam Sponsorship Group income protection Pensions scheme 23 days holiday (max 30 days holidays with length of service) + between Christmas and New Year off (including Christmas Eve) this is to be taken from annual leave. WFH/hybrid working is available to staff but this position requires someone to be in the office most of the time

Cityscape is working with a well-established, growing construction consultancy that s looking to bring in a Senior Building Surveyor to strengthen their London team. This is a great opportunity for someone who wants to take real ownership of projects and build strong client relationships, particularly within the Education sector. You ll be working with a range of schools, academies and higher education clients, delivering a mix of professional and project work across London and the South East. You ll be involved across the full spectrum of building surveying services, with a balance of project and professional work: Delivering refurbishment and improvement projects across education estates Acting as contract administrator and employer s agent Carrying out condition surveys, defect analysis and reports Managing planned maintenance programmes Supporting clients with strategic estate advice Mentoring junior team members and contributing to team growth What they re looking for: MRICS qualified Strong experience in both project and professional building surveying work Previous work in the Education sector ideally Confident client-facing skills and the ability to manage relationships Someone commercially aware who can take ownership and drive projects forward The company has a modern office in the City and flexible hybrid working policy. This role will London and the South East, so they are open to anyone based in this region. A salary up to £80k (depending on experience) plus benefits is on offer.

Are you ready to take on a dynamic role where your administrative skills can make a difference? A leading company in the Facilities Management industry is hiring an Estates & Facilities Administrator in West Midlands, where your contributions will support various operational projects and enhance departmental collaboration. The Role As the Estates & Facilities Administrator, you will: Undertake all administrative duties, including producing letters, databases, and reports. Manage general office tasks such as filing, photocopying, and email correspondence to a high standard. Process invoices in accordance with financial guidelines. Organise administrative and office management activities effectively. Attend meetings to take notes, minutes, and distribute action points promptly. You To be successful in the role of Estates & Facilities Administrator, you'll have the following skills and experience: Strong administrative and organisational skills. Proficiency in Microsoft Office applications and database management. Effective communication skills for liaising with teams and external partners. Attention to detail and ability to maintain accurate records. Ability to manage multiple tasks in a busy environment. What's in it for you? The company is known for its commitment to operational efficiency and high-quality service delivery across various projects, fostering a positive and collaborative work culture. Apply Now! To apply for the position of Estates & Facilities Administrator, click Apply Now and send your CV to Josh. Interviews are taking place now, and don t miss your chance to join.

Lead role, responsible for end-to-end administration, governance & integrity of commercial real estate lease portfolio across UK & Ireland (300+ sites). Central ownership of all critical Real Estate data; Leases, salient portfolio dates, occupancy cost administration etc working closely internally with Real Estate Development, Finance and Legal teams as well as 3rd parties, ensuring accuracy, strategic control and effective estate management. Client Details Our client is a dual-listed (New York & London) market-leading food & beverage operator with significant Real Estate portfolio in the UK & Ireland. They pride themselves on a culture of open communication, help and supportive work between all departments and the ability for their employees to explore different functions across long careers - people frequently stay for 10-20 years+. The business encourages "best use of time", with working patterns split 3:2 office / home, to ensure people have the right amount of collaboration with colleagues as well as time for detailed focus. Description Own and oversee lease data within the global lease accounting system (e.g. TRIRIGA), ensuring accuracy, completeness, and alignment with legal documentation and business requirements. Partner with Global Centres of Excellence to align data standards, system enhancements, and process improvements. Maintain robust data governance, version control, and audit readiness across all lease records. Act as the subject-matter expert for lease administration governance, standards, and best practice. Support internal SOX and external audit information requests. Oversee the administration of rent, service charge, insurance, and other occupancy-related costs. Work closely with Finance on invoicing, reconciliations, payment schedules, contractual obligations, and vendor maintenance. Provide lease administration input into financial reporting and audit processes. Deliver clear, accurate reporting on lease status, costs, and critical dates for Estates and Finance stakeholders. Identify data gaps, risks, and process inefficiencies, driving continuous improvement initiatives. Support lease administration system development, enhancements, and user guidance. Lead the harmonisation of data inputs, systems, and reporting across the Development team. Provide actionable insights on new site planning and key estate and construction metrics across the UK & Ireland. Lead a small team to develop dashboards and reporting tools (e.g. Power BI) to enable real-time decision-making across Acquisitions, Estates, and Construction. Analyse store-level performance, footfall, and demographic data to support estate optimisation. Team Leadership Manage and develop a team of lease administrators, fostering a culture of curiosity, innovation, and continuous improvement. Promote best practice in data analysis and storytelling across the wider Property & Development team. Profile The successful UK Lead for Real Estate Lease Admin & Data Science should have: Proven experience in commercial lease administration across a large, multi-site property portfolio. Strong understanding of commercial leases and occupancy costs. Demonstrable track-record in Real Estate data collection & analysis, Data Visualisation as well as clear reporting to facilitate achieving strategic property goals. Experience partnering with Finance on invoicing, reconciliations, and vendor management. Highly organised, high attention to detail with a strong data governance and control mindset. Advanced skills in SQL, Excel, and data visualisation tools (e.g. Power BI, Tableau). Strong stakeholder management and communication skills. Ideally experience within a corporate occupier, a national retail / leisure estate - OR - Real Estate Consultancy background working on corporate occupier accounts across large portfolios of leased assets. Knowledge of UK & Ireland lease structures and market practice. Experience managing outsourced partners and service providers. Job Offer Competitive salary, Hybrid working, excellent add-ons / package benefits

Job Title : Estates Officer (evenings and weekends) Location : London Salary: NJC Scale 5 (£30,232) Actual salary for 19.5 hours (£16,844) Job type: Part time - Permanent, (19.5 hours per week). We are looking to recruit a committed and reliable Estates Officer to join our College. The Estates department provides the College with a clean and well-maintained, fit-for-purpose estate that supports teaching and learning. In this role, you will have a responsibility for managing lettings in the evenings and weekends. You will be responsible for opening and closing the college in accordance with College security procedures, as well as setting up equipment for lettings. We are looking for a friendly and organised individual who will take pride in looking after the college buildings and grounds, with a "can do" and a "hands on" attitude. Communication skills, ability to work towards competing demands and flexibility are essential. Prior experience of working in an educational setting is not compulsory, but would be advantageous. This is a permanent, part-time position averaging 19.5 hours per week, following a fixed two-week rota that includes evenings and weekends. The Rota Schedule: Week A (19 hours): Monday (17:30-22:00), Tuesday (17:30-22:00), and Saturday (08:00-18:00). Week B (20 hours): Wednesday (17:30-22:00), Thursday (17:30-22:00), Friday (17:30-22:00), and Sunday (09:45-16:15) We reserve the right to set the above rota within the core hours listed below depending on the College needs: Monday - Friday: 16:00-22:30 Saturday: 08:00-18:00 Sunday: 09:00-17:00 Please note that additional ad hoc hours may be required depending on business needs. The salary is set at NJC Scale 5 (£30,232 per annum), with an actual pro-rata salary of £16,844 for 19.5 hours. This figure is inclusive of Inner London Weighting St Francis Xavier is a dynamic and ambitious Sixth Form College. We thrive on our many engagements and connections with higher education, with employers and with external agencies, and we relish the challenge of working out how best to equip our young people to compete and flourish in the future. Rated "Good with outstanding features" by Ofsted, the College achieves excellent standards and is proud to support many young people from non-traditional backgrounds to successfully progress to higher education and to employment. We strive to ensure that we take care of and support the development of the whole person: educational, emotional, social and spiritual. We offer a competitive salary, a supportive and friendly environment and a great range of benefits, including excellent training opportunities, staff wellbeing programme, free use of our art fitness suite and staff fitness classes, cycle to work scheme, on-site free parking, membership of the Local Government Pension Scheme, and Employee Assistance Programme, to name a few. Closing and interview dates: Completed application forms must be submitted by Sunday 3rd May 2026. Interviews will be held week commencing Monday 11th May 2026. We reserve the right to interview successful applicants before the deadline, so do apply as soon as possible . All successful candidates must be willing to undergo a DBS Police check. Saint Francis Xavier Sixth Form College is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children. In promoting equal opportunities, we welcome applications from all sections of the community. All disabled applicants who meet the minimum criteria will be shortlisted for interview. Education through a Christian Community. Please click 'APPLY' to send your CV for this position. Candidates with the relevant experience or job titles of; Facilities Manager, Estate Manager, Campus Operations Coordinator, College Maintenance Supervisor, Venue Operations Specialist, Facility Services Coordinator, Building Operations Manager, Property and Lettings Administrator, Facilities and Events Coordinator, Campus Services Supervisor may also be considered for this role.

Assistant Property Manager / Intermediate Property Manager - Notting Hill - 30-40k to start depending on experience My client is a reputable, independent, family established and run Block Property Management firm based in West London. As a result of a number of new estates being won for management, a vacancy has arisen for an Assistant Property Manager (or Property Administrator) to provide support to a team of Property Managers undertaking the following duties as required: Responding to resident enquiries by phone, email and hard copy post Relaying calls, emails and messages to appropriate in house team members Updating resident, property and account records using QUBE to reflect actions undertaken Liaison with contractors for the purpose of organising attendance on site OR arranging payment for jobs completed/signed off Sending invoices to residents, chasing up non-payment as required Collation and sending of Service Charge Demands Any and all other ad-hoc administrative tasks relating to Property Management, completed in a timely fashion with quality service in mind at all times The suitable Assistant Property Manager / Property Administrator will have previous property sector exposure (1+ years) and ideally familiarity working with QUBE In addition, the suitable Assistant Property Manager / Property Administrator will come from a stable career background, present themselves professionally (both in terms of attire and approach) and live within sensible commuting range of Notting Hill. Salary for the successful Assistant Property Manager / Property Administrator will start at 25k - 28k, depending on experience, with ongoing training and progression. If you are an Assistant Property Manager / Property Administrator who meets the above criteria then we would like to hear from you. Please apply now for immediate consideration in confidence.

Senior Building Surveyor - Cheltenham We are seeking a passionate and focused Senior Building Surveyor to join an established team based in Cheltenham. This is a fantastic opportunity for someone looking to take the next step in their career within a collaborative and forward-thinking consultancy environment. The role offers exposure across a diverse range of sectors, including public buildings and estates, residential and housing, education, retail, healthcare, and commercial. Projects range from high value developments to smaller, complex schemes, offering variety and the chance to develop across core building surveying and project management duties. What You'll Be Doing Leading and managing projects from inception to completion Acting as contract administrator and delivering client-side project management Undertaking condition surveys, building pathology, and defect diagnosis Preparing schedules of dilapidations and overseeing remedial works Advising on maintenance strategies and compliance with technical standards Preparing specifications, obtaining tenders, and administering contracts What We're Looking For MRICS-qualified Building Surveyor Proven consultancy experience across a variety of sectors Apply today by sending your CV to Jack James at (url removed) or call (phone number removed) for a confidential discussion.

Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

I currently have a fantastic opportunity for someone to join one of the UK's leading banking groups as a Remote Customer Service Administrator. You will join the bereavement team within Financial Care, to support with the finalisation of customer estates once deceased. This role will be mostly Remote working but if you are near a banking hub, you would be expected on site once a month/quarter (depending on location this will either be Glasgow or Leeds). This contract is until the end of March 2026, with scope for potential movement thereafter depending on performance. Working hours are remote Monday to Friday 9am - 5pm. You will also enjoy weekly pay with an hourly pay rate of 12.91ph and an attractive holiday allowance of 39.5 days a year! The start date for this role will be the 10th November 2025 so you must be available to start on this date. We are looking to speak with candidates with administration experience and also candidates from a customer service background, as long as you have the experience working in an empathetic manner or within sensitive situations with customers. Duties and Responsibilities will include: Contact with customers, via telephone, letter and email Provide customers with a first class service and a positive experience Scanning ID and verify documentation onto in house system Processing legal paperwork/ death certificates Complete the closure of accounts and payments Assist with any Inheritance Tax queries Providing full administration support at all times Take general enquiries regarding estates and closures To be considered you must have Excellent attention to detail First class communication skills Experience working within a sensitive or empathetic manner Ability to manage your own workload The ability to work on own initiative PLEASE NOTE YOU MUST BE ABLE TO PASS A CREDIT CHECK AS WELL AS A FULL CRIMINAL AND DISCLOSURE SCOTLAND CHECK. If you would like to know more, please apply now or contact Alice at (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Oracle HCM Systems Administrator Our Business Support teams deliver the vital services to ensure the continued success of our business divisions. These services include HR, Finance, Procurement, Marketing, Legal and Commercial, Estates and Facilities, Core Technology, Corporate Security, IT, and Fleet. Every person in every team is contributing the lasting impact our Team makes. Help build and keep the nation's critical infrastructure connected and protected 24/7. Reporting to the Senior Product Owner, you'll be hands-on with analysis, troubleshooting, testing, and continuous improvements. You'll also coach colleagues, simplify processes, and provide first-line support to keep our HR systems running smoothly. This is a great opportunity for someone who enjoys working at the intersection of HR and technology - making systems work better for people. This is a hybrid working role with a requirement to be in our Warwick HQ 1 day per month. What you'll do: Provide first-line support for HR system queries via the helpdesk, ensuring timely resolution and excellent user experience. Investigate, troubleshoot, and resolve system issues, collaborating with relevant teams to implement effective solutions. Support testing and updates across all Oracle HCM modules, including patch releases and new functionalities, ensuring processes continue to function effectively. Create, maintain, and deliver training materials and user guides, empowering HR colleagues to use the system efficiently and independently. Contribute to continuous improvement projects, suggesting enhancements to system functionality and user experience. Assist with change management initiatives, including adoption of new processes, system updates, and data management. Support the preparation of reports and data uploads, ensuring accurate and efficient handling of HR system data. Who you are: You're an experienced HR Systems professional with a solid background in Oracle HCM. Analytical and detail-oriented, you enjoy problem-solving and explaining technical issues in a clear, approachable way. Key Requirements: Hands-on experience with Oracle Cloud Applications (HCM / Fusion HCM / HR modules). Skilled in writing and managing test scripts, UAT, and reporting outcomes. Able to create and run reports in Oracle HCM. Experience providing 1st line system support. Confident using MS Office, particularly Excel at an intermediate/advanced level. Excellent communication skills, both written and verbal. Strong analytical mindset with the ability to diagnose and resolve system issues. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell days annually OR 26 days holiday, plus public holidays, and the option to buy or sell days annually Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme. Learn more about Telent: Click here for Telent Video! We're passionate about creating an environment that champions diversity and inclusion, where everyone feels they belong, can be themselves and empowered to reach their full potential. People are at the heart of our business, and we believe that our teams should reflect the diverse experiences and backgrounds of the communities we support.

Estates & Development Administrator About us CareTech Community Services established in 1993 has 250 services with continuous growth with new developments/services. CareTech Community Services is a national provider of support for people with complex and challenging behaviours associated with autism, learning disabilities, mental health illness and neurological conditions. We support people to live as independently as possible within their own homes and also in residential care.We are committed to providing the highest levels of care to our residents. To enable us to do this we need caring and dedicated professionals to deliver first class care. All applicants will be subject to satisfactory references and all employees are checked against the Disclosure & Barring Service (DBS). CareTech are proud to announce they are a Disability Confident Job Purpose To assist the Development and Estates team with delivery of the growth and development programme of the business, managing and delivering building and refurbishment projects from inception to completion. Main duties & Responsibilities: Assist the team with liaising with operational colleagues within the Business to search for suitable properties for new areas of growth.Assist with the negotiations relating to new acquisitions and gather supporting information relating to the new purchase or new lease.Arrange viewing and co-ordinate diaries.Support planning applications with new growth projects including raising Purchase Orders and instructing 3rd party consultantsAssist with the due diligence and reports during acquisition of the property and internally with preparation of approval documents for Board approval.Assisting the Projects Surveyors, with delivery of development schemes, includingRaising purchase orders for works and tracking spend.Highlighting any overspends against budget to the Project ManagerLiaising with suppliers where necessaryAssisting with invoicing and cash flow forecast.Tracking expenditure on projects works against budget.Liaising with wider help desk team and regional facilities managers relating to statutory certification at handover/completion.Sending invoices to the appropriate team members for approvalCreating handover folders for new sites as and when requested. Estates Management Assist the Estates Manager with the sale of surplus properties. Deal with Estate Agents and progress sales to completion.Regularly update and maintain our Facilities Management System (QFM) with information relating to new sites, new lease information and new rental information.Upload all relevant documentation onto QFM including Planning permissions, floorplans, EPC's etcAssist with the management of business rates and council tax matters and work closely with our external advisors with requests for information.Support with requests for Landlords works to be carries out. Liaising with Landlords/Landlord Agents and ensuring Landlord works are being undertaken.Support the Estates Manager in the preparation of annual budgets for rent and dilapidations.Maintain the internal Master Property List with all keep property information.

Temporary Ongoing Team Administrator role in Saffron Walden Your new company You'll be joining a well-established Estates and Facilities team within a reputable organisation, known for delivering high-quality support services. This is a fantastic opportunity to contribute to a busy and dynamic environment, supporting the smooth running of facilities operations. Your new roleAs a Facilities Administrator, you will play a key role in supporting the team with all administrative tasks linked to the CAFM (Computer-Aided Facilities Management) system and helpdesk. Your responsibilities will include: Managing and updating the CAFM system with accurate data Logging and tracking helpdesk requests, ensuring timely resolution Liaising with internal teams and external contractors Producing reports and analysing data to support operational decisions Maintaining compliance records and service documentation Providing general administrative support to the Estates team What you'll need to succeed To be successful in this role, you will have: Previous experience in an administrative role, ideally within a facilities or estate setting Familiarity with CAFM systems Strong organisational skills and attention to detail Proficiency in Microsoft Office applications Excellent communication and interpersonal skills Ability to work independently and as part of a team in a hybrid environment What you'll get in return This is a fantastic temporary opportunity to start immediately, supporting a busy and dynamic Facilities team during a pivotal period as they implement a new CAFM system. Based in Saffron Walden, this full-time role offers a hybrid working pattern-with three days in the office and two days working from home. You'll be joining a collaborative and fast-paced environment where your contribution will have a real impact. The role offers a competitive hourly rate of £17 (inclusive of holiday pay), along with free on-site parking and access to modern office facilities. #