Resource Manager Location: London - Hybrid (plus travel as required) We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences. As a people-first business, we encourage ambition, support and reward. We're always listening and open to your ideas, just as we do with our clients. Our name? It's Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters. Job Overview The Resource Manager is responsible for managing the allocation and availability of production and project management talent across Strata and Wonderland. The role ensures that both agencies have the right people assigned to the right projects at the right time while maintaining strong relationships with freelance talent and protecting key client resource relationships. Alongside day to day resourcing, the role will manage the freelancer pipeline and support core people administration processes including regular onboarding, offboarding, compliance, and employment status checks. This position will play a critical role in ensuring delivery teams are properly supported as the agencies continue to grow. Key Responsibilities Resource Planning & Allocation Manage the day to day allocation of Production and Project Management teamsacross Strata and Wonderland. Maintain clear visibility of team capacity, availability, and upcoming project demand. Support agency leadership with forward resource planning and utilisation tracking. Ensure resources are assigned efficiently while protecting established client resource relationships through agreed guardrails. Provide regular visibility to leadership on upcoming capacity gaps or pressure points. Freelancer Management Lead recruitment and management of the freelance talent poolacross both agencies. Maintain a strong network of trusted freelance producers, project managers, and specialist roles. Manage availability checks, rate discussions, and engagement coordination. Organise regular freelancer introduction sessions or informal networking events to strengthen the freelance community around the agencies. Expand coverage over time to include creative freelancers where required. Cross Agency Resource Coordination Coordinate resource requirements across Strata and Wonderland, ensuring both agencies have access to shared production capability where appropriate. Support collaboration between teams while respecting existing team structures and client ownership. Prepare the resourcing structure so it can eventually support ON and wider group requirements. People Administration & Compliance Support core operational people processes including regular Freelancer onboarding and documentation. Staff onboarding and offboarding coordination. Contract administration. Maintaining freelancer records and documentation. Ensure CEST assessments and freelancer compliance checks are completed where required. Work closely with Finance and HR on documentation, compliance and payment readiness. Reporting & Visibility Maintain a clear and centralised resource schedule across both agencies. Provide weekly updates to leadership on: Team utilisation, Upcoming resource needs, Freelance usage and Capacity risks. Required Experience Experience in resource management or production operations within an agency, production, or project led environment. Strong organisational and planning skills with the ability to manage multiple projects and timelines. Experience working with freelancers and external talent pools. Strong interpersonal skills and ability to work across multiple teams. Highly organised with strong administrative discipline. Experience in experiential, events, or creative agencies. Familiarity with freelance compliance and CEST assessments. Experience working across multiple agencies or business units. What Success Looks Like Clear visibility of resource availability across Strata and Wonderland. Reduced last minute freelancer sourcing through stronger forward planning. A reliable and engaged freelance network supporting delivery teams. Smooth onboarding and offboarding processes with strong compliance practices. Production and PM teams consistently resourced to meet delivery demands. Employee Benefits 25 days annual leave, plus usual Bank Holidays Birthday day off Private Health Insurance Workplace pension scheme Death in service scheme Cycle to work scheme Hybrid working arrangement Regular social events Upon successful completion of a 6 month probation period Our Principles A win for the client Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter. A win for the company We believe in long term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we're always ahead of the curve, offering you the best brand experiences. A win for the team Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver. A win for you Whether you're engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We're dedicated to providing our employees with an enriching workplace that supports their growth and well being. For our clients, a win means achieving your objectives and making your brand shine. A win for the planet We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco friendly event practices to conscious resource management, we aim to create events that are a win for the environment. Diversity at Strata At Strata, people are at the heart of who we are. We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings. We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive. We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs. Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.
Apr 24, 2026
Full time
Resource Manager Location: London - Hybrid (plus travel as required) We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences. As a people-first business, we encourage ambition, support and reward. We're always listening and open to your ideas, just as we do with our clients. Our name? It's Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters. Job Overview The Resource Manager is responsible for managing the allocation and availability of production and project management talent across Strata and Wonderland. The role ensures that both agencies have the right people assigned to the right projects at the right time while maintaining strong relationships with freelance talent and protecting key client resource relationships. Alongside day to day resourcing, the role will manage the freelancer pipeline and support core people administration processes including regular onboarding, offboarding, compliance, and employment status checks. This position will play a critical role in ensuring delivery teams are properly supported as the agencies continue to grow. Key Responsibilities Resource Planning & Allocation Manage the day to day allocation of Production and Project Management teamsacross Strata and Wonderland. Maintain clear visibility of team capacity, availability, and upcoming project demand. Support agency leadership with forward resource planning and utilisation tracking. Ensure resources are assigned efficiently while protecting established client resource relationships through agreed guardrails. Provide regular visibility to leadership on upcoming capacity gaps or pressure points. Freelancer Management Lead recruitment and management of the freelance talent poolacross both agencies. Maintain a strong network of trusted freelance producers, project managers, and specialist roles. Manage availability checks, rate discussions, and engagement coordination. Organise regular freelancer introduction sessions or informal networking events to strengthen the freelance community around the agencies. Expand coverage over time to include creative freelancers where required. Cross Agency Resource Coordination Coordinate resource requirements across Strata and Wonderland, ensuring both agencies have access to shared production capability where appropriate. Support collaboration between teams while respecting existing team structures and client ownership. Prepare the resourcing structure so it can eventually support ON and wider group requirements. People Administration & Compliance Support core operational people processes including regular Freelancer onboarding and documentation. Staff onboarding and offboarding coordination. Contract administration. Maintaining freelancer records and documentation. Ensure CEST assessments and freelancer compliance checks are completed where required. Work closely with Finance and HR on documentation, compliance and payment readiness. Reporting & Visibility Maintain a clear and centralised resource schedule across both agencies. Provide weekly updates to leadership on: Team utilisation, Upcoming resource needs, Freelance usage and Capacity risks. Required Experience Experience in resource management or production operations within an agency, production, or project led environment. Strong organisational and planning skills with the ability to manage multiple projects and timelines. Experience working with freelancers and external talent pools. Strong interpersonal skills and ability to work across multiple teams. Highly organised with strong administrative discipline. Experience in experiential, events, or creative agencies. Familiarity with freelance compliance and CEST assessments. Experience working across multiple agencies or business units. What Success Looks Like Clear visibility of resource availability across Strata and Wonderland. Reduced last minute freelancer sourcing through stronger forward planning. A reliable and engaged freelance network supporting delivery teams. Smooth onboarding and offboarding processes with strong compliance practices. Production and PM teams consistently resourced to meet delivery demands. Employee Benefits 25 days annual leave, plus usual Bank Holidays Birthday day off Private Health Insurance Workplace pension scheme Death in service scheme Cycle to work scheme Hybrid working arrangement Regular social events Upon successful completion of a 6 month probation period Our Principles A win for the client Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter. A win for the company We believe in long term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we're always ahead of the curve, offering you the best brand experiences. A win for the team Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver. A win for you Whether you're engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We're dedicated to providing our employees with an enriching workplace that supports their growth and well being. For our clients, a win means achieving your objectives and making your brand shine. A win for the planet We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco friendly event practices to conscious resource management, we aim to create events that are a win for the environment. Diversity at Strata At Strata, people are at the heart of who we are. We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings. We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive. We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs. Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.
LEGAL PERSONAL ASSISTANT - ENTRY LEVEL Manchester City Centre Hybrid Working Permanent up to 27,000 We're recruiting on behalf of a global law firm who are recruiting for an experienced Legal Administrator / Entry Level Personal Assistant.This is a fantastic opportunity to join a law firm known for its progressive culture, investment in development, and commitment to innovation, inclusion and client service excellence. The Role: As a Legal PA, you will provide confidential, proactive and professional support to a designated group of stakeholders, ensuring they are fully supported in a fast-paced and high-performing environment. Proactive diary, inbox and travel management Organising internal and external meetings (including agendas and preparation) Acting as a key liaison for internal/external clients and handling correspondence End-to-end workflow management, including delegation across support teams Matter opening and management, electronic filing and records maintenance Supporting billing/finance processes and ensuring compliance with procedures Assisting with pitches, presentations and business development activity Coordinating events and marketing initiatives Championing process improvements and embracing new technology About You: Experience in a similar Personal Assistant role, OR Office Administrative experience within professional services Strong stakeholder management skills and confidence working at Partner level Excellent organisation, communication and attention to detail A proactive, solutions-focused approach with strong ownership of tasks Ability to delegate and coordinate with wider support functions Strong IT skills including Outlook, Teams and Microsoft Office A flexible and collaborative mindset, comfortable supporting across a wider team Our client offers an excellent benefits package, hybrid working, and a supportive environment focused on development, progression and inclusion. You'll also have the opportunity to get involved in wider initiatives. By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.
Apr 24, 2026
Full time
LEGAL PERSONAL ASSISTANT - ENTRY LEVEL Manchester City Centre Hybrid Working Permanent up to 27,000 We're recruiting on behalf of a global law firm who are recruiting for an experienced Legal Administrator / Entry Level Personal Assistant.This is a fantastic opportunity to join a law firm known for its progressive culture, investment in development, and commitment to innovation, inclusion and client service excellence. The Role: As a Legal PA, you will provide confidential, proactive and professional support to a designated group of stakeholders, ensuring they are fully supported in a fast-paced and high-performing environment. Proactive diary, inbox and travel management Organising internal and external meetings (including agendas and preparation) Acting as a key liaison for internal/external clients and handling correspondence End-to-end workflow management, including delegation across support teams Matter opening and management, electronic filing and records maintenance Supporting billing/finance processes and ensuring compliance with procedures Assisting with pitches, presentations and business development activity Coordinating events and marketing initiatives Championing process improvements and embracing new technology About You: Experience in a similar Personal Assistant role, OR Office Administrative experience within professional services Strong stakeholder management skills and confidence working at Partner level Excellent organisation, communication and attention to detail A proactive, solutions-focused approach with strong ownership of tasks Ability to delegate and coordinate with wider support functions Strong IT skills including Outlook, Teams and Microsoft Office A flexible and collaborative mindset, comfortable supporting across a wider team Our client offers an excellent benefits package, hybrid working, and a supportive environment focused on development, progression and inclusion. You'll also have the opportunity to get involved in wider initiatives. By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.
Executive Assistant Location: Canary Wharf, Bank Street Role Type: Contract - 12 months Work Setup: Onsite - 5 days in the office Role Overview A trusted administrative partner providing comprehensive support across scheduling, travel, communication, and operational coordination. Adept at managing complex and time-sensitive tasks with precision and discretion, while maintaining strong relationships with stakeholders at all levels. Combines excellent organizational skills with sound judgment and initiative to ensure business activities run efficiently and without disruption. Who We Are Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Who You Will Work With Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges. What you'll do: Serve as primary point of contact for clients and internal teams, handling requests efficiently and professionally. Manage calendars, schedule meetings, conference calls, and interviews. Organise complex travel itineraries, including flights, trains, hotels, transportation, and currency arrangements; handle visa requirements. Coordinate room bookings, catering, and internal/external events. Provide phone coverage via Dealerboard & Cisco Systems. Arrange and manage conference and video calls for the team. Responsible for the preparation and processing of complex expense reports and invoices, ensuring timely completion in compliance with Firm and Sales & Trading policies. Proactively identify and resolve any issues related to expenses or invoices, using initiative to maintain smooth financial operations. Support desk coverage via buddy system, assisting colleagues during absences. Maintain and update client databases and spreadsheets. Prepare high-quality presentation materials using Word, Excel, PowerPoint and maintain strict confidentiality in all tasks. Draft, complete, and distribute documentation as required. Work standard hours 8:00-5:30pm, with flexibility to meet business needs. What you bring: Strong sense of urgency; able to work accurately under pressure, especially in a trading floor environment. Independent, self-confident, and adaptable; learns new systems quickly. Excellent organizational skills, attention to detail, and ability to prioritize complex travel and tasks. High work ethic, stress management skills, and strong interpersonal abilities. Anticipates needs and problems, offering proactive solutions. Adapts communication to suit audience; produces high-quality, timely work. Flexible with working hours, understanding business demands. What's Next If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more. We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you. This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
Apr 23, 2026
Contractor
Executive Assistant Location: Canary Wharf, Bank Street Role Type: Contract - 12 months Work Setup: Onsite - 5 days in the office Role Overview A trusted administrative partner providing comprehensive support across scheduling, travel, communication, and operational coordination. Adept at managing complex and time-sensitive tasks with precision and discretion, while maintaining strong relationships with stakeholders at all levels. Combines excellent organizational skills with sound judgment and initiative to ensure business activities run efficiently and without disruption. Who We Are Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Who You Will Work With Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges. What you'll do: Serve as primary point of contact for clients and internal teams, handling requests efficiently and professionally. Manage calendars, schedule meetings, conference calls, and interviews. Organise complex travel itineraries, including flights, trains, hotels, transportation, and currency arrangements; handle visa requirements. Coordinate room bookings, catering, and internal/external events. Provide phone coverage via Dealerboard & Cisco Systems. Arrange and manage conference and video calls for the team. Responsible for the preparation and processing of complex expense reports and invoices, ensuring timely completion in compliance with Firm and Sales & Trading policies. Proactively identify and resolve any issues related to expenses or invoices, using initiative to maintain smooth financial operations. Support desk coverage via buddy system, assisting colleagues during absences. Maintain and update client databases and spreadsheets. Prepare high-quality presentation materials using Word, Excel, PowerPoint and maintain strict confidentiality in all tasks. Draft, complete, and distribute documentation as required. Work standard hours 8:00-5:30pm, with flexibility to meet business needs. What you bring: Strong sense of urgency; able to work accurately under pressure, especially in a trading floor environment. Independent, self-confident, and adaptable; learns new systems quickly. Excellent organizational skills, attention to detail, and ability to prioritize complex travel and tasks. High work ethic, stress management skills, and strong interpersonal abilities. Anticipates needs and problems, offering proactive solutions. Adapts communication to suit audience; produces high-quality, timely work. Flexible with working hours, understanding business demands. What's Next If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more. We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you. This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. Our Contingent Workforce Solution (CWS) is one way we support our clients. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed. On behalf of our globally respected client who develop cutting-edge technologies that deliver clean, safe and competitive solutions to meet the planet's vital power needs we are looking for a Billing Administrator for a 12-month contract based in Derby, hybrid (2/3 days in the office). Job Description - The Role Purpose of the role: As a Billing Administrator, you will be required to provide office based administrative support to the Accounts Receivable Billings team. What you'll do: Provide comprehensive administrative support to the Accounts Receivable Billings team. Prepare, raise, print, scan, and distribute invoices and credit notes to customers in a timely manner. Manage incoming telephone calls and handle customer interactions professionally. Respond to and resolve straightforward invoice and credit note queries. Maintain accurate records and ensure all documentation is properly filed and accessible. The skills you'll need: Can produce and respond to detailed written and oral communication in an office setting. Can use standard applications to process, obtain and combine information - Microsoft Office, Excel, Word, etc. Proficient working with Microsoft Excel. Able to work on own initiative or with others on tasks with minimum supervision. Experience of working with SAP systems. Accounts Receivable experience. Accurate and fast keyboard skills. Next steps We will only accept workers operating via an Umbrella or PAYE engagement model. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course. AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business
Oct 08, 2025
Full time
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. Our Contingent Workforce Solution (CWS) is one way we support our clients. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed. On behalf of our globally respected client who develop cutting-edge technologies that deliver clean, safe and competitive solutions to meet the planet's vital power needs we are looking for a Billing Administrator for a 12-month contract based in Derby, hybrid (2/3 days in the office). Job Description - The Role Purpose of the role: As a Billing Administrator, you will be required to provide office based administrative support to the Accounts Receivable Billings team. What you'll do: Provide comprehensive administrative support to the Accounts Receivable Billings team. Prepare, raise, print, scan, and distribute invoices and credit notes to customers in a timely manner. Manage incoming telephone calls and handle customer interactions professionally. Respond to and resolve straightforward invoice and credit note queries. Maintain accurate records and ensure all documentation is properly filed and accessible. The skills you'll need: Can produce and respond to detailed written and oral communication in an office setting. Can use standard applications to process, obtain and combine information - Microsoft Office, Excel, Word, etc. Proficient working with Microsoft Excel. Able to work on own initiative or with others on tasks with minimum supervision. Experience of working with SAP systems. Accounts Receivable experience. Accurate and fast keyboard skills. Next steps We will only accept workers operating via an Umbrella or PAYE engagement model. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course. AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business
ABOUT US: As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning "The Other House" in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. Find out more about life at Alter Domus at JOB DESCRIPTION: Act in manager capacity as an escalation point for primary deal owners on European Transactions; and work with Loan Agency support staff to manage and communicate deal information and ensure that all teams adhere to appropriate workflows. Review and negotiate administrative provisions within Credit Agreements. Oversee the updating of the Agency system to reflect attributes of each credit agreement and related governing documents. Oversee the calculation, invoicing and disbursement of all deal related fees by maintaining a cumulative master list or report per client. Responsible for oversight of coordination of funds movement related to initial funding and closing, managing closings for lenders transferring positions by assignment, and working with the borrower and lending group as needed. Oversee ongoing maintenance of facility commitments and the processing of loan/facility-related activity; including rollovers, rate settings, conversions, prepayments, assignments, amendments, waivers, etc., by utilizing KPI reports and other tools available within the loan system. Oversee accurate and timely collection and disbursement of interest/principal/fee payments to lenders by utilizing KPI reports and other tools available within the loan system. Ensure collection of new borrowings from lenders and disbursement to borrower is completed timely by the team. Act as an escalation point for borrowers and lenders; ensure compliance with the terms of the Credit Agreement and other governing documents. Maintain expert knowledge of all relevant portfolios and deal related documentation. Identify and develop key leaders in the group, build upon individual strengths and mentor to facilitate success at the next level. Build effective partnerships with internal teams and external partners. Train and coach support staff on the life cycle of a loan, deal documentation, industry standards, professional communication and client workflow deliverables and execution. Recruit, train and develop knowledgeable teams of professionals. Work in a dynamic team environment and participate in strategic initiatives identifying and implementing best practices and operational efficiencies. QUALIFICATIONS: BA/BS in Business, Finance, Accounting or equivalent. 5+ years of investment management operations experience or bank loan agency/syndication experience. Bachelor's degree in finance, accounting, business or economics or commensurate work experience. Ability to independently research and resolve complex problems. Ability to collaborate with internal groups and external clients; strong verbal/written communication skills. Demonstrated analytical skills, strong working knowledge of fundamental financial/accounting/business concepts and a strong, proactive interest in learning and mastering new concepts. Strong Microsoft Excel skills and experience, knowledge or familiarity with Bloomberg, performance systems, and other loan research and analysis tools. WHAT WE OFFER We are committed to supporting your development, advancing your career, and providing benefits that matter to you. Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. Our global benefits also include: Support for professional accreditations such as ACCA and study leave Flexible arrangements, generous holidays, plus an additional day off for your birthday! Continuous mentoring along your career progression Active sports, events and social committees across our offices 24/7 support available from our Employee Assistance Program The opportunity to invest in our growth and success through our Employee Share Plan Plus additional local benefits depending on your location Equity in every sense of the word: We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole sevles to work. We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. (Alter Domus Privacy notice can be reviewed via Alter Domus webpage: )
Sep 26, 2025
Full time
ABOUT US: As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning "The Other House" in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. Find out more about life at Alter Domus at JOB DESCRIPTION: Act in manager capacity as an escalation point for primary deal owners on European Transactions; and work with Loan Agency support staff to manage and communicate deal information and ensure that all teams adhere to appropriate workflows. Review and negotiate administrative provisions within Credit Agreements. Oversee the updating of the Agency system to reflect attributes of each credit agreement and related governing documents. Oversee the calculation, invoicing and disbursement of all deal related fees by maintaining a cumulative master list or report per client. Responsible for oversight of coordination of funds movement related to initial funding and closing, managing closings for lenders transferring positions by assignment, and working with the borrower and lending group as needed. Oversee ongoing maintenance of facility commitments and the processing of loan/facility-related activity; including rollovers, rate settings, conversions, prepayments, assignments, amendments, waivers, etc., by utilizing KPI reports and other tools available within the loan system. Oversee accurate and timely collection and disbursement of interest/principal/fee payments to lenders by utilizing KPI reports and other tools available within the loan system. Ensure collection of new borrowings from lenders and disbursement to borrower is completed timely by the team. Act as an escalation point for borrowers and lenders; ensure compliance with the terms of the Credit Agreement and other governing documents. Maintain expert knowledge of all relevant portfolios and deal related documentation. Identify and develop key leaders in the group, build upon individual strengths and mentor to facilitate success at the next level. Build effective partnerships with internal teams and external partners. Train and coach support staff on the life cycle of a loan, deal documentation, industry standards, professional communication and client workflow deliverables and execution. Recruit, train and develop knowledgeable teams of professionals. Work in a dynamic team environment and participate in strategic initiatives identifying and implementing best practices and operational efficiencies. QUALIFICATIONS: BA/BS in Business, Finance, Accounting or equivalent. 5+ years of investment management operations experience or bank loan agency/syndication experience. Bachelor's degree in finance, accounting, business or economics or commensurate work experience. Ability to independently research and resolve complex problems. Ability to collaborate with internal groups and external clients; strong verbal/written communication skills. Demonstrated analytical skills, strong working knowledge of fundamental financial/accounting/business concepts and a strong, proactive interest in learning and mastering new concepts. Strong Microsoft Excel skills and experience, knowledge or familiarity with Bloomberg, performance systems, and other loan research and analysis tools. WHAT WE OFFER We are committed to supporting your development, advancing your career, and providing benefits that matter to you. Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. Our global benefits also include: Support for professional accreditations such as ACCA and study leave Flexible arrangements, generous holidays, plus an additional day off for your birthday! Continuous mentoring along your career progression Active sports, events and social committees across our offices 24/7 support available from our Employee Assistance Program The opportunity to invest in our growth and success through our Employee Share Plan Plus additional local benefits depending on your location Equity in every sense of the word: We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole sevles to work. We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. (Alter Domus Privacy notice can be reviewed via Alter Domus webpage: )
