2 jobs found

Purchasing & Shipping Administrator (12-Month FTC Maternity Cover) Alperton (On-site) 3 days per week £18,000 £19,200 pro rata (5-day option available for candidates with purchasing, shipping & finance experience: £28,000 £34,000 FTE) We re working with a leading scientific instruments business that operates at the forefront of innovation, supporting industries including pharmaceuticals, food & beverage, petrochemicals, and advanced materials. Due to maternity cover, they are now looking for a Purchasing & Shipping Administrator to join their Operations team for a 12-month contract. The Role This is a varied, hands-on role supporting the smooth running of procurement and logistics operations. You ll be responsible for managing purchasing activity, coordinating shipments, and ensuring accurate records across systems. You ll work closely with internal teams and external suppliers to ensure materials and products are sourced, shipped, and delivered efficiently. Key Responsibilities Purchasing Raise and process purchase orders for materials, supplies, and equipment Liaise with suppliers to obtain quotes and confirm delivery timelines Maintain accurate PO, invoice, and receipt records Monitor stock levels and support replenishment planning Shipping & Logistics (critical focus) Coordinate all outbound shipments to customers Prepare shipping documentation (packing lists, invoices, customs paperwork where required) Arrange freight and liaise with carriers to schedule deliveries Track shipments and proactively resolve delays or issues CRM & Systems Maintain accurate records of orders, customer information, and communications Update CRM/ERP systems with order and shipping data Support reporting and data accuracy across systems General Coordination Work closely with production, sales, and customer service teams Support smooth order fulfilment and customer communication Build strong relationships with suppliers and logistics partners About You We re looking for someone who is: Essential: Experienced in shipping/logistics (this is a must-have) Highly organised with strong attention to detail Confident working in a fast-paced, multi-tasking environment Comfortable using CRM or ERP systems A strong communicator who enjoys coordinating between teams Desirable: Experience in purchasing or procurement Exposure to finance/admin tasks such as invoicing (Sage experience ideal) Understanding of import/export processes Working Pattern & Salary We are offering a 3-day per week, 12-month maternity cover contract , based in Alperton. 3 days per week: £18,000 £19,200 pro rata Candidates with shipping + purchasing + finance (invoicing/Sage) experience may be considered for a full-time 5-day role: £28,000 £34,000

Company Overview This organisation operates within the healthcare sector, supporting the delivery of essential operational services across complex healthcare environments. With a strong focus on service quality, compliance and operational excellence, the organisation plays a key role in supporting frontline healthcare delivery through effective infrastructure and support services. Project Administrator Hybrid An exciting opportunity has arisen for an experienced Project Administrator to join a major mobilisation programme within the healthcare sector on a 12-month fixed-term contract. This is a fast-paced and highly visible role supporting a large-scale procurement project through tender evaluation, contract mobilisation and associated coordination activities. The successful candidate will provide proactive administrative and project support while working closely with internal stakeholders, subject matter experts and senior teams to ensure the programme remains organised, compliant and on track throughout critical project phases. Duties & Responsibilities Coordinate and track bidder clarification queries throughout the tender process Liaise with internal stakeholders and subject matter experts to obtain timely responses and updates Maintain accurate procurement documentation, trackers, logs and project records Support governance, compliance and audit requirements across the programme Assist with contract mobilisation planning and implementation activities Provide support with demobilisation activities where required Manage multiple priorities and deadlines within a high-volume project environment Deliver proactive administrative and coordination support across all stages of the programme Education & Skills Required Previous experience within administration, project support, procurement or contract coordination roles Strong organisational skills with the ability to work independently and manage competing priorities Excellent communication and stakeholder management skills High attention to detail with the ability to produce accurate and professional documentation Strong working knowledge of Excel, Word, Outlook, Teams and document management systems Public sector, facilities management or operational environment experience would be advantageous Additional Information 12 months Fixed-Term Contract Monday Friday, 8am-4pm or 9am-5pm Hybrid Working Pension Scheme If you are a proactive and highly organised administrator who thrives in a fast-paced environment and can confidently manage high levels of coordination activity, we would love to hear from you. Apply today to be considered for this exciting opportunity. To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/