63 jobs found

A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.

Job Title: Voice Engineer Contract Length: 12 months Location: Chester Working Pattern: 3 days per week in the office Are you a skilled Voice Engineer looking for your next challenge? Join our dynamic team at an innovative organization where your expertise in voice services will be valued and utilized to its fullest! We are on the lookout for a talented Voice Operations Engineer who can support MS Teams and Cisco Enterprise Voice services and make a significant impact on our global voice infrastructure. What You'll Do: As a Voice Engineer, you'll play a pivotal role in managing and supporting our core voice services. Your responsibilities will include: Handling all aspects of core voice services and ensuring seamless operation of our global voice infrastructure. Supporting Voice platforms and interconnectivity with Enterprise telephony, Contact Center, and Transport, including managing external carriers. Participating in change and problem management reviews to enhance service reliability. Collaborating with other support teams to swiftly manage, triage, and resolve issues. Must-Have Qualifications: We're looking for someone with the following experience and certifications: Microsoft 365 Certified: Teams Administrator Associate Proven track record in troubleshooting MS Teams issues and managing interoperability with core voice services like Ribbon SBC and Cisco. Strong experience in managing service issues related to MS Teams Voice, Cisco Enterprise Voice, carriers, and transport. Proficiency with Call Analytics, Call Quality Dashboard (CQD) reports, Quality of Experience (QER) templates, PowerBI, Teams Policies, and Audio Conferencing. Familiarity with the Microsoft 365 Admin Center, Teams Admin Center, Microsoft Entra, Message Center, and Service Desk. Experience in engaging Microsoft support tickets and escalation processes. Knowledge of incident and change management processes in a core voice production environment. Nice-to-Have Skills: If you have any of the following skills, we would love to hear from you: Experience working with internal support teams such as Domain Ops, CCO, and Network Escalation. Familiarity with PowerShell, GraphAPI, Splunk, and ThousandEyes. Experience using Remedy for opening and updating incident tickets. Proficiency with ServiceNow and MS Teams Voice provisioning. Why Join Us? This is a fantastic opportunity to work with a team that values innovation and collaboration. You'll be part of a vibrant workplace in Chester Business Park, where creativity and teamwork come together. We believe in providing our employees with the tools they need to succeed and grow in their careers. How to Apply: Ready to take your career to the next level? Don't miss out on this exciting opportunity! Send us your resume and a brief cover letter detailing your relevant experience. We can't wait to meet our next Voice Engineer superstar! Join us in shaping the future of voice services. Apply today! Note: This is a temporary position with a contract length of 12 months. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Administrator - Asset Management Location: Ringwood, Hampshire Salary: £30,000 per annum Hours: 37.5 hours per week The Role As the Administrator Asset Management, you will be responsible for maintaining accurate records of all Configuration Items, including hardware, software and license assets, throughout their lifecycle across multiple configuration management databases, ensuring these feed correctly into the central Configuration Management System. The role ensures the delivery of accurate, auditable records that support data integrity across all managed assets. This will include reporting asset information to internal and external customers. The postholder will use a range of reporting tools and portals to extract, cleanse and merge datasets. They will also assist in developing standard reports and dashboards to support the delivery of services and projects. Skills and Experience: Experience in asset coordination, asset management or configuration management, or a similar role. Experience or qualified in managing asset lifecycles. Knowledge of licensing rules and volume licensing programs. Excellent Excel skills with the ability to structure data into coherent formats. A proven track record of implementing improvements and recording their success. Experience of investigating and analysing complex problems and recommending appropriate and effective solutions. Able to analyse, interpret and summarise complex information. Able to communicate effectively to all level of stakeholders practice level to executive level This role is subject to a clear standard DBS check being received. The Package: Company Profit Share (first £3,600 is tax free). 22 days annual leave plus bank holidays, increasing with your length of service. Birthday as additional paid leave. Additional paid leave (dependent on company performance). Private Medical Insurance, including dental. Ongoing training and support. Company sick pay policy. Pension Scheme. Hybrid Working Progression opportunities. Fresh fruit, the occasional pizza and a posh coffee machine! Our Client Our client has been a specialist IT Infrastructure and Support Services provider for over 25 years. They are an Employee Ownership Trust a growing company. They are proud winners of Best Place to Work award and overall winner of the Ringwood Business Awards 2024. Their core services include support desk, on-site engineering, project management and delivery, storage and logistics, and technical consultancy. They encourage progression within themselves for their colleagues, offering opportunities in other teams and departments. Join our client s friendly company, where a great team and a positive culture await you.

A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder s skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator

Immediate requirement - Apply today! Gi Group Scunthorpe is recruiting for an Administrator to join our customer's team, based in Gainsborough. Our client is a leading global business in the ingredients, taste, and nutrition food sector, and this position offers a great opportunity to work within their dynamic team. This is a temporary position, ideal for candidates with previous administration experience, strong organisational skills, and excellent attention to detail. Hours of Work for Administrator: Monday to Friday, 08:30 - 16:30 Rate of Pay for Administrator: 13.45 per hour Key Attributes for Administrator: The ideal candidate will possess the following: Previous experience in an administrative or reception-based role (essential) Strong IT skills, including confident use of Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills High level of accuracy and attention to detail Professional, approachable, and customer-focused manner Ability to prioritise workload and support multiple stakeholders Proactive and flexible approach to supporting the wider team Your Role as an Administrator: As an Administrator, your duties will include: General reception duties, including answering calls, greeting visitors, and managing the front desk Visitor management, ensuring all visitors are signed in and compliant with site procedures Placement of purchase orders and updating related records Wheat receipting and accurate recording of deliveries Animal feed invoicing and associated administration Scheduling wellbeing and community activities, including internal and external support initiatives Any other business (AOB) related to supporting the Site Lead and SLT with administration tasks Why Join Us as an Administrator? Immediate start available Opportunity to work for a respected global company in the food sector Varied and engaging role supporting both operations and wellbeing activities Supportive team environment How to Apply for Administrator: If you have the right attributes for this role, please apply today! Submit your CV to , or contact the Gi Group Scunthorpe Branch directly on (phone number removed) . Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corperate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Freindly Employer pledge members. Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.

FM Team Leader (Operations) - Helpdesk Salford Temp-to-Perm 30,000 - 32,000 (depending on experience) Monday - Friday 40 hours per week We're recruiting on behalf of a well-established FM organisation for an experienced Team Leader (Operations) to support the day-to-day running of a fast-paced Command / Service Centre environment. This is a hands-on leadership role focused on people management, performance, coaching, quality, and process improvement . You'll oversee a team of administrators and schedulers, ensuring policies and procedures are followed and that contractual KPIs and internal targets are consistently achieved. The Role As Team Leader , you'll be responsible for the daily functional management of the Command Centre, ensuring service is delivered efficiently and to a high standard. You'll proactively engage, motivate, coach and develop your team, acting as the first point of escalation for operational queries and issues. Key Responsibilities Act as the initial point of escalation for Command Centre Operators Monitor and manage workloads, ensuring tasks are delivered within required timescales Conduct monthly 1:1s and quarterly performance reviews , documenting actions and development plans Maintain training documentation and complete training needs analysis to support individual and business requirements Identify service needs, process improvements, opportunities and weaknesses, acting as a key customer/staff interface Support rollout of agreed processes and implement changes to working methods and procedures Establish and maintain excellent customer relationships (internal and external) Ensure compliance with company policies, procedures and ethical principles About You Essential: Minimum 3 years' experience in a Contact Centre/Service Centre/Command Centre environment Experience working for a facilities management company or similar Proven experience in people leadership and running teams effectively Strong coaching and development capability (individuals and teams) Advanced IT skills in Microsoft Excel and Word Strong analytical and decision-making skills Customer-focused, responsive and professional Strong attention to detail and a proactive "self-starter" approach Demonstrated experience implementing, evaluating and improving business processes Apply If you're interested, please submit your CV or call Jess on (phone number removed) for more information.

Receptionist Location: NCG Contract: Temporary / Ongoing (subject to availability) Hours: Full-time / Part-time opportunities available Start Date: To be confirmed Advertised by: The Supply Register Job Summary The Supply Register is recruiting on behalf of NCG for a professional and welcoming Receptionist to support the front-of-house services at one of their college sites in London. This role is an excellent opportunity for someone with strong customer service and administrative skills who enjoys working in a busy and professional education environment. As the first point of contact for students, staff, and visitors, you will play an important role in ensuring a positive and efficient reception experience. About the Role: As a Receptionist , you will: • Provide a professional and friendly front-of-house service to students, staff, and visitors • Act as the first point of contact for enquiries in person, by phone, and via email • Manage the main reception desk and maintain a welcoming environment • Support with administrative tasks and general office duties • Handle incoming calls, messages, and enquiries, directing them to the appropriate departments • Manage visitor sign-in procedures and site access • Support staff and students with general information and guidance • Work collaboratively with the wider administrative and support teams Requirements Essential • Previous experience in a reception, front-of-house, or customer service role • Excellent communication and interpersonal skills • Strong organisational and administrative abilities • Ability to work professionally in a busy environment • Good IT and telephone handling skills Desirable • Experience working in an education or higher education environment • Familiarity with administrative systems or databases • Experience providing support in a busy office or reception setting What We Offer • Opportunity to work within NCG s Higher Education Centre in Canary Wharf • Competitive pay rates • Weekly payroll through The Supply Register • Ongoing support and professional development opportunities • A welcoming and professional working environment Safeguarding Statement The Supply Register and NCG are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All successful applicants will be required to undertake appropriate safeguarding checks, including an enhanced DBS where applicable. Interested? Apply now with your CV via The Supply Register to be considered for this Receptionist opportunity at NCG s Higher Education Centre, London (E14 9GE).

Techunite is proud to be working with a growing and dynamic organisation to recruit for a Senior IT Support Engineer / Service Desk Lead . This is a key role within the service desk team, ideal for someone with strong technical expertise who's ready to step into a leadership-focused position. Office based full time. This opportunity is perfect for a technically hands-on individual who enjoys mentoring others, improving processes, and playing a crucial role in service delivery. You'll take ownership of day-to-day operations on the service desk, guide and support your team, and act as the main escalation point for more complex technical issues. In addition to the core support responsibilities, this role offers a clear development path into an IT Service Manager (ITSM) role as the business continues to scale. It's a great fit for someone with ambition to grow into a more strategic, business-facing position over time. Key Responsibilities Act as the primary escalation point for complex technical issues, providing expert-level support and guidance - Diagnose, troubleshoot and resolve Level 1/2 support Lead the day-to-day operations of the service desk, balancing hands-on technical work with team management. Proactively monitor and maintain client systems to ensure minimal disruption and high service availability. Maintain and improve internal documentation, including ticket notes, SOPs, and knowledge base articles. Support junior team members through coaching and mentorship. Plan and prioritise workload across the team to ensure SLAs are consistently met. Skills & Experience Required Minimum of 5 years' experience in IT support, including at least 2 years in a senior or escalation-level role. Strong knowledge of: Windows and MacOS operating systems Windows Server and Microsoft 365 Networking fundamentals and endpoint management Previous experience in a Managed Service Provider (MSP) environment is highly desirable as well as Autotask PSA. Demonstrated ability to mentor, support, and develop junior staff. Strong communication skills and the ability to manage customer expectations effectively. Relevant Microsoft certifications (MCP, Modern Desktop Administrator, 365 Fundamentals) are a plus. Perks and Benefits: 21 days holiday (increase with year of service) Christmas Bonus Monthly drinks budget Tech budget Training and development opportunities - fully funding official certification, giving time of during working week to complete training, paid time to complete certifications Dog friendly office Entrepreneurial Operating System - a culture built on trust, collaboration, and client-focused excellence, Why Apply Through Techunite? At Techunite, we specialise in connecting top tech talent with the right opportunities. We work closely with our clients to ensure the best match-not just technically, but culturally too. If you're ready to take the next step in your IT career, we're here to support you every step of the way. Apply now to learn more or contact the Techunite team for a confidential chat about your next move.

Junior IT Asset, Audit & Device Administrator London/Hybrid (x4 days onsite) Salary 30,000 - 45,000 depending on experience + bens Overview An excellent opportunity has arisen with a global and rapidly growing organiation for a proactive and detail-oriented Junior IT Asset, Audit & Device Administrator to support the effective management and governance of IT devices across the organisation. This role is ideal for someone at the beginning of their IT career who enjoys structured processes, maintaining accurate records, and contributing to operational efficiency and compliance. Working closely with IT and security teams, you will help ensure devices such as laptops, mobile phones, and tablets are tracked, maintained, and compliant with internal standards and policies. Full training and support will be provided, making this an excellent opportunity to develop experience in IT operations, asset management, and compliance. Role & Responsibilities Maintain accurate records of IT assets, including ownership, location, lifecycle status, and inventory data. Support regular device audits and compliance checks, identifying and escalating discrepancies where required. Assist with the issuing, return, replacement, and retirement of IT equipment in line with established procedures. Support audit preparation activities, including evidence gathering and documentation maintenance. Help monitor device compliance and security standards, including updates, encryption, and endpoint protection requirements. Assist with the setup, configuration, and deployment of laptops, desktops, tablets, and mobile devices. Provide first-line support to users for device-related issues and requests. Support mobile device administration through device management platforms and standardised processes. Maintain clear documentation, records, and operational procedures to support audit readiness and service consistency. Contribute to continuous improvement by identifying opportunities to streamline processes and improve documentation. Skills & Experience Essential Previous experience in an IT support, administrative, service desk, or technical support role (including apprenticeships or placements). Strong organisational skills with excellent attention to detail. Comfortable working with records, inventories, and tracking systems. Good communication and interpersonal skills with a customer-focused approach. Willingness to learn structured operational and compliance processes. Ability to work methodically and manage tasks accurately in a fast-paced environment. Desirable Exposure to IT asset management, auditing, or compliance-related activities. Familiarity with Windows operating systems and Microsoft 365 environments. Experience supporting mobile devices and endpoint technologies. Awareness or interest in IT security, governance, or operational risk. Relevant IT certifications, training, or qualifications.

Part time Administrator Location: Chandlers Ford, Southampton Salary: £27,000 Pro rata Contract: please not this is a 12-month temporary assignment initially Hours: Part time 30 hours per week, ideally 9am to 3pm Monday to Friday although can be flexible Dynamite Recruitment is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. Due to continued growth, our client is seeking an organised and proactive Part time Administrator to join their busy operations team. The Role As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively. Key Responsibilities Managing customer expectations and scheduling service visits via email and on the telephone Coordinating multiple engineer and technician diaries Confirming appointments with customers ahead of visits Issuing job sheets and ensuring engineers have the required materials and stock Planning efficient routes for field teams Booking in works and updating internal systems Completing high volumes of administration accurately Handling customer queries and resolving complaints professionally Checking timesheets and tracker activity to support payroll Raising quotations and invoices for completed works Supporting aged debt resolution Signing off supplier invoices and assisting the Finance team Arranging servicing, maintenance, equipment hire, and emergency breakdown support To be successful in this role, you will have Previous administration experience (essential) Excellent organisational skills and strong attention to detail Confident communication skills, both written and verbal The ability to manage multiple tasks in a fast-paced environment A proactive, reliable, and customer-focused approach Confidence working in a fully office-based environment Experience within a scheduling, operations, or service coordination role would be highly advantageous. What s on Offer Salary of £27,000 pro rata Monday to Friday hours Opportunity to join a stable and growing business Immediate interviews available. Please contact the Commercial Desk on (phone number removed) for more information or submit your CV as soon as possible to be considered.

Service Coordinator Maintenance & Facilities Management Contractor 3D Personnel are looking for an organised and proactive Service Coordinator to join a Maintenance & Facilities Management Contractor. This role is ideal for someone who enjoys working in a fast-paced environment, communicating with customers, and coordinating engineers to ensure works are completed efficiently and on schedule. This position would suit someone with experience as a Service Coordinator, Scheduler, Maintenance Planner, Maintenance Administrator, Helpdesk Coordinator, or Customer Service Administrator within a Maintenance or FM environment. Key Responsibilities Scheduling appointments and reactive maintenance works for engineers and service teams Coordinating daily workloads and updating schedules in real time Handling inbound and outbound calls with customers, tenants, contractors, and engineers Liaising between customers and engineers to ensure smooth communication throughout works Raising and managing service jobs through the company system Monitoring progress of ongoing works and ensuring updates are provided to customers Prioritising urgent and emergency maintenance requests Maintaining accurate records, job notes, and service documentation Supporting the operations team with general administrative duties Requirements Strong communication and customer service skills Excellent organisational and time management abilities Ability to multitask and work under pressure in a busy environment Confident using Microsoft Office and scheduling systems Previous experience within maintenance, facilities management, property services, or scheduling is preferred but not essential Positive attitude and willingness to learn

This position is offered on a 6 Month Fixed Term Contract. For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker s heritage lies in our ability to design and regulate unique spaces that truly work. Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients architecture and, ultimately, an extension of your business, a part of one team. ABOUT THE ROLE You will act as the main point of contact for maintenance requests and client service enquiries, coordinating work with internal teams and contractors. You will manage both reactive and planned repairs for clients across the UK, arrange site access permits, and ensure all jobs are accurately logged and tracked. Responsibilities include updating stakeholders and client systems with the latest status, manually updating platforms where required, monitoring API performance, driving metrics, and developing expertise in client systems to identify and resolve risks or trends. WHAT YOU WILL BE RESPONSIBLE FOR Liaise with subcontractors and suppliers for updates, quotations, and reports. Meet or exceed SLAs and KPIs; record mitigation information on incomplete jobs. Allocate jobs based on urgency, skillset, and location as required. Uphold company reputation and fulfill moral/legal responsibilities. Obtain permits for all reactive and planned works. Escalate SLA issues quickly and update mitigation actions in internal/client systems. Monitor and report API functionality on client third-party systems. Understand client third-party platforms to optimise performance. Maintain accurate job progress records for clients, engineers, and stakeholders. Review documentation for scope alignment and initiate related jobs or quotes as needed. Assist with compiling data for internal and client reports. Escalate urgent matters to designated management. Build strong relationships internally and externally. Collaborate across teams to enhance the client experience and reduce escalations. Serve as primary helpdesk contact; efficiently organise and log maintenance issues. WHAT WE ARE LOOKING FOR Good basic written and numerical skills and comfortable working with Microsoft office. Exceptional customer interaction skills, quick thinking and an enthusiastic person who is a confident communicator. Ideally experience of working in a fast-paced helpdesk. A bonus would be if you have experience working for a service provider with an understanding of SLA s, KPI s, compliance, quote turnaround etc. (not a dealbreaker if you don t). Previous experience of working to deadlines and multitask. A background / understanding of general engineering practices (a nice to have but not essential). A natural problem solver, who thrives under pressure. Can stay cool and calm in the face of adversity and can demonstrate empathy when overcoming challenges. Strong relationship management skills internal and external. ADDITIONAL DETAILS Core hours: Monday - Friday 9:00am - 17:00pm Competitive starting salary Full training delivered via our core trainer and team. 1 Day of home working following an initial training period Free parking but also accessible via public transport. EQUAL OPPORTUNITIES Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

Job Title: Hire Desk Manager Location: Avonmouth, Bristol (Office Based) Salary: Depending on Experience Job Type: Permanent, Full Time Working Hours: Hours of work will be 8.00am to 5.30pm, Monday to Friday. King Lifting provides crane hire services to the construction industry along with plant and machinery movement solutions, operating from depots across the UK. We are a modern family-run business with a strong reputation and a proven track record within the industry. We are currently seeking an experienced Hire Desk Manager to take responsibility for the day-to-day operation and smooth running of our Bristol hire desk. This is an office-based role so you must live within a commutable distance to Avonmouth, Bristol. Key Responsibilities: Allocation of assets and labour on a daily basis. Handling inbound telephone enquiries ensuring all requests are actioned efficiently. Liaising with operatives to ensure all relevant information is provided prior to works commencing. Raising contracts, job sheets and operator tickets. Ensuring all operative training/medical requirements are up to date and compliant with Company policies. Procuring plant, labour and equipment from external suppliers when required. Liaising with customers to ensure site-specific requirements are met prior to site attendance. Ensuring all cranes and yard equipment inspections are current and compliant with LOLER regulations. Managing annual leave requests for operatives and hire desk staff. About you: This is a fast-paced and demanding role. We are looking for a confident and organised individual who thrives under pressure, demonstrates excellent attention to detail and possesses strong interpersonal and communication skills. A positive and proactive approach is essential. As well as this, you will: Be proficient in Microsoft Office Have previous experience working on a hire desk and/or within the crane or plant hire industry Have experience managing sub-contractors across multiple geographical locations In return you will receive: Competitive salary dependent on your skills and experience Quarterly bonus (dependent upon the results of your depot) Generous holiday allowance Company pension Life assurance Employee Assistance Programme Flexible Benefits Platform with generous monthly Company contribution Reward and recognition incentives Retail discount hubs Ongoing training and development opportunities Additional Information: Please click apply to be redirected to our careers page to complete your application. If you want to stand out from the rest, we would encourage you to include a covering letter stating why you would be the ideal candidate for King Lifting. You must have the right to live and work in the UK otherwise, your application will automatically be rejected. King Lifting is an Equal Opportunities employer. NO AGENCIES PLEASE Candidates with the experience or relevant job titles of; Plant Hire Manager, Fleet Management, Logistics Operations, Planning Administrator, Logistics Planner, Scheduling Manager, Logistics Manager, Crane Hire Coordinator, Plant Hire Operations Manager, Plant Controller, Vehicle Controller may also be considered.

A leading probation service provider in Chelmsford is seeking a dedicated admin professional for a long-term temporary role. You'll be the first point of contact for visitors and callers, manage logistical tasks, and ensure the building's health, safety, and security. This full-time position requires strong communication skills and the ability to handle various administrative duties. The role offers a pay rate of £12.21 per hour with a commitment to diversity and inclusion for all candidates.

Sales Administrator - Milton Keynes Think Specialist Recruitment are delighted to be working with a large well respected international company who are a market leader in their field. We are looking to recruit an organised and experienced Sales Administrator to join our clients busy and fast paced orders department. To be considered for this role the candidate will need to have strong experience using SAP in a previous role. This position is a critical role within our client's team where you will play a vital role in supporting our clients' customers to ensure their orders are processed in a timely manner and that the customer experience is seamless throughout. You will be working in close collaboration with the sales team and service department throughout. You will be responsible for dealing with key account handling duties, demonstrating an ability to manage high-value relationships with professionalism and accuracy. The successful candidate will possess an advanced SAP skillset , with experience in stock control through SAP and coordination with third-party warehouses to ensure smooth logistics and product availability. This is a fully office-based role to start with, however with training and probation being completed you will then have the opportunity to work this role on a hybrid basis. The core hours for this role are Monday to Friday 8:30am - 5pm . Our clients are offering a starting salary upto 35k, along with an attractive package of company perks including an annual bonus, substantial company pension, and private health insurance. Duties: Prepare quotations and process orders through SAP accurately and in a timely manner Coordinate deliveries with distributors. Maintain customer data in SAP according to guidelines. Ensure all order updates are imputed on database. Record all delivery data following every order. Manage order book and deliveries to reflect customer requirements. Keep track of all UK deliveries. Liaise with warehouse to ensure all delivery instructions are communicated Book site surveys and ensure all installations are arranged where required. Handle all inbound customer service calls within a timely manner. Oversee all returns shipments. Candidate Requirements: Proven experience in managing high-volume, business-critical Key Accounts within demanding environments. Strong experience in Sales administration and Customer service is a must. Advanced working knowledge of SAP is a must, with experience using this for order entry, availability checks, delivery tracking, and invoicing. Proactive, enthusiastic, and open-minded individual who can demonstrate a positive mindset when problem solving. Understanding of stock control principles, backorders, and product lead times. Exposure to order lifecycle management, starting at quotation through to delivery and after-sales support. Able to work independently and self-motivated to following through on those responsibilities. Strong team player, who is helpful, empathetic, and can show a balanced approach. Resilient under pressure and able to handle confrontation with a polite and well-mannered tone. Results-driven individual who is able to manage multiple tasks at any given time. Skilled in identifying solutions and solving problems to ensure a happy Customer experience. Detail-oriented, especially with order processing, pricing, and agreements. Proactive and confident communicator. Strong written communication skills; able to convey information in a concise, structured, and professional manner. Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support

Sales Administrator - Luton Think Specialist Recruitment are delighted to be working with a well-established valued client who we have previously supported with their recruitment a number of years ago. Our client is looking for an experienced and well-organised individual to join their company as a Sales Administrator. You will be responsible for the complete order process from receipt through to despatch and the resulting sales administration for our client Amazon account. The ideal candidate needs to have experience using Amazon Seller or Vendor Central, our client is happy to provide training but we'd need you to have had exposure to these systems. You will be a confident and enthusiastic individual, willing to go the extra mile and keen to grow with the company in time. This is an office-based role in Luton with working hours of 8:30am to 4:30pm. Please note you will be able to work from home 2 days per week upon passing training/probation. Our client will be paying a salary upto 30k based on the successful candidates level of experience. Duties Include: Manage the order process from order receipt through to despatch, ensuring accuracy and timely fulfilment Process purchase orders via Amazon Vendor Central, including order confirmations, stock checks, and invoicing. Monitor stock levels across Amazon Seller Central, proactively raising replenishment orders to maintain availability. Work to ensure fulfilment of the maximum % of all POs received Investigate and challenge chargebacks from Amazon, ensuring all disputes are resolved efficiently Manage Company's eCommerce orders, ensuring accurate fulfilment, timely dispatch, customer support, and effective stock control. Work closely with Amazon Account Manager to optimize product listings & drive sales growth. Support the Office Manager in planning stock levels for Amazon multipacks, ensuring adequate availability to meet customer demand. Liaise with external Amazon agency to resolve product listing, category, and third-party seller issues. Arrange transport services online, coordinate logistics to ensure timely order fulfilment Ensure product listings on Amazon are accurate, including images and descriptions. Verify transport invoice costs before passing for payment. Assist the Office Manager and other team members with other office duties as required Opportunity to attend trade shows in support of the UK Commercial Team. As it is a small, friendly company, all staff need to be willing to fill in for other staff members in the event of sickness or holidays Candidate requirements: Proven experience in sales administration Experience with Amazon Vendor or Seller Central preferred Interest and aptitude to develop into a broader ecommerce specialist in the future Self-motivated with the ability to work autonomously and take initiative Able to manage their own workload and prioritise appropriately Meticulous attention to detail and accuracy. Good organisational and multitasking skills Eagerness to learn and develop skills Excellent Communication skills, both verbal and written Fluent in written and spoken English Reasonable standard of numeracy. Team player who works well with others; both in their team and the wider company. Experience of MS office programs particularly Excel, Word and Outlook Sage experience preferred but not essential Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support

Administrator Fleet Hire Desk Assistant 3 months contract £12.85 PER HOUR A valid driving licence is required for this position To assist the Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in the day to day hiring operation. Ensuring that the hire contracts managed by Fleet Services are provided to the requirements of the customer and contract compliance is maintained. Duties and responsibilities Administrator Fleet Hire Desk Assistant Listed below are the responsibilities this role will be primarily responsible for: Co-ordinate and process on & off hire requests, including verifying rates, allocation to authorised suppliers and provide the service in accordance with our policies / procedures. Accurately / efficiently record vehicle, plant and equipment hire data on to the Fleet Management System and record as required within a timely manner. Record vehicles on our insurers Motor Insurance database, ensuring vehicles are recorded on / off the insurance in accordance with our policy and the 4th European Motor Insurance Directive. Raise purchase orders / works instructions, accurately record as required on the Fleet Management System in accordance with our policies / procedures. Consult with customers to ensure vehicles / plant / equipment are provided to operational requirements and contractual compliance. Consult with suppliers to ensure vehicles / plant / equipment are provided to contract specification / compliance and meet the requirements of the customer. Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to any none compliance supplier issues. Record on Fleet Management System in accordance with our policy / procedures. Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to damage investigations, accidents / incidents and supplier damage claims. Record on Fleet Management System in accordance with our policy / procedures. When required provide support with the preparation and evaluation of the hire contracts managed by Fleet Services. Carry out vehicle / plant / equipment inspections in accordance with our Policy and Procedures. To provide cover in the absence of the Fleet Hire Desk and Contract Supervisor, ensuring the hire desk service is efficiently facilitated, contractual compliance is maintained, daily off hire / exceeded hire reports are checked and addressed in accordance with our policy / procedures. To provide administrative assistance and general office duties, associated with the Hire Desk provision, with a view to maintain a cost effective and efficient service. To ensure full compliance with ISO Quality System requirements and a high standard of customer care. All employees are expected to actively promote continuous improvement in service quality and to be fully involved in the implementation of quality systems and techniques. To carry out such other duties which may be allocated from time to time and which are commensurate with the grading of the post. To communicate effectively with our customers, managers, peers and partners and to work collaboratively to provide the best possible public service. Communication between teams, services and partner organisations is imperative in providing the best possible service to our public. Qualifications 4 GCSE Grade A C including English and Mathematics NVQ Level 2 in Business Administration or a hire discipline or equivalent in a relevant subject Driving Licence (CAT B & C1+E) Experience Experience of working in a customer facing interactive office / Plant & Vehicle Hire Company or similar environment. Operating a Fleet Management System Working within a motor vehicle workshop environment. Skills & Knowledge Computer Skills including Word Processing, Data Base and Spread Sheet Applications. Good Communication and Interpersonal Skills. Good organisational Skills. Good numeracy, accuracy and literacy skills • Financial Awareness • Applying contract compliance • Financial awareness and negotiating skills • Knowledge of Quality Systems • Knowledge of tender process • Good time Management Skills • Sound knowledge of plant and equipment utilised in a Civil Engineering and/or Building industry or similar environment. Personal Qualities • Capability to work to timescales. • Ability to prioritise workload. • Ability to work with minimum of supervision. • A good team member. • May be required to work outside of normal office hours to meet the needs of the business • Due to the requirement to drive a vehicle in this role, appointment will be subject to the production of a valid driving licence for the required category of vehicle and the satisfactory completion of an in-house Driver Induction Assessment. Interested Please Apply

Location: Stevenage, SG1 Salary: £25,000 - £35,000 Working Hours: 9:00 AM 5:00 PM, Monday Friday Job Type : Permanent - Hybrid (3 days office-based, 2 days remote) Job Code: MJ2255 Marketing & Office Administrator We are looking for a reliable, creative, and highly organised individual to join a well-established company in Stevenage as a Marketing & Office Administrator. With over a century of history, our client is a leading name in their field, known for distributing high-quality products to professionals across the UK. They are looking for someone to step into a varied role where no two days are the same. This position is perfect for a "can-do" professional who is happy to balance essential office administration with creative marketing tasks. If you enjoy working as part of a friendly, close-knit team and want a role that offers a great mix of desk-based support and creative project work, we would love to hear from you. Key Responsibilities: This is a broad, hands-on role. You will be the go-to person for keeping the office running smoothly while helping to promote the brand. Use Canva or Adobe Creative Suite to design and produce flyers, business cards, social media graphics, and sales packs for dealers. Write engaging copy for email newsletters, trade announcements, and social media channels. You will also manage email campaigns using Campaign Monitor. Keep the website up to date using WordPress and WooCommerce. Take the lead on the admin for trade exhibitions. This includes managing budgets, completing booking forms, and organising logistics like furniture hire. Manage budgets, prepare sample packs for representatives, and provide general support to the team. Act as a first point of contact for enquiries. This involves answering the phone, processing customer orders, and providing cover for other departments when the team needs an extra pair of hands. The Ideal Candidate: We are looking for someone who is practical, organised, and has a real eye for detail. You should be comfortable switching between administrative tasks and creative design work. You will have a solid background in office administration or a marketing-support role. You are comfortable using design tools (Canva or Adobe) and have experience with WordPress or similar website platforms. You have a clear, professional writing style and are confident speaking with customers over the phone. You are great at managing your own time and can handle multiple tasks at once without losing track of the details. You have a flexible attitude and are more than happy to help colleagues out whenever and wherever the business needs it. Benefits: 20 days annual leave plus bank holidays, with an extra day added for each year of service (up to a maximum of 25 days). Hybrid Working with 3 days in the office and 2 days working from home Participation in the company bonus scheme. Free, convenient parking available on-site. Genuine commitment to your growth with ongoing training and personal development opportunities. Due to the high volume of interest we receive for each vacancy, we are only able to contact shortlisted candidates. If you have not heard from our team within 7 days, please consider your application unsuccessful. Please refrain from calling the office to check the status of your application or to discuss the role; this allows us to dedicate our time to the shortlisting process. We will retain your CV on file for future opportunities that may be a match for your skills and experience.

Are you an experienced Construction Site Administrator and want to join this growing organisation? You need to have first class administration and IT skills along with a strong attention to detail. This is an on site role based in Ambleside, there is a salary of up to 30,000 along with a great benefits package. The Role: Asisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements. Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off Running and reviewing daily/weekly/monthly reports Querying invoices with suppliers Managing / monitoring disputed invoices in a timely manner Matching invoices in 4PS Chasing credit notes Entering good receipts notes Entering operated and labour timesheets Managing the Live Hire Reports and weekly reviews on issues Learning the plant system and support queries with the hire desk and office management team Site purchased asset log About You: Ideally you will have site/construction company experience Excellent communication skills including written English and ability to compile own letters. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet Excellent telephone manner Ability to use initiative Discretion and confidentiality Time management skills Experience in the Procure to Pay Process Benefits: 25 days holiday, plus bank holidays and your birthday. Pension scheme 3%/5% Death in service 6x salary Working a 40-hour week Private health insurance and 24-hour employer systems programme for employers and family INDAB