The closing date for this position is the 15 th May 2026 Business Assistant (Finance) Linenhall Street, Belfast Temporary (Approx 12 weeks) £17.18 per hour 37 hours per week (Monday to Thursday 08.30am to 5.00pm Friday 08.30am to 4.30pm) Main Purpose To be responsible to the appropriate officer in assisting with the provision of a financial and systems service to ensure the business needs of the Department are met in an efficient and cost effective manner. To carry out duties associated with the management of expenditure, income, information, and systems for the Department. To be responsible for ensuring that allocated tasks and the tasks of relevant staff are carried out to ensure the required standards of service delivery are maintained. Main Roles and Responsibilities The post holder shall assist in the provision of advice and guidance to Departmental staff on a range of finance and systems related matters. Postholders will be expected to work across the full range of duties and responsibilities. To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant council and departmental procedures. To assist the appropriate Officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders as appropriate. To monitor and resolve invoice related queries and compliance issues in conjunction with departmental and corporate staff ensuring deadlines are met. To be responsible for the maintenance of the Departments petty cash/floats and the timely recoupment of same from the Finance and Resources Department. To maintain records associated with the payment and receipt of grants and to liaise with Departmental staff regarding grant payment issues. To collate and prepare weekly and monthly income and VAT returns for the Department in line with all relevant procedures. To assist the appropriate Officer in ensuring the centralised control of income, and management of the Departments sales ledger and debt in line with Departmental and corporate procedures. To assist the appropriate Officer with the management and administration of Departmental systems, and carry out functions associated with this role. To assist in the research, development and management of Departmental processes and systems (not exclusively IT systems) in order to improve efficiency and effectiveness. To assist in the provision of management information in relation to both finance and performance, including liaising with Departmental Managers in accordance with Council policies, procedures and timetables. To assist the appropriate Officer in the provision and maintenance of effective records management systems. To assist the appropriate Officer in providing advice and guidance to Departmental Managers on finance, procurement and performance related matters in line with Departmental and Corporate procedures. To assist the appropriate Officer identify the business support needs of the Department and to assist in developing and implementing systems, procedures, staffing and training arrangements to meet these needs. To be responsible for daily management and training of any assigned support staff. To assist as required in the monitoring and reviewing of budgets and to investigate queries in relation to budget variances including corrective action ensuring that accurate records are maintained. To assist, as required, with the preparation of financial returns for Council and Government Departments. To assist the appropriate Officer with the preparation of the Annual Revenue Estimates for the Department, including the keying, checking and updating of financial information and systems. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one years relevant experience in each of the following three areas: assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions; dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures; and supervising staff on a daily basis within an office environment including programming workloads and priorities. Special skills and attributes Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes which may be tested at interview: People management and development skills: the ability to effectively manage and encourage teamwork to deliver successful results, building rapport with others, as well as offering help and support and developing others through training and mentoring. Technical knowledge: a knowledge of financial systems in order to provide advice and guidance on departmental financial matters. Communication skills: the ability to demonstrate good communication skills and to communicate with a wide range of people, both verbally and in writing. Customer care skills: the ability to deal with and respond to the needs of a diverse range of internal and external customers, including members of the public. Team working skills: the ability to be an effective team member with the ability to work towards and achieve team goals and outcomes. Information Technology skills: the ability to use both specialist software packages and standard Microsoft Office programmes. Decision making and problem solving skills: a practical approach to problem solving with the ability to extract, analyse and report upon service information, in order to make decisions on operational issues. Work planning and organisational skills: the ability to prioritise and plan work to ensure that all targets and quality standards are consistently met. Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
May 07, 2026
Full time
The closing date for this position is the 15 th May 2026 Business Assistant (Finance) Linenhall Street, Belfast Temporary (Approx 12 weeks) £17.18 per hour 37 hours per week (Monday to Thursday 08.30am to 5.00pm Friday 08.30am to 4.30pm) Main Purpose To be responsible to the appropriate officer in assisting with the provision of a financial and systems service to ensure the business needs of the Department are met in an efficient and cost effective manner. To carry out duties associated with the management of expenditure, income, information, and systems for the Department. To be responsible for ensuring that allocated tasks and the tasks of relevant staff are carried out to ensure the required standards of service delivery are maintained. Main Roles and Responsibilities The post holder shall assist in the provision of advice and guidance to Departmental staff on a range of finance and systems related matters. Postholders will be expected to work across the full range of duties and responsibilities. To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant council and departmental procedures. To assist the appropriate Officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders as appropriate. To monitor and resolve invoice related queries and compliance issues in conjunction with departmental and corporate staff ensuring deadlines are met. To be responsible for the maintenance of the Departments petty cash/floats and the timely recoupment of same from the Finance and Resources Department. To maintain records associated with the payment and receipt of grants and to liaise with Departmental staff regarding grant payment issues. To collate and prepare weekly and monthly income and VAT returns for the Department in line with all relevant procedures. To assist the appropriate Officer in ensuring the centralised control of income, and management of the Departments sales ledger and debt in line with Departmental and corporate procedures. To assist the appropriate Officer with the management and administration of Departmental systems, and carry out functions associated with this role. To assist in the research, development and management of Departmental processes and systems (not exclusively IT systems) in order to improve efficiency and effectiveness. To assist in the provision of management information in relation to both finance and performance, including liaising with Departmental Managers in accordance with Council policies, procedures and timetables. To assist the appropriate Officer in the provision and maintenance of effective records management systems. To assist the appropriate Officer in providing advice and guidance to Departmental Managers on finance, procurement and performance related matters in line with Departmental and Corporate procedures. To assist the appropriate Officer identify the business support needs of the Department and to assist in developing and implementing systems, procedures, staffing and training arrangements to meet these needs. To be responsible for daily management and training of any assigned support staff. To assist as required in the monitoring and reviewing of budgets and to investigate queries in relation to budget variances including corrective action ensuring that accurate records are maintained. To assist, as required, with the preparation of financial returns for Council and Government Departments. To assist the appropriate Officer with the preparation of the Annual Revenue Estimates for the Department, including the keying, checking and updating of financial information and systems. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one years relevant experience in each of the following three areas: assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions; dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures; and supervising staff on a daily basis within an office environment including programming workloads and priorities. Special skills and attributes Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes which may be tested at interview: People management and development skills: the ability to effectively manage and encourage teamwork to deliver successful results, building rapport with others, as well as offering help and support and developing others through training and mentoring. Technical knowledge: a knowledge of financial systems in order to provide advice and guidance on departmental financial matters. Communication skills: the ability to demonstrate good communication skills and to communicate with a wide range of people, both verbally and in writing. Customer care skills: the ability to deal with and respond to the needs of a diverse range of internal and external customers, including members of the public. Team working skills: the ability to be an effective team member with the ability to work towards and achieve team goals and outcomes. Information Technology skills: the ability to use both specialist software packages and standard Microsoft Office programmes. Decision making and problem solving skills: a practical approach to problem solving with the ability to extract, analyse and report upon service information, in order to make decisions on operational issues. Work planning and organisational skills: the ability to prioritise and plan work to ensure that all targets and quality standards are consistently met. Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
The closing date for this position is the 13 th May 2026 Senior Administrative Assistant Civic Centre Lagan Valley Island, Lisburn Temporary (Approx 24 weeks) £16.90 per hour 37 hours per week Main Purpose The post holder is responsible for the provision of a confidential, comprehensive secretarial and administration service for the Head of Communities responsible for Arts, Culture, Community Services, Community Planning, PEACE and Policing & Community Safety Partnership (PCSP). This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders. Main Roles and Responsibilities Provide confidential and comprehensive secretarial support for the Head of Communities. Compile and collate reports and minutes to meet strict deadlines e.g. in relation to the Head of Communities Monthly reports to the Communities & Wellbeing Committee, working groups and Council meetings as required. Management of the Head of Communities Diary and email, including scheduling of meetings both internal and external. Dealing with correspondence and the co-ordination of general admin from all sections within the Communities Unit on behalf of the Head of Communities. Develop and maintain an appropriate filing system, including updating and reorganising as necessary and manage an effective and efficient well programmed office for the Communities Unit to support the Head of Communities in all their work. Compile, monitor, maintain and report on personnel records and inventory of absence including holidays, TOIL, sickness absence and other relevant absences for all staff within the Communities Unit. Manage all incoming correspondence including telephone calls and enquiries to the Head of Communities and redirect as necessary by prioritising their importance, urgency and relevance. Liaise with the Chief Executives Offices, Directors, other Officers and outside agencies as necessary, inducing taking bookings, organising meetings and hospitality, events etc. Assist in dealing with complaints and enquiries referred to the Head of Communities, using own initiative when attending to such matters or referring to other appropriate Officers when necessary, and follow up on any outstanding matters. Processing bookings for meetings/visits and overseeing catering arrangements for events and other receptions. Establish and utilise data bases and spreadsheets for specific areas of work within the Communities Unit and preparing other statistics as required. Maintain administrative systems for the Communities Unit such as; Responsible for petty cash; Reconciling and coding Credit Card Statement; Collation of budget reports and performance management information 12. Such other related duties as may be requested by the Head of Communities and cover in event of emergency, staff absences through sickness etc. 13. Ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour, which reflects the core values and behaviours of the organisation. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) It is essential that applicants have a minimum of: 5 GCSE passes at grade A-C, NVQ level 2 or equivalent. A minimum of 2 years employment experience in the following: Admin/Secretarial experience to a Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic Where applicants do not hold the essential qualifications, they must demonstrate a minimum of 4 years experience as outlined above Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
May 06, 2026
Full time
The closing date for this position is the 13 th May 2026 Senior Administrative Assistant Civic Centre Lagan Valley Island, Lisburn Temporary (Approx 24 weeks) £16.90 per hour 37 hours per week Main Purpose The post holder is responsible for the provision of a confidential, comprehensive secretarial and administration service for the Head of Communities responsible for Arts, Culture, Community Services, Community Planning, PEACE and Policing & Community Safety Partnership (PCSP). This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders. Main Roles and Responsibilities Provide confidential and comprehensive secretarial support for the Head of Communities. Compile and collate reports and minutes to meet strict deadlines e.g. in relation to the Head of Communities Monthly reports to the Communities & Wellbeing Committee, working groups and Council meetings as required. Management of the Head of Communities Diary and email, including scheduling of meetings both internal and external. Dealing with correspondence and the co-ordination of general admin from all sections within the Communities Unit on behalf of the Head of Communities. Develop and maintain an appropriate filing system, including updating and reorganising as necessary and manage an effective and efficient well programmed office for the Communities Unit to support the Head of Communities in all their work. Compile, monitor, maintain and report on personnel records and inventory of absence including holidays, TOIL, sickness absence and other relevant absences for all staff within the Communities Unit. Manage all incoming correspondence including telephone calls and enquiries to the Head of Communities and redirect as necessary by prioritising their importance, urgency and relevance. Liaise with the Chief Executives Offices, Directors, other Officers and outside agencies as necessary, inducing taking bookings, organising meetings and hospitality, events etc. Assist in dealing with complaints and enquiries referred to the Head of Communities, using own initiative when attending to such matters or referring to other appropriate Officers when necessary, and follow up on any outstanding matters. Processing bookings for meetings/visits and overseeing catering arrangements for events and other receptions. Establish and utilise data bases and spreadsheets for specific areas of work within the Communities Unit and preparing other statistics as required. Maintain administrative systems for the Communities Unit such as; Responsible for petty cash; Reconciling and coding Credit Card Statement; Collation of budget reports and performance management information 12. Such other related duties as may be requested by the Head of Communities and cover in event of emergency, staff absences through sickness etc. 13. Ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour, which reflects the core values and behaviours of the organisation. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) It is essential that applicants have a minimum of: 5 GCSE passes at grade A-C, NVQ level 2 or equivalent. A minimum of 2 years employment experience in the following: Admin/Secretarial experience to a Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic Where applicants do not hold the essential qualifications, they must demonstrate a minimum of 4 years experience as outlined above Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
Legal Compliance Administrator Location: Leamington Spa Town Centre Salary c£25,000 per annum We are looking for a compliance administrator to join a very well-established, multi-office law firm in Leamington Spa town centre. This role would suit an experienced legal assistant or legal administrator who has an interest in working within legal compliance About the Firm This well-established, multi-office law firm has steadily grown their office network in recent years including two strategic acquisitions. he firm are Lexcel and CQS accredited and are recognised by the Legal 500. They are very well-established, with an excellent reputation throughout the region and a commitment to training and development for all employees. What s involved? Duties will include: Providing administrative support to the Risk and Compliance Officer and Managing Director Auditing anti-money laundering and counterterrorist financing compliance Recording the outcomes of file reviews and checking that corrective actions have been taken by required deadlines Recording compliance breaches in the risk register and following up to check the necessary compliance has been undertaken to close risks Providing administrative support in preparation for Lexcel, CQS and SRA audits Supporting departments with compliance queries, liaising with Risk and Compliance Manager to resolve queries Assisting with onboarding queries and document verification checks Supporting departments with compliance training Who we re looking for: Suitable candidates are likely to have: A desire to establish a career within legal compliance Previous experience of working in a legal administration role An interest in AI and technology Proficiency in using MS Word, Excel and Outlook Excellent levels of accuracy and attention to detail Good prioritisation and organisational skills What s on offer: This is a full-time permanent job which is fully office-based in Leamington Spa. Travel to other offices will also be required. Hours of work are 9am to 5pm Monday to Friday. Benefits include: 23 days holiday (increasing to 27), plus 8 days bank holidays 2 days additional leave between Christmas and New Year (office closure) Your birthday off, from your second year of employment Holiday buy and sell scheme. Buy or sell up to 5 days holiday per year Company Sick Pay (on completion of probation period) Company Pension Scheme Discounted legal fees (on completion of probation period) BUPA healthcare scheme (on completion of probation period) Death in service benefits 3 x salary (on completion of probation period) Long service awards Career development and regular performance reviews Technical and personal skills training Community and fundraising events Full induction programme Virtual GP Funeral Planning and support Group Life Employee Assistance Programme Bereavement and Probate helpline and counselling service Home working one day per week Note : Salary stated above is given as a guideline, in line with market rate and will be wholly commensurate with experience. The information given above is correct to the best of our knowledge. For more information, please contact Tracey at Talentwise Solutions Legal Recruitment About Talentwise Solutions Legal Recruitment Talentwise Solutions Legal Recruitment is a family-run, boutique recruitment agency specialising in legal professional and legal support jobs throughout Coventry and Warwickshire, Birmingham and the Midlands. We offer a tailored service, to find the right role and the right cultural fit for our candidates, and rest assured we will never forward your CV to any firm without first gaining your consent. About Your Consultant Tracey is the Owner and Managing Director of Talentwise Solutions Legal Recruitment, where her focus is on offering a prestigious, consultative, open, and honest service the way she believes recruitment should be! Tracey s passion for recruitment in the legal sector goes back over thirty years, and today it s stronger than ever. Tracey prides herself on her personalised approach to recruiting and will be on hand to guide you through every stage of the process from initial application through to job offer. You know your career is in great hands with Tracey s experience and expertise. Know anyone who might be interested ? We offer generous bonuses up to £500 for successful referrals. Conditions apply - contact us or view our website for details.
May 02, 2026
Full time
Legal Compliance Administrator Location: Leamington Spa Town Centre Salary c£25,000 per annum We are looking for a compliance administrator to join a very well-established, multi-office law firm in Leamington Spa town centre. This role would suit an experienced legal assistant or legal administrator who has an interest in working within legal compliance About the Firm This well-established, multi-office law firm has steadily grown their office network in recent years including two strategic acquisitions. he firm are Lexcel and CQS accredited and are recognised by the Legal 500. They are very well-established, with an excellent reputation throughout the region and a commitment to training and development for all employees. What s involved? Duties will include: Providing administrative support to the Risk and Compliance Officer and Managing Director Auditing anti-money laundering and counterterrorist financing compliance Recording the outcomes of file reviews and checking that corrective actions have been taken by required deadlines Recording compliance breaches in the risk register and following up to check the necessary compliance has been undertaken to close risks Providing administrative support in preparation for Lexcel, CQS and SRA audits Supporting departments with compliance queries, liaising with Risk and Compliance Manager to resolve queries Assisting with onboarding queries and document verification checks Supporting departments with compliance training Who we re looking for: Suitable candidates are likely to have: A desire to establish a career within legal compliance Previous experience of working in a legal administration role An interest in AI and technology Proficiency in using MS Word, Excel and Outlook Excellent levels of accuracy and attention to detail Good prioritisation and organisational skills What s on offer: This is a full-time permanent job which is fully office-based in Leamington Spa. Travel to other offices will also be required. Hours of work are 9am to 5pm Monday to Friday. Benefits include: 23 days holiday (increasing to 27), plus 8 days bank holidays 2 days additional leave between Christmas and New Year (office closure) Your birthday off, from your second year of employment Holiday buy and sell scheme. Buy or sell up to 5 days holiday per year Company Sick Pay (on completion of probation period) Company Pension Scheme Discounted legal fees (on completion of probation period) BUPA healthcare scheme (on completion of probation period) Death in service benefits 3 x salary (on completion of probation period) Long service awards Career development and regular performance reviews Technical and personal skills training Community and fundraising events Full induction programme Virtual GP Funeral Planning and support Group Life Employee Assistance Programme Bereavement and Probate helpline and counselling service Home working one day per week Note : Salary stated above is given as a guideline, in line with market rate and will be wholly commensurate with experience. The information given above is correct to the best of our knowledge. For more information, please contact Tracey at Talentwise Solutions Legal Recruitment About Talentwise Solutions Legal Recruitment Talentwise Solutions Legal Recruitment is a family-run, boutique recruitment agency specialising in legal professional and legal support jobs throughout Coventry and Warwickshire, Birmingham and the Midlands. We offer a tailored service, to find the right role and the right cultural fit for our candidates, and rest assured we will never forward your CV to any firm without first gaining your consent. About Your Consultant Tracey is the Owner and Managing Director of Talentwise Solutions Legal Recruitment, where her focus is on offering a prestigious, consultative, open, and honest service the way she believes recruitment should be! Tracey s passion for recruitment in the legal sector goes back over thirty years, and today it s stronger than ever. Tracey prides herself on her personalised approach to recruiting and will be on hand to guide you through every stage of the process from initial application through to job offer. You know your career is in great hands with Tracey s experience and expertise. Know anyone who might be interested ? We offer generous bonuses up to £500 for successful referrals. Conditions apply - contact us or view our website for details.
Job Title : Contract Manager Salary : Competitive Location: Edinburgh Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK. As part of our continued growth, we are seeking a proactive and highly organised Contract Manager to join our Fire & Security division in the Edinburgh office. This role promises unique challenges, a varied workload and great career progression opportunities within the company. Key Responsibilities Include but not Limited To: Managing Engineering and the contract lifecycle from inception to renewal or close-out Estimating of jobs that are below the threshold of the internal estimating department Monitoring contract performance and compliance, and identify risks or issues Maintaining positive client customer relationships through excellent service levels Maintaining contract databases and records, ensuring accuracy and accessibility Assist in developing and implementing contract policies, procedures, and best practices Supporting dispute resolution and contract-related litigation if necessary Key Skills, Qualifications and Experience Required: Relevant Industry Experience Excellent negotiation and communication skills High attention to detail and strong organisational skills Ability to work independently and collaboratively Strong analytical and problem-solving abilities Previous experience in a similar role is desirable Proficient in contract management software and Microsoft Office Suite is desirable In Return We Offer: Competitive Salary Generous Car Allowance with Access to EV Salary Sacrifice Scheme (upon successful completion of probationary period) Death in Service Scheme Private Medical Care Critical Illness Cover 32 Days Annual Leave (incl. public/bank holidays) Additional Information: Applications close on Friday, 26th September, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Contracts Coordinator, Engineering Contracts Manager, Contracts Specialists, Fire & Security Contracts Officer, Planning Coordinator, Planning Contracts Coordinator, Assistant Project Coordinator, Operations Manager may also be considered for this role.
Oct 04, 2025
Full time
Job Title : Contract Manager Salary : Competitive Location: Edinburgh Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK. As part of our continued growth, we are seeking a proactive and highly organised Contract Manager to join our Fire & Security division in the Edinburgh office. This role promises unique challenges, a varied workload and great career progression opportunities within the company. Key Responsibilities Include but not Limited To: Managing Engineering and the contract lifecycle from inception to renewal or close-out Estimating of jobs that are below the threshold of the internal estimating department Monitoring contract performance and compliance, and identify risks or issues Maintaining positive client customer relationships through excellent service levels Maintaining contract databases and records, ensuring accuracy and accessibility Assist in developing and implementing contract policies, procedures, and best practices Supporting dispute resolution and contract-related litigation if necessary Key Skills, Qualifications and Experience Required: Relevant Industry Experience Excellent negotiation and communication skills High attention to detail and strong organisational skills Ability to work independently and collaboratively Strong analytical and problem-solving abilities Previous experience in a similar role is desirable Proficient in contract management software and Microsoft Office Suite is desirable In Return We Offer: Competitive Salary Generous Car Allowance with Access to EV Salary Sacrifice Scheme (upon successful completion of probationary period) Death in Service Scheme Private Medical Care Critical Illness Cover 32 Days Annual Leave (incl. public/bank holidays) Additional Information: Applications close on Friday, 26th September, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Contracts Coordinator, Engineering Contracts Manager, Contracts Specialists, Fire & Security Contracts Officer, Planning Coordinator, Planning Contracts Coordinator, Assistant Project Coordinator, Operations Manager may also be considered for this role.
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Sep 25, 2025
Seasonal
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
