2 jobs found

Job title: Team and Office Administrator Reports to: Senior Manager, Team and Office Location: Bloomsbury, London Contract term: One-year Fixed Term Contract Salary: £23,300 - £25,000 dependent on experience Hours: Full time The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. As a learned society we have a long legacy of work in global health and work to balance traditional values with a modern approach. Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members' and Fellows' careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector. We are looking for a motivated individual to join us as Team and Office Administrator, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work. The role will require someone who preferably has some experience of providing support and administration to a busy team and office, preferably within the charity/not-for-profit sector, who is flexible, has excellent time management and prioritisation skills, and is able work on their own initiative. The successful candidate will be working across various RSTMH activities, including membership, journals, events, grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook. Please note: This is a London based role and will be office-based. This is not available as a remote job. The Role: As Administrative Assistant RSTMH, your duties will include: Developing and maintaining effective working relationships across RSTMH Ensuring that all general, email, telephone and written enquiries are dealt with efficiently and promptly Supporting with the management of the RSTMH office and office processes, ensuring the space is kept clean and presentable, monitoring stock levels and assisting the team with office maintenance tasks Undertaking electronic and paper filing, and maintain filing systems appropriately Assisting with the management and promotion of the RSTMH meeting room Supporting with general administration across all RSTMH areas of work Supporting on the website by uploading and editing content through the CMS Helping create and send the fortnightly member newsletter and the monthly non-member newsletter Responsibility for the general administration and upkeep of RSTMH's online opportunities platform, grow Assisting with enquiries from current and prospective members in a professional, timely manner, and to agreed service targets. Working proficiently across RSTMH platforms, including Editorial Manager, CiviCRM and Benefactor Assisting in international travel planning, including identifying travel options, creating visa support letters and sourcing accommodation for the team and/or RSTMH contacts Carrying out desk research as and when required Ensuring that all assigned tasks are completed to a high standard Participating in team meetings, planning and initiatives Assisting in any administrative tasks to support the team and wider RSTMH community To undertake any other reasonable tasks as could be expected of a Administrative Assistant Essential Technical Skills: Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard Capacity to set up and maintain administrative processes and office systems Excellent written and verbal communication skills and a strong understanding of delivering great customer service Experience of being responsible for initiating, planning, and developing own areas of work High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel, and the ability to adapt to new platforms Exceptional use of written and spoken English Experience providing administration support, preferably in an office environment Good analytical skills with the ability to identify key points from complex material or information Personal Skills: Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH Ability to be calm under pressure and help build a collaborative team culture Flexibility and willingness to work under own initiative Discretion when dealing with confidential information Willingness to undertake other responsibilities and an eagerness to learn A demonstrated commitment to and interest in the aims and objectives of RSTMH Desirable Skills: Filing experience Experience of working with databases Professional, polite and confident telephone manner Experience of working in events Experience of communicating with diverse audiences across multiple platforms, including email, phone, and in-person engagement at events. This is an exciting opportunity for a confident team player looking to enhance their administration and communication skills, and a great introduction to the global health community. Please submit your application by 12 July 2026. N.B. We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline. To apply for the role of Team and Office Administrator, please click the apply button . You will need to fill in where it asks for your cover message/covering letter, with a cover letter showing how your previous experience and skills meet the requirements of the role, and attach your CV. N.B. Applications without a CV and cover letter will not be considered. No agencies please

Are you looking for a fast-paced recruitment role supporting a busy Temporary Division? We are a highly successful independent recruitment business with over 40 years experience in the industry and a strong reputation for delivering exceptional service to both clients and candidates. As a Recruitment Co-ordinator, you will be joining a supportive and experienced team who are passionate about developing people and building long-term careers in recruitment. As a Recruitment Co-ordinator, you will play a key role within our growing Temporary Division, supporting the sourcing, registration, compliance and placement of temporary workers. We are proud to be Investors in People Gold accredited and offer a genuinely supportive working environment where our Recruitment Co-ordinators are developed, trained and given the opportunity to progress. What will you be doing as a Recruitment Co-ordinator? As a Recruitment Co-ordinator, you will be at the heart of our Temporary Division, ensuring a strong and compliant pool of candidates is always available to meet client demand. Your responsibilities will include: Acting as the first point of contact for temporary candidates Managing and responding to job advert applications and enquiries Sourcing candidates using job boards and other attraction methods Interviewing and registering temporary and permanent candidates Assessing candidate suitability, skills and availability Building and maintaining a live pool of temporary workers Managing and updating candidate availability lists Matching candidates to temporary bookings and supporting consultants Handling high volumes of candidate communication daily Completing full compliance checks including Right to Work, references and candidate packs Phoning references and ensuring candidates are fully compliant before placement Writing, posting and refreshing job adverts across multiple platforms Supporting candidate attraction activity including open days and events Updating and maintaining accurate candidate database records Supporting consultants with CV preparation and candidate shortlisting Identifying leads and referrals through candidate conversations and references Working to KPIs, deadlines and service levels in a fast-paced environment Supporting general branch administration and operational tasks where required We are open to candidates from a range of backgrounds. You may have worked as a: Recruitment Resourcer, Recruitment Administrator, Recruitment Consultant, Candidate Manager, Staffing Coordinator, Talent Acquisition Assistant or other people-focused, fast-paced roles. We are looking for someone who: Enjoys speaking with people and building relationships Is confident on the phone and face-to-face Can work at pace in a busy environment Has strong attention to detail, especially around compliance Is organised, proactive and target-driven Has a positive, team-focused attitude Previous recruitment experience is desirable but not essential as full training will be provided. What will you get in return for your work as a Recruitment Co-ordinator? Salary up to 28,000 depending on experience + monthly bonus Profit share scheme 24 days holiday rising to 29 with service + bank holidays + birthday off Early Friday finish No evenings or weekends Full training and structured career development Healthcare scheme, pension and life assurance Attendance bonus paid twice yearly Incentives, competitions and regular team events One paid charity day per year Free parking If you're looking for a varied and fast-paced Recruitment Co-ordinator role where you will play a key part in supporting a busy Temporary Division, we would love to hear from you. Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.