8 jobs found

Compliance Administrator! Are you looking to get into Compliance? Love Admin, keeping things organised? Location - Sawbridgeworth ( must be able to drive) Salary 25-26,000 Office onsite 09:00-17:00 Fixed term contract 9 -12 months. Free Parking! You will be joining my clients busy maintenance & surveying department for 9 months/ 1 year, supporting & covering all the administration/ coordinator & more. Inputting data onto the software. Instructing contractors to complete repair orders & provide quotations. Liaising with Contractors/ maintenance teams & internal teams. Handling inbound & outbound calls as well as emails. Keeping on top of H&S for properties. Coordinating & overseeing the completion of all requirements, including fire risk assessments, gas safety & emergency lighting/electrical. Review & recommend inspections and assessments. This is the perfect opportunity if you are looking for your first Admin opportunity & love talking to people, being the point of contact, using initiative & problem solving! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

List Recruitment is supporting Phillips 66 with the recruitment of a number of roles in the North Lincolnshire and Jarrow areas. Phillips 66 & You Together we can fuel the future Phillips 66 has been operating in the UK for over 65 years and we are as excited about our future as we are proud of our past. We are committed to improving lives, and that is our promise to our employees and communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honour and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviours: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Our employees are the heart of our success, and there is a reason why we continue to attract great talent and it s not just the excellent benefits package, or the opportunities for personal growth, it s also the caring and committed culture of the organisation that makes everyone feel like they can bring their authentic self to work and be truly part of our team. Job Description The Associate, Business Support will be responsible for providing analytical & administrative support. Primary functions/responsibilities: Actively promotes safe working practice by participating in health and safety activities. Taking an imaginative and flexible approach to work, importantly in the fields of problem solving, planning and successful implementation. Provide cross functional support and participate in other analytical processes by sharing expertise to create a forward-thinking attitude. Prioritise reporting needs and contribute to business projects. Collaborate with business teams to understand their challenges and identify opportunities to improve efficiency; deal with new requests into the Business Support Team for data analysing tasks. Undertake data analysis: Analyse datasets to uncover trends, patterns, and opportunities. Implement data mining techniques to analyse an interpret patterns from data. Develop data models to enable analysis of complex data. Manipulate and link different data sets to summarise and present data in appropriate formats. Build and maintain automated reports and dashboards in Power BI to monitor key metrics and KPIs. Taking ownership of running daily, weekly, and monthly reports, ensuring accurate and detailed presentation of data. Staying up to date with industry trends, emerging technologies, and best practices in data analysis and be known as a Digital Specialist within the business. Administration roles & responsibilities: Participates actively with other administration team members, providing cross functional support to other areas as required. Procurement card holder for Business Support and assists with purchases as per instruction from Business Support & Facilities Leader. Responsible for raising purchase requisitions for the business team and paying of invoices as back up to the Business Support Administrator. General maintenance and updating of the Technical / Business Support SharePoint sites. Ad hoc organisation of meetings and room bookings. Actively pursues business improvements and eliminates non-value adding activities. Critical skills Strong communication and interpersonal skills, engaging confidently with colleagues. Excellent organisational & multi-task skills. Able to work under pressure and deliver to set timelines. Data Analytical advanced skills The ability to produce clear graphical representations and data visualisation tools (e.g. Power BI). Ability to work using own initiative and as part of a team. Keen to learn and develop new skills. Flexible and adaptable to change. Leads change initiatives positively, striving for continuous improvements. Proactive and holistic approach to problem solving. Confident and professional in dealing with suppliers, vendors, peers, and managers. Good analytical skills. Excellent computer skills. In depth knowledge of computer systems. Preferable site refinery knowledge. Providing Energy. Improving Lives. The Humber Refinery is playing its part of the UK s decarbonisation efforts. As a part of the UK Government s net zero ambition, the Humber Refinery is on a journey to become the Refinery of the Future. With proposed plans for a number of projects including to implement a first-of-a-kind FCC carbon capture project, the Humber Refinery is part of Humber Zero, a world-scale concept to reduce UK industry carbon emissions, saving up to 8 million tonnes of CO2 by 2030 from the Immingham industrial area. On top of this, the Humber Refinery is the UK s only refiner producing Sustainable Aviation Fuel at scale. It is also the only European facility producing battery anode coke, which forms a critical component for lithium-ion batteries used in electrical vehicles and in consumer electronics. Our current production of battery anode coke is equivalent to placing 1.3 million EVs on the road every year, and we are developing multiple projects to expand this capability. We are on an exciting journey, are you ready to join us? Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviours: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting the phillips66 website Phillips 66 is an Equal Opportunity Employer By applying for this role your details will be submitted to List Recruitment. List Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Our Candidate Privacy Policy (available on our website) explains how we will use your information.

Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.

Electrical Mechanical Support Administrator Location : Dudley, DY1 4DA Salary : Competitive, DOE + Excellent Benefits! Contract & Hours : Full time, Permanent Monday Friday 07.30 4.00pm Company Benefits: 5% Matched Pension, Holidays, 25 plus bank holidays, Life Assurance, Cycle to work scheme, Cash health care scheme Paycare, Birthday Vouchers, Employee Assistant Programme, Branded Uniform, Free parking and Free tea & coffee! Join the Hayley 24/7 Team! Hayley 24/7 Engineering is a fast-growing provider of rapid and effective mechanical engineering solutions across all industry sectors. We are now expanding our team and we have an exciting opportunity for an Electrical Mechanical Support Administrator to join our Rotating Equipment Services department! This role is ideal for someone with strong administrative skills and a technical interest in electrical and mechanical services who enjoys working in a fast-paced, customer-focused environment. What You ll Do You will support the Departmental Manager with the day-to-day operations of the Rotating Equipment Services department. You will play a key role in coordinating workflows, supporting customer enquiries, processing orders and ensuring projects are completed on schedule. As our Electrical Mechanical Support Administrator you will: Deliver exceptional customer service and maintain strong communication at all times Maintain accurate job packs and ensure document control aligns with quality standards Assist with planning and coordinating the daily operations of the electro-mechanical repair department Monitor inventory levels and order parts as required Regularly review work in progress to ensure timely completion Produce clear, concise written quotations for customers Prepare reports and documentation as needed Support monthly sales forecasting activities What We re Looking For Understanding of rotating equipment (desirable) Excellent organisational and communication skills Knowledge of safety standards Strong IT skills and administrative competence Customer-focused with a professional approach Understanding of quality assurance processes GCSE or equivalent Experience within a service-based engineering environment preferred Why Join Hayley 24/7 You ll be part of a dynamic and respected engineering business where your contribution directly supports operational efficiency and customer satisfaction. We offer a supportive environment, opportunities to grow, and the chance to work with industry experts across a variety of projects. If you re hardworking, keen to learn, and looking for a role where every day is different, we d love to hear from you. If you feel you have the skills and experience to be successful in this role then click on APPLY today! No agencies please.

Facilities Administrator Sutton, Greater London Property Maintenance Industry 26,000 - 30,000. We are currently recruiting for a Facilities Administrator to work for a well established Property Maintenance business, based in Sutton, Greater London. As the Facilities Administrator, you will be responsible for working centrally to the business in the main base of operations, assisting a variety of departments to deliver a fantastic level of property maintenance services to it's customers. Duties: Monitor company central email inbox and ensuring important emails reach the correct individuals / departments. Raising incoming works / jobs on the company CAFM system (Simpro). Assist with scheduling of works with engineers. Ensuring engineers update job notes with a detailed description of works and ensuring jobs are completed with full compliance on the CAFM system. Working with a variety of departments including Electrical, Mechanical / HVAC, Building Fabric and Quoted Projects. Liaising with in-house departments, in-house engineers, sub-contractors and suppliers via telephone and email. Assisting engineers with ordering parts / materials and providing purchase orders (POs). Package Summary: Base Salary: 26,000 - 30,000 dependant on experience. Paid overtime / out of hours works available (optional, not essential) - up to 10K per annum additionally to salary. Genuine progression opportunities within a well established, expanding business. On the job training, alongside company funded training, courses and up-skilling. Hours: Monday - Friday, 08:30am - 5:30pm, office based. Location: Sutton (closest station Sutton Common). Free on-street parking available at the offices. Casual dress code in the offices. 29 days paid annual leave (21 days + bank holidays). Company pension provided. About the Company: Hard Services Maintenance Provider Company Size: 250+ staff Location: Sutton, Greater London Services offered: Electrical, HVAC & Building Fabric Maintenance and quoted project works (installations, refurbishments, upgrades, building works). Customers / Environments: Commercial - pubs, restaurants, gyms, retail stores etc. Requirements: Must be able to work full time, office based in Sutton. Experience as a Facilities Administrator / Facilities Co-Ordinator / Contract Support / Helpdesk Administrator would be highly advantageous. We are open to a variety of backgrounds, however if you have worked in Property Maintenance, Commercial Building Services etc then this would be a large advantage. Must have strong IT skills (word, excel etc). Experience using a CAFM system would be an advantage, experience using Simpro or ProNett as a CAFM system would be a major advantage. Comfortable working in a busy, fast paced environment. This is a fantastic opportunity for a Facilities Administrator to join a successful, well established business with a huge amount of support for career growth and opportunity. If you would be interested in this Facilities Administrator position then please apply by submitting a full CV.

Company overview Our client is an established construction and M&E contracting business, operating for over 20 years across the Midlands. They deliver commercial, industrial, education and housing sector projects, offering turnkey services and in-house Mechanical & Electrical expertise. Role Summary The Office Administrator will provide comprehensive administrative support to the contract manager, project managers, managing directors and wider team. The role ensures smooth operational processes within the office, contributes to project coordination, document control, communication, and helps maintain efficiency across departments. This is a fully office-based role. Experience in construction or a related field is desirable but not essential. Key Responsibilities Manage general office duties: answering phones, greeting visitors, managing mail and deliveries. Handle incoming/outgoing correspondence (email, post, fax), ensuring timely and accurate distribution. Maintain and organise physical and electronic filing systems; ensure documents (contracts, project documentation, drawings, invoices, permits, health & safety documents) are correctly stored, version controlled, and accessible. Prepare, format and proofread documents, reports, presentations and spreadsheets. Assist with scheduling: maintain calendars, arrange meetings, prepare agendas and take minutes. Co-ordinate with internal departments (site teams, procurement, accounts, health & safety, estimating) to ensure smooth information flow. Support procurement/logistics: raising purchase orders, tracking orders, liaising with suppliers, monitoring deliveries. Assist with project administration: updating trackers, monitoring deadlines, preparing project documentation (contracts, variations, change orders). Support health & safety compliance in the office by maintaining records and documentation. Provide ad-hoc administrative support to senior management. Essential Strong organisational skills; ability to manage multiple tasks and priorities. Good written and verbal communication skills. Excellent attention to detail. Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Ability to work well under pressure and meet deadlines. Reliable, punctual, self-motivated and able to work both independently and as part of a team. Flexible attitude; willingness to adapt to changing demands. Desirable Previous experience within construction or engineering. Basic understanding of health & safety procedures in construction. Experience handling invoicing / liaising with finance departments.

Job Title : Trainee Electrical Estimator Salary : 28,000 - 35,000 per annum Location: Glasgow Job Type: Full Time, Permanent HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK. As part of our continued growth, we are looking to strengthen our Estimating department and as such, have an exciting opportunity for a Trainee Electrical Estimator who will assist in the preparation of accurate and competitive cost estimates for projects by analysing drawings, specifications, and other documentation. Full on-the-job training for this role will be provided with our experienced estimators. The successful candidate will be responsible for but not limited to: Supporting the estimating team in preparing quotations, tenders, and cost estimates both for electrical and fire & security disciplines Reviewing drawings, technical documents, and specifications to understand project requirements Assisting in calculating material, labour and equipment costs Liaising with suppliers and subcontractors to obtain pricing information Maintaining accurate records of quotations, correspondence, and cost breakdowns Learning company processes, procedures, and industry standards to build professional knowledge Attending site visits and meetings as required to gain practical experience Providing general administrative and project support to the estimating department Key Skills and Experience Required: Strong numeracy and analytical skills Good attention to detail and accuracy Proficient in Microsoft Excel and general IT systems Strong communication skills, both written and verbal Ability to work as part of a team and follow instructions Willingness to learn and develop new skills Electrical/Fire Alarm experience is advantageous In Return We Offer: Competitive Salary Death in Service Scheme Private Medical Care Critical Illness Cover Perkbox Subscriptions Hybrid Working Progression path towards a full Estimator role Additional Information: Applications close on Friday, 10th October 2025 , if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Junior Electrical Estimator, Electrician, Electrical Project Administrator, Junior Construction Estimator, Trainee Electrical Engineering Estimator , Estimating, Surveying may also be considered for this role.