Our international Client requires a P/T Front of House Representative to join their team on a rolling contract basis. Responsibilities; Presenting a professional front-of-house corporate image to callers, visitors, and employees. Answer incoming telephone calls, greet visitors, and provide customer support. Assist Facilities where appropriate, to include managing mail and ordering stationery. First point of contact for employees reporting building/landlord issues to the DTZ Helpdesk and maintaining records of such reports. Arranging travel: taxis, couriers, and supporting Facilities where necessary with hotel bookings and flight bookings. Ad hoc administration duties for the Facilities Manager and HR Manager, assisting with ad hoc projects. Taking hospitality bookings for internal and external meetings and informing I.T. when AV equipment is required. Monitoring Facilities and reception mailboxes First point of contact for employees requesting service from our off-site records management service provider. Daily duties will include, but are not limited to: Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers. Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away. Announce calls when transferring calls. Check messages from nighttime voice- mailbox. Greet visitors in a professional, courteous, and helpful manner. Ensure all guests and visitors sign in and receive guest badges. Notify employees of guest and visitor arrivals. Handle incoming deliveries to the front desk and distribute/ arrange courier shipments, same-day or overnight. Sort the post in the morning and collate it throughout the day in readiness for collection. Assist the Facilities Manager in sourcing and ordering stationery, sundry office supplies, including water and catering. Book taxis for internal and external customers. Ordering the collection and delivery of records from our off-site archive management service supplier and managing the process generally. Assisting Facilities Manager with informing building maintenance of requests (e.g., air conditioning). Monitor and log requests through Facilities. Monitor and control of car parking in conjunction with Security. Liaise with cleaning/security teams and report issues to the Facilities Manager. Support Facilities and HR departments with general administration duties and ad hoc projects as required. Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying. Handle routine correspondence in the office. 7. Relationships Reporting to the Facilities Manager With all employees With all external visitors 8. Desirable Qualifications and Experience Previous Front of House experience Good PC Skills Good communication and customer service skills Hours 8.00 a.m. to 1.00 p.m. Monday to Friday Opportunity to cover 8.30 a.m. to 5.30 p.m. Monday to Thursday and 4.30 p.m. on Friday when the Full-time Front of House Representative is out of the business. Interested? Please Apply.
May 15, 2026
Contractor
Our international Client requires a P/T Front of House Representative to join their team on a rolling contract basis. Responsibilities; Presenting a professional front-of-house corporate image to callers, visitors, and employees. Answer incoming telephone calls, greet visitors, and provide customer support. Assist Facilities where appropriate, to include managing mail and ordering stationery. First point of contact for employees reporting building/landlord issues to the DTZ Helpdesk and maintaining records of such reports. Arranging travel: taxis, couriers, and supporting Facilities where necessary with hotel bookings and flight bookings. Ad hoc administration duties for the Facilities Manager and HR Manager, assisting with ad hoc projects. Taking hospitality bookings for internal and external meetings and informing I.T. when AV equipment is required. Monitoring Facilities and reception mailboxes First point of contact for employees requesting service from our off-site records management service provider. Daily duties will include, but are not limited to: Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers. Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away. Announce calls when transferring calls. Check messages from nighttime voice- mailbox. Greet visitors in a professional, courteous, and helpful manner. Ensure all guests and visitors sign in and receive guest badges. Notify employees of guest and visitor arrivals. Handle incoming deliveries to the front desk and distribute/ arrange courier shipments, same-day or overnight. Sort the post in the morning and collate it throughout the day in readiness for collection. Assist the Facilities Manager in sourcing and ordering stationery, sundry office supplies, including water and catering. Book taxis for internal and external customers. Ordering the collection and delivery of records from our off-site archive management service supplier and managing the process generally. Assisting Facilities Manager with informing building maintenance of requests (e.g., air conditioning). Monitor and log requests through Facilities. Monitor and control of car parking in conjunction with Security. Liaise with cleaning/security teams and report issues to the Facilities Manager. Support Facilities and HR departments with general administration duties and ad hoc projects as required. Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying. Handle routine correspondence in the office. 7. Relationships Reporting to the Facilities Manager With all employees With all external visitors 8. Desirable Qualifications and Experience Previous Front of House experience Good PC Skills Good communication and customer service skills Hours 8.00 a.m. to 1.00 p.m. Monday to Friday Opportunity to cover 8.30 a.m. to 5.30 p.m. Monday to Thursday and 4.30 p.m. on Friday when the Full-time Front of House Representative is out of the business. Interested? Please Apply.
Office Manager Office Manager Key Accountabilities: Overseeing reception processes corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have Managing admin budget and expenditure. Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring inline with contracts. Approving orders for office supplies and managing to budget. Raising/approving PO s for invoice items or processing expense receipts for card payments. Sending and managing office-based comms Considering and managing processes for any changes Following up (doors left propped open, security issues ) Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues queries / dissatisfaction on this Dealing with team complaints / frustrations Considering impact and where necessary implementing requests for improvements Arranging maintenance requests in line with budget and ensuring regulatory compliance Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments) Arranging / overseeing office social events (Christmas Eve breakfast, office treats) Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc. Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices Review and manage requests for storage Reviewing meeting room space / workspace requirements and arrange alternative as required Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc Fire warden duties Office Manager Key Skills: Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends
May 15, 2026
Full time
Office Manager Office Manager Key Accountabilities: Overseeing reception processes corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have Managing admin budget and expenditure. Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring inline with contracts. Approving orders for office supplies and managing to budget. Raising/approving PO s for invoice items or processing expense receipts for card payments. Sending and managing office-based comms Considering and managing processes for any changes Following up (doors left propped open, security issues ) Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues queries / dissatisfaction on this Dealing with team complaints / frustrations Considering impact and where necessary implementing requests for improvements Arranging maintenance requests in line with budget and ensuring regulatory compliance Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments) Arranging / overseeing office social events (Christmas Eve breakfast, office treats) Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc. Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices Review and manage requests for storage Reviewing meeting room space / workspace requirements and arrange alternative as required Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc Fire warden duties Office Manager Key Skills: Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends
Monday to Friday 8am to 4.30pm / 11.30am to 8pm on a rota Temp to the end of September initially Main duties will include: Answering student queries by telephone, email, letter or in person or directing queries to the relevant member of the management team Handling all manners of enquiries: from students, parents, universities and stakeholders in the business. Being accountable for timely responsiveness and taking appropriate action when receiving feedback from students, resolving customer issues at the time or referring them to management via the appropriate channels Distributing post and managing student parcel pick-up system Front-of-house and reception duties Preparing written correspondence as requested by other members of the management team Receiving student payments Assisting Scheme Manager in administrative actions required for all aspects of financial control including. - Credit control Reconciling staff expenses Daily cash and card banking reconciliation Petty cash reconciliation Updating booking system with payments received or further charges Invoice reconciliation and payment request Ordering new office, cleaning and maintenance supplies Preparing arrival packs for new residents Publishing and distributing signage for notice boards around scheme Checking returned licence acceptances ensuring all relevant documents have been received Perform room viewings for potential new residents Assisting the Assistant Scheme Manager with administrative tasks as required Work with the marketing team to actively promote and explore new marketing avenues Organising social events on site, monitoring social media and updating our social media streams Other Duties Assist with ad hoc requests as necessary for business needs especially at peak times such as student move in and move out weekends Perform and document regular inspections of resident's flats Monitoring social media and updating our social media streams Receiving student payments Preparing written correspondence as requested by other members of management team Publishing and distributing signage for notice boards around the scheme Work with the marketing team to actively promote and explore new marketing avenues Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 15, 2026
Seasonal
Monday to Friday 8am to 4.30pm / 11.30am to 8pm on a rota Temp to the end of September initially Main duties will include: Answering student queries by telephone, email, letter or in person or directing queries to the relevant member of the management team Handling all manners of enquiries: from students, parents, universities and stakeholders in the business. Being accountable for timely responsiveness and taking appropriate action when receiving feedback from students, resolving customer issues at the time or referring them to management via the appropriate channels Distributing post and managing student parcel pick-up system Front-of-house and reception duties Preparing written correspondence as requested by other members of the management team Receiving student payments Assisting Scheme Manager in administrative actions required for all aspects of financial control including. - Credit control Reconciling staff expenses Daily cash and card banking reconciliation Petty cash reconciliation Updating booking system with payments received or further charges Invoice reconciliation and payment request Ordering new office, cleaning and maintenance supplies Preparing arrival packs for new residents Publishing and distributing signage for notice boards around scheme Checking returned licence acceptances ensuring all relevant documents have been received Perform room viewings for potential new residents Assisting the Assistant Scheme Manager with administrative tasks as required Work with the marketing team to actively promote and explore new marketing avenues Organising social events on site, monitoring social media and updating our social media streams Other Duties Assist with ad hoc requests as necessary for business needs especially at peak times such as student move in and move out weekends Perform and document regular inspections of resident's flats Monitoring social media and updating our social media streams Receiving student payments Preparing written correspondence as requested by other members of management team Publishing and distributing signage for notice boards around the scheme Work with the marketing team to actively promote and explore new marketing avenues Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Yellow 42 Recruitment are delighted to be assisting one of our partners in presenting an exciting opportunity to join their team as a Reception Manager, for their hotel in Oban. This position is ideal for individuals who are passionate about hospitality and are eager to contribute to the success of a dynamic business. This hotel has just gone through a phased refurbishment with the first 30 rooms already completed and the next phase starting soon. With a new menu being launched for the restaurant this is an opportunity to be part of an evolving and relaunching of the hotel. About the role As Reception Manager, you will play a pivotal role in overseeing the front desk operations and ensuring that every guest enjoys a memorable and seamless experience from arrival to departure. Effective cost control is central within your role as Reception Manager. By managing resources carefully and making informed decisions, you will contribute positively to the overall efficiency and profitability of the business. This position requires you to possess and maintain a strong understanding of both the hotel's products and the local area. This knowledge will enable you to provide accurate and helpful information to guests whenever it is requested, enhancing their overall stay. Effective collaboration with all departments is a key aspect of the role of Reception Manager. You must ensure that accurate reports and necessary information are provided promptly upon request, supporting the smooth operation of the hotel. You must also ensure full cooperation and compliance with all relevant legislation applicable to your position. Adhering to these regulations is crucial for the safe and lawful operation of the business. You are expected to participate in training and development activities that support your continued growth, ensuring that you remain effective and well-equipped to fulfil your responsibilities as Reception Manager. Ultimately, you and your team will be accountable for maximising room revenues in accordance with Company standards, ensuring commercial targets are met, while upholding the quality of the guest experience. What they need from you Strong proficiency in Excel and confidence with numerical tasks are essential for this position. Additionally, candidates who hold a degree in a business-related subject will be highly regarded. Experience with Rezlynx and Guestline systems is a distinct advantage. If you have proven expertise in these areas, we encourage you to apply. The ideal candidate for the role of Reception/Duty Manager will have at least 1 years experience in a similar position. You will possess outstanding customer service skills and demonstrate exceptional attention to detail throughout all aspects of the role. What is on offer £16-17/hr depending on experience. Share of the tips and hourly paid. Minimum 40 hours a week. Option of staff accommodation for a small monthly charge - including all meals and bills. Discounted hotel stays for you, family and friends. Opportunity for annual bonus based on KPIs and on-target P&L. To be part of one of the UK s largest independent hotel groups, offering excellent opportunity for growth and exploring new career paths and progression within the company Please note: This opportunity does not qualify for sponsorship. To be considered for this role, you must have the right to work in the UK. About Yellow 42 Yellow 42 are a recruitment agency specialising in hospitality roles - both temporary and permanent.
May 15, 2026
Full time
Yellow 42 Recruitment are delighted to be assisting one of our partners in presenting an exciting opportunity to join their team as a Reception Manager, for their hotel in Oban. This position is ideal for individuals who are passionate about hospitality and are eager to contribute to the success of a dynamic business. This hotel has just gone through a phased refurbishment with the first 30 rooms already completed and the next phase starting soon. With a new menu being launched for the restaurant this is an opportunity to be part of an evolving and relaunching of the hotel. About the role As Reception Manager, you will play a pivotal role in overseeing the front desk operations and ensuring that every guest enjoys a memorable and seamless experience from arrival to departure. Effective cost control is central within your role as Reception Manager. By managing resources carefully and making informed decisions, you will contribute positively to the overall efficiency and profitability of the business. This position requires you to possess and maintain a strong understanding of both the hotel's products and the local area. This knowledge will enable you to provide accurate and helpful information to guests whenever it is requested, enhancing their overall stay. Effective collaboration with all departments is a key aspect of the role of Reception Manager. You must ensure that accurate reports and necessary information are provided promptly upon request, supporting the smooth operation of the hotel. You must also ensure full cooperation and compliance with all relevant legislation applicable to your position. Adhering to these regulations is crucial for the safe and lawful operation of the business. You are expected to participate in training and development activities that support your continued growth, ensuring that you remain effective and well-equipped to fulfil your responsibilities as Reception Manager. Ultimately, you and your team will be accountable for maximising room revenues in accordance with Company standards, ensuring commercial targets are met, while upholding the quality of the guest experience. What they need from you Strong proficiency in Excel and confidence with numerical tasks are essential for this position. Additionally, candidates who hold a degree in a business-related subject will be highly regarded. Experience with Rezlynx and Guestline systems is a distinct advantage. If you have proven expertise in these areas, we encourage you to apply. The ideal candidate for the role of Reception/Duty Manager will have at least 1 years experience in a similar position. You will possess outstanding customer service skills and demonstrate exceptional attention to detail throughout all aspects of the role. What is on offer £16-17/hr depending on experience. Share of the tips and hourly paid. Minimum 40 hours a week. Option of staff accommodation for a small monthly charge - including all meals and bills. Discounted hotel stays for you, family and friends. Opportunity for annual bonus based on KPIs and on-target P&L. To be part of one of the UK s largest independent hotel groups, offering excellent opportunity for growth and exploring new career paths and progression within the company Please note: This opportunity does not qualify for sponsorship. To be considered for this role, you must have the right to work in the UK. About Yellow 42 Yellow 42 are a recruitment agency specialising in hospitality roles - both temporary and permanent.
Full time 35 hours per week Monday-Friday Fully office based (no remote or hybrid offered for this role Norwich City Centre 25 days holiday plus bank holidays Life Assurance Free food/treats/breakfasts etc Free Parking or subsidies daily commute Many perks and incentives. Excellent benefits package/Pension etc Easily accessible from major Norwich City Centre bus routes. Friendly and support team, strong emphasis on knowledge sharing. Due to their continued success, our client is looking for a forward thinking, creative and articulate Events Manager to be responsible for the planning, implementation, management of events and conferences across the business. This is a fantastic opportunity to work for an award-winning company who truly value and invest in their employees. My client is a highly regarded and well-known Norwich organisation. The team deliver a really varied range of events in support of their aims, from awards events celebrating achievements in their field, to screenings, thought leadership conferences and events, a Graduate Fair, dinners, receptions, seminars & lectures and everything in between. Role: Some UK travel and overnight stays can be expected as part of the role. You ll be joining a small really friendly and supportive team of Head of Events and one other Event Manager. The Event Manager will be a main point of contact for clients. The Event Manager will help provide a full event management service, and attend events in East Anglia and occasionally UK wide. The Event Manager will help manage in-person and on-line events, have supreme business acumen, strong Marketing or PR skills, and be an enthusiastic team player with excellent time management abilities. You will also provide regular reports to keep clients up-to-date on progress. Handle a variety of email traffic and draft correspondence. Update the website when necessary. Full event budget management Ownership and monitoring of the full event marketing plan Coordinating entry processes Working with sales teams to optimise attendance at the awards ceremonies. Guest/attendee logistics, including managing table bookings Liaising with Sponsors Oversee the smooth running of each event Communicating with and assessing new suppliers Management of post-event communication Visiting venues Attending relevant events industry conferences You: This is a brilliant role in the contemporary financial sector, and would suit someone looking for a fully immersive events role, happy to do all the event admin nitty gritty and support on larger events and programmes, as well as take ownership of their own events. In exchange we are looking for someone who is hard working, flexible, an events 2nd or 3rd jobber with excellent previous event co-ordination/management experience across varied corporate/association events, excellent admin skills, great communication skills. Bright, flexible, confident and proactive - and looking to get your teeth into a busy and varied role Strong communication and IT skills are a must for the role. The Event Manager will enjoy working in a busy environment with colleagues of all levels, and be keen to develop further within the organisation. Specifically we are looking for someone who has: Existing events co-ordination/management experience (ideally including varied events such as conference, dinners, awards, panel discussions, webinars, lectures, networking etc) Significant prior experience working in high level, revenue generating, B2B events, ideally with an awards element. Previous experience of using social media tools across multiple channels to support commercial marketing objectives Excellent communication skills, confident and articulate, great interpersonal skills, able to deal with senior level contacts and stakeholders Strong organisation skills. Able to manage your own events, take ownership but know when to ask for guidance if needed. Confident to take a project and run with it, as well as able to do all the event nitty gritty and support others Confident to deal with varied stakeholders and committee members, to keep projects and deliverables on track Excellent communication skills, diplomatic, a good sense of humour, comfortable dealing with people at all levels, stakeholders, suppliers and Patrons alike. If you are looking for a busy and buzzy role which sees you working on some brilliant events, working in an exciting sector and have great organisational, communication and admin skills - do click APPLY now!
May 15, 2026
Full time
Full time 35 hours per week Monday-Friday Fully office based (no remote or hybrid offered for this role Norwich City Centre 25 days holiday plus bank holidays Life Assurance Free food/treats/breakfasts etc Free Parking or subsidies daily commute Many perks and incentives. Excellent benefits package/Pension etc Easily accessible from major Norwich City Centre bus routes. Friendly and support team, strong emphasis on knowledge sharing. Due to their continued success, our client is looking for a forward thinking, creative and articulate Events Manager to be responsible for the planning, implementation, management of events and conferences across the business. This is a fantastic opportunity to work for an award-winning company who truly value and invest in their employees. My client is a highly regarded and well-known Norwich organisation. The team deliver a really varied range of events in support of their aims, from awards events celebrating achievements in their field, to screenings, thought leadership conferences and events, a Graduate Fair, dinners, receptions, seminars & lectures and everything in between. Role: Some UK travel and overnight stays can be expected as part of the role. You ll be joining a small really friendly and supportive team of Head of Events and one other Event Manager. The Event Manager will be a main point of contact for clients. The Event Manager will help provide a full event management service, and attend events in East Anglia and occasionally UK wide. The Event Manager will help manage in-person and on-line events, have supreme business acumen, strong Marketing or PR skills, and be an enthusiastic team player with excellent time management abilities. You will also provide regular reports to keep clients up-to-date on progress. Handle a variety of email traffic and draft correspondence. Update the website when necessary. Full event budget management Ownership and monitoring of the full event marketing plan Coordinating entry processes Working with sales teams to optimise attendance at the awards ceremonies. Guest/attendee logistics, including managing table bookings Liaising with Sponsors Oversee the smooth running of each event Communicating with and assessing new suppliers Management of post-event communication Visiting venues Attending relevant events industry conferences You: This is a brilliant role in the contemporary financial sector, and would suit someone looking for a fully immersive events role, happy to do all the event admin nitty gritty and support on larger events and programmes, as well as take ownership of their own events. In exchange we are looking for someone who is hard working, flexible, an events 2nd or 3rd jobber with excellent previous event co-ordination/management experience across varied corporate/association events, excellent admin skills, great communication skills. Bright, flexible, confident and proactive - and looking to get your teeth into a busy and varied role Strong communication and IT skills are a must for the role. The Event Manager will enjoy working in a busy environment with colleagues of all levels, and be keen to develop further within the organisation. Specifically we are looking for someone who has: Existing events co-ordination/management experience (ideally including varied events such as conference, dinners, awards, panel discussions, webinars, lectures, networking etc) Significant prior experience working in high level, revenue generating, B2B events, ideally with an awards element. Previous experience of using social media tools across multiple channels to support commercial marketing objectives Excellent communication skills, confident and articulate, great interpersonal skills, able to deal with senior level contacts and stakeholders Strong organisation skills. Able to manage your own events, take ownership but know when to ask for guidance if needed. Confident to take a project and run with it, as well as able to do all the event nitty gritty and support others Confident to deal with varied stakeholders and committee members, to keep projects and deliverables on track Excellent communication skills, diplomatic, a good sense of humour, comfortable dealing with people at all levels, stakeholders, suppliers and Patrons alike. If you are looking for a busy and buzzy role which sees you working on some brilliant events, working in an exciting sector and have great organisational, communication and admin skills - do click APPLY now!
Client-Focused Role - Cloud Accounting - Career Development Are you an accounts professional who enjoys building strong client relationships, delivering high-quality work and genuinely helping businesses succeed? Do you want to join a modern, people-focused accountancy practice that is growing strongly, investing in its team and building a reputation as one of Cornwall s best employers? We re looking for an Accounting Assistant to join Harland Accountants , supporting a varied portfolio of clients across accounts preparation, VAT, bookkeeping and payroll while working closely with both colleagues and clients in a highly collaborative environment. This is a fantastic opportunity to join a progressive and ambitious practice where your communication skills, organisation and client focus will be just as valued as your technical capability. Ready to take the next step in your accounting career with a firm that genuinely values its people and clients? The Role at a Glance: Accounting Assistant Falmouth or Helston Based / Hybrid Competitive Salary Plus Healthcare Benefits, Birthday Off, Career Development & More Full Time - Permanent Working Hours: 9am - 5pm with flexibility considered Hybrid Working: 3 Days Office Based Reporting to: Client Managers Company: Award-Winning Independent Accountancy Practice Culture: Growth Mindset Strong Relationships Generosity of Spirit Your Background / Skills: Accounts Preparation, VAT Returns, Payroll, Bookkeeping, Xero, KashFlow, Client Support, Cloud Accounting Qualifications: AAT Level 3 qualified (or working towards), QBE, or studying ACCA / ICAEW Who we are: Harland Accountants is a growing independent accountancy practice supporting businesses and individuals across Cornwall and beyond. We re passionate about helping businesses succeed and equally passionate about creating an environment where our own people can grow, develop and enjoy meaningful careers. Our culture is built around three core values: Growth Mindset, Strong Relationships and Generosity of Spirit. We believe in supporting each other, building trusted client partnerships and continuously improving how we work and develop as a team. We re proud to have been shortlisted for Employer of the Year and ESG Firm of the Year at the Accounting Excellence Awards 2025, as well as being voted by our own team as a Top 10 Employer in Cornwall in both 2024 and 2025. As the business continues to grow, we re looking for someone who enjoys variety, values client relationships and wants to be part of a collaborative, forward-thinking practice environment. Ready to join a firm where people genuinely enjoy working together? Working closely with Client Managers, you ll support the smooth delivery of client work across a varied portfolio, helping ensure deadlines are met and clients receive a responsive and professional service. This is a broad and varied role offering exposure across accounts, VAT, bookkeeping and payroll, making it ideal for someone looking to continue building their accounting career within a progressive practice environment. Importantly, this is not a role for someone who wants to sit quietly behind emails all day. We re looking for someone who enjoys speaking with clients, building relationships and becoming a trusted part of the client experience. What your day might look like: • Preparing accounts and tax returns for a portfolio of clients • Drafting financial statements to a high standard • Preparing and submitting VAT returns in line with Making Tax Digital requirements • Supporting clients with bookkeeping systems including Xero and KashFlow • Resolving bookkeeping, VAT and payroll queries from clients • Supporting payroll processing and related client administration • Working closely with Client Managers to deliver high-quality client service • Attending client meetings and supporting follow-up actions • Managing your own workload across multiple assignments and deadlines • Supervising and supporting Trainee Accounts Assistants • Supporting the smooth running of systems and internal processes • Providing reception cover where required About You: • AAT qualified to at least Level 3, or working towards qualification • Alternatively qualified by experience or studying ACCA / ICAEW • Previous experience within an accountancy practice environment • Strong working knowledge of bookkeeping, VAT and payroll • Experience using cloud accounting systems such as Xero or KashFlow • Good understanding of Making Tax Digital requirements • Comfortable speaking confidently with clients and building relationships • Highly organised with strong attention to detail • AI-curious and open-minded towards new technologies and ways of working • Proactive, reliable and solutions-focused • Able to manage multiple priorities and deadlines effectively • Positive team player with strong communication skills • Full right to work in the UK without sponsorship requirements Why Join Harland Accountants? • Join an award-recognised and growing independent practice • Hybrid working with flexibility built around trust and collaboration • Genuine career development and progression opportunities • Supportive and people-first culture • Opportunity to work closely with clients and make a real impact • Modern cloud-accounting focused environment • Friendly, collaborative and ambitious team • Be part of one of Cornwall s Top 10 Employers If you re looking for an Accounting role where you can continue developing technically while building meaningful client relationships inside a supportive and ambitious practice, we d love to hear from you. Application notice We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.
May 15, 2026
Full time
Client-Focused Role - Cloud Accounting - Career Development Are you an accounts professional who enjoys building strong client relationships, delivering high-quality work and genuinely helping businesses succeed? Do you want to join a modern, people-focused accountancy practice that is growing strongly, investing in its team and building a reputation as one of Cornwall s best employers? We re looking for an Accounting Assistant to join Harland Accountants , supporting a varied portfolio of clients across accounts preparation, VAT, bookkeeping and payroll while working closely with both colleagues and clients in a highly collaborative environment. This is a fantastic opportunity to join a progressive and ambitious practice where your communication skills, organisation and client focus will be just as valued as your technical capability. Ready to take the next step in your accounting career with a firm that genuinely values its people and clients? The Role at a Glance: Accounting Assistant Falmouth or Helston Based / Hybrid Competitive Salary Plus Healthcare Benefits, Birthday Off, Career Development & More Full Time - Permanent Working Hours: 9am - 5pm with flexibility considered Hybrid Working: 3 Days Office Based Reporting to: Client Managers Company: Award-Winning Independent Accountancy Practice Culture: Growth Mindset Strong Relationships Generosity of Spirit Your Background / Skills: Accounts Preparation, VAT Returns, Payroll, Bookkeeping, Xero, KashFlow, Client Support, Cloud Accounting Qualifications: AAT Level 3 qualified (or working towards), QBE, or studying ACCA / ICAEW Who we are: Harland Accountants is a growing independent accountancy practice supporting businesses and individuals across Cornwall and beyond. We re passionate about helping businesses succeed and equally passionate about creating an environment where our own people can grow, develop and enjoy meaningful careers. Our culture is built around three core values: Growth Mindset, Strong Relationships and Generosity of Spirit. We believe in supporting each other, building trusted client partnerships and continuously improving how we work and develop as a team. We re proud to have been shortlisted for Employer of the Year and ESG Firm of the Year at the Accounting Excellence Awards 2025, as well as being voted by our own team as a Top 10 Employer in Cornwall in both 2024 and 2025. As the business continues to grow, we re looking for someone who enjoys variety, values client relationships and wants to be part of a collaborative, forward-thinking practice environment. Ready to join a firm where people genuinely enjoy working together? Working closely with Client Managers, you ll support the smooth delivery of client work across a varied portfolio, helping ensure deadlines are met and clients receive a responsive and professional service. This is a broad and varied role offering exposure across accounts, VAT, bookkeeping and payroll, making it ideal for someone looking to continue building their accounting career within a progressive practice environment. Importantly, this is not a role for someone who wants to sit quietly behind emails all day. We re looking for someone who enjoys speaking with clients, building relationships and becoming a trusted part of the client experience. What your day might look like: • Preparing accounts and tax returns for a portfolio of clients • Drafting financial statements to a high standard • Preparing and submitting VAT returns in line with Making Tax Digital requirements • Supporting clients with bookkeeping systems including Xero and KashFlow • Resolving bookkeeping, VAT and payroll queries from clients • Supporting payroll processing and related client administration • Working closely with Client Managers to deliver high-quality client service • Attending client meetings and supporting follow-up actions • Managing your own workload across multiple assignments and deadlines • Supervising and supporting Trainee Accounts Assistants • Supporting the smooth running of systems and internal processes • Providing reception cover where required About You: • AAT qualified to at least Level 3, or working towards qualification • Alternatively qualified by experience or studying ACCA / ICAEW • Previous experience within an accountancy practice environment • Strong working knowledge of bookkeeping, VAT and payroll • Experience using cloud accounting systems such as Xero or KashFlow • Good understanding of Making Tax Digital requirements • Comfortable speaking confidently with clients and building relationships • Highly organised with strong attention to detail • AI-curious and open-minded towards new technologies and ways of working • Proactive, reliable and solutions-focused • Able to manage multiple priorities and deadlines effectively • Positive team player with strong communication skills • Full right to work in the UK without sponsorship requirements Why Join Harland Accountants? • Join an award-recognised and growing independent practice • Hybrid working with flexibility built around trust and collaboration • Genuine career development and progression opportunities • Supportive and people-first culture • Opportunity to work closely with clients and make a real impact • Modern cloud-accounting focused environment • Friendly, collaborative and ambitious team • Be part of one of Cornwall s Top 10 Employers If you re looking for an Accounting role where you can continue developing technically while building meaningful client relationships inside a supportive and ambitious practice, we d love to hear from you. Application notice We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.
Receptionist Department: Student Services Location: College House Campus (Openshaw) Position Type: Full Time / Fixed-Term Contract (Maternity Cover) Working Hours: 8:30 AM - 4:30 PM Working Pattern: Monday to Friday Reports To: Student Admissions Manager About UK Management College UK Management College is a growing higher education provider delivering career focused and industry aligned programmes. We work closely with awarding bodies, academic partners, and professional organisations to ensure our courses are rigorous, inclusive, and aligned with current academic and professional standards. Our campuses provide a welcoming and supportive environment designed to enhance the student experience and ensure smooth day to day operations across all departments. The Role We are seeking a professional and organised Receptionist to join our Student Services team. You will act as the first point of contact for students, staff, and visitors, ensuring a welcoming and efficient front of house service. This role is key to maintaining smooth campus operations, supporting administrative processes, and delivering a high standard of customer service in a fast paced educational environment. Key Responsibilities Deliver a professional and friendly front of house service to students, staff, and visitors Provide a warm welcome and ensure all enquiries are handled efficiently and courteously Manage incoming phone calls, emails, and face to face enquiries Maintain a clean, organised, and professional reception area Direct students and visitors to appropriate departments and services Carry out administrative duties including filing, data entry, printing, and record keeping Assist with scheduling appointments, meetings, and room bookings Support academic and student services teams during busy operational periods Monitor reception inbox and telephone lines, ensuring timely responses Maintain visitor logs and ensure compliance with sign in and safeguarding procedures Provide support during key periods such as enrolment, induction, exams, and events Handle confidential and sensitive information with professionalism and discretion About You Essential Strong customer service and communication skills Excellent telephone manner and professional email communication Proven administrative experience in a fast paced environment Ability to multitask and manage competing priorities effectively Strong IT skills including Microsoft Office (Word, Excel, Outlook) High level of attention to detail and accuracy Ability to handle confidential information with discretion Ability to work both independently and as part of a team Flexible and adaptable approach to work Desirable Previous experience in a receptionist or front of house role Experience working within an education or student facing environment Relevant qualifications such as GCSEs or equivalent Benefits 28 days annual leave plus bank holidays Company pension scheme Private medical insurance Supportive and inclusive working environment Professional development opportunities Employee discount schemes Free onsite parking Onsite canteen facilities Excellent transport links How to Apply If you are a customer focused professional with strong organisational skills and a passion for delivering excellent service, we would love to hear from you. Apply now and join UK Management College in supporting an outstanding student experience.
May 15, 2026
Contractor
Receptionist Department: Student Services Location: College House Campus (Openshaw) Position Type: Full Time / Fixed-Term Contract (Maternity Cover) Working Hours: 8:30 AM - 4:30 PM Working Pattern: Monday to Friday Reports To: Student Admissions Manager About UK Management College UK Management College is a growing higher education provider delivering career focused and industry aligned programmes. We work closely with awarding bodies, academic partners, and professional organisations to ensure our courses are rigorous, inclusive, and aligned with current academic and professional standards. Our campuses provide a welcoming and supportive environment designed to enhance the student experience and ensure smooth day to day operations across all departments. The Role We are seeking a professional and organised Receptionist to join our Student Services team. You will act as the first point of contact for students, staff, and visitors, ensuring a welcoming and efficient front of house service. This role is key to maintaining smooth campus operations, supporting administrative processes, and delivering a high standard of customer service in a fast paced educational environment. Key Responsibilities Deliver a professional and friendly front of house service to students, staff, and visitors Provide a warm welcome and ensure all enquiries are handled efficiently and courteously Manage incoming phone calls, emails, and face to face enquiries Maintain a clean, organised, and professional reception area Direct students and visitors to appropriate departments and services Carry out administrative duties including filing, data entry, printing, and record keeping Assist with scheduling appointments, meetings, and room bookings Support academic and student services teams during busy operational periods Monitor reception inbox and telephone lines, ensuring timely responses Maintain visitor logs and ensure compliance with sign in and safeguarding procedures Provide support during key periods such as enrolment, induction, exams, and events Handle confidential and sensitive information with professionalism and discretion About You Essential Strong customer service and communication skills Excellent telephone manner and professional email communication Proven administrative experience in a fast paced environment Ability to multitask and manage competing priorities effectively Strong IT skills including Microsoft Office (Word, Excel, Outlook) High level of attention to detail and accuracy Ability to handle confidential information with discretion Ability to work both independently and as part of a team Flexible and adaptable approach to work Desirable Previous experience in a receptionist or front of house role Experience working within an education or student facing environment Relevant qualifications such as GCSEs or equivalent Benefits 28 days annual leave plus bank holidays Company pension scheme Private medical insurance Supportive and inclusive working environment Professional development opportunities Employee discount schemes Free onsite parking Onsite canteen facilities Excellent transport links How to Apply If you are a customer focused professional with strong organisational skills and a passion for delivering excellent service, we would love to hear from you. Apply now and join UK Management College in supporting an outstanding student experience.
Specialized in civil engineering and engineering structures, Bouygues Travaux Publics is one of the world leaders in the fields of land use planning and sustainable infrastructure construction. Bouygues Travaux Publics is committed to diversity and is open to all talents. We are currently recruiting an Office Manager to join our People & Culture team, supporting the BMJV joint venture - a joint venture between Bouygues Travaux Publics UK and Murphy delivering the Tunnels and Approaches contract for Lower Thames Crossing. This is a fantastic opportunity to play a key role in a major UK infrastructure project, ensuring our office environments run smoothly across multiple locations and supporting the wider project teams through excellent office and facilities management. In this role, we are looking for a confident and experienced Office Manager who can take ownership of the smooth running of multiple office locations, acting as the central point of contact for all office and facilities matters while overseeing reception and facilities support services. Key responsibilities Managing the day-to-day operations of multiple office locations across the project Acting as the first point of contact for all office and facilities-related queries Overseeing the Facilities Management and Reception teams, providing leadership and support Working closely with Health & Safety teams to ensure offices remain compliant and safe Managing office seating plans and supporting the mobilisation of new site offices Overseeing procurement of stationery, consumables and office supplies Managing cleaning teams and accommodation contractors, ensuring service quality and KPIs are met Supporting procurement processes and working with finance teams to manage budgets and costs Producing reports, including incident and ad-hoc reports for senior leadership Handling sensitive matters with professionalism and discretion Required skills and experience Proven experience managing a large office environment, including facilities and administration Strong understanding of health and safety within an office environment Strong leadership and people management skills A proactive and solutions-focused approach with the ability to resolve issues efficiently Excellent communication skills and the ability to build relationships across all levels of a business Strong organisational and IT skills, including Microsoft Office and procurement systems This is a great opportunity for someone who enjoys a varied, people-focused role and wants to be part of a major infrastructure project delivering long-term impact.
May 15, 2026
Full time
Specialized in civil engineering and engineering structures, Bouygues Travaux Publics is one of the world leaders in the fields of land use planning and sustainable infrastructure construction. Bouygues Travaux Publics is committed to diversity and is open to all talents. We are currently recruiting an Office Manager to join our People & Culture team, supporting the BMJV joint venture - a joint venture between Bouygues Travaux Publics UK and Murphy delivering the Tunnels and Approaches contract for Lower Thames Crossing. This is a fantastic opportunity to play a key role in a major UK infrastructure project, ensuring our office environments run smoothly across multiple locations and supporting the wider project teams through excellent office and facilities management. In this role, we are looking for a confident and experienced Office Manager who can take ownership of the smooth running of multiple office locations, acting as the central point of contact for all office and facilities matters while overseeing reception and facilities support services. Key responsibilities Managing the day-to-day operations of multiple office locations across the project Acting as the first point of contact for all office and facilities-related queries Overseeing the Facilities Management and Reception teams, providing leadership and support Working closely with Health & Safety teams to ensure offices remain compliant and safe Managing office seating plans and supporting the mobilisation of new site offices Overseeing procurement of stationery, consumables and office supplies Managing cleaning teams and accommodation contractors, ensuring service quality and KPIs are met Supporting procurement processes and working with finance teams to manage budgets and costs Producing reports, including incident and ad-hoc reports for senior leadership Handling sensitive matters with professionalism and discretion Required skills and experience Proven experience managing a large office environment, including facilities and administration Strong understanding of health and safety within an office environment Strong leadership and people management skills A proactive and solutions-focused approach with the ability to resolve issues efficiently Excellent communication skills and the ability to build relationships across all levels of a business Strong organisational and IT skills, including Microsoft Office and procurement systems This is a great opportunity for someone who enjoys a varied, people-focused role and wants to be part of a major infrastructure project delivering long-term impact.
Facilities Assistant - 9-month FTC Birmingham & Solihull BCR/AB/32318 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 15, 2026
Full time
Facilities Assistant - 9-month FTC Birmingham & Solihull BCR/AB/32318 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Organisation: Ensure the smooth and effective running of the school office and all administrative and communicative systems Assist in the organisation of school trips in cooperation with other staff. Assist with organising parents' evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school Delegation of work to office staff as and when necessary Liaison with senior school staff relating to work to be undertaken by the office Leadership: Line manage the Office Administrator, kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals Train and develop administrative staff as appropriate Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally Develop an office, kitchen and premises team that delivers and meets the needs of the school Make all decisions in line with our school's policy, procedures, vision and values, and encourage others to do the same Administration: Manage manual and computerised record/information systems Analyse and evaluate data/information and produce reports/information/data as required Provide personal, administrative and organisational support to other staff and the governing board Oversee and organise the management of the pupil admissions procedure and maintain waiting lists Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it's ready to use at all times, resolving any issues as necessary Assist with managing the school's email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary Manage and organise completed forms from parents/ carers Organise and distribute incoming and outgoing post Support the induction process for new staff and pupils Book training courses for staff, when required Assist SLT with ensuring there is sufficient staff cover when staff absences occur Planning work schedules for your team and ensuring that they are aware of impending work projects, etc. Identifying training needs of your team and bringing them to the attention of the HT for discussion Maintaining sickness and holiday records of all staff Monitoring the induction of any new member of the office, kitchen or premises staff Create and maintain staff's personnel files in accordance to LA expectations
May 15, 2026
Full time
Organisation: Ensure the smooth and effective running of the school office and all administrative and communicative systems Assist in the organisation of school trips in cooperation with other staff. Assist with organising parents' evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school Delegation of work to office staff as and when necessary Liaison with senior school staff relating to work to be undertaken by the office Leadership: Line manage the Office Administrator, kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals Train and develop administrative staff as appropriate Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally Develop an office, kitchen and premises team that delivers and meets the needs of the school Make all decisions in line with our school's policy, procedures, vision and values, and encourage others to do the same Administration: Manage manual and computerised record/information systems Analyse and evaluate data/information and produce reports/information/data as required Provide personal, administrative and organisational support to other staff and the governing board Oversee and organise the management of the pupil admissions procedure and maintain waiting lists Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it's ready to use at all times, resolving any issues as necessary Assist with managing the school's email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary Manage and organise completed forms from parents/ carers Organise and distribute incoming and outgoing post Support the induction process for new staff and pupils Book training courses for staff, when required Assist SLT with ensuring there is sufficient staff cover when staff absences occur Planning work schedules for your team and ensuring that they are aware of impending work projects, etc. Identifying training needs of your team and bringing them to the attention of the HT for discussion Maintaining sickness and holiday records of all staff Monitoring the induction of any new member of the office, kitchen or premises staff Create and maintain staff's personnel files in accordance to LA expectations
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
May 15, 2026
Seasonal
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
Team Leader (Medical Centre) Location: Liverpool Hours: Full-time, 37.5 hours per week (Monday Friday, 8:00am 6:00pm with one late evening) Salary: £29,250 per annum (equivalent to £15.00 per hour) About the Role We are working in partnership with a well-established GP practice in Liverpool who are looking to appoint an experienced and motivated Team Leader to join their management team. This is an excellent opportunity for someone with strong leadership skills and extensive EMIS Web experience to take on a key role in ensuring the smooth, efficient, and professional running of the practice s daily operations. The successful candidate will lead and support the reception and administrative teams, fostering a positive and patient-focused culture within the surgery. Key Responsibilities Lead and supervise the reception and administrative teams, providing training, guidance, and ongoing support. Manage staff rotas and ensure adequate cover across surgery opening hours. Oversee daily workflows, ensuring the smooth operation of front-desk and back-office functions. Use EMIS Web confidently for appointments, reporting, and problem-solving. Support the Practice Manager with audits, data reporting, and performance monitoring. Handle escalated patient queries and complaints in a professional and empathetic manner. Monitor and improve patient access and service quality. Uphold all confidentiality, information governance, and safeguarding standards. Essential Requirements Proven leadership or supervisory experience within a GP practice or primary care setting. Strong working knowledge and confidence with EMIS Web. Excellent organisational and communication skills. Ability to manage a busy workload and adapt to changing priorities. Professional, supportive, and proactive approach to teamwork. Strong IT skills, including Microsoft Office and NHS systems. Desirable Knowledge of QOF, recalls, and clinical reporting. Experience with patient triage systems and online access tools (e.g. AccuRx, eConsult). Understanding of NHS policies, compliance, and performance targets. If you have the relevant experience and are looking for your next leadership opportunity please apply online today our team will be in touch to discuss your application.
May 15, 2026
Full time
Team Leader (Medical Centre) Location: Liverpool Hours: Full-time, 37.5 hours per week (Monday Friday, 8:00am 6:00pm with one late evening) Salary: £29,250 per annum (equivalent to £15.00 per hour) About the Role We are working in partnership with a well-established GP practice in Liverpool who are looking to appoint an experienced and motivated Team Leader to join their management team. This is an excellent opportunity for someone with strong leadership skills and extensive EMIS Web experience to take on a key role in ensuring the smooth, efficient, and professional running of the practice s daily operations. The successful candidate will lead and support the reception and administrative teams, fostering a positive and patient-focused culture within the surgery. Key Responsibilities Lead and supervise the reception and administrative teams, providing training, guidance, and ongoing support. Manage staff rotas and ensure adequate cover across surgery opening hours. Oversee daily workflows, ensuring the smooth operation of front-desk and back-office functions. Use EMIS Web confidently for appointments, reporting, and problem-solving. Support the Practice Manager with audits, data reporting, and performance monitoring. Handle escalated patient queries and complaints in a professional and empathetic manner. Monitor and improve patient access and service quality. Uphold all confidentiality, information governance, and safeguarding standards. Essential Requirements Proven leadership or supervisory experience within a GP practice or primary care setting. Strong working knowledge and confidence with EMIS Web. Excellent organisational and communication skills. Ability to manage a busy workload and adapt to changing priorities. Professional, supportive, and proactive approach to teamwork. Strong IT skills, including Microsoft Office and NHS systems. Desirable Knowledge of QOF, recalls, and clinical reporting. Experience with patient triage systems and online access tools (e.g. AccuRx, eConsult). Understanding of NHS policies, compliance, and performance targets. If you have the relevant experience and are looking for your next leadership opportunity please apply online today our team will be in touch to discuss your application.
Facilities Administrator Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
May 15, 2026
Full time
Facilities Administrator Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
The primary purpose of this role is to establish, develop, and manage the delivery of high-quality services and operations across a multi-let office building, on behalf of the Landlord. This includes overseeing all services provided to occupiers, ensuring the smooth and efficient running of the property. The role also carries responsibility for maintaining full compliance with statutory regulations, internal policies, and industry best practices, while consistently delivering a safe, welcoming, and professional environment for all Occupiers. Property Outline This position is primarily based at the Arbor, 255 Blackfriars Road - a vibrant, multi-occupied, high specification property located in Blackfriars which will form part of the Bankside Yards development. The site offers 225,000 ft of diverse office space for the next generation. While the Arbor will be your focus, the role may also include involvement with other high-profile properties managed by Ashdown Phillips & Partners across London The Arbor has a service charge budget of circa £4m with a year-end date of December 31 st . On-site Reports (all 3 rd party) Security Service Partner. Front of House/Reception Service Partner. Cleaning Service Partner. Mechanical and Electrical maintenance Service Partner. Communication Lines Contract managers for Security, Front of House and Cleaning Services. Day to day management and monitoring of M&E contract staff and sub-contractors. On site contracted service team manager meetings on a weekly basis to ensure coherent working. Fabric maintenance contractors - communicating with contract manager. Client Landlord; the Landlord's architect, surveyors, consultants, insurance agents & surveyors, marketing agency and letting agents. Ashdown Phillips & Partners; MD, Directors, surveyors, consultants, staff and fellow centre/building managers. Health & Safety Consultants; asbestos surveyors, Local Authority H&S Officers. Regional Fire Brigade; Fire Officers. Occupiers: their consultants, fit out agents and contractors. Key Objectives Ensuring compliance with regulations and health, safety, environment and security standards. Supporting the monitoring and management of budgets to ensure costs, quality standards and efficiencies are achieved to target. Work with key stakeholders in developing and managing events at the property. Contribute to developing strong relationships with occupiers through dynamic engagement opportunities. Drive the company's and Arbor's Environmental Social Governance (ESG) pledge and act as an ambassador for Ashdown Phillips in communicating the Clients objectives in relation to sustainability. Support the Senior Facilities Manager on working and fostering relationships with the local community in establishing the property as part of a wider network support CSR initiatives Key Accountabilities Ensure the cost-effective provision of agreed Facilities Management services for the Landlord, as required. Responsible for the procurement of, and subsequently manage, the provision of relevant services (e.g. M & E, Security and Cleaning), ensuring optimum service standards from internal/external sources. Drive a culture of continuous improvement. Manager monthly meetings with all service partners, including completion of key performance indicators. Contribute to the forecasting, and then subsequently monitor and control budgets, ensuring costs are properly allocated against the respective property schedule, contained within agreed levels, and corresponding reports provided as required and agreed with the Senior Facilities Manager and Property Surveyor Ensuring compliance with all statutory and internal obligations applicable to the ongoing occupation, operations and maintenance (including project work) of the Property. Maintain, establish and develop appropriate relationships and communication channels with all occupiers and other stakeholders (including members of the public, colleagues, line manager and client representatives) to ensure that service levels are maintained and improved having regard to relevant budgetary constraints. Manage and develop relationships with the service partners to ensure compliance with contracts and continued delivery of agreed services. Ensure all building services and life safety systems are maintained within relevant scheduled frequencies and inspections deadlines. Respond to out-of-hours emergency calls. Ensure the Senior Facilities Manager is kept appraised on operational matters. Coordinate and manage ad hoc fabric repairs within the property. Oversee emergency preparedness and response plans (fire drills, evacuation procedures). Oversee documentation for emergency procedures and safe systems of work in conjunction with our Duty Holder responsibilities Monthly reporting on building operations and performance. Monitor utilities usage and suggest sustainability initiatives. Deputise the Senior Facilities Manager in their absence. Ad hoc duties commensurate with the role. Personal Specification These are the minimum key areas of knowledge, skills and experience. Working knowledge of current statutory legislation and regulations, especially regarding Health, Safety and Environment. IOSH qualification is essential. Knowledge and experience of managing contractors and service levels (e.g. M & E, security and cleaning) associated with a retail, office or business park/estate, and within agreed budgets. Problem solving skills to continue to match resources to achieve various service requirements. Good knowledge of service charges and budgeting techniques. Excellent organisational and time management, able to meet tight deadlines and respond in emergency situations. Self motivated and able to work on own initiative without ongoing direct supervision. Resilient and adaptable, with a continuous improvement mindset Excellent interpersonal and communication skills able to effectively communicate at all levels and operate comfortably as part of a multi skilled team. Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the property. High attention to detail and commitment to quality service delivery Previous facilities management or management experience in either retail or mixed use environment, ideal but not essential. Interest in the property sector and an understanding of the occupational requirements of tenants. Good IT skills in particular Microsoft Word and Excel. Interested? Apply here Complete our short form and upload your CV to express your interest in applying.
May 15, 2026
Full time
The primary purpose of this role is to establish, develop, and manage the delivery of high-quality services and operations across a multi-let office building, on behalf of the Landlord. This includes overseeing all services provided to occupiers, ensuring the smooth and efficient running of the property. The role also carries responsibility for maintaining full compliance with statutory regulations, internal policies, and industry best practices, while consistently delivering a safe, welcoming, and professional environment for all Occupiers. Property Outline This position is primarily based at the Arbor, 255 Blackfriars Road - a vibrant, multi-occupied, high specification property located in Blackfriars which will form part of the Bankside Yards development. The site offers 225,000 ft of diverse office space for the next generation. While the Arbor will be your focus, the role may also include involvement with other high-profile properties managed by Ashdown Phillips & Partners across London The Arbor has a service charge budget of circa £4m with a year-end date of December 31 st . On-site Reports (all 3 rd party) Security Service Partner. Front of House/Reception Service Partner. Cleaning Service Partner. Mechanical and Electrical maintenance Service Partner. Communication Lines Contract managers for Security, Front of House and Cleaning Services. Day to day management and monitoring of M&E contract staff and sub-contractors. On site contracted service team manager meetings on a weekly basis to ensure coherent working. Fabric maintenance contractors - communicating with contract manager. Client Landlord; the Landlord's architect, surveyors, consultants, insurance agents & surveyors, marketing agency and letting agents. Ashdown Phillips & Partners; MD, Directors, surveyors, consultants, staff and fellow centre/building managers. Health & Safety Consultants; asbestos surveyors, Local Authority H&S Officers. Regional Fire Brigade; Fire Officers. Occupiers: their consultants, fit out agents and contractors. Key Objectives Ensuring compliance with regulations and health, safety, environment and security standards. Supporting the monitoring and management of budgets to ensure costs, quality standards and efficiencies are achieved to target. Work with key stakeholders in developing and managing events at the property. Contribute to developing strong relationships with occupiers through dynamic engagement opportunities. Drive the company's and Arbor's Environmental Social Governance (ESG) pledge and act as an ambassador for Ashdown Phillips in communicating the Clients objectives in relation to sustainability. Support the Senior Facilities Manager on working and fostering relationships with the local community in establishing the property as part of a wider network support CSR initiatives Key Accountabilities Ensure the cost-effective provision of agreed Facilities Management services for the Landlord, as required. Responsible for the procurement of, and subsequently manage, the provision of relevant services (e.g. M & E, Security and Cleaning), ensuring optimum service standards from internal/external sources. Drive a culture of continuous improvement. Manager monthly meetings with all service partners, including completion of key performance indicators. Contribute to the forecasting, and then subsequently monitor and control budgets, ensuring costs are properly allocated against the respective property schedule, contained within agreed levels, and corresponding reports provided as required and agreed with the Senior Facilities Manager and Property Surveyor Ensuring compliance with all statutory and internal obligations applicable to the ongoing occupation, operations and maintenance (including project work) of the Property. Maintain, establish and develop appropriate relationships and communication channels with all occupiers and other stakeholders (including members of the public, colleagues, line manager and client representatives) to ensure that service levels are maintained and improved having regard to relevant budgetary constraints. Manage and develop relationships with the service partners to ensure compliance with contracts and continued delivery of agreed services. Ensure all building services and life safety systems are maintained within relevant scheduled frequencies and inspections deadlines. Respond to out-of-hours emergency calls. Ensure the Senior Facilities Manager is kept appraised on operational matters. Coordinate and manage ad hoc fabric repairs within the property. Oversee emergency preparedness and response plans (fire drills, evacuation procedures). Oversee documentation for emergency procedures and safe systems of work in conjunction with our Duty Holder responsibilities Monthly reporting on building operations and performance. Monitor utilities usage and suggest sustainability initiatives. Deputise the Senior Facilities Manager in their absence. Ad hoc duties commensurate with the role. Personal Specification These are the minimum key areas of knowledge, skills and experience. Working knowledge of current statutory legislation and regulations, especially regarding Health, Safety and Environment. IOSH qualification is essential. Knowledge and experience of managing contractors and service levels (e.g. M & E, security and cleaning) associated with a retail, office or business park/estate, and within agreed budgets. Problem solving skills to continue to match resources to achieve various service requirements. Good knowledge of service charges and budgeting techniques. Excellent organisational and time management, able to meet tight deadlines and respond in emergency situations. Self motivated and able to work on own initiative without ongoing direct supervision. Resilient and adaptable, with a continuous improvement mindset Excellent interpersonal and communication skills able to effectively communicate at all levels and operate comfortably as part of a multi skilled team. Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the property. High attention to detail and commitment to quality service delivery Previous facilities management or management experience in either retail or mixed use environment, ideal but not essential. Interest in the property sector and an understanding of the occupational requirements of tenants. Good IT skills in particular Microsoft Word and Excel. Interested? Apply here Complete our short form and upload your CV to express your interest in applying.
Reception and Office Manager This is a part-time role, ideally 10am-2pm Monday-Thursday, based onsite The Reception and Office Manager will oversee the day-to-day operation of the building. The role is customer-facing and involves supporting tenants, visitors and clients, managing room bookings and conference facilities, and ensuring the building and shared spaces are maintained to a high standard. This is a multi-let office building for charities and voluntary organisations. The building provides office suites, meeting rooms and counselling rooms available for hire by both internal and external users.The post holder will act as a key point of contact between tenants and charity teams. Working independently, they will help ensure the smooth operation of the building, facilities and booking services. Key Responsibilities Act as the first point of contact for all visitors, tenants, clients and contractors. Manage the day-to-day running of office. Coordinate bookings for meeting rooms, counselling rooms and conference facilities. Prepare rooms for meetings and events as required. Order office and kitchen supplies, including stationery and photocopier consumables. Monitor shared areas including kitchens, meeting rooms and WCs, ensuring cleaning standards are maintained. Support prospective tenants and visitors, including conducting tours where appropriate. Set up and provide basic support for AV equipment and meeting technology. Maintain records relating to shared facilities such as printing and photocopying. Distribute incoming post to pigeonholes and to tenants when appropriate. Manage parking arrangements for the building and resolve or escalate issues as necessary. Report building maintenance issues, including lighting, plumbing, lift or access concerns. Support fire safety procedures, including maintaining relevant logbooks and assisting with scheduled evacuation drills. Create and manage tenant access fobs and door access permissions. Assist with tenant enquiries and support the onboarding of new tenants. Support the organisation of events held at the offices. Provide administrative support to the organisation Undertake other duties appropriate to the role. Excellent organisational skills with strong attention to detail. Strong verbal and written communication skills, including face-to-face, telephone and email communication. Proficient in Microsoft 365, including Outlook, Word and Excel. Ability to work independently and use initiative. Ability to manage multiple tasks and adapt to changing priorities. Confident working with contractors and external suppliers. Professional and customer-focused approach. Knowledge of office health and safety procedures. Basic understanding of IT and office infrastructure. Previous experience in a customer-facing or facilities-based role would be advantageous. Personal Qualities Trustworthy and able to maintain confidentiality. Able to work effectively both independently and as part of a team. Friendly, approachable and professional manner. Positive attitude with a good sense of humour. Well presented with pride in maintaining a professional workplace environment. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 15, 2026
Seasonal
Reception and Office Manager This is a part-time role, ideally 10am-2pm Monday-Thursday, based onsite The Reception and Office Manager will oversee the day-to-day operation of the building. The role is customer-facing and involves supporting tenants, visitors and clients, managing room bookings and conference facilities, and ensuring the building and shared spaces are maintained to a high standard. This is a multi-let office building for charities and voluntary organisations. The building provides office suites, meeting rooms and counselling rooms available for hire by both internal and external users.The post holder will act as a key point of contact between tenants and charity teams. Working independently, they will help ensure the smooth operation of the building, facilities and booking services. Key Responsibilities Act as the first point of contact for all visitors, tenants, clients and contractors. Manage the day-to-day running of office. Coordinate bookings for meeting rooms, counselling rooms and conference facilities. Prepare rooms for meetings and events as required. Order office and kitchen supplies, including stationery and photocopier consumables. Monitor shared areas including kitchens, meeting rooms and WCs, ensuring cleaning standards are maintained. Support prospective tenants and visitors, including conducting tours where appropriate. Set up and provide basic support for AV equipment and meeting technology. Maintain records relating to shared facilities such as printing and photocopying. Distribute incoming post to pigeonholes and to tenants when appropriate. Manage parking arrangements for the building and resolve or escalate issues as necessary. Report building maintenance issues, including lighting, plumbing, lift or access concerns. Support fire safety procedures, including maintaining relevant logbooks and assisting with scheduled evacuation drills. Create and manage tenant access fobs and door access permissions. Assist with tenant enquiries and support the onboarding of new tenants. Support the organisation of events held at the offices. Provide administrative support to the organisation Undertake other duties appropriate to the role. Excellent organisational skills with strong attention to detail. Strong verbal and written communication skills, including face-to-face, telephone and email communication. Proficient in Microsoft 365, including Outlook, Word and Excel. Ability to work independently and use initiative. Ability to manage multiple tasks and adapt to changing priorities. Confident working with contractors and external suppliers. Professional and customer-focused approach. Knowledge of office health and safety procedures. Basic understanding of IT and office infrastructure. Previous experience in a customer-facing or facilities-based role would be advantageous. Personal Qualities Trustworthy and able to maintain confidentiality. Able to work effectively both independently and as part of a team. Friendly, approachable and professional manner. Positive attitude with a good sense of humour. Well presented with pride in maintaining a professional workplace environment. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder s skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
May 15, 2026
Seasonal
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder s skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
CASUAL (AD-HOC) BANK HOUSING SUPPORT WORKER Do you have experience supporting vulnerable children and/or Adults? Do you have a passion for making a difference in your community? If you answered yes, this role might be for you! Ashberry recruitment are currently hiring Bank Housing support workers to join are pool of talented and experienced support workers to work in the housing sector. We currently work with various different services and organisations in and surrounding South Yorkshire, that provide support for individuals suffering from homelessness, Substance misuse, Domestic violence, Human trafficking, Trauma and Addiction. This role is on an Ad-Hoc (casual working) Basis, which means you would work as and when you are available. Your role May Involve: Working on a 1:1 basis with clients such as taking them out for coffee, taking them to appointments etc. Engaging with The residents and creating a trusted relationship Basic cleaning may be required May be required to wash and change bedding in rooms Liaison with managers and Senior support worker (s) CCTV monitoring Undertaking client welfare checks as directed Assisting in the completion of forms and applying for appropriate benefits Provide front of house support and reception duties, as well as administrative support including day to day office duties Addressing Client support needs, enable them to achieve positive life changes and ultimately empower them to lead more sustainable lifestyles Mandatory requirements for the role: Experience supporting people in the supported housing sector Experience working with either Homeless individuals, individuals suffering from substance misuse, domestic violence victims or human Trafficking victims Enhanced DBS that is registered on the Update service (If you don't have one we can process one for you) To work well as part of a team Preferred: Full UK Driving license Knowledge of the Benefits system NVQ Level 2 or higher in a relative field If this sounds like the role for you, do not hesitate to get in contact :)
May 15, 2026
Full time
CASUAL (AD-HOC) BANK HOUSING SUPPORT WORKER Do you have experience supporting vulnerable children and/or Adults? Do you have a passion for making a difference in your community? If you answered yes, this role might be for you! Ashberry recruitment are currently hiring Bank Housing support workers to join are pool of talented and experienced support workers to work in the housing sector. We currently work with various different services and organisations in and surrounding South Yorkshire, that provide support for individuals suffering from homelessness, Substance misuse, Domestic violence, Human trafficking, Trauma and Addiction. This role is on an Ad-Hoc (casual working) Basis, which means you would work as and when you are available. Your role May Involve: Working on a 1:1 basis with clients such as taking them out for coffee, taking them to appointments etc. Engaging with The residents and creating a trusted relationship Basic cleaning may be required May be required to wash and change bedding in rooms Liaison with managers and Senior support worker (s) CCTV monitoring Undertaking client welfare checks as directed Assisting in the completion of forms and applying for appropriate benefits Provide front of house support and reception duties, as well as administrative support including day to day office duties Addressing Client support needs, enable them to achieve positive life changes and ultimately empower them to lead more sustainable lifestyles Mandatory requirements for the role: Experience supporting people in the supported housing sector Experience working with either Homeless individuals, individuals suffering from substance misuse, domestic violence victims or human Trafficking victims Enhanced DBS that is registered on the Update service (If you don't have one we can process one for you) To work well as part of a team Preferred: Full UK Driving license Knowledge of the Benefits system NVQ Level 2 or higher in a relative field If this sounds like the role for you, do not hesitate to get in contact :)
Our client is currently recruiting for an Office Administrator to join their growing team. The Office Administrator role will include a variety of administration tasks, including booking travel arrangements, diary management for Senior management and liaising with suppliers. Key Responsibilities for the Office Administrator Answering company phones and directing all incoming calls to correct team members Management of travel arrangement bookings in line with company travel policy Offering executive level support to the CEO and CFO by managing diaries, scheduling meetings, coordinating appointments, letter writing and presentation drafting, drafting meeting minutes and summary writing Processing of expense payments for management Purchasing and continual restocking of stationary and office supplies including refreshments Greeting of visitors ensuring they are aware of security and PPE requirements Providing office management support by taking ownership of meeting rooms ensuring they are clean, tidy and stocked for all meetings Supporting in the arranging of company events Ordering of food catering for events and meetings, laying out food and removing once dining has finished Emptying of recycling bins and company waste Supporting on Health and Safety initiatives across the site including arranging health checks and supporting on risk assessments. Assisting the HR Manager on a number of tasks including daily attendance/sickness monitoring, payroll, recruitment and onboarding, event organising Flexibility and willingness to take on any other duties as required by the management team. Required Experience for the Office Administrator Experience within an Office Assistant, Administrator, Receptionist or PA position Excellent written and verbal communication Good working knowledge of Microsoft Office (Word, PowerPoint & Excel) Please apply as directed!
May 14, 2026
Full time
Our client is currently recruiting for an Office Administrator to join their growing team. The Office Administrator role will include a variety of administration tasks, including booking travel arrangements, diary management for Senior management and liaising with suppliers. Key Responsibilities for the Office Administrator Answering company phones and directing all incoming calls to correct team members Management of travel arrangement bookings in line with company travel policy Offering executive level support to the CEO and CFO by managing diaries, scheduling meetings, coordinating appointments, letter writing and presentation drafting, drafting meeting minutes and summary writing Processing of expense payments for management Purchasing and continual restocking of stationary and office supplies including refreshments Greeting of visitors ensuring they are aware of security and PPE requirements Providing office management support by taking ownership of meeting rooms ensuring they are clean, tidy and stocked for all meetings Supporting in the arranging of company events Ordering of food catering for events and meetings, laying out food and removing once dining has finished Emptying of recycling bins and company waste Supporting on Health and Safety initiatives across the site including arranging health checks and supporting on risk assessments. Assisting the HR Manager on a number of tasks including daily attendance/sickness monitoring, payroll, recruitment and onboarding, event organising Flexibility and willingness to take on any other duties as required by the management team. Required Experience for the Office Administrator Experience within an Office Assistant, Administrator, Receptionist or PA position Excellent written and verbal communication Good working knowledge of Microsoft Office (Word, PowerPoint & Excel) Please apply as directed!
Office Coordinator - Team supervision experience essential Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Office Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 14, 2026
Full time
Office Coordinator - Team supervision experience essential Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Office Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We're looking for an organised and professional home administrator who can support the smooth and efficient running of the home. This role is ideal for someone with strong administrative skills, excellent attention to detail, and the ability to manage a varied workload in a fast-paced environment.In this position, you'll support the management team with day-to-day administration, maintain accurate records, handle enquiries, manage documentation and compliance systems, and assist with staffing, payroll, and general office duties. You'll play an important role in ensuring the home operates efficiently behind the scenes.This is a 37.5-hour contract , with a salary of £29,000 per annum , working predominantly Monday to Friday . Flexibility is required, as you may occasionally be asked to cover bank holidays and weekends in the absence of the receptionist.You'll benefit from a stable working pattern, a supportive management team, and a varied role with responsibility and opportunity for development.Our interview process is simple and welcoming - a single visit with an informal interview, giving you the chance to meet the team and see if the role is the right fit for you About Rhiwlas Care Home Rhiwlas House Care Home is a purpose-built 66-bed care home facility located in the historic town of Flint, in the heart of North Wales. Designed to offer the very best in comfort, safety, and care, Rhiwlas House supports residents with a wide range of care needs, including residential and residential dementia care. The home proudly embodies the Lovett Care commitment to excellence, ensuring a warm, welcoming environment where residents feel valued and supported. The home reflects the Lovett Care vision of providing the highest standards of safety, comfort and care. We invest in the latest technology and offer a purposeful programme of daily activity and gentle exercise to enhance the experience, care and wellbeing of our residents. All team members are hand-selected for their warmth and passion; they have a full induction and ongoing training from our in-house trainers. Across Lovett Care, all of our staff are paid the national minimum wage or above. Role Responsibilities: Manage the provision of effective and efficient reception services. Respond positively to all enquiries from prospective residents and assist with any queries they may have. Coordinate admissions with the Home Manager or Deputy Home Manager. Ensure the Resident contract is presented to the Resident or their representative prior to admission and are completed and signed on day one of admission. Collect initial payment and arrange Direct Debits for ongoing payments. Maintain administration systems relating to residents. Maintain a day-to-day account of the petty cash and present weekly reconciliations to the Home Manager. Liaise with appropriate departments regarding payroll, procurement, finance, and HR. Manage day-to-day payroll and queries. Complete payroll returns, ensuring they are correct, authorised appropriately and presented within agreed deadlines. Produce all contract amendments, contracts of employment and HR letters in line with agreed HR process. Cover reception duties in the absence of the receptionist. Skills and experience required: Previous experience as a care home administratoressential. A welcoming and approachable persona. Confident in liaising with other members of staff and residents. Good time-management skills. Able to work alone as well as part of a team to achieve the best result. The Benefits Opportunities to progress through our career paths into more senior and management roles 5.6 weeks annual leave per annum Paid DBS Uniform provided Paid training Refer-a-friend referral scheme, for the following roles only - Registered Nurse, Team Leader/Senior Care Assistant and Care Assistant Excellent induction programme for new starters A rewarding career with lots of opportunities to progress within the company Ongoing support and training for nationally recognised qualifications A competitive rate of pay Cycle to work scheme Wellbeing programmes Recognition awards - employee of the month and golden tickets Ongoing career development Travel plan - walk or ride a bike and get a free meal that day Pension scheme EarlyPay- access to your money as you earn (pay advance) About Lovett Care At Lovett, we believe our elders deserve more. Not out of duty or pity, but because they've earned it, and because the good life doesn't stop at 80, 90, or 100. We believe in more More dignity in everyday care. More respect in every interaction. More friendship, joy, and belonging. More moments that matter. Our homes aren't waiting rooms. They're communities where people thrive, where days are full of possibility, voices are heard, and the wonder of people shines through in every conversation, every shared meal, every burst of laughter down the hall. When you choose Lovett, you're choosing a place that sees your loved one as we see our own elders: as people who still have everything to give and everything to gain. We are Lovett. We believe in more for our elders. This position is subject to a DBS checkREF-
May 14, 2026
Full time
We're looking for an organised and professional home administrator who can support the smooth and efficient running of the home. This role is ideal for someone with strong administrative skills, excellent attention to detail, and the ability to manage a varied workload in a fast-paced environment.In this position, you'll support the management team with day-to-day administration, maintain accurate records, handle enquiries, manage documentation and compliance systems, and assist with staffing, payroll, and general office duties. You'll play an important role in ensuring the home operates efficiently behind the scenes.This is a 37.5-hour contract , with a salary of £29,000 per annum , working predominantly Monday to Friday . Flexibility is required, as you may occasionally be asked to cover bank holidays and weekends in the absence of the receptionist.You'll benefit from a stable working pattern, a supportive management team, and a varied role with responsibility and opportunity for development.Our interview process is simple and welcoming - a single visit with an informal interview, giving you the chance to meet the team and see if the role is the right fit for you About Rhiwlas Care Home Rhiwlas House Care Home is a purpose-built 66-bed care home facility located in the historic town of Flint, in the heart of North Wales. Designed to offer the very best in comfort, safety, and care, Rhiwlas House supports residents with a wide range of care needs, including residential and residential dementia care. The home proudly embodies the Lovett Care commitment to excellence, ensuring a warm, welcoming environment where residents feel valued and supported. The home reflects the Lovett Care vision of providing the highest standards of safety, comfort and care. We invest in the latest technology and offer a purposeful programme of daily activity and gentle exercise to enhance the experience, care and wellbeing of our residents. All team members are hand-selected for their warmth and passion; they have a full induction and ongoing training from our in-house trainers. Across Lovett Care, all of our staff are paid the national minimum wage or above. Role Responsibilities: Manage the provision of effective and efficient reception services. Respond positively to all enquiries from prospective residents and assist with any queries they may have. Coordinate admissions with the Home Manager or Deputy Home Manager. Ensure the Resident contract is presented to the Resident or their representative prior to admission and are completed and signed on day one of admission. Collect initial payment and arrange Direct Debits for ongoing payments. Maintain administration systems relating to residents. Maintain a day-to-day account of the petty cash and present weekly reconciliations to the Home Manager. Liaise with appropriate departments regarding payroll, procurement, finance, and HR. Manage day-to-day payroll and queries. Complete payroll returns, ensuring they are correct, authorised appropriately and presented within agreed deadlines. Produce all contract amendments, contracts of employment and HR letters in line with agreed HR process. Cover reception duties in the absence of the receptionist. Skills and experience required: Previous experience as a care home administratoressential. A welcoming and approachable persona. Confident in liaising with other members of staff and residents. Good time-management skills. Able to work alone as well as part of a team to achieve the best result. The Benefits Opportunities to progress through our career paths into more senior and management roles 5.6 weeks annual leave per annum Paid DBS Uniform provided Paid training Refer-a-friend referral scheme, for the following roles only - Registered Nurse, Team Leader/Senior Care Assistant and Care Assistant Excellent induction programme for new starters A rewarding career with lots of opportunities to progress within the company Ongoing support and training for nationally recognised qualifications A competitive rate of pay Cycle to work scheme Wellbeing programmes Recognition awards - employee of the month and golden tickets Ongoing career development Travel plan - walk or ride a bike and get a free meal that day Pension scheme EarlyPay- access to your money as you earn (pay advance) About Lovett Care At Lovett, we believe our elders deserve more. Not out of duty or pity, but because they've earned it, and because the good life doesn't stop at 80, 90, or 100. We believe in more More dignity in everyday care. More respect in every interaction. More friendship, joy, and belonging. More moments that matter. Our homes aren't waiting rooms. They're communities where people thrive, where days are full of possibility, voices are heard, and the wonder of people shines through in every conversation, every shared meal, every burst of laughter down the hall. When you choose Lovett, you're choosing a place that sees your loved one as we see our own elders: as people who still have everything to give and everything to gain. We are Lovett. We believe in more for our elders. This position is subject to a DBS checkREF-
