Reporting to: Customer Relations Manager Start Date: Immediate Working Hours: Mon Fri, 8am 5pm Probation Period: 6 months Job Type: Full Time, Permanent Job Location: Office Based ABOUT THE JOB To manage and grow assigned maintenance contracts through proactive client engagement, site and building services management, commercial development, and multi-disciplinary coordination. The KAM ensures compliance, maximises operational efficiency, drives revenue opportunities, and represents the voice of the client across East West Connect (EWC). This role also provides a clear pathway for career progression and development within the organisation. DUTIES Contract & Client Management Act as the primary client contact, understanding client needs and expectations. Lead contract mobilisation, onboarding, and handover processes. Maintain accurate asset records, site documentation, and compliance registers. Host regular client meetings, log actions, and distribute monthly performance reports Operational & Site Management Coordinate engineers, Building Services Operatives, and subcontractors to deliver services efficiently. Monitor and enforce safe systems of work, permits, and regulatory compliance. Ensure timely delivery of reactive jobs, and capital works within SLA. Commercial & Revenue Responsibilities Track, follow-up, and convert quotes, sales leads, and remedial opportunities. Work with Sales/Estimation teams to complete tender responses and bid submissions. Proactively research and target prospective clients, logging all outreach, meetings, and opportunities into a Pipeline Tracker. Identify opportunities for process improvement, revenue growth, and client satisfaction. Reporting, Analysis & Continuous Improvement Compile, analyse, and present KPI and performance dashboards. Capture client feedback to support process improvements, service delivery, and business growth. Promote and uphold EWC values, professionalism, and client-focused culture. Professional Development & Leadership Mentor and support colleagues to develop skills in Excel, presentations, tender writing, and technical knowledge. Represent the company confidently in presentations, tender interviews, and client meetings. QUALIFICATIONS AND EXPERIENCE Essential Proven experience in client engagement within maintenance, engineering, or property services. Previous experience in maintenance, engineering or property services with a Level 2 or higher in mechanical or electrical maintenance. Experience in contract/site management and KPI-driven performance. Familiarity with governance, risk management, and mobilisation/onboarding projects. Strong communication, organisational, and multi-tasking abilities. Desirable Exposure to M&E, building fabric, fire, and security systems. Experience preparing performance reports, dashboards, and bid documents. CAFM or CMMS systems knowledge. KNOWLEDGE Excel/Data: Able to create dashboards, KPI trackers, risk registers, and analyse operational data. Presentation: Confident presenting to client groups, internal teams, or at tender interviews. Tender Writing: Able to contribute to bid responses, PQQs, method statements, and mobilisation plans. Contract/Technical Knowledge: Solid understanding of building services, maintenance standards, and compliance (SFG20, F-gas, fire safety, water hygiene). Communication & Influence: Can negotiate outcomes, influence multi-disciplinary teams, and convey the voice of the client. Leadership: Ability to mentor and motivate colleagues, influence without direct authority, and promote continuous improvement. SKILLS - Excellent levels of verbal and written communication skills. (E) - Excellent track record of building effective teams, forming positive and motivational relationships. (E) - Ability to influence and negotiate positive outcomes with senior managers, supervisors, operatives and third parties. (E) - Excellent research and reporting skills, able to analyse complex information and present it in an accessible way. (E) - Ability to maintain accurate records and use a range of digital packages to communicate strategic and operational information. (E) - Excellent planning and organisational skills. (E) OTHER - The ability to travel to a range of sites. (E) - Appreciation that there might be out of hours working, agreed in advance. (E) - Attendance at sales and marketing events (E) - Commitment to personal development and building team capability.
May 15, 2026
Full time
Reporting to: Customer Relations Manager Start Date: Immediate Working Hours: Mon Fri, 8am 5pm Probation Period: 6 months Job Type: Full Time, Permanent Job Location: Office Based ABOUT THE JOB To manage and grow assigned maintenance contracts through proactive client engagement, site and building services management, commercial development, and multi-disciplinary coordination. The KAM ensures compliance, maximises operational efficiency, drives revenue opportunities, and represents the voice of the client across East West Connect (EWC). This role also provides a clear pathway for career progression and development within the organisation. DUTIES Contract & Client Management Act as the primary client contact, understanding client needs and expectations. Lead contract mobilisation, onboarding, and handover processes. Maintain accurate asset records, site documentation, and compliance registers. Host regular client meetings, log actions, and distribute monthly performance reports Operational & Site Management Coordinate engineers, Building Services Operatives, and subcontractors to deliver services efficiently. Monitor and enforce safe systems of work, permits, and regulatory compliance. Ensure timely delivery of reactive jobs, and capital works within SLA. Commercial & Revenue Responsibilities Track, follow-up, and convert quotes, sales leads, and remedial opportunities. Work with Sales/Estimation teams to complete tender responses and bid submissions. Proactively research and target prospective clients, logging all outreach, meetings, and opportunities into a Pipeline Tracker. Identify opportunities for process improvement, revenue growth, and client satisfaction. Reporting, Analysis & Continuous Improvement Compile, analyse, and present KPI and performance dashboards. Capture client feedback to support process improvements, service delivery, and business growth. Promote and uphold EWC values, professionalism, and client-focused culture. Professional Development & Leadership Mentor and support colleagues to develop skills in Excel, presentations, tender writing, and technical knowledge. Represent the company confidently in presentations, tender interviews, and client meetings. QUALIFICATIONS AND EXPERIENCE Essential Proven experience in client engagement within maintenance, engineering, or property services. Previous experience in maintenance, engineering or property services with a Level 2 or higher in mechanical or electrical maintenance. Experience in contract/site management and KPI-driven performance. Familiarity with governance, risk management, and mobilisation/onboarding projects. Strong communication, organisational, and multi-tasking abilities. Desirable Exposure to M&E, building fabric, fire, and security systems. Experience preparing performance reports, dashboards, and bid documents. CAFM or CMMS systems knowledge. KNOWLEDGE Excel/Data: Able to create dashboards, KPI trackers, risk registers, and analyse operational data. Presentation: Confident presenting to client groups, internal teams, or at tender interviews. Tender Writing: Able to contribute to bid responses, PQQs, method statements, and mobilisation plans. Contract/Technical Knowledge: Solid understanding of building services, maintenance standards, and compliance (SFG20, F-gas, fire safety, water hygiene). Communication & Influence: Can negotiate outcomes, influence multi-disciplinary teams, and convey the voice of the client. Leadership: Ability to mentor and motivate colleagues, influence without direct authority, and promote continuous improvement. SKILLS - Excellent levels of verbal and written communication skills. (E) - Excellent track record of building effective teams, forming positive and motivational relationships. (E) - Ability to influence and negotiate positive outcomes with senior managers, supervisors, operatives and third parties. (E) - Excellent research and reporting skills, able to analyse complex information and present it in an accessible way. (E) - Ability to maintain accurate records and use a range of digital packages to communicate strategic and operational information. (E) - Excellent planning and organisational skills. (E) OTHER - The ability to travel to a range of sites. (E) - Appreciation that there might be out of hours working, agreed in advance. (E) - Attendance at sales and marketing events (E) - Commitment to personal development and building team capability.
Health and Safety Administrator & Waste Lead Private Hospital Permanent, Full-time Southampton Spire Southampton hospital is seeking a Health and Safety Administrator to support the Health and Safety Manager in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility including waste lead responsibilities. Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments. Duties and responsibilities All administration requirements for the maintenance of the Health & Safety Management System folder. Collation of H&S incidents from Datix reports. Trends, near misses, etc. Updating local health and safety arrangements / policies as required and distributing throughout the facility. Maintenance of Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Manager. Administration of the Health & Safety Flash alerts, responding to the central health and safety team within the time frame of 7 days and collation of departmental responses. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required. Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings. There will be a requirement to complete further Health and Safety Qualifications as part of this role, with a view for promotion in the future. Who we're looking for Previous experience working in the healthcare industry or a similar customer orientated organisation. Ideally comes with 3 years of administration experience. Understanding of Health & Safety and risk issues and legislation IOSH desirable Competent user of the MS Office suite of products in order to meet the requirements of the role Ability to understand and manage effectively the impact of competing pressures and conflicting priorities Proactive and able to self-motivate Strong verbal and written communication skills Good interpersonal and team working skills Contract: 37.5 Mon - Fri Benefits We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Free Bupa wellness screening Private medical insurance Life assurance Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible. For us, it's more than just treating patients; it's about looking after people. About Us Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services. We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards
May 15, 2026
Full time
Health and Safety Administrator & Waste Lead Private Hospital Permanent, Full-time Southampton Spire Southampton hospital is seeking a Health and Safety Administrator to support the Health and Safety Manager in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility including waste lead responsibilities. Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments. Duties and responsibilities All administration requirements for the maintenance of the Health & Safety Management System folder. Collation of H&S incidents from Datix reports. Trends, near misses, etc. Updating local health and safety arrangements / policies as required and distributing throughout the facility. Maintenance of Hospital Wide Action Plan spreadsheet, following up on outstanding actions as directed by the Health and Safety Manager. Administration of the Health & Safety Flash alerts, responding to the central health and safety team within the time frame of 7 days and collation of departmental responses. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required. Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings. There will be a requirement to complete further Health and Safety Qualifications as part of this role, with a view for promotion in the future. Who we're looking for Previous experience working in the healthcare industry or a similar customer orientated organisation. Ideally comes with 3 years of administration experience. Understanding of Health & Safety and risk issues and legislation IOSH desirable Competent user of the MS Office suite of products in order to meet the requirements of the role Ability to understand and manage effectively the impact of competing pressures and conflicting priorities Proactive and able to self-motivate Strong verbal and written communication skills Good interpersonal and team working skills Contract: 37.5 Mon - Fri Benefits We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Free Bupa wellness screening Private medical insurance Life assurance Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible. For us, it's more than just treating patients; it's about looking after people. About Us Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services. We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards
Job Description Front Office Manager (HOT0CHN2) at Conrad London St. James Hotel, 22-28 Broadway, London SW1H 0BH. Work Locations Conrad London St. James Hotel, 22-28 Broadway, London SW1H 0BH. Responsibilities Oversee the Front Office operation to maintain high standards. Evaluate levels of guest satisfaction and monitor trends, with a focus on continuous improvement. Ensure regular and VIP guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme. Maximise room occupancy at best rates and use up selling techniques to promote hotel services and facilities. Set departmental objectives, work schedules, policies, and procedures. Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork. Ensure team members have current knowledge of hotel products, services, pricing, and policies, as well as knowledge of the local area. Maintain good communication and working relationships with all hotel departments. Monitor staffing levels to meet cover business demands. Manage staff performance issues in compliance with company policies and procedures. Recruit, manage, train, and develop the Front Office team. Comply with hotel security, fire regulations and all health and safety legislation. Assist with other departments, as necessary. Qualifications Experience in a luxury or upper upscale hotel environment is highly preferred, with a strong understanding of elevated guest service standards. Minimum of 2 years of Front Office supervisory experience in the hotel industry. High level of IT proficiency. Good level of commercial awareness and sales capabilities. Experience of managing people and developing people. Previous experience of managing a department. Excellent leadership, interpersonal and communication skills. Commitment to delivering a high level of guest experience. Ability to work under pressure. Demonstrates flexibility and the ability to respond effectively to varying operational and guest needs. Ability to work on your own and as part of a team. Travel Information St James Park Tube Station - District & Circle Line (across the road). Westminster Tube Station - Jubilee Line (4 mins walk). Victoria Station (8 mins walk). Waterloo Station (10 mins walk). Schedule Full time. Job Category Guest Services, Operations, and Front Office.
May 15, 2026
Full time
Job Description Front Office Manager (HOT0CHN2) at Conrad London St. James Hotel, 22-28 Broadway, London SW1H 0BH. Work Locations Conrad London St. James Hotel, 22-28 Broadway, London SW1H 0BH. Responsibilities Oversee the Front Office operation to maintain high standards. Evaluate levels of guest satisfaction and monitor trends, with a focus on continuous improvement. Ensure regular and VIP guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme. Maximise room occupancy at best rates and use up selling techniques to promote hotel services and facilities. Set departmental objectives, work schedules, policies, and procedures. Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork. Ensure team members have current knowledge of hotel products, services, pricing, and policies, as well as knowledge of the local area. Maintain good communication and working relationships with all hotel departments. Monitor staffing levels to meet cover business demands. Manage staff performance issues in compliance with company policies and procedures. Recruit, manage, train, and develop the Front Office team. Comply with hotel security, fire regulations and all health and safety legislation. Assist with other departments, as necessary. Qualifications Experience in a luxury or upper upscale hotel environment is highly preferred, with a strong understanding of elevated guest service standards. Minimum of 2 years of Front Office supervisory experience in the hotel industry. High level of IT proficiency. Good level of commercial awareness and sales capabilities. Experience of managing people and developing people. Previous experience of managing a department. Excellent leadership, interpersonal and communication skills. Commitment to delivering a high level of guest experience. Ability to work under pressure. Demonstrates flexibility and the ability to respond effectively to varying operational and guest needs. Ability to work on your own and as part of a team. Travel Information St James Park Tube Station - District & Circle Line (across the road). Westminster Tube Station - Jubilee Line (4 mins walk). Victoria Station (8 mins walk). Waterloo Station (10 mins walk). Schedule Full time. Job Category Guest Services, Operations, and Front Office.
Location: Croydon Contract: Initial Temp Placement with a view to Permanent for successful candidates About the Role We are recruiting an experienced client-side Estates Project Manager to take direct responsibility for the delivery of capital construction and refurbishment projects across a large education estate. This is a delivery-focused role, not a PMO or assurance position. The successful candidate will have hands-on experience managing physical estates projects in live environments, with clear accountability for scope, programme, budget, risk, health & safety, and statutory compliance. Important Clarification - Please Read Before Applying This role is not suitable for candidates whose experience is primarily PMO, portfolio reporting, governance, tooling, or consultancy-only delivery. Applicants must demonstrate direct client-side responsibility for capital estates projects. Key Responsibilities - Capital Project Delivery Act as named client-side Project Manager for SCA projects from feasibility through handover and defects Deliver free school openings and academy conversion capital works Manage multiple live construction and refurbishment projects Maintain ownership of programme, budget and risk Health, Safety & Compliance Manage H&S across all project stages Ensure statutory compliance including CDM, fire safety and building regulations Support estates audits and inspections Essential Experience & Skills Proven client-side estates or capital project management experience Delivery of construction/refurbishment projects in schools or public-sector estates Experience managing consultants and contractors Strong budget and programme control skills Qualifications Relevant project management qualifications (PRINCE2, APM, RICS, CIOB or similar). Built environment background preferred. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
May 15, 2026
Seasonal
Location: Croydon Contract: Initial Temp Placement with a view to Permanent for successful candidates About the Role We are recruiting an experienced client-side Estates Project Manager to take direct responsibility for the delivery of capital construction and refurbishment projects across a large education estate. This is a delivery-focused role, not a PMO or assurance position. The successful candidate will have hands-on experience managing physical estates projects in live environments, with clear accountability for scope, programme, budget, risk, health & safety, and statutory compliance. Important Clarification - Please Read Before Applying This role is not suitable for candidates whose experience is primarily PMO, portfolio reporting, governance, tooling, or consultancy-only delivery. Applicants must demonstrate direct client-side responsibility for capital estates projects. Key Responsibilities - Capital Project Delivery Act as named client-side Project Manager for SCA projects from feasibility through handover and defects Deliver free school openings and academy conversion capital works Manage multiple live construction and refurbishment projects Maintain ownership of programme, budget and risk Health, Safety & Compliance Manage H&S across all project stages Ensure statutory compliance including CDM, fire safety and building regulations Support estates audits and inspections Essential Experience & Skills Proven client-side estates or capital project management experience Delivery of construction/refurbishment projects in schools or public-sector estates Experience managing consultants and contractors Strong budget and programme control skills Qualifications Relevant project management qualifications (PRINCE2, APM, RICS, CIOB or similar). Built environment background preferred. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Job Role - Interim Compliance Manager Location - Buxton Daily Rates - £350 - £450.00 Job Type - Contract 6 - 9 Months About the Role We are seeking an experienced Interim Compliance Manager to join our clients Housing Association Group at a critical time. Reporting to the Director of Governance / Head of Risk & Assurance , you will play a key role in ensuring the Group meets its statutory, regulatory and contractual obligations across all areas of compliance. This is a hands-on role, ideal for a confident interim who can quickly assess current arrangements, provide assurance to senior leaders, and drive improvements where required. Key Responsibilities Lead and oversee compliance across core areas including Health & Safety, Building Safety, Gas, Electrical, Fire, Asbestos, and Water Hygiene Ensure compliance with the Regulator of Social Housing , relevant legislation, and sector best practice Review, maintain, and improve compliance frameworks, policies, and reporting mechanisms Provide clear assurance reporting to Executive Team, Boards, and Committees Identify compliance gaps and risks, developing and implementing mitigation plans Support internal audits, external inspections, and regulatory reviews Work closely with asset management, housing, and governance teams across the Group Manage and support compliance officers or specialist contractors as required About You Proven experience in a Compliance Manager or senior compliance role within social housing or a similarly regulated environment Strong working knowledge of housing regulation and health & safety compliance Demonstrable experience providing assurance at senior management and Board level Confident operating in an interim capacity, able to quickly understand complex organisations Excellent stakeholder management, communication, and report-writing skills Relevant professional qualification (e.g. NEBOSH, IOSH, IRM) desirable but not essential
May 15, 2026
Contractor
Job Role - Interim Compliance Manager Location - Buxton Daily Rates - £350 - £450.00 Job Type - Contract 6 - 9 Months About the Role We are seeking an experienced Interim Compliance Manager to join our clients Housing Association Group at a critical time. Reporting to the Director of Governance / Head of Risk & Assurance , you will play a key role in ensuring the Group meets its statutory, regulatory and contractual obligations across all areas of compliance. This is a hands-on role, ideal for a confident interim who can quickly assess current arrangements, provide assurance to senior leaders, and drive improvements where required. Key Responsibilities Lead and oversee compliance across core areas including Health & Safety, Building Safety, Gas, Electrical, Fire, Asbestos, and Water Hygiene Ensure compliance with the Regulator of Social Housing , relevant legislation, and sector best practice Review, maintain, and improve compliance frameworks, policies, and reporting mechanisms Provide clear assurance reporting to Executive Team, Boards, and Committees Identify compliance gaps and risks, developing and implementing mitigation plans Support internal audits, external inspections, and regulatory reviews Work closely with asset management, housing, and governance teams across the Group Manage and support compliance officers or specialist contractors as required About You Proven experience in a Compliance Manager or senior compliance role within social housing or a similarly regulated environment Strong working knowledge of housing regulation and health & safety compliance Demonstrable experience providing assurance at senior management and Board level Confident operating in an interim capacity, able to quickly understand complex organisations Excellent stakeholder management, communication, and report-writing skills Relevant professional qualification (e.g. NEBOSH, IOSH, IRM) desirable but not essential
An exciting opportunity has arisen for a Building Safety Manager in London. This role is pivotal in ensuring compliance with the Building Safety Act 2022, managing fire safety improvement measures, and ensuring residents feel safe and supported throughout the process. You'll be part of a specialist Building and Fire Safety Team dedicated to managing structural and fire safety matters across a vari click apply for full job details
May 15, 2026
Seasonal
An exciting opportunity has arisen for a Building Safety Manager in London. This role is pivotal in ensuring compliance with the Building Safety Act 2022, managing fire safety improvement measures, and ensuring residents feel safe and supported throughout the process. You'll be part of a specialist Building and Fire Safety Team dedicated to managing structural and fire safety matters across a vari click apply for full job details
Role: Office Manager (Part-Time) Location: Isle of Sheppey Hours: 20 hours per week (flexible days/hours) Pay: Circa 13.50/15.00ph Contract: Permanent, Part-time Our client is seeking an experienced Office Manager to help manage daily business operations, office systems, purchasing, HR processes, payroll, and compliance tasks. This is a varied role working closely with senior management and different departments within a busy organisation. Responsabilities - Maintain and update HR, compliance, and operational records across multiple systems to ensure accuracy and audit readiness - Support HR and payroll administration, including recruitment, onboarding, staff records, training logs, expenses, and payroll processing - Assist leadership with documentation, purchasing, and wider team/volunteer administrative support - Process invoices, support bookkeeping, and assist with purchasing, budgeting, supplier management, and research - Maintain compliance and health & safety records, including training, audits, fire safety, and equipment checks - Support daily office operations, including post, keys, stationery, supplier coordination, and IT liaison - Manage back-office systems, records, and general administrative processes Job Requirements - 3 years of Office Management experience - Previous HR administration experience - Familiarity with accounting software - Experience supporting Payroll - Strong organisational skills with excellent attention to detail - Confident using Microsoft 365, particularly Excel and Outlook - Experienced with cloud-based systems Benefits: - Flexible working hours - Staff discounts (happy to provide further information upon application) - Memberships - Free on-site parking At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you. KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market
May 15, 2026
Full time
Role: Office Manager (Part-Time) Location: Isle of Sheppey Hours: 20 hours per week (flexible days/hours) Pay: Circa 13.50/15.00ph Contract: Permanent, Part-time Our client is seeking an experienced Office Manager to help manage daily business operations, office systems, purchasing, HR processes, payroll, and compliance tasks. This is a varied role working closely with senior management and different departments within a busy organisation. Responsabilities - Maintain and update HR, compliance, and operational records across multiple systems to ensure accuracy and audit readiness - Support HR and payroll administration, including recruitment, onboarding, staff records, training logs, expenses, and payroll processing - Assist leadership with documentation, purchasing, and wider team/volunteer administrative support - Process invoices, support bookkeeping, and assist with purchasing, budgeting, supplier management, and research - Maintain compliance and health & safety records, including training, audits, fire safety, and equipment checks - Support daily office operations, including post, keys, stationery, supplier coordination, and IT liaison - Manage back-office systems, records, and general administrative processes Job Requirements - 3 years of Office Management experience - Previous HR administration experience - Familiarity with accounting software - Experience supporting Payroll - Strong organisational skills with excellent attention to detail - Confident using Microsoft 365, particularly Excel and Outlook - Experienced with cloud-based systems Benefits: - Flexible working hours - Staff discounts (happy to provide further information upon application) - Memberships - Free on-site parking At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you. KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market
Our Client in the centre of Oxford is seeking a dedicated Properties, Maintenance and Facilities Assistant to support the Facilities Manager in maintaining safe, clean, and well-functioning premises. This role involves a mix of administrative tasks, maintenance repairs, and health & safety compliance to ensure a secure environment for residents, staff, and visitors. What you'll be doing: Assist with repairs, maintenance, and compliance checks, including fire safety, legionella, and electrical safety. Manage maintenance reports, organise appointments with contractors, and update logs and records. Support procurement of supplies and maintain stock levels. Carry out minor repairs such as replacing bulbs, washers, and furniture adjustments. Conduct routine safety checks on firefighting equipment, electrical outlets, and water outlets. Support health & safety procedures, including fire drills and emergency preparedness. Ensure external areas are safe and accessible, including snow clearance and gutter checks. Collaborate with cleaning staff to manage waste and maintain cleanliness standards. What you'll bring: Practical experience in property maintenance or facilities support. Strong organisational skills and attention to detail. Ability to liaise effectively with contractors and internal teams. Basic knowledge of health & safety regulations and procedures. Flexibility to work outside regular hours when needed. Commitment to diversity, equality, and safeguarding. Additional info: Willingness to undertake minor repairs and support routine maintenance. Ability to work proactively in a team environment. A genuine interest in supporting vulnerable communities and organisational goals. This is a fantastic opportunity to join a dedicated team committed to making a difference. Are you a proactive, reliable, and eager to contribute to a safe and welcoming environment? Monday - Friday, Full Time: 37.5 hours per week. Hours: 9am - 5pm or 8am - 4pm. The odd out of hours cover may be needed and time paid in lieu. Salary offered is £28,119 and this is based in Oxford City Centre.
May 15, 2026
Full time
Our Client in the centre of Oxford is seeking a dedicated Properties, Maintenance and Facilities Assistant to support the Facilities Manager in maintaining safe, clean, and well-functioning premises. This role involves a mix of administrative tasks, maintenance repairs, and health & safety compliance to ensure a secure environment for residents, staff, and visitors. What you'll be doing: Assist with repairs, maintenance, and compliance checks, including fire safety, legionella, and electrical safety. Manage maintenance reports, organise appointments with contractors, and update logs and records. Support procurement of supplies and maintain stock levels. Carry out minor repairs such as replacing bulbs, washers, and furniture adjustments. Conduct routine safety checks on firefighting equipment, electrical outlets, and water outlets. Support health & safety procedures, including fire drills and emergency preparedness. Ensure external areas are safe and accessible, including snow clearance and gutter checks. Collaborate with cleaning staff to manage waste and maintain cleanliness standards. What you'll bring: Practical experience in property maintenance or facilities support. Strong organisational skills and attention to detail. Ability to liaise effectively with contractors and internal teams. Basic knowledge of health & safety regulations and procedures. Flexibility to work outside regular hours when needed. Commitment to diversity, equality, and safeguarding. Additional info: Willingness to undertake minor repairs and support routine maintenance. Ability to work proactively in a team environment. A genuine interest in supporting vulnerable communities and organisational goals. This is a fantastic opportunity to join a dedicated team committed to making a difference. Are you a proactive, reliable, and eager to contribute to a safe and welcoming environment? Monday - Friday, Full Time: 37.5 hours per week. Hours: 9am - 5pm or 8am - 4pm. The odd out of hours cover may be needed and time paid in lieu. Salary offered is £28,119 and this is based in Oxford City Centre.
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
May 15, 2026
Seasonal
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
We are working with a provider of Social Housing, who are looking to recruit a Fire Safety & Compliance specialist on a permanent basis. We are looking for a great communicator as this role will act as the landlord's authorised person ensuring the organisation is compliant with their responsibilities and adhere to regulations and legislation. You must be able to provide robust management in all areas of fire related activities, utilising technical expertise in passive and active fire measures as well as in depth practical knowledge of fire risk assessments and mitigating risks Key Areas of responsibility include: Being the central point of contact for liaison with the Primary Fire Authority. Leading and be responsible for ensuring that the fire risk assessment programme is carried out on a risk-based basis in line with PAS9980/ PAS79/PAS792 requirements meets all regulatory and legislative requirements. The REG38 sign off process, pre-occupation fire door assessments and fire risk assessments are undertaken in a competent, timely and accurate manner. Ensuring that actions from fire risk assessments and recommended upgrades are progressed, remedied, and recorded as required. Identifying any changes to regulatory requirements that impacts on the organisation and its ability to effectively manage its assets. Ensure that the relevant changes and actions are identified and escalated to the Building Safety Compliance Fire Manager. To be considered for this position, we are looking for: Level 4 qualification in Fire Safety. Demonstrable knowledge and experience of leading a team of fire subject matter experts within the Housing Sector. Membership of the IFE / IFSM or an equivalent membership body. Up-to-date knowledge of fire safety legislation and building regulations. Award in Practical Fire Risk Assessment such as IFE of CS Todd. Knowledge of methods to monitor the quality of data and identify issues (e.g. reconciliations). To apply for this position, please submit your CV
May 15, 2026
Full time
We are working with a provider of Social Housing, who are looking to recruit a Fire Safety & Compliance specialist on a permanent basis. We are looking for a great communicator as this role will act as the landlord's authorised person ensuring the organisation is compliant with their responsibilities and adhere to regulations and legislation. You must be able to provide robust management in all areas of fire related activities, utilising technical expertise in passive and active fire measures as well as in depth practical knowledge of fire risk assessments and mitigating risks Key Areas of responsibility include: Being the central point of contact for liaison with the Primary Fire Authority. Leading and be responsible for ensuring that the fire risk assessment programme is carried out on a risk-based basis in line with PAS9980/ PAS79/PAS792 requirements meets all regulatory and legislative requirements. The REG38 sign off process, pre-occupation fire door assessments and fire risk assessments are undertaken in a competent, timely and accurate manner. Ensuring that actions from fire risk assessments and recommended upgrades are progressed, remedied, and recorded as required. Identifying any changes to regulatory requirements that impacts on the organisation and its ability to effectively manage its assets. Ensure that the relevant changes and actions are identified and escalated to the Building Safety Compliance Fire Manager. To be considered for this position, we are looking for: Level 4 qualification in Fire Safety. Demonstrable knowledge and experience of leading a team of fire subject matter experts within the Housing Sector. Membership of the IFE / IFSM or an equivalent membership body. Up-to-date knowledge of fire safety legislation and building regulations. Award in Practical Fire Risk Assessment such as IFE of CS Todd. Knowledge of methods to monitor the quality of data and identify issues (e.g. reconciliations). To apply for this position, please submit your CV
We are working with a provider of Social Housing, who are looking to recruit a Fire Safety & Compliance specialist on a permanent basis. We are looking for a great communicator as this role will act as the landlord's authorised person ensuring the organisation is compliant with their responsibilities and adhere to regulations and legislation. You must be able to provide robust management in all areas of fire related activities, utilising technical expertise in passive and active fire measures as well as in depth practical knowledge of fire risk assessments and mitigating risks Key Areas of responsibility include: Being the central point of contact for liaison with the Primary Fire Authority. Leading and be responsible for ensuring that the fire risk assessment programme is carried out on a risk-based basis in line with PAS9980/ PAS79/PAS792 requirements meets all regulatory and legislative requirements. The REG38 sign off process, pre-occupation fire door assessments and fire risk assessments are undertaken in a competent, timely and accurate manner. Ensuring that actions from fire risk assessments and recommended upgrades are progressed, remedied, and recorded as required. Identifying any changes to regulatory requirements that impacts on the organisation and its ability to effectively manage its assets. Ensure that the relevant changes and actions are identified and escalated to the Building Safety Compliance Fire Manager. To be considered for this position, we are looking for: Level 4 qualification in Fire Safety. Demonstrable knowledge and experience of leading a team of fire subject matter experts within the Housing Sector. Membership of the IFE / IFSM or an equivalent membership body. Up-to-date knowledge of fire safety legislation and building regulations. Award in Practical Fire Risk Assessment such as IFE of CS Todd. Knowledge of methods to monitor the quality of data and identify issues (e.g. reconciliations). To apply for this position, please submit your CV
May 15, 2026
Full time
We are working with a provider of Social Housing, who are looking to recruit a Fire Safety & Compliance specialist on a permanent basis. We are looking for a great communicator as this role will act as the landlord's authorised person ensuring the organisation is compliant with their responsibilities and adhere to regulations and legislation. You must be able to provide robust management in all areas of fire related activities, utilising technical expertise in passive and active fire measures as well as in depth practical knowledge of fire risk assessments and mitigating risks Key Areas of responsibility include: Being the central point of contact for liaison with the Primary Fire Authority. Leading and be responsible for ensuring that the fire risk assessment programme is carried out on a risk-based basis in line with PAS9980/ PAS79/PAS792 requirements meets all regulatory and legislative requirements. The REG38 sign off process, pre-occupation fire door assessments and fire risk assessments are undertaken in a competent, timely and accurate manner. Ensuring that actions from fire risk assessments and recommended upgrades are progressed, remedied, and recorded as required. Identifying any changes to regulatory requirements that impacts on the organisation and its ability to effectively manage its assets. Ensure that the relevant changes and actions are identified and escalated to the Building Safety Compliance Fire Manager. To be considered for this position, we are looking for: Level 4 qualification in Fire Safety. Demonstrable knowledge and experience of leading a team of fire subject matter experts within the Housing Sector. Membership of the IFE / IFSM or an equivalent membership body. Up-to-date knowledge of fire safety legislation and building regulations. Award in Practical Fire Risk Assessment such as IFE of CS Todd. Knowledge of methods to monitor the quality of data and identify issues (e.g. reconciliations). To apply for this position, please submit your CV
Junior Property Manager (Must have driving licence and own car) Job Location: Manchester (South) Salary: Up to 30,000 DOE Days / Hours: Full time - 9 - 5, 5 Days Per Week (Office Based) Occasional weekends during busy period Package: Fuel allowance & 25 days holiday Are you a dynamic, organised, and people-focused professional looking to grow your career in property management? We're seeking a Junior Property Manager to oversee a portfolio of student rental properties in Manchester, one of the UK's most vibrant student cities. About the Role As Junior Property Manager, you will be the key point of contact for tenants and contractors. You'll be responsible for the day-to-day operations of a portfolio of student rental properties, ensuring properties are maintained to a high standard and tenancies run smoothly. Key Responsibilities Manage a portfolio of student rental properties across Manchester Conduct regular property inspections and arrange maintenance or repairs Coordinate tenancy check-ins and check-outs Manage rent collections, deposit returns, and tenancy agreements Handle tenant queries and resolve issues promptly and professionally Dealing with enquiries and viewings during the student letting cycle Oversee health and safety, fire safety, and compliance across properties About You Strong administration and customer service skills Previous experience in property management would be an advantage Excellent communication, organisational, and problem-solving skills Confident working independently A customer-focused mindset and proactive approach Proactive and self motived You care about doing a good job and delivering excellent service Full UK driving licence and access to a vehicle (mileage allowance provided) What We Offer Competitive salary Opportunities for career progression in a growing company Friendly and supportive team environment Training and support with professional development Mobile phone and laptop provided To apply please contact Carla on (url removed) or call (phone number removed) for more information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 15, 2026
Full time
Junior Property Manager (Must have driving licence and own car) Job Location: Manchester (South) Salary: Up to 30,000 DOE Days / Hours: Full time - 9 - 5, 5 Days Per Week (Office Based) Occasional weekends during busy period Package: Fuel allowance & 25 days holiday Are you a dynamic, organised, and people-focused professional looking to grow your career in property management? We're seeking a Junior Property Manager to oversee a portfolio of student rental properties in Manchester, one of the UK's most vibrant student cities. About the Role As Junior Property Manager, you will be the key point of contact for tenants and contractors. You'll be responsible for the day-to-day operations of a portfolio of student rental properties, ensuring properties are maintained to a high standard and tenancies run smoothly. Key Responsibilities Manage a portfolio of student rental properties across Manchester Conduct regular property inspections and arrange maintenance or repairs Coordinate tenancy check-ins and check-outs Manage rent collections, deposit returns, and tenancy agreements Handle tenant queries and resolve issues promptly and professionally Dealing with enquiries and viewings during the student letting cycle Oversee health and safety, fire safety, and compliance across properties About You Strong administration and customer service skills Previous experience in property management would be an advantage Excellent communication, organisational, and problem-solving skills Confident working independently A customer-focused mindset and proactive approach Proactive and self motived You care about doing a good job and delivering excellent service Full UK driving licence and access to a vehicle (mileage allowance provided) What We Offer Competitive salary Opportunities for career progression in a growing company Friendly and supportive team environment Training and support with professional development Mobile phone and laptop provided To apply please contact Carla on (url removed) or call (phone number removed) for more information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Facilities Building Supervisor / Manager - Data Centre The Facilities Buildings Supervisor is responsible for all Data Centre buildings. This is a pivotal role within a 5 DC campus The key objective of the role is to work with the team to take ownership of the DC s (excluding critical plant) and drive towards operational excellence. Ownership encompasses everything from the physical building fabric to the coffee machines in the occupied office space, so there is a high workload which needs careful planning and prioritising. The Building Management Team are responsible for the maintenance and enhancement of the buildings, including efficiency, quality and fabric across the site, ensuring that all buildings are maintained in compliance with industry best practice, legislation and relevant ISO standards, that they are energy efficient and serve our teams and customers perfectly. The role takes ownership of delivering building management projects aiming at continuous improvement of service quality and environment. The role will work in conjunction with Risk & Compliance to ensure compliance with all legislation across all buildings. This means working closely with our major FM providers to ensure the paperwork and tracking is always correct and available. The role is responsible for the oversight of subcontractors and the surrounding H&S within the works in scope of the team, and the correct management of all assets relating to the scope such as fire doors, water access, emergency lights etc. Effective maintenance of existing building fabric and grounds, and responsibility for the planning and delivery of fabric enhancements as a Strategic Plan • Management of the project works relating to the maintenance or enhancement of the buildings, including RAMS, permits and completion sign off. • Explore and communicate innovations in building management and DC fabric to manager • The team is responsible for the management of site compliance. Ensure compliance with Health and Safety, Environmental and Business Continuity legislation for fire safety, environmental management and business continuity practises. To maintain procedures and records to include but not limited to; risk assessing against all fire separation, detection and fighting systems, environmental and continuity process to for fuel and generator power, etc. • Ensure Business Continuity and disaster recovery plans are documented, tested, implemented and maintained with the DC Buildings Manager. Previous experience of working to and within ISO regulated processes and procedures like • ISO 9001, ISO 27001, ISO 22301, BS OHSAS 18001 H&S, ISO 50001, ISO 14001, ISO 45001. Benefits £5000 Travel Allowance 15% Bonus Non-Contributed Pension, 9% 1st year, 10% for every year follows Private Medical Insurance (You + Family) (Includes Dental and Mental Health add-ons) Death In Service Income Protection Flexi-Working For more information, please get in touch. Please note this position is urgent and the client is looking to interview and hire ASAP.
May 15, 2026
Full time
Facilities Building Supervisor / Manager - Data Centre The Facilities Buildings Supervisor is responsible for all Data Centre buildings. This is a pivotal role within a 5 DC campus The key objective of the role is to work with the team to take ownership of the DC s (excluding critical plant) and drive towards operational excellence. Ownership encompasses everything from the physical building fabric to the coffee machines in the occupied office space, so there is a high workload which needs careful planning and prioritising. The Building Management Team are responsible for the maintenance and enhancement of the buildings, including efficiency, quality and fabric across the site, ensuring that all buildings are maintained in compliance with industry best practice, legislation and relevant ISO standards, that they are energy efficient and serve our teams and customers perfectly. The role takes ownership of delivering building management projects aiming at continuous improvement of service quality and environment. The role will work in conjunction with Risk & Compliance to ensure compliance with all legislation across all buildings. This means working closely with our major FM providers to ensure the paperwork and tracking is always correct and available. The role is responsible for the oversight of subcontractors and the surrounding H&S within the works in scope of the team, and the correct management of all assets relating to the scope such as fire doors, water access, emergency lights etc. Effective maintenance of existing building fabric and grounds, and responsibility for the planning and delivery of fabric enhancements as a Strategic Plan • Management of the project works relating to the maintenance or enhancement of the buildings, including RAMS, permits and completion sign off. • Explore and communicate innovations in building management and DC fabric to manager • The team is responsible for the management of site compliance. Ensure compliance with Health and Safety, Environmental and Business Continuity legislation for fire safety, environmental management and business continuity practises. To maintain procedures and records to include but not limited to; risk assessing against all fire separation, detection and fighting systems, environmental and continuity process to for fuel and generator power, etc. • Ensure Business Continuity and disaster recovery plans are documented, tested, implemented and maintained with the DC Buildings Manager. Previous experience of working to and within ISO regulated processes and procedures like • ISO 9001, ISO 27001, ISO 22301, BS OHSAS 18001 H&S, ISO 50001, ISO 14001, ISO 45001. Benefits £5000 Travel Allowance 15% Bonus Non-Contributed Pension, 9% 1st year, 10% for every year follows Private Medical Insurance (You + Family) (Includes Dental and Mental Health add-ons) Death In Service Income Protection Flexi-Working For more information, please get in touch. Please note this position is urgent and the client is looking to interview and hire ASAP.
Facilities Administrator Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
May 15, 2026
Full time
Facilities Administrator Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
To undertake and carry out all types of Fire risk Assessments and fire Safety and carry out DDA surveys. Manage post fire Risk Assessment construction works from tender production to execution and completion of works on site. Client Details This local authority manages public services for over 220,000 residents across five townships in Greater Manchester and is dedicated to improving the lives of those living in the borough. Description To complete fire risk assessments to comply with legislative requirements and to record details on the Council's asset database. Ensure close working relationship with the Access Audit Building surveyor is formed To monitor, regularly review and update fire risk assessments. To liaise with appropriate managers and ensure that any necessary corrective action or remedial works arising from fire risk assessments are completed within agreed timescales. To develop and co-ordinate a prioritised programme of work for fire risk assessments and assist with the production of a phased programme for any resultant remedial work/action. To provide professional advice on fire safety matters and on compliance with Fire Safety legislation to a range of managers across the broad spectrum of Council activities. To carry out fire safety audits of any Council occupied premises. To undertake surveys and produce outline building layout sketches where required. To provide fire safety advice on new buildings or alterations to existing ones in terms of fire resisting structures and safe means of escape. To give advice on the use of fire fighting equipment, fire evacuation procedures and the provision of fire systems such as alarms, sprinklers, emergency lighting etc. To inspect and check disabled access/evaluation procedures, as required. To liaise with Building Managers, Building Control, the Fire Service and licensing authorities as required. To liaise with other Council officers, eg Insurance and Risk Management to assist in minimising losses from fire and improve property protection. To keep abreast of all current and proposed fire related legislation including best practice and advise managers. To plan, prepare and deliver training for Building Managers and Fire Wardens on fire awareness, the day-to-day management of fire safety in premises and any other relevant activities, as required. To assist with the production of Tender documents and liaise with any consultants employed to undertake fire risk assessments and monitor their performance. To assist with the maintenance and management of the Council's Asset Management databases and contributory systems. To ensure FRA data collection systems and records are used and maintained accurately and efficiently. To enter, manipulate, validate and maintain the integrity of FRA data on the database. To provide data/information and detailed reports of inspections, assessments and of work required, for compliance with Current Fire Safety legislation, to the Line Manager, Building Managers and the Council's Asset Management Group as requested. Profile Fire qualifications (relevant) Expereince of working within a local council HNC Desirable Job Offer Good Hourly Rate Possible extension Immediate Start Hybrid working
May 15, 2026
Seasonal
To undertake and carry out all types of Fire risk Assessments and fire Safety and carry out DDA surveys. Manage post fire Risk Assessment construction works from tender production to execution and completion of works on site. Client Details This local authority manages public services for over 220,000 residents across five townships in Greater Manchester and is dedicated to improving the lives of those living in the borough. Description To complete fire risk assessments to comply with legislative requirements and to record details on the Council's asset database. Ensure close working relationship with the Access Audit Building surveyor is formed To monitor, regularly review and update fire risk assessments. To liaise with appropriate managers and ensure that any necessary corrective action or remedial works arising from fire risk assessments are completed within agreed timescales. To develop and co-ordinate a prioritised programme of work for fire risk assessments and assist with the production of a phased programme for any resultant remedial work/action. To provide professional advice on fire safety matters and on compliance with Fire Safety legislation to a range of managers across the broad spectrum of Council activities. To carry out fire safety audits of any Council occupied premises. To undertake surveys and produce outline building layout sketches where required. To provide fire safety advice on new buildings or alterations to existing ones in terms of fire resisting structures and safe means of escape. To give advice on the use of fire fighting equipment, fire evacuation procedures and the provision of fire systems such as alarms, sprinklers, emergency lighting etc. To inspect and check disabled access/evaluation procedures, as required. To liaise with Building Managers, Building Control, the Fire Service and licensing authorities as required. To liaise with other Council officers, eg Insurance and Risk Management to assist in minimising losses from fire and improve property protection. To keep abreast of all current and proposed fire related legislation including best practice and advise managers. To plan, prepare and deliver training for Building Managers and Fire Wardens on fire awareness, the day-to-day management of fire safety in premises and any other relevant activities, as required. To assist with the production of Tender documents and liaise with any consultants employed to undertake fire risk assessments and monitor their performance. To assist with the maintenance and management of the Council's Asset Management databases and contributory systems. To ensure FRA data collection systems and records are used and maintained accurately and efficiently. To enter, manipulate, validate and maintain the integrity of FRA data on the database. To provide data/information and detailed reports of inspections, assessments and of work required, for compliance with Current Fire Safety legislation, to the Line Manager, Building Managers and the Council's Asset Management Group as requested. Profile Fire qualifications (relevant) Expereince of working within a local council HNC Desirable Job Offer Good Hourly Rate Possible extension Immediate Start Hybrid working
The primary purpose of this role is to establish, develop, and manage the delivery of high-quality services and operations across a multi-let office building, on behalf of the Landlord. This includes overseeing all services provided to occupiers, ensuring the smooth and efficient running of the property. The role also carries responsibility for maintaining full compliance with statutory regulations, internal policies, and industry best practices, while consistently delivering a safe, welcoming, and professional environment for all Occupiers. Property Outline This position is primarily based at the Arbor, 255 Blackfriars Road - a vibrant, multi-occupied, high specification property located in Blackfriars which will form part of the Bankside Yards development. The site offers 225,000 ft of diverse office space for the next generation. While the Arbor will be your focus, the role may also include involvement with other high-profile properties managed by Ashdown Phillips & Partners across London The Arbor has a service charge budget of circa £4m with a year-end date of December 31 st . On-site Reports (all 3 rd party) Security Service Partner. Front of House/Reception Service Partner. Cleaning Service Partner. Mechanical and Electrical maintenance Service Partner. Communication Lines Contract managers for Security, Front of House and Cleaning Services. Day to day management and monitoring of M&E contract staff and sub-contractors. On site contracted service team manager meetings on a weekly basis to ensure coherent working. Fabric maintenance contractors - communicating with contract manager. Client Landlord; the Landlord's architect, surveyors, consultants, insurance agents & surveyors, marketing agency and letting agents. Ashdown Phillips & Partners; MD, Directors, surveyors, consultants, staff and fellow centre/building managers. Health & Safety Consultants; asbestos surveyors, Local Authority H&S Officers. Regional Fire Brigade; Fire Officers. Occupiers: their consultants, fit out agents and contractors. Key Objectives Ensuring compliance with regulations and health, safety, environment and security standards. Supporting the monitoring and management of budgets to ensure costs, quality standards and efficiencies are achieved to target. Work with key stakeholders in developing and managing events at the property. Contribute to developing strong relationships with occupiers through dynamic engagement opportunities. Drive the company's and Arbor's Environmental Social Governance (ESG) pledge and act as an ambassador for Ashdown Phillips in communicating the Clients objectives in relation to sustainability. Support the Senior Facilities Manager on working and fostering relationships with the local community in establishing the property as part of a wider network support CSR initiatives Key Accountabilities Ensure the cost-effective provision of agreed Facilities Management services for the Landlord, as required. Responsible for the procurement of, and subsequently manage, the provision of relevant services (e.g. M & E, Security and Cleaning), ensuring optimum service standards from internal/external sources. Drive a culture of continuous improvement. Manager monthly meetings with all service partners, including completion of key performance indicators. Contribute to the forecasting, and then subsequently monitor and control budgets, ensuring costs are properly allocated against the respective property schedule, contained within agreed levels, and corresponding reports provided as required and agreed with the Senior Facilities Manager and Property Surveyor Ensuring compliance with all statutory and internal obligations applicable to the ongoing occupation, operations and maintenance (including project work) of the Property. Maintain, establish and develop appropriate relationships and communication channels with all occupiers and other stakeholders (including members of the public, colleagues, line manager and client representatives) to ensure that service levels are maintained and improved having regard to relevant budgetary constraints. Manage and develop relationships with the service partners to ensure compliance with contracts and continued delivery of agreed services. Ensure all building services and life safety systems are maintained within relevant scheduled frequencies and inspections deadlines. Respond to out-of-hours emergency calls. Ensure the Senior Facilities Manager is kept appraised on operational matters. Coordinate and manage ad hoc fabric repairs within the property. Oversee emergency preparedness and response plans (fire drills, evacuation procedures). Oversee documentation for emergency procedures and safe systems of work in conjunction with our Duty Holder responsibilities Monthly reporting on building operations and performance. Monitor utilities usage and suggest sustainability initiatives. Deputise the Senior Facilities Manager in their absence. Ad hoc duties commensurate with the role. Personal Specification These are the minimum key areas of knowledge, skills and experience. Working knowledge of current statutory legislation and regulations, especially regarding Health, Safety and Environment. IOSH qualification is essential. Knowledge and experience of managing contractors and service levels (e.g. M & E, security and cleaning) associated with a retail, office or business park/estate, and within agreed budgets. Problem solving skills to continue to match resources to achieve various service requirements. Good knowledge of service charges and budgeting techniques. Excellent organisational and time management, able to meet tight deadlines and respond in emergency situations. Self motivated and able to work on own initiative without ongoing direct supervision. Resilient and adaptable, with a continuous improvement mindset Excellent interpersonal and communication skills able to effectively communicate at all levels and operate comfortably as part of a multi skilled team. Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the property. High attention to detail and commitment to quality service delivery Previous facilities management or management experience in either retail or mixed use environment, ideal but not essential. Interest in the property sector and an understanding of the occupational requirements of tenants. Good IT skills in particular Microsoft Word and Excel. Interested? Apply here Complete our short form and upload your CV to express your interest in applying.
May 15, 2026
Full time
The primary purpose of this role is to establish, develop, and manage the delivery of high-quality services and operations across a multi-let office building, on behalf of the Landlord. This includes overseeing all services provided to occupiers, ensuring the smooth and efficient running of the property. The role also carries responsibility for maintaining full compliance with statutory regulations, internal policies, and industry best practices, while consistently delivering a safe, welcoming, and professional environment for all Occupiers. Property Outline This position is primarily based at the Arbor, 255 Blackfriars Road - a vibrant, multi-occupied, high specification property located in Blackfriars which will form part of the Bankside Yards development. The site offers 225,000 ft of diverse office space for the next generation. While the Arbor will be your focus, the role may also include involvement with other high-profile properties managed by Ashdown Phillips & Partners across London The Arbor has a service charge budget of circa £4m with a year-end date of December 31 st . On-site Reports (all 3 rd party) Security Service Partner. Front of House/Reception Service Partner. Cleaning Service Partner. Mechanical and Electrical maintenance Service Partner. Communication Lines Contract managers for Security, Front of House and Cleaning Services. Day to day management and monitoring of M&E contract staff and sub-contractors. On site contracted service team manager meetings on a weekly basis to ensure coherent working. Fabric maintenance contractors - communicating with contract manager. Client Landlord; the Landlord's architect, surveyors, consultants, insurance agents & surveyors, marketing agency and letting agents. Ashdown Phillips & Partners; MD, Directors, surveyors, consultants, staff and fellow centre/building managers. Health & Safety Consultants; asbestos surveyors, Local Authority H&S Officers. Regional Fire Brigade; Fire Officers. Occupiers: their consultants, fit out agents and contractors. Key Objectives Ensuring compliance with regulations and health, safety, environment and security standards. Supporting the monitoring and management of budgets to ensure costs, quality standards and efficiencies are achieved to target. Work with key stakeholders in developing and managing events at the property. Contribute to developing strong relationships with occupiers through dynamic engagement opportunities. Drive the company's and Arbor's Environmental Social Governance (ESG) pledge and act as an ambassador for Ashdown Phillips in communicating the Clients objectives in relation to sustainability. Support the Senior Facilities Manager on working and fostering relationships with the local community in establishing the property as part of a wider network support CSR initiatives Key Accountabilities Ensure the cost-effective provision of agreed Facilities Management services for the Landlord, as required. Responsible for the procurement of, and subsequently manage, the provision of relevant services (e.g. M & E, Security and Cleaning), ensuring optimum service standards from internal/external sources. Drive a culture of continuous improvement. Manager monthly meetings with all service partners, including completion of key performance indicators. Contribute to the forecasting, and then subsequently monitor and control budgets, ensuring costs are properly allocated against the respective property schedule, contained within agreed levels, and corresponding reports provided as required and agreed with the Senior Facilities Manager and Property Surveyor Ensuring compliance with all statutory and internal obligations applicable to the ongoing occupation, operations and maintenance (including project work) of the Property. Maintain, establish and develop appropriate relationships and communication channels with all occupiers and other stakeholders (including members of the public, colleagues, line manager and client representatives) to ensure that service levels are maintained and improved having regard to relevant budgetary constraints. Manage and develop relationships with the service partners to ensure compliance with contracts and continued delivery of agreed services. Ensure all building services and life safety systems are maintained within relevant scheduled frequencies and inspections deadlines. Respond to out-of-hours emergency calls. Ensure the Senior Facilities Manager is kept appraised on operational matters. Coordinate and manage ad hoc fabric repairs within the property. Oversee emergency preparedness and response plans (fire drills, evacuation procedures). Oversee documentation for emergency procedures and safe systems of work in conjunction with our Duty Holder responsibilities Monthly reporting on building operations and performance. Monitor utilities usage and suggest sustainability initiatives. Deputise the Senior Facilities Manager in their absence. Ad hoc duties commensurate with the role. Personal Specification These are the minimum key areas of knowledge, skills and experience. Working knowledge of current statutory legislation and regulations, especially regarding Health, Safety and Environment. IOSH qualification is essential. Knowledge and experience of managing contractors and service levels (e.g. M & E, security and cleaning) associated with a retail, office or business park/estate, and within agreed budgets. Problem solving skills to continue to match resources to achieve various service requirements. Good knowledge of service charges and budgeting techniques. Excellent organisational and time management, able to meet tight deadlines and respond in emergency situations. Self motivated and able to work on own initiative without ongoing direct supervision. Resilient and adaptable, with a continuous improvement mindset Excellent interpersonal and communication skills able to effectively communicate at all levels and operate comfortably as part of a multi skilled team. Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the property. High attention to detail and commitment to quality service delivery Previous facilities management or management experience in either retail or mixed use environment, ideal but not essential. Interest in the property sector and an understanding of the occupational requirements of tenants. Good IT skills in particular Microsoft Word and Excel. Interested? Apply here Complete our short form and upload your CV to express your interest in applying.
Reception and Office Manager This is a part-time role, ideally 10am-2pm Monday-Thursday, based onsite The Reception and Office Manager will oversee the day-to-day operation of the building. The role is customer-facing and involves supporting tenants, visitors and clients, managing room bookings and conference facilities, and ensuring the building and shared spaces are maintained to a high standard. This is a multi-let office building for charities and voluntary organisations. The building provides office suites, meeting rooms and counselling rooms available for hire by both internal and external users.The post holder will act as a key point of contact between tenants and charity teams. Working independently, they will help ensure the smooth operation of the building, facilities and booking services. Key Responsibilities Act as the first point of contact for all visitors, tenants, clients and contractors. Manage the day-to-day running of office. Coordinate bookings for meeting rooms, counselling rooms and conference facilities. Prepare rooms for meetings and events as required. Order office and kitchen supplies, including stationery and photocopier consumables. Monitor shared areas including kitchens, meeting rooms and WCs, ensuring cleaning standards are maintained. Support prospective tenants and visitors, including conducting tours where appropriate. Set up and provide basic support for AV equipment and meeting technology. Maintain records relating to shared facilities such as printing and photocopying. Distribute incoming post to pigeonholes and to tenants when appropriate. Manage parking arrangements for the building and resolve or escalate issues as necessary. Report building maintenance issues, including lighting, plumbing, lift or access concerns. Support fire safety procedures, including maintaining relevant logbooks and assisting with scheduled evacuation drills. Create and manage tenant access fobs and door access permissions. Assist with tenant enquiries and support the onboarding of new tenants. Support the organisation of events held at the offices. Provide administrative support to the organisation Undertake other duties appropriate to the role. Excellent organisational skills with strong attention to detail. Strong verbal and written communication skills, including face-to-face, telephone and email communication. Proficient in Microsoft 365, including Outlook, Word and Excel. Ability to work independently and use initiative. Ability to manage multiple tasks and adapt to changing priorities. Confident working with contractors and external suppliers. Professional and customer-focused approach. Knowledge of office health and safety procedures. Basic understanding of IT and office infrastructure. Previous experience in a customer-facing or facilities-based role would be advantageous. Personal Qualities Trustworthy and able to maintain confidentiality. Able to work effectively both independently and as part of a team. Friendly, approachable and professional manner. Positive attitude with a good sense of humour. Well presented with pride in maintaining a professional workplace environment. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 15, 2026
Seasonal
Reception and Office Manager This is a part-time role, ideally 10am-2pm Monday-Thursday, based onsite The Reception and Office Manager will oversee the day-to-day operation of the building. The role is customer-facing and involves supporting tenants, visitors and clients, managing room bookings and conference facilities, and ensuring the building and shared spaces are maintained to a high standard. This is a multi-let office building for charities and voluntary organisations. The building provides office suites, meeting rooms and counselling rooms available for hire by both internal and external users.The post holder will act as a key point of contact between tenants and charity teams. Working independently, they will help ensure the smooth operation of the building, facilities and booking services. Key Responsibilities Act as the first point of contact for all visitors, tenants, clients and contractors. Manage the day-to-day running of office. Coordinate bookings for meeting rooms, counselling rooms and conference facilities. Prepare rooms for meetings and events as required. Order office and kitchen supplies, including stationery and photocopier consumables. Monitor shared areas including kitchens, meeting rooms and WCs, ensuring cleaning standards are maintained. Support prospective tenants and visitors, including conducting tours where appropriate. Set up and provide basic support for AV equipment and meeting technology. Maintain records relating to shared facilities such as printing and photocopying. Distribute incoming post to pigeonholes and to tenants when appropriate. Manage parking arrangements for the building and resolve or escalate issues as necessary. Report building maintenance issues, including lighting, plumbing, lift or access concerns. Support fire safety procedures, including maintaining relevant logbooks and assisting with scheduled evacuation drills. Create and manage tenant access fobs and door access permissions. Assist with tenant enquiries and support the onboarding of new tenants. Support the organisation of events held at the offices. Provide administrative support to the organisation Undertake other duties appropriate to the role. Excellent organisational skills with strong attention to detail. Strong verbal and written communication skills, including face-to-face, telephone and email communication. Proficient in Microsoft 365, including Outlook, Word and Excel. Ability to work independently and use initiative. Ability to manage multiple tasks and adapt to changing priorities. Confident working with contractors and external suppliers. Professional and customer-focused approach. Knowledge of office health and safety procedures. Basic understanding of IT and office infrastructure. Previous experience in a customer-facing or facilities-based role would be advantageous. Personal Qualities Trustworthy and able to maintain confidentiality. Able to work effectively both independently and as part of a team. Friendly, approachable and professional manner. Positive attitude with a good sense of humour. Well presented with pride in maintaining a professional workplace environment. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Are you passionate about empowering others with life-saving skills? Do you want to make a real difference in your community? As a Trainer , you ll deliver essential courses, including First Aid at Work , Fire Marshal , and Mental Health , equipping learners with vital skills to stay safe and support others. If you're ready to step into a role where every day is rewarding , we d love to hear from you! Details Salary: £15,165.60 per annum Location: Truro, Cornwell Working Pattern: 5 out of 7 days, including occasional evenings or weekends to meet learner needs Contract: Part-time, permanent Additional benefits: Paid mileage and expenses for travel Ongoing professional development, including support to maintain your subject competence and certifications Flexible working patterns to suit your schedule Corporate uniform provided for a professional appearance Enhanced DBS check paid for by the organisation A culture of inclusivity, aligning with the values of Humanity, Excellence, Accountability, Responsiveness, and Teamwork (H.E.A.R.T.) About the Organisation This role supports one of the UK s leading providers of workplace training . With a mission to save lives and make communities safer , their vision is to empower every person with skills that make a difference . They value their people , offering opportunities for growth , and champion diversity in everything they do. About the Role As a Trainer , you ll deliver a variety of courses to diverse groups , ensuring high standards of teaching and assessment . From CPR techniques to mental health awareness, you ll empower learners with essential skills while contributing to the organisation s life-saving mission . You ll manage your own schedule , travel to training locations , and be responsible for setting up engaging, professional sessions . With support from a dedicated team , you ll maintain compliance with awarding body standards and contribute to the continuous improvement of training delivery . Key Responsibilities Deliver and assess workplace training courses such as First Aid at Work and Mental Health Awareness. Set up training venues , ensuring all materials and equipment are ready. Conduct dynamic risk assessments at venues and act as a designated first aider and fire marshal . Maintain up-to-date knowledge of your subject area through professional development. Promote the organisation s products and services to learners. Complete all required documentation promptly and accurately. Skills / Experience Required Essential qualifications: Level 3 Certificate in Learning and Development or equivalent, plus a valid course-specific qualification (e.g., First Aid at Work, IOSH). Experience: Delivering first aid and/or health and safety courses to adults. Skills: Excellent communication and interpersonal skills, with the ability to engage diverse groups. Other: Physically able to perform CPR on a manikin on the floor. Confident using Microsoft applications and digital tools for course administration. A full driving licence and access to a vehicle for travel to training venues. To Apply If you re ready to inspire others and be part of a team dedicated to saving lives, we d love to hear from you! Application is by CV only no covering letter required. Interview Process Initial telephone call with the regional manager for the area In-person selection day in March 2026 , which will include competency-based questions and the delivery of a short mock training session to demonstrate your skills. Deadline for Applications ASAP applications will be reviewed on a rolling basis We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
May 15, 2026
Full time
Are you passionate about empowering others with life-saving skills? Do you want to make a real difference in your community? As a Trainer , you ll deliver essential courses, including First Aid at Work , Fire Marshal , and Mental Health , equipping learners with vital skills to stay safe and support others. If you're ready to step into a role where every day is rewarding , we d love to hear from you! Details Salary: £15,165.60 per annum Location: Truro, Cornwell Working Pattern: 5 out of 7 days, including occasional evenings or weekends to meet learner needs Contract: Part-time, permanent Additional benefits: Paid mileage and expenses for travel Ongoing professional development, including support to maintain your subject competence and certifications Flexible working patterns to suit your schedule Corporate uniform provided for a professional appearance Enhanced DBS check paid for by the organisation A culture of inclusivity, aligning with the values of Humanity, Excellence, Accountability, Responsiveness, and Teamwork (H.E.A.R.T.) About the Organisation This role supports one of the UK s leading providers of workplace training . With a mission to save lives and make communities safer , their vision is to empower every person with skills that make a difference . They value their people , offering opportunities for growth , and champion diversity in everything they do. About the Role As a Trainer , you ll deliver a variety of courses to diverse groups , ensuring high standards of teaching and assessment . From CPR techniques to mental health awareness, you ll empower learners with essential skills while contributing to the organisation s life-saving mission . You ll manage your own schedule , travel to training locations , and be responsible for setting up engaging, professional sessions . With support from a dedicated team , you ll maintain compliance with awarding body standards and contribute to the continuous improvement of training delivery . Key Responsibilities Deliver and assess workplace training courses such as First Aid at Work and Mental Health Awareness. Set up training venues , ensuring all materials and equipment are ready. Conduct dynamic risk assessments at venues and act as a designated first aider and fire marshal . Maintain up-to-date knowledge of your subject area through professional development. Promote the organisation s products and services to learners. Complete all required documentation promptly and accurately. Skills / Experience Required Essential qualifications: Level 3 Certificate in Learning and Development or equivalent, plus a valid course-specific qualification (e.g., First Aid at Work, IOSH). Experience: Delivering first aid and/or health and safety courses to adults. Skills: Excellent communication and interpersonal skills, with the ability to engage diverse groups. Other: Physically able to perform CPR on a manikin on the floor. Confident using Microsoft applications and digital tools for course administration. A full driving licence and access to a vehicle for travel to training venues. To Apply If you re ready to inspire others and be part of a team dedicated to saving lives, we d love to hear from you! Application is by CV only no covering letter required. Interview Process Initial telephone call with the regional manager for the area In-person selection day in March 2026 , which will include competency-based questions and the delivery of a short mock training session to demonstrate your skills. Deadline for Applications ASAP applications will be reviewed on a rolling basis We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Are you passionate about empowering others with life-saving skills? Do you want to make a real difference in your community? As a Trainer , you ll deliver essential courses, including First Aid at Work , Fire Marshal , and Mental Health , equipping learners with vital skills to stay safe and support others. If you're ready to step into a role where every day is rewarding , we d love to hear from you! Details Salary: £25,276 per annum Location: Taunton Working Pattern: 5 out of 7 days, including occasional evenings or weekends to meet learner needs Contract: Full-time, permanent Additional benefits: Paid mileage and expenses for travel Ongoing professional development, including support to maintain your subject competence and certifications Flexible working patterns to suit your schedule Corporate uniform provided for a professional appearance Enhanced DBS check paid for by the organisation A culture of inclusivity, aligning with the values of Humanity, Excellence, Accountability, Responsiveness, and Teamwork (H.E.A.R.T.) About the Organisation This role supports one of the UK s leading providers of workplace training . With a mission to save lives and make communities safer , their vision is to empower every person with skills that make a difference . They value their people , offering opportunities for growth , and champion diversity in everything they do. About the Role As a Trainer , you ll deliver a variety of courses to diverse groups , ensuring high standards of teaching and assessment . From CPR techniques to mental health awareness, you ll empower learners with essential skills while contributing to the organisation s life-saving mission . You ll manage your own schedule , travel to training locations , and be responsible for setting up engaging, professional sessions . With support from a dedicated team , you ll maintain compliance with awarding body standards and contribute to the continuous improvement of training delivery . Key Responsibilities Deliver and assess workplace training courses such as First Aid at Work and Mental Health Awareness. Set up training venues , ensuring all materials and equipment are ready. Conduct dynamic risk assessments at venues and act as a designated first aider and fire marshal . Maintain up-to-date knowledge of your subject area through professional development. Promote the organisation s products and services to learners. Complete all required documentation promptly and accurately. Skills / Experience Required Essential qualifications: Level 3 Certificate in Learning and Development or equivalent, plus a valid course-specific qualification (e.g., First Aid at Work, IOSH). Experience: Delivering first aid and/or health and safety courses to adults. Skills: Excellent communication and interpersonal skills, with the ability to engage diverse groups. Other: Physically able to perform CPR on a manikin on the floor. Confident using Microsoft applications and digital tools for course administration. A full driving licence and access to a vehicle for travel to training venues. To Apply If you re ready to inspire others and be part of a team dedicated to saving lives, we d love to hear from you! Application is by CV only no covering letter required. Interview Process Initial telephone call with the regional manager for the area In-person selection day in March 2026 , which will include competency-based questions and the delivery of a short mock training session to demonstrate your skills. Deadline for Applications ASAP applications will be reviewed on a rolling basis We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
May 15, 2026
Full time
Are you passionate about empowering others with life-saving skills? Do you want to make a real difference in your community? As a Trainer , you ll deliver essential courses, including First Aid at Work , Fire Marshal , and Mental Health , equipping learners with vital skills to stay safe and support others. If you're ready to step into a role where every day is rewarding , we d love to hear from you! Details Salary: £25,276 per annum Location: Taunton Working Pattern: 5 out of 7 days, including occasional evenings or weekends to meet learner needs Contract: Full-time, permanent Additional benefits: Paid mileage and expenses for travel Ongoing professional development, including support to maintain your subject competence and certifications Flexible working patterns to suit your schedule Corporate uniform provided for a professional appearance Enhanced DBS check paid for by the organisation A culture of inclusivity, aligning with the values of Humanity, Excellence, Accountability, Responsiveness, and Teamwork (H.E.A.R.T.) About the Organisation This role supports one of the UK s leading providers of workplace training . With a mission to save lives and make communities safer , their vision is to empower every person with skills that make a difference . They value their people , offering opportunities for growth , and champion diversity in everything they do. About the Role As a Trainer , you ll deliver a variety of courses to diverse groups , ensuring high standards of teaching and assessment . From CPR techniques to mental health awareness, you ll empower learners with essential skills while contributing to the organisation s life-saving mission . You ll manage your own schedule , travel to training locations , and be responsible for setting up engaging, professional sessions . With support from a dedicated team , you ll maintain compliance with awarding body standards and contribute to the continuous improvement of training delivery . Key Responsibilities Deliver and assess workplace training courses such as First Aid at Work and Mental Health Awareness. Set up training venues , ensuring all materials and equipment are ready. Conduct dynamic risk assessments at venues and act as a designated first aider and fire marshal . Maintain up-to-date knowledge of your subject area through professional development. Promote the organisation s products and services to learners. Complete all required documentation promptly and accurately. Skills / Experience Required Essential qualifications: Level 3 Certificate in Learning and Development or equivalent, plus a valid course-specific qualification (e.g., First Aid at Work, IOSH). Experience: Delivering first aid and/or health and safety courses to adults. Skills: Excellent communication and interpersonal skills, with the ability to engage diverse groups. Other: Physically able to perform CPR on a manikin on the floor. Confident using Microsoft applications and digital tools for course administration. A full driving licence and access to a vehicle for travel to training venues. To Apply If you re ready to inspire others and be part of a team dedicated to saving lives, we d love to hear from you! Application is by CV only no covering letter required. Interview Process Initial telephone call with the regional manager for the area In-person selection day in March 2026 , which will include competency-based questions and the delivery of a short mock training session to demonstrate your skills. Deadline for Applications ASAP applications will be reviewed on a rolling basis We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
An opportunity has arisen for a National Resilience Instructor/Coordinator based at our Training & Development Centre. National Resilience Instructor/Coordinator Location: SYFR Training & Development Centre, Handsworth, Sheffield S13 Hours of work: Part Time, 4 days per week (Flexi-Time) Contract: Permanent Salary: £32,061 £34,434 Per Annum, Pro Rata (Grade 6) £25,649 - £27,548 Per Annum Actual for 4 days per week. The overall purpose of the role will be to provide National Resilience training and coordination to South Yorkshire Fire & Rescue (SYFR) crews and officers, enabling them to provide efficient professional response to a Chemical, Biological, Radioactive, Nuclear (Explosive) (CBRN(e , High Volume Pump, or Marauding Terrorist Attack incident; locally, regionally, or nationally. To be considered for this role you will have previous experience of delivering training to adults and a good working knowledge of equipment used in the Fire & Rescue Service, particularly in relation to National Resilience Assets, including Mass Decontamination Unit (MDU), Detection Identification and Monitoring (DIM), High Volume Pump (HVP), and Marauding Terrorist Attack (MTA) Team. You will have a rounded knowledge of the use and mobilisation of National Resilience assets. You will be able to plan and organise training and complete appropriate risk assessments. You will have experience of working within a safety critical environment. You must possess (or be willing to undertake) an Award in Education and Training or equivalent e.g. PTTLS and be willing to undertake other local and national training required for delivery of National Resilience Training. The key duties will include training operational staff in the use of MTA, DIM, MDU, and HVP equipment and associated procedures in a safe manner, and other training which may be required. You will also be required to organise and administer the delivery of training, prepare lesson plans and carry out risk assessments in relation to the activities you will deliver. Closing date for applications is 12:00 hours on 22 May 2026. Interviews will be held week commencing 8 June 2026. Interested? If you would like to apply and find out more about this position, please click the apply button to be directed to our website. New starters will commence on the bottom of the salary grade and will receive increases to the top of the grade on an incremental basis. We offer 28 days annual leave (pro-rata) plus Bank Holidays. Annual leave increases after 5 years service to 32 days, followed by an extra day a year up to a maximum of 37 days. We also operate a generous flexi time attendance scheme. Most of our corporate roles offer flexi time and agile working, meaning people can vary their hours to suit their commitments outside of work as agreed with their line manager. Flexi time can be accrued with a potential of up to 13 days to be taken within a year. All eligible corporate staff are auto-enrolled onto the Local Government Pension Scheme with contributions ranging from 5.5% to 12.5%. It is a defined benefit pension scheme that means pensions are based on salary and the length of paying into the scheme. Further information on the scheme, and additional benefits, can be found on the LGPS website. Other benefits include (but not limited to) enhanced sick pay, access to free on-site gyms, a cycle 2 work scheme, access to emergency services discounts across a wide variety of popular companies, enhanced maternity and paternity schemes and the opportunity to join the TransaveUK credit union. We are committed to cultivating a diverse and inclusive workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. We warmly welcome applications from individuals who identify with underrepresented groups within our workforce, including individuals from Minority Ethnic backgrounds, women, those who identify as Lesbian, Gay, Bisexual, or Transgender (LGBT+), and individuals with disabilities. In addition, we will look to support anyone who requires Part Time/Job share working hours. We believe that a diverse workforce leads to innovation, creativity, and better decision-making, and we are dedicated to creating an environment where everyone can thrive. Applications from job share candidates will be considered and all applications will be given equal consideration. Please note the appointment is subject to successful pre-employment screening i.e. asylum and immigration check, references, medical screening, substance misuse testing and a minimum of a standard level Disclosure and Barring Service (DBS) check which includes current and spent criminal records information. Enhanced checks with barred lists will be carried out for roles that undertake regulated activity which is a term related to working with children or vulnerable adults. South Yorkshire Fire & Rescue s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment. If you require any of our recruitment documents in larger print please contact our recruitment team. No agencies please.
May 15, 2026
Full time
An opportunity has arisen for a National Resilience Instructor/Coordinator based at our Training & Development Centre. National Resilience Instructor/Coordinator Location: SYFR Training & Development Centre, Handsworth, Sheffield S13 Hours of work: Part Time, 4 days per week (Flexi-Time) Contract: Permanent Salary: £32,061 £34,434 Per Annum, Pro Rata (Grade 6) £25,649 - £27,548 Per Annum Actual for 4 days per week. The overall purpose of the role will be to provide National Resilience training and coordination to South Yorkshire Fire & Rescue (SYFR) crews and officers, enabling them to provide efficient professional response to a Chemical, Biological, Radioactive, Nuclear (Explosive) (CBRN(e , High Volume Pump, or Marauding Terrorist Attack incident; locally, regionally, or nationally. To be considered for this role you will have previous experience of delivering training to adults and a good working knowledge of equipment used in the Fire & Rescue Service, particularly in relation to National Resilience Assets, including Mass Decontamination Unit (MDU), Detection Identification and Monitoring (DIM), High Volume Pump (HVP), and Marauding Terrorist Attack (MTA) Team. You will have a rounded knowledge of the use and mobilisation of National Resilience assets. You will be able to plan and organise training and complete appropriate risk assessments. You will have experience of working within a safety critical environment. You must possess (or be willing to undertake) an Award in Education and Training or equivalent e.g. PTTLS and be willing to undertake other local and national training required for delivery of National Resilience Training. The key duties will include training operational staff in the use of MTA, DIM, MDU, and HVP equipment and associated procedures in a safe manner, and other training which may be required. You will also be required to organise and administer the delivery of training, prepare lesson plans and carry out risk assessments in relation to the activities you will deliver. Closing date for applications is 12:00 hours on 22 May 2026. Interviews will be held week commencing 8 June 2026. Interested? If you would like to apply and find out more about this position, please click the apply button to be directed to our website. New starters will commence on the bottom of the salary grade and will receive increases to the top of the grade on an incremental basis. We offer 28 days annual leave (pro-rata) plus Bank Holidays. Annual leave increases after 5 years service to 32 days, followed by an extra day a year up to a maximum of 37 days. We also operate a generous flexi time attendance scheme. Most of our corporate roles offer flexi time and agile working, meaning people can vary their hours to suit their commitments outside of work as agreed with their line manager. Flexi time can be accrued with a potential of up to 13 days to be taken within a year. All eligible corporate staff are auto-enrolled onto the Local Government Pension Scheme with contributions ranging from 5.5% to 12.5%. It is a defined benefit pension scheme that means pensions are based on salary and the length of paying into the scheme. Further information on the scheme, and additional benefits, can be found on the LGPS website. Other benefits include (but not limited to) enhanced sick pay, access to free on-site gyms, a cycle 2 work scheme, access to emergency services discounts across a wide variety of popular companies, enhanced maternity and paternity schemes and the opportunity to join the TransaveUK credit union. We are committed to cultivating a diverse and inclusive workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. We warmly welcome applications from individuals who identify with underrepresented groups within our workforce, including individuals from Minority Ethnic backgrounds, women, those who identify as Lesbian, Gay, Bisexual, or Transgender (LGBT+), and individuals with disabilities. In addition, we will look to support anyone who requires Part Time/Job share working hours. We believe that a diverse workforce leads to innovation, creativity, and better decision-making, and we are dedicated to creating an environment where everyone can thrive. Applications from job share candidates will be considered and all applications will be given equal consideration. Please note the appointment is subject to successful pre-employment screening i.e. asylum and immigration check, references, medical screening, substance misuse testing and a minimum of a standard level Disclosure and Barring Service (DBS) check which includes current and spent criminal records information. Enhanced checks with barred lists will be carried out for roles that undertake regulated activity which is a term related to working with children or vulnerable adults. South Yorkshire Fire & Rescue s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment. If you require any of our recruitment documents in larger print please contact our recruitment team. No agencies please.
