Job Title: Tender & Proposals Administrator Salary: £30k plus DOE Reporting To: Pre-Construction Director Business Unit: Pre-Construction Location: Preston (Office-Based) Hours: 40 hours per week, Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch) Contract: Permanent Company OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams. Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination Provide administrative support to the Pre-Construction team across all tender and framework activities Coordinate tender documentation from initial receipt through to submission and post-submission stages Maintain tender registers, trackers, submission schedules, and pipeline information Monitor opportunity trackers and assist with identifying suitable opportunities for review Support the preparation and submission of PQQs, ITTs, and framework applications Document Management & Compliance Compile, format, and quality-check tender submission documents to ensure accuracy and consistency Manage electronic filing systems, ensuring records are well maintained and easily accessible Upload and download documents via procurement portals and e-tendering systems Maintain libraries of company policies, accreditations, and standard submission content Ensure all documentation meets required compliance and client specifications Stakeholder Coordination Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions Coordinate input from external partners and supply chain contacts Monitor clarification deadlines and support the management of client queries and responses Arrange meetings, workshops, interviews, and presentation logistics Administrative Support Administer central team inboxes, prioritising and distributing communications effectively Assist with the preparation of supporting documents such as CVs, case studies, and project references Support document control processes including revisions, updates, and distribution Assist with general administrative duties across the Pre-Construction function Contribute to lessons learned and feedback processes following submissions Skills & KnowledgeEssential Strong administrative background with experience in document management or coordination roles Excellent written communication and document formatting skills High level of accuracy and attention to detail Strong organisational and time management skills with the ability to manage multiple deadlines Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work collaboratively within a team environment Desirable Previous experience within construction, civil engineering, or infrastructure sectors Experience using e-tendering platforms or document management systems Understanding of tendering or pre-construction processes Awareness of handling confidential or commercially sensitive information Attitudes & Behaviours Positive, proactive, and dependable approach to work Strong team player with a collaborative mindset Professional and approachable with strong interpersonal skills Ability to remain organised and calm under pressure High level of integrity and confidentiality Self-motivated with a willingness to learn and develop Flexible and adaptable to changing priorities Strong sense of ownership with a focus on delivering high-quality work Working Environment Office-based role within a collaborative Pre-Construction team Fast-paced environment with multiple concurrent deadlines Regular interaction with internal departments and external stakeholders Summary This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 28, 2026
Full time
Job Title: Tender & Proposals Administrator Salary: £30k plus DOE Reporting To: Pre-Construction Director Business Unit: Pre-Construction Location: Preston (Office-Based) Hours: 40 hours per week, Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch) Contract: Permanent Company OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams. Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination Provide administrative support to the Pre-Construction team across all tender and framework activities Coordinate tender documentation from initial receipt through to submission and post-submission stages Maintain tender registers, trackers, submission schedules, and pipeline information Monitor opportunity trackers and assist with identifying suitable opportunities for review Support the preparation and submission of PQQs, ITTs, and framework applications Document Management & Compliance Compile, format, and quality-check tender submission documents to ensure accuracy and consistency Manage electronic filing systems, ensuring records are well maintained and easily accessible Upload and download documents via procurement portals and e-tendering systems Maintain libraries of company policies, accreditations, and standard submission content Ensure all documentation meets required compliance and client specifications Stakeholder Coordination Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions Coordinate input from external partners and supply chain contacts Monitor clarification deadlines and support the management of client queries and responses Arrange meetings, workshops, interviews, and presentation logistics Administrative Support Administer central team inboxes, prioritising and distributing communications effectively Assist with the preparation of supporting documents such as CVs, case studies, and project references Support document control processes including revisions, updates, and distribution Assist with general administrative duties across the Pre-Construction function Contribute to lessons learned and feedback processes following submissions Skills & KnowledgeEssential Strong administrative background with experience in document management or coordination roles Excellent written communication and document formatting skills High level of accuracy and attention to detail Strong organisational and time management skills with the ability to manage multiple deadlines Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work collaboratively within a team environment Desirable Previous experience within construction, civil engineering, or infrastructure sectors Experience using e-tendering platforms or document management systems Understanding of tendering or pre-construction processes Awareness of handling confidential or commercially sensitive information Attitudes & Behaviours Positive, proactive, and dependable approach to work Strong team player with a collaborative mindset Professional and approachable with strong interpersonal skills Ability to remain organised and calm under pressure High level of integrity and confidentiality Self-motivated with a willingness to learn and develop Flexible and adaptable to changing priorities Strong sense of ownership with a focus on delivering high-quality work Working Environment Office-based role within a collaborative Pre-Construction team Fast-paced environment with multiple concurrent deadlines Regular interaction with internal departments and external stakeholders Summary This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services. We employ more than 1,500 people and support over 250 clients across the UK. Backed by over 110 years of combined experience across the Axis CLC group, we help keep residents safe, properties well maintained and clients fully compliant. The Role We are recruiting for a Bid Writer with strong Mechanical & Electrical (M&E) experience to support the development of new business opportunities through the tender process. This role offers flexible hybrid working, with the option to be based remotely or from one of our offices. While our M&E team is based in London Stratford, we are open on location, with the expectation that you will attend key meetings and collaborate with the team in person when required. Reporting to the M&E Bid Manager, you will develop persuasive written responses that demonstrate our technical capability and delivery approach across M&E services, particularly within the social housing, construction and property maintenance sectors. Working as part of a collaborative bid team, you will translate complex technical solutions into clear, client-focused proposals that maximise scoring potential and support successful contract awards. Responsibilities As a Bid Writer, your responsibilities will include: Leading the development of M&E-focused tender submissions, ensuring compliance with client requirements Producing clear, persuasive written responses that demonstrate our technical capability and service delivery approach Working collaboratively with directors, operational teams and M&E technical specialists to gather accurate technical content Translating complex M&E service solutions into compelling written proposals and presentations Ensuring responses are bespoke, evidence-based and aligned with client scoring criteria Editing and reviewing tender submissions to ensure clarity, quality and consistency Supporting the end-to-end bid process and managing submission deadlines Promoting continuous improvement by sharing bid knowledge and best practice across the business About You To succeed as a Bid Writer, you will demonstrate: Proven experience writing successful bids within construction, property services or social housing environments Strong knowledge of Mechanical & Electrical (M&E) services within maintenance, refurbishment or construction sectors Excellent written communication skills with the ability to translate technical information into clear, compelling content Strong organisational skills with the ability to manage multiple deadlines and priorities Experience working collaboratively with technical and operational stakeholders A detail-focused approach to producing high-quality, compliant tender submissions What We Offer Competitive salary and benefits package Pension scheme, medical scheme options and life assurance 25 days holiday + bank holidays Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, quality and social impact, and offer meaningful work with real opportunities to grow. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.
May 25, 2026
Full time
Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services. We employ more than 1,500 people and support over 250 clients across the UK. Backed by over 110 years of combined experience across the Axis CLC group, we help keep residents safe, properties well maintained and clients fully compliant. The Role We are recruiting for a Bid Writer with strong Mechanical & Electrical (M&E) experience to support the development of new business opportunities through the tender process. This role offers flexible hybrid working, with the option to be based remotely or from one of our offices. While our M&E team is based in London Stratford, we are open on location, with the expectation that you will attend key meetings and collaborate with the team in person when required. Reporting to the M&E Bid Manager, you will develop persuasive written responses that demonstrate our technical capability and delivery approach across M&E services, particularly within the social housing, construction and property maintenance sectors. Working as part of a collaborative bid team, you will translate complex technical solutions into clear, client-focused proposals that maximise scoring potential and support successful contract awards. Responsibilities As a Bid Writer, your responsibilities will include: Leading the development of M&E-focused tender submissions, ensuring compliance with client requirements Producing clear, persuasive written responses that demonstrate our technical capability and service delivery approach Working collaboratively with directors, operational teams and M&E technical specialists to gather accurate technical content Translating complex M&E service solutions into compelling written proposals and presentations Ensuring responses are bespoke, evidence-based and aligned with client scoring criteria Editing and reviewing tender submissions to ensure clarity, quality and consistency Supporting the end-to-end bid process and managing submission deadlines Promoting continuous improvement by sharing bid knowledge and best practice across the business About You To succeed as a Bid Writer, you will demonstrate: Proven experience writing successful bids within construction, property services or social housing environments Strong knowledge of Mechanical & Electrical (M&E) services within maintenance, refurbishment or construction sectors Excellent written communication skills with the ability to translate technical information into clear, compelling content Strong organisational skills with the ability to manage multiple deadlines and priorities Experience working collaboratively with technical and operational stakeholders A detail-focused approach to producing high-quality, compliant tender submissions What We Offer Competitive salary and benefits package Pension scheme, medical scheme options and life assurance 25 days holiday + bank holidays Perkbox (discounts, perks & wellbeing offers) 1 paid volunteer day £2,000 refer-a-friend bonus after the referee passes probation Opportunities for development and progression across Axis CLC Why Axis CLC Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, quality and social impact, and offer meaningful work with real opportunities to grow. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.
Position: Bid Writer Location: Essex Salary: up to 80k plus package Howells are working on an exciting Bid Writer opportunity on behalf of a family run roofing contrtactor that are looking to expand their work winnign team. Purpose of Bid Writer role: We are seeking a skilled Bid Writer to support refurbishment projects by producing compelling, high-quality tender submissions. You will work closely with technical teams to translate complex information into clear, client-focused proposals that help us win new contracts. Bid Writer Key Responsibilities Write and edit responses for PQQs, ITTs, and tender documents. Work with project managers and subject matter experts to gather content. Ensure submissions are accurate, compliant, and delivered on time. Maintain a library of standard responses and case studies. Contribute to improving bid quality and win rates. Bid Writer Skills & Experience Excellent writing, editing, and communication skills. Strong organisation and ability to meet deadlines. Experience in bid writing, ideally in construction or related sectors. Knowledge of the tendering process and procurement frameworks. Proficiency in Microsoft Office; bid management tools a plus. Bid Writer Personal Attributes Detail-focused, proactive, and able to work under pressure. Team player with strong interpersonal skills. Creative yet structured approach to problem-solving. If your skills & experience match the above please click to apply bitton to register your application or for more details contact Gary Sewell on (phone number removed) Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed). Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
Oct 07, 2025
Full time
Position: Bid Writer Location: Essex Salary: up to 80k plus package Howells are working on an exciting Bid Writer opportunity on behalf of a family run roofing contrtactor that are looking to expand their work winnign team. Purpose of Bid Writer role: We are seeking a skilled Bid Writer to support refurbishment projects by producing compelling, high-quality tender submissions. You will work closely with technical teams to translate complex information into clear, client-focused proposals that help us win new contracts. Bid Writer Key Responsibilities Write and edit responses for PQQs, ITTs, and tender documents. Work with project managers and subject matter experts to gather content. Ensure submissions are accurate, compliant, and delivered on time. Maintain a library of standard responses and case studies. Contribute to improving bid quality and win rates. Bid Writer Skills & Experience Excellent writing, editing, and communication skills. Strong organisation and ability to meet deadlines. Experience in bid writing, ideally in construction or related sectors. Knowledge of the tendering process and procurement frameworks. Proficiency in Microsoft Office; bid management tools a plus. Bid Writer Personal Attributes Detail-focused, proactive, and able to work under pressure. Team player with strong interpersonal skills. Creative yet structured approach to problem-solving. If your skills & experience match the above please click to apply bitton to register your application or for more details contact Gary Sewell on (phone number removed) Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed). Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
