7 jobs found

Temporary Receptionist sought by a global, multibillion construction products manufacturer, to join their Irlam sales office. This is a temporary, full-time role for maternity cover for 6-9 months. Hours of work are Monday to Friday, 9am-5pm, 37.5 hours per week. Immediate start. As Receptionist your duties will include: Manage incoming and outgoing communications, including postal mail, incoming phone calls Provide a warm, professional, and personalised welcome to clients and visitors Managing company meetings including schedules and ensuring all are kept up to standard Distribute incoming mail and liaising with couriers Processing Letters and Quotes Purchasing certain office items, dealing with suppliers Assisting with some travel arrangements Familiar with mail merge functionality Accurately taking and relaying messages Some CRM support (when required) Dealing with cleaners, contractors etc to ensure Company regulations are applied on site The Person: Previous experience in a similar Receptionist role is essential Experience of booking meeting rooms and travel arrangements is preferred but not essential IT literacy with strong MS Office skills including mail merge Excellent communication and customer service skills Experience of dealing with internal and external stakeholders Strong typing skills: ability to type accurately to produce high quality documentation Highly organised Ability to multitask effectively Ability to effectively manage own workload Positive attitude and engaging demeanour with a can-do spirit Benefits: 12.71 - 14.00 per hour depending on experience 32 days holiday pro rata including bank holidays Pension Free parking 5 hours per week Monday to Friday 9am-5pm Office based Immediate start Temporary Receptionist Irlam, Greater Manchester 12.71 - 14.00 per hour depending on experience + benefits

Receptionist Temp 13ph- 16ph London-City/Central/West End Financial Services/Professional Services Immediate start Office Based-Mon-Friday 9.00am-5.00pm/8am-6pm Excellent opportunities for enthusiastic, reliable, outgoing, flexible, hardworking and confident Receptionist for clients within the Financial Services and Professional Service Sector located across the City and West End of London. Assignments range from long to short term cover (days, weeks, months) Prior reception or customer service experience desirable not essential Excellent opportunity to gain some extra income/experience in a variety of industries Excellent flexibility Brilliant opportunity for some flexible work during the summer period You will be: Meeting and greeting guests Checking guests in via the company app and outlook Diary room management via Outlook Getting involved in company wide events Managing meeting rooms Arranging catering for meetings and events Assisting with meeting rooms If you are available immediately enjoy working in a professional environment, please send your CV forward today! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Are you an organized, cheerful individual with a passion for providing exceptional patient care? If so, we want YOU to be a part of our vibrant administrative team at a high-profile private healthcare clinic! We are on the lookout for a dedicated Medical Secretary/Receptionist who thrives in a fast-paced environment and is committed to making a positive impact on patient experience's Job: Clinical Administrator Location: Marylebone Contract Type: Temporary Start Date: ASAP Duration: 6 months Working Pattern: Full Time Pay: 20.33 p/h Hours: 09.00 - 17.00 / 10.00 - 18.00 / 11.00 - 19.00 on a rota basis About Us: We are a newly launched clinic in the heart of Marylebone, bringing a legacy of excellence in primary healthcare. We pride ourselves on our integrated approach to healthcare, ensuring that our patients receive the highest quality of care. Position Overview: As a key player in our administrative team, you will: Be the welcoming face of our clinic, greeting patients with warmth and professionalism. Manage clinical diaries and coordinate appointments to ensure smooth patient flow. Maintain accurate patient records and handle clinical correspondence. Provide top-notch administrative support to our medical professionals. Assist with payment processing and invoicing. Key Responsibilities: Welcome patients and manage check-out at the end of appointments. Register patients and ensure accurate record-keeping. Respond to patient inquiries via email and provide assistance in a timely manner. Draft clinical correspondence, referral letters, and reports for our clinicians. Maintain confidentiality and adhere to regulatory standards in patient record management. Collaborate with clinicians and external partners to support patient care. Contribute to the continuous improvement of administrative processes. What We're Looking For: Previous experience in a Front of House or medical secretarial role, ideally within a private healthcare setting. A solid understanding of medical terminology and clinical workflows. Excellent written and verbal communication skills with a warm, professional demeanor. High attention to detail and the ability to juggle multiple tasks. Proficiency in digital systems; familiarity with Semble or similar practice management software is a plus. A genuine commitment to delivering first-class patient experiences every time. Why Join Us? Joining our team means being part of a high-profile clinic where your contributions truly matter! We offer: A competitive salary and supportive working environment. An opportunity to shape and grow within a dynamic team. The chance to be part of an exciting early-stage clinic dedicated to ethical, integrated healthcare. Ready to Make a Difference? If you're excited about providing outstanding patient care and joining a passionate team, we'd love to hear from you! Please submit your CV and a cover letter detailing your relevant experience and why you'd be a great fit for our team to (url removed) Let's work together to create a remarkable patient experience! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.

A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder s skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.

Receptionist/ Administrator required for temporary job - Sheffield 3-6 months Your New RoleWe are seeking a professional and proactive Administrator / Receptionist to provide exceptional front-of-house service and efficient administrative support. This is a varied role where you will be the first point of contact for visitors and callers, ensuring a positive experience while maintaining security and smooth operations. Key Vacancy information Immediate start in April required 2-3 months temporary £28,000 Sheffield city centre location Office based 100% ( Not hybrid) 37 hours a week 9am - 5pm Monday to Friday Key Responsibilities Act as the first point of contact for visitors and switchboard callers, delivering excellent customer service and resolving queries. Manage visitor booking systems, conference room coordination, and maintain accurate visitor records. Ensure reception area security and operate access control systems. Handle incoming and outgoing mail, including franking and bulk mail-outs Facilities admin duties, routine checks, and reporting to the facilities manager Process income securely and maintain accurate financial records. Maintain photocopier/scanning machines and assist with stock control. Update intranet content and noticeboards, and provide general administrative support including meeting organisation and minute-taking. You'll Need to Succeed Proven experience in reception and administration roles. Strong customer service skills and ability to communicate effectively at all levels. Proficiency in MS Office (Word, Excel, Outlook). Ability to plan, prioritise and meet deadlines. What You'll Get in Return Immediate start in January required2-3 months temporary £28,000 Sheffield city centre location Office based 100% ( Not hybrid) 37 hours a week 9am - 5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

What you'll be doing Facilities duties: Support the delivery of all building management, facilities and maintenance services at Carmelite House. Conduct regular inspections of all Hachette occupied floor areas, communal spaces, meeting rooms, shower and toilet facilities, etc. Recording of all defects, faults, breakdowns and repairs onto on-line tracker registers Reporting faults and breakdowns to the specific approved contractor or appointed service provider for actioning and ensure they are attended to and resolved within the given time frames. Manage and maintain the Facilities Help Desk email account, ensuring all requests, enquiries and reports are responded to and resolved in a timely and efficient manner. Carry out regular checks on first aid box contents, central stationery stocks, notice board posters and general signage to ensure they are at the correct levels and displays are current. To provide ad hoc support to the Post Room team in their daily duties as may be necessary including setting up/re-setting of furniture for larger conference events. To provide ad hoc support to the Print Room team as may be necessary. Assist the Building Manager with the delivery of Health &Safety checks and to participate in emergency planning, incident management and building evacuations as required. Manage and process the Meridian compliance database system, including chasing up and up-dating due and expired documentation and relevant actions. To assist the receptionist in Co-ordinating approved quotations, raising purchase orders on the SAP system for sending out to service providers. Organise Fire Marshall and First Aid training for staff members, including up-dating training records and display posters. Be the Facilities team representative for all new staff starters and leavers procedures including carrying out building induction tours. Lifting and transporting standard boxes of books and furniture items, etc, with the aid of suitable, designated, trollies. Assist the Receptionist in managing the access control system, setting up and printing new ID cards as required Manage the various types of lockers located around the building including key issuing and up-dating admin database records. Order specific stationery and furniture items for the team and other users including DSE working from home equipment requirements. Assist with internal office churn moves in terms of furniture relocations, desk set ups and general ad-hoc tasks. Collate and record daily building occupancy statistics. Management of the 6th Story are area display books and how they are presented. Organise regular collection of charity and/or surplus books from floors for re-assignment to other display areas or disposal. Recording and safe storage of all lost property items ready for collection or disposal after set period of time. To be first line support cover for the reception desk during Receptionist lunch time and short term sick periods. Reception duties: Greet visitors, staff and contractors in a professional and courteous manner at all times. Answer and manage incoming calls, emails and enquiries in a friendly, efficient and effective way. Maintain a tidy and welcoming reception desk, ensuring area remains presentable and clutter free at all times. Manage the visitor management system, recording visitor arrivals and contacting the respective host. Issue daily temporary staff access passes and recording them on the card management database system This is not an exclusive or exhaustive list of duties, and the job holder be required to undertake such other tasks as may reasonably be required. Who we are looking for Skills/Knowledge/Personal Attributes: Previous experience working within a facilities, property management or hotel environment is essential. Excellent communication and interpersonal skills with a professional and client focus demeanour. Polite, courteous and have a personable and approachable manner. Strong IT skills including Microsoft Office (Excel, Word, Power Point and Teams). Ability to work under pressure, including dealing with ever changing priorities. Working style that encourages team work both within the role and across business functions. Collaborative working spirit that enhances and builds effective working relationships both internally and externally. The ability to multi-task effectively and prioritise workloads on a daily basis. A positive "can do" attitude with the ability to use their own initiative. Have an innovative and self-motivated mindset to resolve problems and improve processes and systems. Excellent written and spoken communication skills. Be customer focussed and have the confidence to effectively deal with difficult situations as they may arise. Qualifications/Certifications: IOSH or other Health & Safety qualifications (desirable) NVQ in Business Admin, Customer Services or Property Management (desirable) Manual Handling trained (desirable) Emergency First Aid and Fire Marshall trained (or a willingness to complete training) What we offer Our staff are our greatest asset, and our benefits reflect this: 28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays) Private medical insurance Dental insurance Generous pension schemes Rent deposit loans 2 community days per year Summer hours (finishing at 1pm on Fridays during the summer months) Retail discounts through Hachette rewards Cycle to Work scheme Eye care vouchers Wide-ranging training library Development programmes (including mentoring) Up to 70% off book purchases A charity bookshelf 12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks Season ticket loans And much more! The role will be based at our London office, Carmelite House, Monday to Friday