4 jobs found

Executive Assistant to Exec London - Hybrid Working (office-based on two of the three core days: Tuesday, Wednesday, and Thursday, with the option to work remotely in the UK or from the office for the rest of the week) The Organisation Our client represents the transmission and distribution operators in the UK and Ireland. As a not-for-profit organisation, they bring together experts across a range of areas, enabling collaboration and the sharing of best practices. They are now looking for an Executive Assistant to join them and support the Executive Directors on a full-time, permanent basis. The Benefits - Salary of £42,000 - £46,000 per annum, dependent on experience - At least 28 days' holiday plus public holidays, an additional day during Christmas closure and a day off on your birthday - Group Personal Pension Scheme (salary exchange scheme) - Life assurance (3 x salary) - Annual BUPA Medical Assessment - Employee Assistance Programme - Discounted gym membership - Interest-free season ticket or bike loan - Eye test expenses - Complimentary fruit, tea and coffee in the office - Early finish on Fridays This is a brilliant opportunity for an experienced Executive Assistant with strong time management skills and attention to detail to join our client's forward-looking organisation. You'll play a vital role supporting Executive Directors at the heart of an industry that is becoming more important than ever. Plus, with hybrid working that ensures a strong blend of collaboration and flexibility across the week, and plenty of other benefits, you'll be perfectly positioned to continue your career path and make a success of your role. So, if you're ready to step into a position where your skills will help support work of national importance, read on and apply today. The Role As an Executive Assistant, you will provide high-quality administrative and organisational support to our client's Executive Directors. You will manage complex diaries and mailboxes, co-ordinating meetings with internal and external stakeholders, including government officials and members, while ensuring executives are fully prepared with the relevant paperwork and information. Alongside supporting executive teams with day-to-day administration, you will assist with committee meeting preparation, including agendas, meeting packs, minute taking and action tracking. Additionally, you will: - Liaise with internal teams and external stakeholders - Book meeting rooms, venues, travel and accommodation - Process expenses, credit card reconciliations and purchase orders - Support Executive Directors' wider management teams - Provide cover and ad hoc support to the EA to the CEO About You To be considered as an Executive Assistant, you will need: - A proven track record in a similar Executive Assistant role - Strong working knowledge of Microsoft 365 applications, in particular Word, Excel and PowerPoint - Strong time management skills and the ability to manage priorities - Excellent attention to detail The closing date for this role is 28th May 2026. Other organisations may call this role EA, Personal Assistant, PA, Executive Support Officer, Senior Administrator, Business Support Executive, Secretary, or Senior Administrative Assistant. Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you're looking for a role where your support can have a visible impact at a senior level as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Personal Assistant to CEO & Office Manager (Full-Time or Part-Time Flexible Working Options) Salary: full time: up to £37,000 per annum for the right candidate + £3k discretionary bonus scheme + option of paid overtime (part-time salary pro rata based on hours worked) Option 1: ideally seeking a full-time candidate Option 2: if we found the perfect candidate who could only work part time, we will consider part-time applicants (24-30 hrs per week). Primarily based at our Lincoln HQ but some flexibility to work from home. This role is being re-advertised after a previously selected candidate, for whom we agreed an extended three-month lead time before starting, withdrew prior to commencement due to unforeseen housing circumstances. The candidate had not started in the role. About the Role The multi-award-winning female Founder & CEO of Red Carpet Ready, recently named Most Inspiring Businesswoman 2025, is seeking a highly capable & discreet Office Manager & Personal Assistant to provide seamless dynamic support across both her business & private life. This is a pivotal role for a proactive & high-calibre professional who thrives in a fast-paced, ever-changing environment. The successful candidate must have strong organisational ability with discretion & care. Working as part of a thriving, multi-award-winning company, recently named UK Employer of the Year 2025, you will thrive on delivering results, managing multiple workload streams, working to important deadlines & meeting them consistently. This role demands someone who is savvy, sharp, & always on it, anticipating needs before they arise. Acting as a trusted confidante, you will bring initiative, foresight, & professionalism, anticipating needs before they arise & ensuring every detail is flawlessly executed. Pay Package Overview & Working Hours Hours: full time 40 hours per week. if we found the perfect candidate who could only work part time, we will consider part-time applicants (24-30 hrs per week). Days: Primarily Monday to Friday Salary: Full time: up to £37,000 per annum for the right candidate Discretionary bonus scheme up to £3k PA Plus, the option of pre-agreed paid overtime (extra income opportunity) Part time: salary will be calculated pro rata based on hours worked Location: Lincoln HQ, with scope for hybrid working Benefits: Generous staff discounts, company events, & a vibrant team culture Key Responsibilities Executive & PA Support Assisting the CEO in her personal & business affairs, from simple to complex, & ever-changing workload & needs Manage a complex & ever-changing diary with precision & foresight. Arrange travel, visas, air miles & including complex UK & international itineraries. Research and compile information from briefs, producing clear, well-structured documents and presentations for CEO review. Provide discreet support for personal & social engagements. Run errands, source items, & fulfil ad-hoc requests efficiently & tactfully. Household & Lifestyle Management All personal ordering, reconciliation of bank account spend, returns, Amex reconciliation, all working within a large budget. Manage CEO personal administration including purchasing, expenses, contracts & supplier coordination for the CEO. Office Management & HR Administration Coordinate HR processes including recruitment, onboarding, training, inductions, uniforms, & staff records. Oversee company ordering, budgeting, supplies, P&L management, and communication across the business. Support rota planning, staff scheduling & team coordination. Organise & minute meetings, complex diary management & follow-up actions to ensure things happen. Plan & deliver company events. Requirements We are seeking an exceptional, high-calibre individual who combines professionalism with a personable approach: Previous experience as a PA, EA, or Office Manager supporting a senior executive or high-profile individual. Impeccable organisational & time management skills, able to juggle competing priorities with ease. A confident & strong communicator, able to liaise effectively at all levels and make things happen across business functions. Proactive problem-solver who anticipates needs & takes ownership. Tech-savvy & confident across digital platforms & Microsoft Office Adaptable, calm under pressure, & able to thrive when plans change at short notice. Naturally discreet & trustworthy Accountable for ensuring tasks are completed on time & to the highest standard, with nothing overlooked. Approachable, personable, & professional - the right cultural fit is as important as skillset. Full UK Driving Licence Additional Benefits 20% staff discount A focus on promotion & developing staff within the company, with a focus on career progression. Star of the Month Award Company trips Staff thank you & reward events Location This role is primarily based at our Shopping Venue & HQ - Branston, Lincoln with the scope for some hybrid working. INTERESTED? APPLY NOW! Please follow these guidelines carefully: Apply via Indeed or our website along with your CV and a covering letter. The cover letter MUST include why you would be suitable to join our award-winning team and why you believe you are perfect for this job and what interests you about Red Carpet Ready and the role

Assistant to the CEO Lichfield/Hybrid with 1-2 days in the office in Lichfield Salary £39,000 Permanent Full time, with flexible working hours Excellent benefits including 25 days annual leave plus bank holidays, pension and flexible working Are you an experienced Executive Assistant looking for your next role to make a meaningful impact providing comprehensive and high-level support to the CEO? Charity People are delighted to be partnering with a charity which unlocks a world of audio content for people living with sight loss through free audio devices, to recruit an Assistant to the CEO. The charity provides audio solutions, services and support that enhance the lives of people living with sight loss. Their vision is to be the 'go to' organisation for innovative, inclusive and trustworthy audio solutions and services. They do this by giving people free audio devices and support. They help people directly and via referrals, and work in partnership with other charities and organisations to ensure they reach as many people as possible. The Assistant to the CEO will provide comprehensive administrative and executive support to the CEO, assisting in the day-to-day management of the charity. This includes managing policies and procedures, coordinating diaries, overseeing GDPR and Health & Safety compliance, providing HR support and administration, and ensuring the smooth operation of administrative tasks to support organisational efficiency. Key Responsibilities Governance and Compliance: Manage and maintain the charity's policies and procedures, ensuring regular updates and compliance with relevant regulations and best practice, including GDPR compliance, data protection policies, privacy impact assessments, data breach procedures, and staff training on data protection requirements. Health and Safety: Act as the primary conduit between the charity and the external Health & Safety management company, coordinating risk assessments, incident reporting, policy updates, and ensuring adherence to relevant legislation. HR and Systems Support: Liaise with HR agency to ensure that the charity and the team have access to information and support needed, and lead all filing systems relating to HR, GDPR and Health & Safety, accurate records systems and databases to ensure efficiency and accessibility. Lead admin relating to new staff inductions. Executive Support: Provide executive-level administrative support to the CEO, including diary management, organising meetings, and preparing documents. Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action points. To be successful in this role, you will need to demonstrate the following essential experience: Executive PA Experience: Proven experience as a Personal Assistant at executive level, demonstrating the ability to support senior leadership effectively. Health & Safety Management: Practical experience in managing health and safety compliance within an organisation, including knowledge of relevant legislation and best practices. GDPR Expertise: Hands-on experience with GDPR compliance, data protection procedures, and privacy management. Knowledge of Compliance and Regulations: Familiarity with charity governance, policies, and relevant regulatory requirements. You will also need to be able to demonstrate exceptional organisational, attention to detail, problem solving and project management skills. You will be a strong communicator with advanced interpersonal skills and able to work confidentially with initiative and adaptability. A key part of this role is being proactive and taking ownership of tasks to anticipate the needs of the CEO and the organisation. You will have proficiency in IT, including Microsoft Office, project management tools, and CRM systems. The role is home-based with 1-2 days in the office in Lichfield. If you are excited by this role and have the relevant skills and experience to apply, we would be delighted to hear from you. How to apply: The application process is CV and Supporting Statement. In the first instance, please send your up-to-date CV to via the link below for further details about next steps. The closing date is 12 noon on Thursday 9 October. The interviews will take place in person in Lichfield on 15 and 16 October. The ideal candidate would be able to start in October or November. We want you to have every opportunity to demonstrate your skills, ability, and potential. Please inform us if you require any assistance or adjustment to help ensure the application process works for you. Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.

Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #