Job title: Team and Office Administrator Reports to: Senior Manager, Team and Office Location: Bloomsbury, London Contract term: One-year Fixed Term Contract Salary: £23,300 - £25,000 dependent on experience Hours: Full time The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. As a learned society we have a long legacy of work in global health and work to balance traditional values with a modern approach. Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members' and Fellows' careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector. We are looking for a motivated individual to join us as Team and Office Administrator, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work. The role will require someone who preferably has some experience of providing support and administration to a busy team and office, preferably within the charity/not-for-profit sector, who is flexible, has excellent time management and prioritisation skills, and is able work on their own initiative. The successful candidate will be working across various RSTMH activities, including membership, journals, events, grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook. Please note: This is a London based role and will be office-based. This is not available as a remote job. The Role: As Administrative Assistant RSTMH, your duties will include: Developing and maintaining effective working relationships across RSTMH Ensuring that all general, email, telephone and written enquiries are dealt with efficiently and promptly Supporting with the management of the RSTMH office and office processes, ensuring the space is kept clean and presentable, monitoring stock levels and assisting the team with office maintenance tasks Undertaking electronic and paper filing, and maintain filing systems appropriately Assisting with the management and promotion of the RSTMH meeting room Supporting with general administration across all RSTMH areas of work Supporting on the website by uploading and editing content through the CMS Helping create and send the fortnightly member newsletter and the monthly non-member newsletter Responsibility for the general administration and upkeep of RSTMH's online opportunities platform, grow Assisting with enquiries from current and prospective members in a professional, timely manner, and to agreed service targets. Working proficiently across RSTMH platforms, including Editorial Manager, CiviCRM and Benefactor Assisting in international travel planning, including identifying travel options, creating visa support letters and sourcing accommodation for the team and/or RSTMH contacts Carrying out desk research as and when required Ensuring that all assigned tasks are completed to a high standard Participating in team meetings, planning and initiatives Assisting in any administrative tasks to support the team and wider RSTMH community To undertake any other reasonable tasks as could be expected of a Administrative Assistant Essential Technical Skills: Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard Capacity to set up and maintain administrative processes and office systems Excellent written and verbal communication skills and a strong understanding of delivering great customer service Experience of being responsible for initiating, planning, and developing own areas of work High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel, and the ability to adapt to new platforms Exceptional use of written and spoken English Experience providing administration support, preferably in an office environment Good analytical skills with the ability to identify key points from complex material or information Personal Skills: Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH Ability to be calm under pressure and help build a collaborative team culture Flexibility and willingness to work under own initiative Discretion when dealing with confidential information Willingness to undertake other responsibilities and an eagerness to learn A demonstrated commitment to and interest in the aims and objectives of RSTMH Desirable Skills: Filing experience Experience of working with databases Professional, polite and confident telephone manner Experience of working in events Experience of communicating with diverse audiences across multiple platforms, including email, phone, and in-person engagement at events. This is an exciting opportunity for a confident team player looking to enhance their administration and communication skills, and a great introduction to the global health community. Please submit your application by 12 July 2026. N.B. We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline. To apply for the role of Team and Office Administrator, please click the apply button . You will need to fill in where it asks for your cover message/covering letter, with a cover letter showing how your previous experience and skills meet the requirements of the role, and attach your CV. N.B. Applications without a CV and cover letter will not be considered. No agencies please
Jun 13, 2026
Full time
Job title: Team and Office Administrator Reports to: Senior Manager, Team and Office Location: Bloomsbury, London Contract term: One-year Fixed Term Contract Salary: £23,300 - £25,000 dependent on experience Hours: Full time The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. As a learned society we have a long legacy of work in global health and work to balance traditional values with a modern approach. Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members' and Fellows' careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector. We are looking for a motivated individual to join us as Team and Office Administrator, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work. The role will require someone who preferably has some experience of providing support and administration to a busy team and office, preferably within the charity/not-for-profit sector, who is flexible, has excellent time management and prioritisation skills, and is able work on their own initiative. The successful candidate will be working across various RSTMH activities, including membership, journals, events, grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook. Please note: This is a London based role and will be office-based. This is not available as a remote job. The Role: As Administrative Assistant RSTMH, your duties will include: Developing and maintaining effective working relationships across RSTMH Ensuring that all general, email, telephone and written enquiries are dealt with efficiently and promptly Supporting with the management of the RSTMH office and office processes, ensuring the space is kept clean and presentable, monitoring stock levels and assisting the team with office maintenance tasks Undertaking electronic and paper filing, and maintain filing systems appropriately Assisting with the management and promotion of the RSTMH meeting room Supporting with general administration across all RSTMH areas of work Supporting on the website by uploading and editing content through the CMS Helping create and send the fortnightly member newsletter and the monthly non-member newsletter Responsibility for the general administration and upkeep of RSTMH's online opportunities platform, grow Assisting with enquiries from current and prospective members in a professional, timely manner, and to agreed service targets. Working proficiently across RSTMH platforms, including Editorial Manager, CiviCRM and Benefactor Assisting in international travel planning, including identifying travel options, creating visa support letters and sourcing accommodation for the team and/or RSTMH contacts Carrying out desk research as and when required Ensuring that all assigned tasks are completed to a high standard Participating in team meetings, planning and initiatives Assisting in any administrative tasks to support the team and wider RSTMH community To undertake any other reasonable tasks as could be expected of a Administrative Assistant Essential Technical Skills: Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard Capacity to set up and maintain administrative processes and office systems Excellent written and verbal communication skills and a strong understanding of delivering great customer service Experience of being responsible for initiating, planning, and developing own areas of work High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel, and the ability to adapt to new platforms Exceptional use of written and spoken English Experience providing administration support, preferably in an office environment Good analytical skills with the ability to identify key points from complex material or information Personal Skills: Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH Ability to be calm under pressure and help build a collaborative team culture Flexibility and willingness to work under own initiative Discretion when dealing with confidential information Willingness to undertake other responsibilities and an eagerness to learn A demonstrated commitment to and interest in the aims and objectives of RSTMH Desirable Skills: Filing experience Experience of working with databases Professional, polite and confident telephone manner Experience of working in events Experience of communicating with diverse audiences across multiple platforms, including email, phone, and in-person engagement at events. This is an exciting opportunity for a confident team player looking to enhance their administration and communication skills, and a great introduction to the global health community. Please submit your application by 12 July 2026. N.B. We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline. To apply for the role of Team and Office Administrator, please click the apply button . You will need to fill in where it asks for your cover message/covering letter, with a cover letter showing how your previous experience and skills meet the requirements of the role, and attach your CV. N.B. Applications without a CV and cover letter will not be considered. No agencies please
About Barnabas Aid Barnabas International is a large family of Christian ministries and charities focused on giving practical support to suffering, abandoned and persecuted Christians around the world. The ministry was founded in 1993, and since then, it has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include supplying food aid, medical supplies, educational and vocational training, Bibles, micro-enterprise, disaster relief, help for victims of violence, and support for pastors and church leaders. Barnabas Aid also provides advocacy for religious freedom, especially for persecuted and suffering Christians. Barnabas is a Christian ministry and a charity. Employees are expected to subscribe to the Vision, Mission, Value and Statement of Faith, and their work may be viewed as being vocational. There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles. Overview The role will provide high-quality administrative, systems, and research support to the Quality Team, enabling consistent quality assurance across the grant-making cycle. The postholder will administer and improve the team s Salesforce processes and data standards, coordinate key workflows and information management, support the Director of Quality, Quality Assurance Specialist and Impact (MEAL) Coordinator with scheduling and documentation, and deliver defined research tasks and short projects (e.g., into quality assurance approaches, MEAL frameworks, tools and best practice) to strengthen the team s work. Key internal relationships: Director of Quality; Quality Assurance Specialist; Impact (MEAL) Specialist; Regional Directors, Programme Managers and Project Officers; ICPO; Finance; Data/Systems owners. Key Responsibilities Salesforce administration and systems support Administer the Quality/Projects components of Salesforce (and associated tools), including user support, data standards, fields/picklists, basic configuration tasks within delegated permissions, and documentation of processes. Maintain data quality rules and routines (validation, required fields, definitions, and guidance) and run regular data quality checks, working with colleagues to resolve issues. Produce and maintain reports/dashboards for the Quality Team (e.g., pipeline status, stage-gate progress, approvals, conditions, timeliness, data completeness, and quality metrics). Log, triage, and coordinate Salesforce improvement requests, liaising with system owners/IT and supporting user testing and roll-out of updates. Create and maintain user guidance (how-to notes, short training materials) to support consistent use of Salesforce and associated quality workflows Administrative support to the Quality Director and team coordination Support the Quality Assurance and Impact (MEAL) Specialists with planning timetables, collating papers, maintaining decision/action logs, and following up actions with stakeholders. Prepare and format documents to agreed standards (templates, document control, version control) and maintain an audit-ready filing system in SharePoint (or equivalent). Coordinate team processes, including shared calendars, team meetings, process documentation, and communications that help the Quality Team operate consistently. Research and special projects (Quality assurance, MEAL and learning) Undertake defined research tasks to support the Quality Team s priorities (e.g., QA approaches in grant-making, MEAL frameworks and tools, file review methodologies, sampling approaches, learning loops, and good practice in documentation and audit trails). Produce short research summaries/briefings with practical recommendations for the Director of Quality and Specialists, including options, pros/cons, and implications for Barnabas processes. Support discreet improvement projects (e.g., updating templates/checklists, improving guidance, piloting a new dashboard or QA tool) and track actions to implementation. Maintain a small library of standards, templates, guidance, and reference materials (including MEAL and QA resources) for the team. Pre-Committee Proposal Scrutiny Formal review of all project proposals before submission to the projects subcommittee to improve quality by ensuring: o Proposals are internally consistent; o Proposed solutions credibly meet the identified needs; o The response is proportionate and broadly consistent with other Barnabas Aid projects of a similar nature; o Beneficiary selection is conducted appropriately and can be justified; o The proposal is strategically aligned, represents good value-for-money and meets all of Barnabas Aid s project policies; o Relevant harms have been considered and mitigated; o A proportionate M&E approach is in place; o Prudent but pragmatic financial arrangements (e.g. split into tranches, use of intermediaries) are adopted and justified. In conjunction with regional teams, undertake light editing of proposals to improve clarity and correct inconsistencies and typographical errors. Document checks to ensure all due diligence activities have been conducted before proposal is put to the subcommittee. Post-Committee Follow-up Track actions provided by committee to ensure projects fully implement committee decisions (e.g. splitting into tranches, reporting requirements, risk management, etc) Draft, for regional team s approval, project approval/project rejection letters to partners, including all relevant provisions for management of the grants. Compliance, confidentiality, and continuous improvement Handle sensitive information responsibly, ensuring appropriate confidentiality, data protection, and information security practices are applied. Support the Quality Team to evidence required checks and maintain consistent records across systems and files, raising risks or gaps as appropriate. Other duties The above is not an exhaustive list of duties. From time to time, the employee may be asked or required to carry out other additional tasks, or duties, over and above their usual day to day activities. Employees are expected to work collaboratively across the regional team, including providing flexible support and surge cover as needed. Person Requirement Essential Bible-believing follower of Jesus: Demonstrates a personal commitment to discipleship and growing in faith. In good standing with their Church, actively participating in its life and community. Committed to affirming and signing Barnabas Aid s Statement of Faith. Educated to degree-level or equivalent, with strong administrative and systems experience. Evidence of continuous professional development relevant to administration, data/systems, quality, research, MEAL, or project/grants work Experience in a busy administrative role, supporting multiple stakeholders, scheduling meetings, and coordinating actions to deadlines. Experience administering or providing super-user support for a CRM/database (preferably Salesforce), including maintaining data standards and producing reports/dashboards. Experience with document control and shared filing systems (e.g SharePoint), including version control and maintaining audit-ready records. Experience undertaking structured research tasks and producing clear summaries/recommendations for non-specialist audiences. Highly organised with strong attention to detail; able to manage multiple deadlines and stakeholders. Strong systems aptitude: able to document processes, apply data standards, run checks, and support colleagues to use systems consistently. Ability to produce clear reports/briefings and summarise research into practical recommendations. Confident with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and comfortable learning new systems. Discretion and good judgement when handling confidential/sensitive information. Desirable Experience working in the charity, international development, or faith-based sector. Salesforce administration training/qualification (or equivalent CRM certification). Training in research methods, MEAL, data analysis, or quality/process improvement Experience in grants administration, governance support, programme/project support, or compliance-focused roles. Experience supporting QA, audit, MEAL, or learning processes (e.g., file reviews, indicator tracking, learning events). Ability to build and maintain Salesforce reports/dashboards and/or familiarity with basic Salesforce admin concepts (profiles/permissions within delegated scope). Familiarity with MEAL concepts (monitoring, evaluation, accountability and learning) and how they support quality and learning in programmes. Understanding of grants governance, restricted funds, and/or donor intent in a charity setting. Experience working in a distributed/remote team environment. Personal Qualities Service-minded and collaborative; enjoys enabling others to do their work effectively. Proactive and solutions-focused; comfortable addressing issues, prompting actions and following up with colleagues. Curious and methodical; able to work independently on research tasks and present findings clearly. How to Apply . click apply for full job details
Jun 12, 2026
Full time
About Barnabas Aid Barnabas International is a large family of Christian ministries and charities focused on giving practical support to suffering, abandoned and persecuted Christians around the world. The ministry was founded in 1993, and since then, it has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include supplying food aid, medical supplies, educational and vocational training, Bibles, micro-enterprise, disaster relief, help for victims of violence, and support for pastors and church leaders. Barnabas Aid also provides advocacy for religious freedom, especially for persecuted and suffering Christians. Barnabas is a Christian ministry and a charity. Employees are expected to subscribe to the Vision, Mission, Value and Statement of Faith, and their work may be viewed as being vocational. There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles. Overview The role will provide high-quality administrative, systems, and research support to the Quality Team, enabling consistent quality assurance across the grant-making cycle. The postholder will administer and improve the team s Salesforce processes and data standards, coordinate key workflows and information management, support the Director of Quality, Quality Assurance Specialist and Impact (MEAL) Coordinator with scheduling and documentation, and deliver defined research tasks and short projects (e.g., into quality assurance approaches, MEAL frameworks, tools and best practice) to strengthen the team s work. Key internal relationships: Director of Quality; Quality Assurance Specialist; Impact (MEAL) Specialist; Regional Directors, Programme Managers and Project Officers; ICPO; Finance; Data/Systems owners. Key Responsibilities Salesforce administration and systems support Administer the Quality/Projects components of Salesforce (and associated tools), including user support, data standards, fields/picklists, basic configuration tasks within delegated permissions, and documentation of processes. Maintain data quality rules and routines (validation, required fields, definitions, and guidance) and run regular data quality checks, working with colleagues to resolve issues. Produce and maintain reports/dashboards for the Quality Team (e.g., pipeline status, stage-gate progress, approvals, conditions, timeliness, data completeness, and quality metrics). Log, triage, and coordinate Salesforce improvement requests, liaising with system owners/IT and supporting user testing and roll-out of updates. Create and maintain user guidance (how-to notes, short training materials) to support consistent use of Salesforce and associated quality workflows Administrative support to the Quality Director and team coordination Support the Quality Assurance and Impact (MEAL) Specialists with planning timetables, collating papers, maintaining decision/action logs, and following up actions with stakeholders. Prepare and format documents to agreed standards (templates, document control, version control) and maintain an audit-ready filing system in SharePoint (or equivalent). Coordinate team processes, including shared calendars, team meetings, process documentation, and communications that help the Quality Team operate consistently. Research and special projects (Quality assurance, MEAL and learning) Undertake defined research tasks to support the Quality Team s priorities (e.g., QA approaches in grant-making, MEAL frameworks and tools, file review methodologies, sampling approaches, learning loops, and good practice in documentation and audit trails). Produce short research summaries/briefings with practical recommendations for the Director of Quality and Specialists, including options, pros/cons, and implications for Barnabas processes. Support discreet improvement projects (e.g., updating templates/checklists, improving guidance, piloting a new dashboard or QA tool) and track actions to implementation. Maintain a small library of standards, templates, guidance, and reference materials (including MEAL and QA resources) for the team. Pre-Committee Proposal Scrutiny Formal review of all project proposals before submission to the projects subcommittee to improve quality by ensuring: o Proposals are internally consistent; o Proposed solutions credibly meet the identified needs; o The response is proportionate and broadly consistent with other Barnabas Aid projects of a similar nature; o Beneficiary selection is conducted appropriately and can be justified; o The proposal is strategically aligned, represents good value-for-money and meets all of Barnabas Aid s project policies; o Relevant harms have been considered and mitigated; o A proportionate M&E approach is in place; o Prudent but pragmatic financial arrangements (e.g. split into tranches, use of intermediaries) are adopted and justified. In conjunction with regional teams, undertake light editing of proposals to improve clarity and correct inconsistencies and typographical errors. Document checks to ensure all due diligence activities have been conducted before proposal is put to the subcommittee. Post-Committee Follow-up Track actions provided by committee to ensure projects fully implement committee decisions (e.g. splitting into tranches, reporting requirements, risk management, etc) Draft, for regional team s approval, project approval/project rejection letters to partners, including all relevant provisions for management of the grants. Compliance, confidentiality, and continuous improvement Handle sensitive information responsibly, ensuring appropriate confidentiality, data protection, and information security practices are applied. Support the Quality Team to evidence required checks and maintain consistent records across systems and files, raising risks or gaps as appropriate. Other duties The above is not an exhaustive list of duties. From time to time, the employee may be asked or required to carry out other additional tasks, or duties, over and above their usual day to day activities. Employees are expected to work collaboratively across the regional team, including providing flexible support and surge cover as needed. Person Requirement Essential Bible-believing follower of Jesus: Demonstrates a personal commitment to discipleship and growing in faith. In good standing with their Church, actively participating in its life and community. Committed to affirming and signing Barnabas Aid s Statement of Faith. Educated to degree-level or equivalent, with strong administrative and systems experience. Evidence of continuous professional development relevant to administration, data/systems, quality, research, MEAL, or project/grants work Experience in a busy administrative role, supporting multiple stakeholders, scheduling meetings, and coordinating actions to deadlines. Experience administering or providing super-user support for a CRM/database (preferably Salesforce), including maintaining data standards and producing reports/dashboards. Experience with document control and shared filing systems (e.g SharePoint), including version control and maintaining audit-ready records. Experience undertaking structured research tasks and producing clear summaries/recommendations for non-specialist audiences. Highly organised with strong attention to detail; able to manage multiple deadlines and stakeholders. Strong systems aptitude: able to document processes, apply data standards, run checks, and support colleagues to use systems consistently. Ability to produce clear reports/briefings and summarise research into practical recommendations. Confident with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and comfortable learning new systems. Discretion and good judgement when handling confidential/sensitive information. Desirable Experience working in the charity, international development, or faith-based sector. Salesforce administration training/qualification (or equivalent CRM certification). Training in research methods, MEAL, data analysis, or quality/process improvement Experience in grants administration, governance support, programme/project support, or compliance-focused roles. Experience supporting QA, audit, MEAL, or learning processes (e.g., file reviews, indicator tracking, learning events). Ability to build and maintain Salesforce reports/dashboards and/or familiarity with basic Salesforce admin concepts (profiles/permissions within delegated scope). Familiarity with MEAL concepts (monitoring, evaluation, accountability and learning) and how they support quality and learning in programmes. Understanding of grants governance, restricted funds, and/or donor intent in a charity setting. Experience working in a distributed/remote team environment. Personal Qualities Service-minded and collaborative; enjoys enabling others to do their work effectively. Proactive and solutions-focused; comfortable addressing issues, prompting actions and following up with colleagues. Curious and methodical; able to work independently on research tasks and present findings clearly. How to Apply . click apply for full job details
Prospectus is delighted to be supporting our client with the recruitment of a Grant Programmes Manager. The organisation is a charitable foundation that brings together local donors with voluntary and community organisations to enable positive, sustainable change across Surrey. Through strategic grant-making, research, and long-term partnerships, the organisation supports initiatives that address local needs and help communities to thrive. This role is available on a permanent basis and can be either full-time or part-time. The salary range is £29,000-£40,000 FTE, depending on experience. This is a role with flexible working arrangements, all staff attend the Woking office on Mondays and with the option to work remotely on other days. As the Grant Programmes Manager, you will report to the Deputy Director of Grants & Programmes and play a key role in designing, delivering, and evaluating targeted funding programmes such as our Heritage for All, Clearer Care and Mental Health scale Up Fund Programmes. You will work closely with colleagues across Grants, Programmes, Development, and Communications teams to steward donor relationships and ensure that their funding reaches the communities where it will have the greatest impact. You will manage the end to end delivery of funding programmes. You will engage with voluntary and community organisations, public sector partners, and donors to shape programme design and share learning. You may also be required to line manage a Grants Officer or Administrator providing support on programme delivery. To be successful in this role, you will be a proactive and highly organised individual with experience managing the full lifecycle of grant or funding programmes. You will have strong project management skills, excellent attention to detail, confidence interpreting complex information and communicating this to a range of audiences. You will bring a friendly, professional approach and the ability to build rapport with a wide range of stakeholders, from grassroots community groups to donors and trustees. You will be comfortable managing competing priorities and working both independently and as part of a small, collaborative team. You will have strong digital skills and experience using Microsoft Office. Experience working in the charity or voluntary sector is desirable. Additional desirable experience includes, familiarity with CRM systems, experience working with communities within Surrey, and an interest in supportive grant making practices such as IVAR principles of open and transparent grant-making. How To Apply To apply, please submit your CV in Word format in the first instance. Should your experience be suitable, we will arrange for a meeting to brief you on the role. You'll then have all the information you need to formally apply. We are looking forward to connecting with you soon. At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact George Cook at Prospectus.
Jun 10, 2026
Full time
Prospectus is delighted to be supporting our client with the recruitment of a Grant Programmes Manager. The organisation is a charitable foundation that brings together local donors with voluntary and community organisations to enable positive, sustainable change across Surrey. Through strategic grant-making, research, and long-term partnerships, the organisation supports initiatives that address local needs and help communities to thrive. This role is available on a permanent basis and can be either full-time or part-time. The salary range is £29,000-£40,000 FTE, depending on experience. This is a role with flexible working arrangements, all staff attend the Woking office on Mondays and with the option to work remotely on other days. As the Grant Programmes Manager, you will report to the Deputy Director of Grants & Programmes and play a key role in designing, delivering, and evaluating targeted funding programmes such as our Heritage for All, Clearer Care and Mental Health scale Up Fund Programmes. You will work closely with colleagues across Grants, Programmes, Development, and Communications teams to steward donor relationships and ensure that their funding reaches the communities where it will have the greatest impact. You will manage the end to end delivery of funding programmes. You will engage with voluntary and community organisations, public sector partners, and donors to shape programme design and share learning. You may also be required to line manage a Grants Officer or Administrator providing support on programme delivery. To be successful in this role, you will be a proactive and highly organised individual with experience managing the full lifecycle of grant or funding programmes. You will have strong project management skills, excellent attention to detail, confidence interpreting complex information and communicating this to a range of audiences. You will bring a friendly, professional approach and the ability to build rapport with a wide range of stakeholders, from grassroots community groups to donors and trustees. You will be comfortable managing competing priorities and working both independently and as part of a small, collaborative team. You will have strong digital skills and experience using Microsoft Office. Experience working in the charity or voluntary sector is desirable. Additional desirable experience includes, familiarity with CRM systems, experience working with communities within Surrey, and an interest in supportive grant making practices such as IVAR principles of open and transparent grant-making. How To Apply To apply, please submit your CV in Word format in the first instance. Should your experience be suitable, we will arrange for a meeting to brief you on the role. You'll then have all the information you need to formally apply. We are looking forward to connecting with you soon. At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact George Cook at Prospectus.
Work with us to support the recovery and wellbeing of the Armed Forces community, helping individuals rebuild confidence and reach their full potential! As the need for our Recovery Services continues to grow, and as part of our ambitious new strategy, we're expanding our team to reach even more members of the Armed Forces Community. We are currently recruiting four Recovery Case Officers to deliver support, guidance, and advocacy to our beneficiaries - including some who will go on to be part of Team UK and compete in the Invictus Games! As a Recovery Case Officer, you will ensure our beneficiaries receive the help they need to navigate life's challenges to achieve greater independence. You will be proactive, empathetic, and offer tailored welfare advice and support. You will play a key role in maintaining a consistent and high-quality recovery journey. Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life. Key responsibilities: - Assess the needs of beneficiaries and collaborate with internal Recovery Services teams as well as external service providers to ensure that appropriate support is delivered in an integrated and effective way. - Develop and maintain creative, tailored solutions to suit the unique needs of beneficiaries and ensure that the journey is maintained appropriately and in line with the Recovery Services programmes participation. - Advise beneficiaries on available support and assist them in accessing the services they need and advocate on their behalf, while maintaining an up-to-date knowledge of statutory benefits. - Manage grants within the levels of delegate financial authority and undertake due diligence when considering financial support. You will be contracted to your home address, and you will perform most of your work remotely using our collaboration tools to work with colleagues. There will be occasional travel nationally to attend training or meetings. About Recovery Services: The Battle Back Centre in Lilleshall, Shropshire, is the home of the Royal British Legion (RBL) Recovery Services. We delivery a range of tailored recovery programmes, all designed to assist the Armed Forces community overcome the barriers and challenges encountered as a result of injury or illness. Our programmes are designed to address a broad range of wellbeing needs - from exploring the link between physical and mental health, to managing stress, promoting healthy living, and strengthening social connections. Through innovative activities such as the Multi Activity Course, Recovery through the Arts, and the Invictus Games, we offer meaningful opportunities for individuals to discover their potential and build supportive relationships. If you would like to discover more about the incredible work we do, have a look at our website: Employee benefits include: - 28 days' paid holiday (plus bank holidays) increasing with service, with optional annual leave purchase scheme of up to 5 working days - Generous pension contributions, with Employer contributions ranging from 6% to 14% - Range of flexible working options may be available, depending on your role - Employee Assistance Programme providing confidential counselling, financial and legal advice - Range of courses delivered by learning specialists to support your development goals and objectives - Opportunities to volunteer - Travel loans, Cycle to Work, and more! For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert. We're currently recruiting a number of exciting roles within Recovery Services, so if you're looking to join a supportive, passionate and forward-thinking team, be sure to keep an eye out for our other roles and find the one that's right for you: - Recovery Pathways Coordinator - Recovery Programmes Administrator - Recovery Logistics Coordinator - Sport Development Officer - Team UK Programmes Officer - Team UK Administrator RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics. Closing Date: 16th October 2025 Interview Dates: Tuesday 28th October and Wednesday 29th October 2025 We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.
Oct 06, 2025
Full time
Work with us to support the recovery and wellbeing of the Armed Forces community, helping individuals rebuild confidence and reach their full potential! As the need for our Recovery Services continues to grow, and as part of our ambitious new strategy, we're expanding our team to reach even more members of the Armed Forces Community. We are currently recruiting four Recovery Case Officers to deliver support, guidance, and advocacy to our beneficiaries - including some who will go on to be part of Team UK and compete in the Invictus Games! As a Recovery Case Officer, you will ensure our beneficiaries receive the help they need to navigate life's challenges to achieve greater independence. You will be proactive, empathetic, and offer tailored welfare advice and support. You will play a key role in maintaining a consistent and high-quality recovery journey. Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life. Key responsibilities: - Assess the needs of beneficiaries and collaborate with internal Recovery Services teams as well as external service providers to ensure that appropriate support is delivered in an integrated and effective way. - Develop and maintain creative, tailored solutions to suit the unique needs of beneficiaries and ensure that the journey is maintained appropriately and in line with the Recovery Services programmes participation. - Advise beneficiaries on available support and assist them in accessing the services they need and advocate on their behalf, while maintaining an up-to-date knowledge of statutory benefits. - Manage grants within the levels of delegate financial authority and undertake due diligence when considering financial support. You will be contracted to your home address, and you will perform most of your work remotely using our collaboration tools to work with colleagues. There will be occasional travel nationally to attend training or meetings. About Recovery Services: The Battle Back Centre in Lilleshall, Shropshire, is the home of the Royal British Legion (RBL) Recovery Services. We delivery a range of tailored recovery programmes, all designed to assist the Armed Forces community overcome the barriers and challenges encountered as a result of injury or illness. Our programmes are designed to address a broad range of wellbeing needs - from exploring the link between physical and mental health, to managing stress, promoting healthy living, and strengthening social connections. Through innovative activities such as the Multi Activity Course, Recovery through the Arts, and the Invictus Games, we offer meaningful opportunities for individuals to discover their potential and build supportive relationships. If you would like to discover more about the incredible work we do, have a look at our website: Employee benefits include: - 28 days' paid holiday (plus bank holidays) increasing with service, with optional annual leave purchase scheme of up to 5 working days - Generous pension contributions, with Employer contributions ranging from 6% to 14% - Range of flexible working options may be available, depending on your role - Employee Assistance Programme providing confidential counselling, financial and legal advice - Range of courses delivered by learning specialists to support your development goals and objectives - Opportunities to volunteer - Travel loans, Cycle to Work, and more! For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert. We're currently recruiting a number of exciting roles within Recovery Services, so if you're looking to join a supportive, passionate and forward-thinking team, be sure to keep an eye out for our other roles and find the one that's right for you: - Recovery Pathways Coordinator - Recovery Programmes Administrator - Recovery Logistics Coordinator - Sport Development Officer - Team UK Programmes Officer - Team UK Administrator RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics. Closing Date: 16th October 2025 Interview Dates: Tuesday 28th October and Wednesday 29th October 2025 We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.
If you are a current Jazz employee please apply via the Internal Career site. Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit for more information. Brief Description The Business & Technology Capabilities (B&TC) Sr. Analyst works closely with B&TC and GCDO colleagues, in collaboration with Information Services (IS) to support cross functional clinical study teams regarding the implementation and management of digital systems/technology used by GCDO including but not limited to Veeva Clinical Vault. The B&TC Sr. Analyst demonstrates a good understanding of Veeva Clinical Vault functionality. The B&TC Sr. Analyst works with the 'Performance and Training' function to facilitate the collation, visualization, analysis & storage of relevant metrics for GCDO to ensure optimal trial performance and aid continuous improvement Essential Functions/Responsibilities Establishes and maintains, digital systems on behalf of GCDO primarily the Veeva Clinical Vault applications eTMF, CTMS, SSU and Site Connect, plus other Clinical Systems as required Carry out required activities in JV eTMF for all Clinical Vault/eTMF user access requests in accordance with the documented process Carry out required system maintenance in JV eTMF to ensure end users can perform their role in accordance with the documented process Works closely with Business owners and system owners of digital system including but not limited to Veeva Clinical Vault, to ensure GCDO teams are trained appropriately in the functionality of relevant digital systems Collaborates with other functional areas/departments and key stakeholders to maximize the utilization of the digital systems (e.g. creating dashboards, reports, ensuring best use of all Clinical Vault functionality Collaborates with partner vendors, as needed, in relation to system knowledge sharing and utilization Collaborates with subject matter experts on development of relevant digital system training materials, QMS documentation, and Validation activities and documentation Maintains a sound familiarity with Jazz's systems and related processes Establishes and maintains, digital systems on behalf of GCDO primarily the Veeva Clinical Vault applications eTMF, CTMS, SSU and Site Connect, plus other Clinical Systems as required Carry out required activities in JV eTMF for all Clinical Vault/eTMF user access requests in accordance with the documented process Carry out required system maintenance in JV eTMF to ensure end users can perform their role in accordance with the documented process Works closely with Business owners and system owners of digital system including but not limited to Veeva Clinical Vault, to ensure GCDO teams are trained appropriately in the functionality of relevant digital systems Collaborates with other functional areas/departments and key stakeholders to maximize the utilization of the digital systems (e.g. creating dashboards, reports, ensuring best use of all Clinical Vault functionality Collaborates with partner vendors, as needed, in relation to system knowledge sharing and utilization Collaborates with subject matter experts on development of relevant digital system training materials, QMS documentation, and Validation activities and documentation Maintains a sound familiarity with Jazz's systems and related processes Identifies improvement opportunities related to digital systems, and assists with developing enhancement plans and roadmaps Organizes and delivers relevant specialist training sessions and workshops with a key focus on digital systems Required Knowledge, Skills, and Abilities IT-literate and passionate/experienced towards new technology and digital systems including, but not limited to Microsoft-based applications and Veeva Clinical Vault applications CTMS, eTMF, SSU and Site Connect An experienced clinical trials professional who is well versed in the field of clinical study management activities, combined with excellent project management, training & mentoring capabilities Previous experience working in Veeva Clinical Vault as an end user, business, or system administrator Ability to effectively interface with CROs and software vendor Previous experience working in clinical trials, with emphasis on GxP and compliance Has a sound working knowledge of clinical operations, clinical processes, Trial Master File regulations medical terminology, global CROs and vendor management Excellent interpersonal and communication skills, both written and verbal Good time management and organizational skills Quality driven with a focus on attention to detail Ability to work independently and take initiative Flexible approach with respect to work assignments and new learning Ability to prioritize workload and manage multiple and varied tasks with enthusiasm Ability to work effectively in a matrix environment and to demonstrate, and foster, teamwork within the group, as well as across the organization Required/Preferred Education and Licenses A minimum of a BA/BS, preferably in the scientific/healthcare and/or technology field A minimum of 5 years of experience in clinical related technology for the pharmaceutical/biotechnology industry Knowledge of FDA/ICH guidelines and industry standard practices regarding the management of clinical trial data and studies. Working knowledge of FDA Guidance Documents: Computerized Systems Used in Clinical Trials, General Principles of Software Validation. Working knowledge of 21 C.F.R. Part 11 Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. FOR US BASED CANDIDATES ONLY Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $100,000.00 - $150,000.00 Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis. At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan. The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: .
Oct 04, 2025
Full time
If you are a current Jazz employee please apply via the Internal Career site. Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit for more information. Brief Description The Business & Technology Capabilities (B&TC) Sr. Analyst works closely with B&TC and GCDO colleagues, in collaboration with Information Services (IS) to support cross functional clinical study teams regarding the implementation and management of digital systems/technology used by GCDO including but not limited to Veeva Clinical Vault. The B&TC Sr. Analyst demonstrates a good understanding of Veeva Clinical Vault functionality. The B&TC Sr. Analyst works with the 'Performance and Training' function to facilitate the collation, visualization, analysis & storage of relevant metrics for GCDO to ensure optimal trial performance and aid continuous improvement Essential Functions/Responsibilities Establishes and maintains, digital systems on behalf of GCDO primarily the Veeva Clinical Vault applications eTMF, CTMS, SSU and Site Connect, plus other Clinical Systems as required Carry out required activities in JV eTMF for all Clinical Vault/eTMF user access requests in accordance with the documented process Carry out required system maintenance in JV eTMF to ensure end users can perform their role in accordance with the documented process Works closely with Business owners and system owners of digital system including but not limited to Veeva Clinical Vault, to ensure GCDO teams are trained appropriately in the functionality of relevant digital systems Collaborates with other functional areas/departments and key stakeholders to maximize the utilization of the digital systems (e.g. creating dashboards, reports, ensuring best use of all Clinical Vault functionality Collaborates with partner vendors, as needed, in relation to system knowledge sharing and utilization Collaborates with subject matter experts on development of relevant digital system training materials, QMS documentation, and Validation activities and documentation Maintains a sound familiarity with Jazz's systems and related processes Establishes and maintains, digital systems on behalf of GCDO primarily the Veeva Clinical Vault applications eTMF, CTMS, SSU and Site Connect, plus other Clinical Systems as required Carry out required activities in JV eTMF for all Clinical Vault/eTMF user access requests in accordance with the documented process Carry out required system maintenance in JV eTMF to ensure end users can perform their role in accordance with the documented process Works closely with Business owners and system owners of digital system including but not limited to Veeva Clinical Vault, to ensure GCDO teams are trained appropriately in the functionality of relevant digital systems Collaborates with other functional areas/departments and key stakeholders to maximize the utilization of the digital systems (e.g. creating dashboards, reports, ensuring best use of all Clinical Vault functionality Collaborates with partner vendors, as needed, in relation to system knowledge sharing and utilization Collaborates with subject matter experts on development of relevant digital system training materials, QMS documentation, and Validation activities and documentation Maintains a sound familiarity with Jazz's systems and related processes Identifies improvement opportunities related to digital systems, and assists with developing enhancement plans and roadmaps Organizes and delivers relevant specialist training sessions and workshops with a key focus on digital systems Required Knowledge, Skills, and Abilities IT-literate and passionate/experienced towards new technology and digital systems including, but not limited to Microsoft-based applications and Veeva Clinical Vault applications CTMS, eTMF, SSU and Site Connect An experienced clinical trials professional who is well versed in the field of clinical study management activities, combined with excellent project management, training & mentoring capabilities Previous experience working in Veeva Clinical Vault as an end user, business, or system administrator Ability to effectively interface with CROs and software vendor Previous experience working in clinical trials, with emphasis on GxP and compliance Has a sound working knowledge of clinical operations, clinical processes, Trial Master File regulations medical terminology, global CROs and vendor management Excellent interpersonal and communication skills, both written and verbal Good time management and organizational skills Quality driven with a focus on attention to detail Ability to work independently and take initiative Flexible approach with respect to work assignments and new learning Ability to prioritize workload and manage multiple and varied tasks with enthusiasm Ability to work effectively in a matrix environment and to demonstrate, and foster, teamwork within the group, as well as across the organization Required/Preferred Education and Licenses A minimum of a BA/BS, preferably in the scientific/healthcare and/or technology field A minimum of 5 years of experience in clinical related technology for the pharmaceutical/biotechnology industry Knowledge of FDA/ICH guidelines and industry standard practices regarding the management of clinical trial data and studies. Working knowledge of FDA Guidance Documents: Computerized Systems Used in Clinical Trials, General Principles of Software Validation. Working knowledge of 21 C.F.R. Part 11 Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. FOR US BASED CANDIDATES ONLY Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $100,000.00 - $150,000.00 Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis. At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan. The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: .
The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation. They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity. The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects. The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work. This is a strategic and hands-on leadership role. Key Responsibilities: Leadership To work collaboratively with the Managing Director and other senior leaders to deliver the objectives of the organisation. develop our services & ways of working to ensure the charity s long term sustainability. engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to. work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements. contribute to strategic planning and collaborate with external advisors on specialist projects as required. Operations Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT. Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant. Manage the operations and ensure efficient use of resources. Manage the budget, reconciliation and year end accounting processes. Lead on operational projects and oversee office administration, tech support and premises management. Lead on Quality Assurance requirements related to operational delivery. Manage data collection and evaluation across multiple platforms including charity log. Produce tailored reports and insights for funders, Trustees and partners. Manage outsourced contracts. Organisational Development Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant. Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations. Grant Management Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports. To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate. Deliver a regular report to the Board on performance against grants and trusts. Team Management Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation. Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values. Support effective management of any non home visiting Volunteers supporting the organisation s work. Line Management: Business Support Administrator Data specialist (freelance) Knowledge, Skills and Experience: Strategic thinker with the ability to manage multiple projects and priorities Proven experience in operations management Experience in financial management essential and using Xero is desirable Strong knowledge of service evaluation and data analysis Management experience of small/medium teams Solutions focussed team player Excellent written and verbal communication Flexible and adaptable to change Excellent organisational and project management skills Experience of using Charity Log or other database management systems. Knowledge of GDPR legislation Experience of Board level reporting against objectives and/or data led reporting Experience of working in the non-profit or community support sector is desirable
Oct 03, 2025
Full time
The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation. They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity. The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects. The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work. This is a strategic and hands-on leadership role. Key Responsibilities: Leadership To work collaboratively with the Managing Director and other senior leaders to deliver the objectives of the organisation. develop our services & ways of working to ensure the charity s long term sustainability. engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to. work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements. contribute to strategic planning and collaborate with external advisors on specialist projects as required. Operations Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT. Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant. Manage the operations and ensure efficient use of resources. Manage the budget, reconciliation and year end accounting processes. Lead on operational projects and oversee office administration, tech support and premises management. Lead on Quality Assurance requirements related to operational delivery. Manage data collection and evaluation across multiple platforms including charity log. Produce tailored reports and insights for funders, Trustees and partners. Manage outsourced contracts. Organisational Development Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant. Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations. Grant Management Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports. To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate. Deliver a regular report to the Board on performance against grants and trusts. Team Management Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation. Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values. Support effective management of any non home visiting Volunteers supporting the organisation s work. Line Management: Business Support Administrator Data specialist (freelance) Knowledge, Skills and Experience: Strategic thinker with the ability to manage multiple projects and priorities Proven experience in operations management Experience in financial management essential and using Xero is desirable Strong knowledge of service evaluation and data analysis Management experience of small/medium teams Solutions focussed team player Excellent written and verbal communication Flexible and adaptable to change Excellent organisational and project management skills Experience of using Charity Log or other database management systems. Knowledge of GDPR legislation Experience of Board level reporting against objectives and/or data led reporting Experience of working in the non-profit or community support sector is desirable
Administration Administration Officer - Grants Processing Location: Reading Temping - 6 months + Salary: £12-13 per hour Are you detail-oriented, organised, and confident using Excel and Word? We're looking for a proactive Administration Officer to join our team and support the smooth processing of grants. About the Role:As an Administration Officer, you'll play a key role in ensuring the accurate and timely processing of grant applications. You'll work closely with internal teams and external stakeholders, maintaining high standards of data accuracy and confidentiality. Key Responsibilities: Process and track grant applications with precision and efficiency Maintain accurate records and documentation using Excel and Word Communicate with applicants and colleagues to resolve queries Support reporting and data analysis tasks Contribute to continuous improvement of administrative processes What We're Looking For: Strong attention to detail and a methodical approach to work Proficiency in Microsoft Excel and Word Excellent organisational and time management skills Clear and professional communication skills Experience in an administrative or data processing role (desirable) What We Offer: A supportive and collaborative team environment Opportunities for professional development Flexible working arrangements (where applicable) The chance to make a real impact through meaningful work What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Administration Administration Officer - Grants Processing Location: Reading Temping - 6 months + Salary: £12-13 per hour Are you detail-oriented, organised, and confident using Excel and Word? We're looking for a proactive Administration Officer to join our team and support the smooth processing of grants. About the Role:As an Administration Officer, you'll play a key role in ensuring the accurate and timely processing of grant applications. You'll work closely with internal teams and external stakeholders, maintaining high standards of data accuracy and confidentiality. Key Responsibilities: Process and track grant applications with precision and efficiency Maintain accurate records and documentation using Excel and Word Communicate with applicants and colleagues to resolve queries Support reporting and data analysis tasks Contribute to continuous improvement of administrative processes What We're Looking For: Strong attention to detail and a methodical approach to work Proficiency in Microsoft Excel and Word Excellent organisational and time management skills Clear and professional communication skills Experience in an administrative or data processing role (desirable) What We Offer: A supportive and collaborative team environment Opportunities for professional development Flexible working arrangements (where applicable) The chance to make a real impact through meaningful work What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
