Job Title: Tender & Proposals Administrator Salary: £30k plus DOE Reporting To: Pre-Construction Director Business Unit: Pre-Construction Location: Preston (Office-Based) Hours: 40 hours per week, Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch) Contract: Permanent Company OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams. Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination Provide administrative support to the Pre-Construction team across all tender and framework activities Coordinate tender documentation from initial receipt through to submission and post-submission stages Maintain tender registers, trackers, submission schedules, and pipeline information Monitor opportunity trackers and assist with identifying suitable opportunities for review Support the preparation and submission of PQQs, ITTs, and framework applications Document Management & Compliance Compile, format, and quality-check tender submission documents to ensure accuracy and consistency Manage electronic filing systems, ensuring records are well maintained and easily accessible Upload and download documents via procurement portals and e-tendering systems Maintain libraries of company policies, accreditations, and standard submission content Ensure all documentation meets required compliance and client specifications Stakeholder Coordination Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions Coordinate input from external partners and supply chain contacts Monitor clarification deadlines and support the management of client queries and responses Arrange meetings, workshops, interviews, and presentation logistics Administrative Support Administer central team inboxes, prioritising and distributing communications effectively Assist with the preparation of supporting documents such as CVs, case studies, and project references Support document control processes including revisions, updates, and distribution Assist with general administrative duties across the Pre-Construction function Contribute to lessons learned and feedback processes following submissions Skills & KnowledgeEssential Strong administrative background with experience in document management or coordination roles Excellent written communication and document formatting skills High level of accuracy and attention to detail Strong organisational and time management skills with the ability to manage multiple deadlines Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work collaboratively within a team environment Desirable Previous experience within construction, civil engineering, or infrastructure sectors Experience using e-tendering platforms or document management systems Understanding of tendering or pre-construction processes Awareness of handling confidential or commercially sensitive information Attitudes & Behaviours Positive, proactive, and dependable approach to work Strong team player with a collaborative mindset Professional and approachable with strong interpersonal skills Ability to remain organised and calm under pressure High level of integrity and confidentiality Self-motivated with a willingness to learn and develop Flexible and adaptable to changing priorities Strong sense of ownership with a focus on delivering high-quality work Working Environment Office-based role within a collaborative Pre-Construction team Fast-paced environment with multiple concurrent deadlines Regular interaction with internal departments and external stakeholders Summary This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 28, 2026
Full time
Job Title: Tender & Proposals Administrator Salary: £30k plus DOE Reporting To: Pre-Construction Director Business Unit: Pre-Construction Location: Preston (Office-Based) Hours: 40 hours per week, Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch) Contract: Permanent Company OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams. Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination Provide administrative support to the Pre-Construction team across all tender and framework activities Coordinate tender documentation from initial receipt through to submission and post-submission stages Maintain tender registers, trackers, submission schedules, and pipeline information Monitor opportunity trackers and assist with identifying suitable opportunities for review Support the preparation and submission of PQQs, ITTs, and framework applications Document Management & Compliance Compile, format, and quality-check tender submission documents to ensure accuracy and consistency Manage electronic filing systems, ensuring records are well maintained and easily accessible Upload and download documents via procurement portals and e-tendering systems Maintain libraries of company policies, accreditations, and standard submission content Ensure all documentation meets required compliance and client specifications Stakeholder Coordination Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions Coordinate input from external partners and supply chain contacts Monitor clarification deadlines and support the management of client queries and responses Arrange meetings, workshops, interviews, and presentation logistics Administrative Support Administer central team inboxes, prioritising and distributing communications effectively Assist with the preparation of supporting documents such as CVs, case studies, and project references Support document control processes including revisions, updates, and distribution Assist with general administrative duties across the Pre-Construction function Contribute to lessons learned and feedback processes following submissions Skills & KnowledgeEssential Strong administrative background with experience in document management or coordination roles Excellent written communication and document formatting skills High level of accuracy and attention to detail Strong organisational and time management skills with the ability to manage multiple deadlines Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work collaboratively within a team environment Desirable Previous experience within construction, civil engineering, or infrastructure sectors Experience using e-tendering platforms or document management systems Understanding of tendering or pre-construction processes Awareness of handling confidential or commercially sensitive information Attitudes & Behaviours Positive, proactive, and dependable approach to work Strong team player with a collaborative mindset Professional and approachable with strong interpersonal skills Ability to remain organised and calm under pressure High level of integrity and confidentiality Self-motivated with a willingness to learn and develop Flexible and adaptable to changing priorities Strong sense of ownership with a focus on delivering high-quality work Working Environment Office-based role within a collaborative Pre-Construction team Fast-paced environment with multiple concurrent deadlines Regular interaction with internal departments and external stakeholders Summary This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Senior Project Manager/Employer Agent, Leeds-based role, £50,000-£60,000 Your new company I am excited to be working with a national multidisciplinary construction business who are growing and opening an office in Leeds. The role involves working as part of a multi-skilled team alongside internal and external partners, executing project work as well as assisting in training and mentoring colleagues. Experience in the construction industry is essential. Your new role Client liaison, including presentation of schemes, project programming and other matters affecting delivery of service.Act as the Contract Administrator or Employer's Agent on a wide range of building types, utilising all standard forms of constructionAppointing a professional team and managing of their performance and outputs against delivery programmeVisiting sites, carrying out and issuing inspection reportsPreparing and presenting initial appraisal and feasibility reports.Preparing and presenting outline design proposals, including preparation of budget estimate costs.Contract administrationTenders, carrying out analysis and preparing reportsDelegating any of the above duties whilst retaining responsibility for achievement.Opportunity to have additional project team leader responsibilities, including management of project fees on a month-by-month basis. What you'll need to succeed BSc (Hons) degree or similar in Project Management/ Building Surveying/Quantity surveying with relevant working experienceAssociate membership of RICS or equivalent recognised qualificationMinimum 5 years Project Management experienceExperience as a project manager working in a construction consultancy is preferred.Experience working on education, residential, refurbishment projects is an advantage.Experience with contract administration such as JCT and NEC contractsRunning and managing several client interactions What you'll get in return Salary of £50,000-£60,000 doeCar allowance of £4,500Flexible working hours (choice of start and finish times based around a 7.25 hour working day, core hours between 10am-4.15pm)Hybrid workingLife assurance cover (four times annual salary) for all colleagues.In-house mental health first-aidersBirthday leaveBiannual pay reviewsPension and salary sacrifice (4.5% contribution matched)Professional development schemeSponsorship of professional fees2 paid corporate social responsibility daysRegular social eventsAnnual leave + bank holidays What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
May 25, 2026
Full time
Senior Project Manager/Employer Agent, Leeds-based role, £50,000-£60,000 Your new company I am excited to be working with a national multidisciplinary construction business who are growing and opening an office in Leeds. The role involves working as part of a multi-skilled team alongside internal and external partners, executing project work as well as assisting in training and mentoring colleagues. Experience in the construction industry is essential. Your new role Client liaison, including presentation of schemes, project programming and other matters affecting delivery of service.Act as the Contract Administrator or Employer's Agent on a wide range of building types, utilising all standard forms of constructionAppointing a professional team and managing of their performance and outputs against delivery programmeVisiting sites, carrying out and issuing inspection reportsPreparing and presenting initial appraisal and feasibility reports.Preparing and presenting outline design proposals, including preparation of budget estimate costs.Contract administrationTenders, carrying out analysis and preparing reportsDelegating any of the above duties whilst retaining responsibility for achievement.Opportunity to have additional project team leader responsibilities, including management of project fees on a month-by-month basis. What you'll need to succeed BSc (Hons) degree or similar in Project Management/ Building Surveying/Quantity surveying with relevant working experienceAssociate membership of RICS or equivalent recognised qualificationMinimum 5 years Project Management experienceExperience as a project manager working in a construction consultancy is preferred.Experience working on education, residential, refurbishment projects is an advantage.Experience with contract administration such as JCT and NEC contractsRunning and managing several client interactions What you'll get in return Salary of £50,000-£60,000 doeCar allowance of £4,500Flexible working hours (choice of start and finish times based around a 7.25 hour working day, core hours between 10am-4.15pm)Hybrid workingLife assurance cover (four times annual salary) for all colleagues.In-house mental health first-aidersBirthday leaveBiannual pay reviewsPension and salary sacrifice (4.5% contribution matched)Professional development schemeSponsorship of professional fees2 paid corporate social responsibility daysRegular social eventsAnnual leave + bank holidays What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
West Midlands & Worcestershire Perm Hub
Redditch, Worcestershire
We are recruiting for an exciting role with a busy well established and growing company in Redditch. They are looking for a Sales Administrator to join their busy sales team managing projects for their customers. This is a busy rewarding role where you can really make a difference with regards to the company's projects and see it through from start to completion.This role has arisen due to an internal promotion to a field sales role so you can be assured that this company values personal development and promoting from within. This is a customer focused role so if you have come from a varied sales administration or customer service role especially with coordination then we would like to hear from you. The Sales Administrator key duties include: - Support the sales and technical team in preparation of project proposals Processing orders and liaising with internal teams including production and sales etc Manage and handle web/tele-sales enquiries Preparation of all Project enquiries Liaise with cost centres for project pricing Review of technical schedules in preparation of tender proposals Collation of all tender documents Manage customer enquiries Monitor CRM and manage data log whilst recording activity accurately. Provide contact point for key project and customer relations Manage CRM in liaison with Sales Managers providing customer reports on sales/leads. The successful candidate must have an eye for detail and be able to focus on the job in hand. The individual must be capable of following complex instructions, have a flexible approach to work. They must work well both independently and as part of a team and are reliable and conscientious in their attitude. We are looking for a candidate with strong Administration skills particularly using Excel as that will be used daily with regards to managing quotes and tenders. Organization and communication excellence in a team environment is needed as this is a customer focused role so experience of a similar role would be essential. In return you can expect to receive a basic salary of between £27- £30,000 per annum depending on your experience. If you think you have the skills and experience that my client is looking for then please call Michelle Laight on or alternatively click APPLY. Please note this is an office-based role and the hours of work are 8-4.30pm
May 22, 2026
Full time
We are recruiting for an exciting role with a busy well established and growing company in Redditch. They are looking for a Sales Administrator to join their busy sales team managing projects for their customers. This is a busy rewarding role where you can really make a difference with regards to the company's projects and see it through from start to completion.This role has arisen due to an internal promotion to a field sales role so you can be assured that this company values personal development and promoting from within. This is a customer focused role so if you have come from a varied sales administration or customer service role especially with coordination then we would like to hear from you. The Sales Administrator key duties include: - Support the sales and technical team in preparation of project proposals Processing orders and liaising with internal teams including production and sales etc Manage and handle web/tele-sales enquiries Preparation of all Project enquiries Liaise with cost centres for project pricing Review of technical schedules in preparation of tender proposals Collation of all tender documents Manage customer enquiries Monitor CRM and manage data log whilst recording activity accurately. Provide contact point for key project and customer relations Manage CRM in liaison with Sales Managers providing customer reports on sales/leads. The successful candidate must have an eye for detail and be able to focus on the job in hand. The individual must be capable of following complex instructions, have a flexible approach to work. They must work well both independently and as part of a team and are reliable and conscientious in their attitude. We are looking for a candidate with strong Administration skills particularly using Excel as that will be used daily with regards to managing quotes and tenders. Organization and communication excellence in a team environment is needed as this is a customer focused role so experience of a similar role would be essential. In return you can expect to receive a basic salary of between £27- £30,000 per annum depending on your experience. If you think you have the skills and experience that my client is looking for then please call Michelle Laight on or alternatively click APPLY. Please note this is an office-based role and the hours of work are 8-4.30pm
We are working closely with a manufacturing business who are seeking a Sales Administrator to join a small, supportive team, where you will be providing essential operational support to the Sales Team. The role involves contract management, preparing quotations, processing orders, and assisting with tender preparation. This is a fantastic opportunity for a motivated individual looking to take on a high level of responsibility, while developing strong relationships with both customers and internal departments. The Sales Administrator role also offers excellent prospects for future progression within the business. Job Description: Prepare sales quotations within a 24-hour turnaround Process orders through the CRM system within the correct lead times Source 3rd party products for proposals and confirmed orders Work with the Account Management to develop schemes, layouts and costings for customers Support with the development, preparation and submission of tenders and documentation Distribute tender documentation to the relevant stakeholders Review, analyse and prepare tender responses within the deadlines Ensure the CRM is updated accurately Coordinate and track drawing requests with the Design Team Answer calls and respond to emails promptly Support the Operations Manager and Account Management team with various departmental duties Candidate Requirements: Experience within a Sales Administration role is essential Ideally have knowledge and experience in tenders Must have CRM experience Be able to communicate effectively with customers and internal teams Excellent written and verbal communication skills Strong attention to detail Be able to work independently when required Hours: Monday Thursday 8:30 am 5:00 pm & Friday 8:30am 4:00pm Salary: £30,000 per annum Brampton Recruitment is an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
May 22, 2026
Full time
We are working closely with a manufacturing business who are seeking a Sales Administrator to join a small, supportive team, where you will be providing essential operational support to the Sales Team. The role involves contract management, preparing quotations, processing orders, and assisting with tender preparation. This is a fantastic opportunity for a motivated individual looking to take on a high level of responsibility, while developing strong relationships with both customers and internal departments. The Sales Administrator role also offers excellent prospects for future progression within the business. Job Description: Prepare sales quotations within a 24-hour turnaround Process orders through the CRM system within the correct lead times Source 3rd party products for proposals and confirmed orders Work with the Account Management to develop schemes, layouts and costings for customers Support with the development, preparation and submission of tenders and documentation Distribute tender documentation to the relevant stakeholders Review, analyse and prepare tender responses within the deadlines Ensure the CRM is updated accurately Coordinate and track drawing requests with the Design Team Answer calls and respond to emails promptly Support the Operations Manager and Account Management team with various departmental duties Candidate Requirements: Experience within a Sales Administration role is essential Ideally have knowledge and experience in tenders Must have CRM experience Be able to communicate effectively with customers and internal teams Excellent written and verbal communication skills Strong attention to detail Be able to work independently when required Hours: Monday Thursday 8:30 am 5:00 pm & Friday 8:30am 4:00pm Salary: £30,000 per annum Brampton Recruitment is an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
