3 jobs found

Polaris Education - Easthorpe School, Ruddington School Administrator Basic Salary: 21,257.48 Contract: Term Time Only Hours: 37.5 hours Location: Ruddington, Nottinghamshire Benefits Company Pension Life Assurance Employee Discount Scheme About Our School Easthorpe School is an independent specialist provision serving children and young people in the East Midlands who live with their families, foster carers or in residential children's homes. The school first opened its doors to pupils in November 2022. We are now a school of 70 pupils and 50 staff. Our school supports pupils with Social, Emotional and Mental Health needs (SEMH) and a range of diagnoses, which may include Autism Spectrum Disorder, ADHD, Foetal Alcohol Spectrum Disorder, Sensory Processing Disorder, attachment needs and mild/moderate learning needs. Potential candidates are strongly encouraged to get in touch and arrange a school visit before applying. Please contact to arrange a visit. Our school forms part of the Polaris Community, who have been passionately improving the lives of young people for over 30 years, alongside our current growing portfolio of schools across the UK. We're incredibly proud that 100% of our education services have been rated as Good or Outstanding by Ofsted. Role Responsibilities Promote the safeguarding and welfare of all pupils and visitors Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff Reception The School Administrator will provide a warm welcome for parents, visitors and colleagues, dealing with their requests in an efficient and professional manner. Key Tasks and Activities Answer the telephone in a friendly, professional and efficient manner, recording and passing on messages as appropriate Ensure visitors sign in, complete the safeguarding disclaimer and are provided with a visitor's badge Accurately maintain the shared calendar and update the school information Provide refreshments for visitors Have an effective and efficient resource process, keeping resource ordering up to date and chasing where appropriate Inform the relevant staff member when deliveries arrive Distribute internal and external post and correspondence as appropriate Arrange the ID cards for all new starters and governors for the school Liaise when necessary with transport services and taxi suppliers for pupil transport Support education staff with providing work experience opportunities for pupils Administration Provide full administrative support to the Headteacher, school management team and all other education staff at the school. Key Tasks and Activities Produce letters and memorandums Undertake filing and photocopying, and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues Be responsible for the maintenance and monitoring of the photocopier Provide administration assistance as required by the leadership team, including ordering resources Ensure all information is treated confidentially and have absolute discretion at all times Accurately minute meetings as directed by the SLT and, where relevant, telephone conversations with parents/carers Schedule and attend school-based meetings with parents/carers as necessary Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required Input information onto the school's MIS platform, Ed:gen Input and extract information on CPOMS Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes Manage referrals for school places and organise assessments and visits to the school Ensure that documents are prepared and data is entered onto SIMS Undertake stocktaking and ordering of materials and equipment as required Deal with school correspondence, emails and phone calls Support the Headteacher with Local Authority correspondence and quality assurance paperwork/visits Oversee and manage the school diary, including room bookings and meeting schedules Monitor and keep accurate records of expenditure, including bank transactions and petty cash Attendance Key Tasks and Activities Monitor and track whole-school attendance and punctuality and send out letters where appropriate Assist with the production of termly reports for the Headteacher and Governing Body Develop and maintain links with parents/children and the Local Authority's Educational Welfare Service Monitor and ensure that correct attendance codes are entered in class registers and on Ed:gen Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters Work closely with the Deputy Head and Headteacher to establish and agree authorised absences and agree actions accordingly Maintain and monitor the school's attendance records and produce returns and reports as necessary Monitor and maintain an accurate computer record of pupil attendance Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files Advise and assist parents/carers to maintain regular school attendance for their children Communicate clearly to parents/carers the attendance procedures and expectations of the school Collect and analyse attendance data to enable identification and tracking of pupil attendance Input daily attendance data onto the SIMS management system Run reports for termly attendance and write certificates Requirements Excellent interpersonal and communication skills, written and oral Knowledge and understanding of child protection and safeguarding practices and protocols Excellent organisational skills with a systematic approach to workload management Excellent time management, planning and work prioritisation skills Experience of developing systems and processes Excellent understanding of Ed:gen and CPOMS Ability to manage, record and monitor allocated budgets and monitor expenditure and costs Full working knowledge of relevant policies, codes of practice and legislation Ability to plan and develop systems Ability to relate well to children and adults Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these Ability to self-evaluate learning needs and actively seek learning opportunities Confidentiality of information as appropriate Ability to work under pressure Ability to work on own initiative The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education. Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates. PandoLogic. Category:Education,

Job Title: Membership and Workforce Assistant Job Type: Permanent Hours: 21 hours per week (based on a FTE of 35) Department: Membership and Marketing Salary: Pro rata £16,396.78 (based on FTE £27,327.96) Reports to: Director of Membership, Marketing and Digital Location: Hybrid CoSRH Office (London Bridge) and home working. Who we are: The College of Sexual and Reproductive Healthcare (CoSRH) is the leader in the field of sexual and reproductive healthcare, and we are the voice for professionals working in this area. As a multi-disciplinary professional membership organisation, we set clinical guidance and standards, provide training and lifelong education, and champion safe and effective sexual and reproductive healthcare across the life course for all. Can you help us? We are seeking a dedicated and organised administrator to support our membership and workforce initiatives. The sexual and reproductive health (SRH) workforce is comprised of doctors, nurses and allied practitioners who deliver high quality care across the UK and beyond. The CoSRH Membership and Workforce Assistant will support the needs of this workforce, supporting the delivery our Workforce Action Plan in partnership with the Director of Membership, Marketing and Digital and the Vice President of Membership and Workforce. You will lead on the administration of regular committee meetings in the Membership and Workforce portfolio, support the progress of key initiatives and coordinate responses to workforce-focused queries from our membership. The role reports into the Director of Membership, Marketing and Digital. The role: Administration of the Membership and Workforce Board of Council Lead on administration of the Membership and Workforce Board of Council and its sub-committees, including setting meeting dates, sending invitations, preparing papers, taking minutes and actions, and dealing with queries. Supporting with actions arising from the Board, including supporting the development of projects and programmes as directed by the Board. Supporting the Direct of Membership, Marketing and Digital in coordinating responses to queries from the Membership and Workforce Board of Council. Administration of key workforce processes To act as the main point of contact for clinicians looking to recruit new SRH professionals o and wish to have their job descriptions reviewed by the CoSRH. o and require representation from the CoSRH on relevant interviews Managing these key processes and ensuring documentation is saved, recorded and monitored. Respond to workforce-focused member queries Support the effective use of the CoSRH Member Portal for committee support through gaining expert knowledge of the CoSRH Customer Relationship Management (CRM) Provide feedback and advice on members use of the Member Portal other digital platforms on an ad hoc basis. Administration and support of the CoSRH Mentoring Scheme To act as a key point of contact and support for our forthcoming mentoring scheme, resolving member queries and ensuring the smooth running of the scheme. Provide support as a system administrator, using dedicated member mentoring software to ensure a high-quality mentoring experience. Other tasks as directed by the Director of Membership, Marketing and Digital From time-to-time the role-holder will be required to perform other tasks as reasonably allocated by the line manager. This may include responding to general member queries at busy times, with full support and training provided. You will be: Organised and systematic in your approach Diligent and commit meticulous attention to detail to tasks An excellent communicator A proactive and collaborative team worker Efficient and able to effectively manage a busy workload Flexible and adaptable Able to use a range of digital systems to an intermediate level Willing to learn about the SRH workforce and training pathways You will have: A-Level or equivalent Proficiency in using Microsoft office programmes Proficiency in using digital systems (e.g. customer relationship management systems (CRM), Learning Management Systems (LMS) and similar databases) Knowledge of data protection and compliance requirements You will have experience of: Committee administration and diary management Using a CRM and other databases to manage data and information Servicing and supporting committees, including scheduling meetings, preparing agendas and taking minutes Good stakeholder and customer management skills Working under your own direction (Desirable) Knowledge or experience of working in the NHS or in a clinical setting (Desirable) Administrative experience in a healthcare environment Join our team and contribute to the successful support of the SRH workforce, in the UK and around the world, driving positive change in sexual and reproductive healthcare. Apply now and be part of our mission to improve patient care and professional practice. NB: In order to fulfil this role you should be resident in the UK with a valid right to work; we are unable to sponsor people requiring a work visa. We will offer you: We offer a range of benefits at FSRH to support staff wellbeing, including: 25 days holiday, with an additional 2 days leave after 2 years of service, and a further 3 days after 5 years. Birthday leave Flexible working culture Pension and life assurance scheme: 10% employer contribution / 5% employee contribution after successful completion of probation. This also includes access to life assurance at 4x annual salary and an income protection scheme. Employee Assistance Programme (EAP) Employee discounts portal Free Lunch Thursday Interest free season ticket travel loans Childcare vouchers Enhanced maternity, paternity & adoption pay Free eye tests To Apply Deadline for applications is Friday 24th October . Interviews are likely to take place in early November. We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you. We value diversity, promote equality and encourage applications from people of all backgrounds. We are working hard to minimise unconscious bias and your application will be anonymised to support this. NB: In order to fulfil this role you should be resident in the UK with a valid right to work; we are unable to sponsor people requiring a work visa.

About the Role Monmouthshire County Council is seeking a motivated Administrator to provide essential business support within Children s Services. You will work as part of a friendly and supportive team, ensuring timely and professional delivery of administrative services. The role requires accuracy, attention to detail, and excellent organisational skills, with a strong focus on correspondence, file management, and data processing. Immediate or near-immediate availability is required. Key Responsibilities Manage incoming and outgoing correspondence (letters, emails, mail merges, verbal communications). Maintain paper and electronic records, ensuring information is stored correctly. Gather and copy information for Data Protection Subject Access Requests (DSARs). Take minutes for meetings, including occasional off-site strategy meetings. Provide general administrative support (photocopying, scanning, printing, booking rooms, transport, and accommodation). Support database validation, reporting, and updating during system transitions. Manage meeting bookings, diaries, invites, and minute distribution. Monitor supplies and maintain stock control (stationery). Conduct timely file audits to ensure Children s files are complete and compliant. Support service requirements with ad-hoc administrative tasks. About You We are looking for an administrator with excellent IT and organisational skills, capable of working in a fast-paced, service-oriented environment. You will be a strong communicator with the ability to manage priorities effectively. Essential skills and experience: Previous administrative experience (public sector or social care desirable). Strong IT skills, including Microsoft Office. Experience with data entry, records management, and minute taking. Understanding of data protection requirements. Ability to work both independently and as part of a team. Availability to start immediately or within one week. If interested in this role please send your CV to Lee-Jaun at Coyle Personnel Ltd.