We are looking for an experienced, super-organised Personal Assistant who can support our Managing Director by balancing multiple demands and projects and deliver an accurate and timely administrative service. Key areas of responsibility include diary management, arranging both internal and external meetings and travel arrangements where necessary. Being first point of contact screening all enquiries, delegating, referring or responding on behalf of the Managing Director. Producing all documentation including reports, minutes and presentations, plus coordinating accurate and timely management reporting including tracking actionable items to ensure completion. The role will require some private/personal support as required. You will work also closely with the PA to the Board providing guidance and support to the Company's administrative team, plus the implementation of processes and procedures at a Company level. What you will need; Previous experience of working at PA level The ability to prioritise your workload effectively and efficiently, completing high volumes of workload as and when demand requires is essential High degree of confidentiality, discretion and diplomacy Resourcefulness in dealing with competing deadlines and priorities A highly organised calm, professional, and flexible attitude reflecting a proactive not reactive attitude to the role Proven strong verbal and written communication skills to interact with various stakeholders Demonstrate high-quality work using MS Office Minute taking and audio transcription Have an excellent eye for detail, in both aesthetics and consistency Excellent literacy and proof-reading skills What we offer; Ideally working Monday to Friday 8.00am to 5.00pm, however consideration will be given to working core hours of 9.00am to 3pm 24 days holidays rising to 27 days, plus bank holidays company pension discretionary bonus buy/sell holiday scheme training and development eyecare scheme supplier discount scheme onsite parking To apply please attach your CV to the link provided and our client will be in direct contact.
Jun 13, 2026
Full time
We are looking for an experienced, super-organised Personal Assistant who can support our Managing Director by balancing multiple demands and projects and deliver an accurate and timely administrative service. Key areas of responsibility include diary management, arranging both internal and external meetings and travel arrangements where necessary. Being first point of contact screening all enquiries, delegating, referring or responding on behalf of the Managing Director. Producing all documentation including reports, minutes and presentations, plus coordinating accurate and timely management reporting including tracking actionable items to ensure completion. The role will require some private/personal support as required. You will work also closely with the PA to the Board providing guidance and support to the Company's administrative team, plus the implementation of processes and procedures at a Company level. What you will need; Previous experience of working at PA level The ability to prioritise your workload effectively and efficiently, completing high volumes of workload as and when demand requires is essential High degree of confidentiality, discretion and diplomacy Resourcefulness in dealing with competing deadlines and priorities A highly organised calm, professional, and flexible attitude reflecting a proactive not reactive attitude to the role Proven strong verbal and written communication skills to interact with various stakeholders Demonstrate high-quality work using MS Office Minute taking and audio transcription Have an excellent eye for detail, in both aesthetics and consistency Excellent literacy and proof-reading skills What we offer; Ideally working Monday to Friday 8.00am to 5.00pm, however consideration will be given to working core hours of 9.00am to 3pm 24 days holidays rising to 27 days, plus bank holidays company pension discretionary bonus buy/sell holiday scheme training and development eyecare scheme supplier discount scheme onsite parking To apply please attach your CV to the link provided and our client will be in direct contact.
Our Client is seeking a reliable, organised, proactive, energetic, and operationally focused Assistant Office Manager to help support the day-to-day running of the office and wider internal operations environment. This is a hands-on operational support role responsible for helping keep the office organised, well- managed, operationally efficient, and running smoothly day to day. The successful candidate will support onboarding, office coordination, supplier management, purchasing, people administration, facilities coordination, internal organisation, and general operational support across the business. The role has strong visibility across the wider business and plays an important part in supporting the day-to-day operational environment of the company. This role is ideally suited to somebody with 1 to 3 years previous office, operations, administration, hospitality, workplace, or coordination experience who enjoys being organised, helping people, taking ownership of tasks, and keeping things running efficiently. The successful candidate should enjoy staying busy, being proactive, helping teams day to day, and taking ownership of getting things organised and completed. The successful candidate must be proactive, dependable, organised, positive, and comfortable taking ownership of day-to-day operational coordination responsibilities. Skills & Experience 1 to 3 years previous experience within office coordination, administration, hospitality, workplace support, operations support, or similar environments preferred Strong organisational and multitasking capability Comfortable managing multiple tasks and competing priorities Strong responsiveness and communication follow-through across day-to-day operational tasks Strong communication and coordination skills Comfortable working within fast-paced operational environments Positive and proactive approach to work Strong attention to detail and follow-through Comfortable working closely with teams across the business Reliable and dependable working style Comfortable using Microsoft Office, Teams, (url removed), and operational administration systems Previous office, hospitality, operations, or coordination experience preferred Personal Attributes Reliable and dependable Helpful and team-oriented Organised and proactive Positive and energetic Calm under pressure Strong ownership mentality Comfortable getting involved operationally where needed Professional and approachable Strong attention to detail Self-sufficient and motivated Comfortable taking initiative and solving problems proactively Gets things done and follows tasks through properly Takes pride in keeping things organised and running smoothly Comfortable operating within a fast-moving business environment Well-organised and smoothly run office environment
Jun 13, 2026
Full time
Our Client is seeking a reliable, organised, proactive, energetic, and operationally focused Assistant Office Manager to help support the day-to-day running of the office and wider internal operations environment. This is a hands-on operational support role responsible for helping keep the office organised, well- managed, operationally efficient, and running smoothly day to day. The successful candidate will support onboarding, office coordination, supplier management, purchasing, people administration, facilities coordination, internal organisation, and general operational support across the business. The role has strong visibility across the wider business and plays an important part in supporting the day-to-day operational environment of the company. This role is ideally suited to somebody with 1 to 3 years previous office, operations, administration, hospitality, workplace, or coordination experience who enjoys being organised, helping people, taking ownership of tasks, and keeping things running efficiently. The successful candidate should enjoy staying busy, being proactive, helping teams day to day, and taking ownership of getting things organised and completed. The successful candidate must be proactive, dependable, organised, positive, and comfortable taking ownership of day-to-day operational coordination responsibilities. Skills & Experience 1 to 3 years previous experience within office coordination, administration, hospitality, workplace support, operations support, or similar environments preferred Strong organisational and multitasking capability Comfortable managing multiple tasks and competing priorities Strong responsiveness and communication follow-through across day-to-day operational tasks Strong communication and coordination skills Comfortable working within fast-paced operational environments Positive and proactive approach to work Strong attention to detail and follow-through Comfortable working closely with teams across the business Reliable and dependable working style Comfortable using Microsoft Office, Teams, (url removed), and operational administration systems Previous office, hospitality, operations, or coordination experience preferred Personal Attributes Reliable and dependable Helpful and team-oriented Organised and proactive Positive and energetic Calm under pressure Strong ownership mentality Comfortable getting involved operationally where needed Professional and approachable Strong attention to detail Self-sufficient and motivated Comfortable taking initiative and solving problems proactively Gets things done and follows tasks through properly Takes pride in keeping things organised and running smoothly Comfortable operating within a fast-moving business environment Well-organised and smoothly run office environment
Job Title: Board Administrator and CEO Office Support Location: London Salary : £19,800 - £24,700 per annum (FTE is £33,000-£41,300 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview We are seeking an experienced administrator with secretarial skills to act as the administrator for the company's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO in the support role to the CEO's office and the SLT. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement Ability to build effective working relationships with colleagues and stakeholders at all levels A proactive and adaptable approach to work Essential Knowledge and Experience Previous experience in EA/PA role supporting a CEO or similar An understanding of board governance and regulatory compliance Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation Strong diary management and organisational skills Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience Experience supporting C-suite executives and boards Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of the company's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Jun 13, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £19,800 - £24,700 per annum (FTE is £33,000-£41,300 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview We are seeking an experienced administrator with secretarial skills to act as the administrator for the company's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO in the support role to the CEO's office and the SLT. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement Ability to build effective working relationships with colleagues and stakeholders at all levels A proactive and adaptable approach to work Essential Knowledge and Experience Previous experience in EA/PA role supporting a CEO or similar An understanding of board governance and regulatory compliance Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation Strong diary management and organisational skills Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience Experience supporting C-suite executives and boards Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of the company's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
One of Central London's most impressive privately-owned Property Investment businesses is seeking an Accounts Payable / Purchase Ledger Manager to report to the Group Financial Controller. Hands-on experience in a high-volume Payables / Purchase Ledger environment is key. Property / Real Estate experience would be useful. This Accounts Payable / Purchase Ledger role will include: Responsibility for the purchase ledger function in the group Oversee and manage one accounts assistant Main point of contact for suppliers and staff and administer the AP mailbox Liaise with Building Managers re purchase orders and supplier invoices Ensure accurate posting of all supplier invoices Ensure accurate apportionment of costs across group companies Monitor aged creditors and ensure timely payment of suppliers Reconcile supplier statements and investigate any variances Review bank statements and bank reconciliations Prepare batch payments, raise remittances and run BACS process Oversee CIS deductions and HMRC payments Liaise with Operations/Letting to ensure utility payments are up to date Constant review, improvement and update Payment processes Hands-on experience is key, as is attention to detail and a strong work ethic. This role is 5 days in the office in Central London.
Jun 13, 2026
Full time
One of Central London's most impressive privately-owned Property Investment businesses is seeking an Accounts Payable / Purchase Ledger Manager to report to the Group Financial Controller. Hands-on experience in a high-volume Payables / Purchase Ledger environment is key. Property / Real Estate experience would be useful. This Accounts Payable / Purchase Ledger role will include: Responsibility for the purchase ledger function in the group Oversee and manage one accounts assistant Main point of contact for suppliers and staff and administer the AP mailbox Liaise with Building Managers re purchase orders and supplier invoices Ensure accurate posting of all supplier invoices Ensure accurate apportionment of costs across group companies Monitor aged creditors and ensure timely payment of suppliers Reconcile supplier statements and investigate any variances Review bank statements and bank reconciliations Prepare batch payments, raise remittances and run BACS process Oversee CIS deductions and HMRC payments Liaise with Operations/Letting to ensure utility payments are up to date Constant review, improvement and update Payment processes Hands-on experience is key, as is attention to detail and a strong work ethic. This role is 5 days in the office in Central London.
Reception / Administrative Assistant Crystal&Co Northwest London Crystal&Co is a fast-growing organisation known for delivering high-quality educational services, from Construction Industry Courses and Qualifications to University Enrolment support. As we continue to expand, we are seeking a professional and proactive Reception / Administrative Assistant to be the welcoming face of our company and support our team with essential administrative functions. Who We Are At Crystal&Co, we foster a culture of excellence, inclusivity, and continuous growth. Our team is dynamic, supportive, and committed to professional development. We value dedication and reward it with development opportunities, performance-based benefits, and a collaborative work environment. Key Responsibilities As our Reception / Administrative Assistant, you will play a central role in delivering a smooth and professional customer experience, as well as supporting our day-to-day operations: Front Desk & Reception Duties: Greeting visitors, assisting walk-in clients, managing incoming calls, and maintaining a welcoming front-desk environment. Administrative Support: Handling printing, scanning, and copying of course materials promptly to support our educational services. Student & Assessor Assistance: Providing on-site support during CSCS courses to ensure sessions run smoothly. Payment & Booking Management: Accurately processing bookings and maintaining payment records for courses. Customer Service: Responding to enquiries via phone, email, and face-to-face interactions with a friendly, professional approach. Post Management: Receiving, sorting, and distributing incoming post, as well as preparing and sending outgoing mail. CRM Management: Working extensively within our CRM system to update client information, manage bookings, and support the overall workflow. Key Skills & Qualifications We are looking for an organised and customer-focused individual who can confidently manage a busy front desk. The ideal candidate will have: Excellent organisational and multitasking abilities. Strong verbal and written communication skills in English. A polite, confident, and professional telephone manner. Previous experience in a customer-facing or reception role is highly desirable. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Confidence in working with CRM systems (training provided if needed). Additional languages especially Romanian or Russian are desirable but not mandatory. Availability to work weekends (on a flexible rota basis). What We Offer A full-time position with flexible working days (we operate 7 days a week). A competitive salary of £28,000 £36,000 per year, depending on experience and qualifications. Private healthcare to support your well-being. Free on-site parking for convenient commuting. Exceptional public transport access we are less than a one-minute walk from the nearest Underground station. Occasional company events to celebrate achievements and support team bonding. A supportive and energetic work environment within a young, collaborative team. If you are friendly, detail-oriented, and eager to contribute to a forward-thinking organisation, we invite you to apply and become part of the Crystal&Co team.
Jun 13, 2026
Full time
Reception / Administrative Assistant Crystal&Co Northwest London Crystal&Co is a fast-growing organisation known for delivering high-quality educational services, from Construction Industry Courses and Qualifications to University Enrolment support. As we continue to expand, we are seeking a professional and proactive Reception / Administrative Assistant to be the welcoming face of our company and support our team with essential administrative functions. Who We Are At Crystal&Co, we foster a culture of excellence, inclusivity, and continuous growth. Our team is dynamic, supportive, and committed to professional development. We value dedication and reward it with development opportunities, performance-based benefits, and a collaborative work environment. Key Responsibilities As our Reception / Administrative Assistant, you will play a central role in delivering a smooth and professional customer experience, as well as supporting our day-to-day operations: Front Desk & Reception Duties: Greeting visitors, assisting walk-in clients, managing incoming calls, and maintaining a welcoming front-desk environment. Administrative Support: Handling printing, scanning, and copying of course materials promptly to support our educational services. Student & Assessor Assistance: Providing on-site support during CSCS courses to ensure sessions run smoothly. Payment & Booking Management: Accurately processing bookings and maintaining payment records for courses. Customer Service: Responding to enquiries via phone, email, and face-to-face interactions with a friendly, professional approach. Post Management: Receiving, sorting, and distributing incoming post, as well as preparing and sending outgoing mail. CRM Management: Working extensively within our CRM system to update client information, manage bookings, and support the overall workflow. Key Skills & Qualifications We are looking for an organised and customer-focused individual who can confidently manage a busy front desk. The ideal candidate will have: Excellent organisational and multitasking abilities. Strong verbal and written communication skills in English. A polite, confident, and professional telephone manner. Previous experience in a customer-facing or reception role is highly desirable. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Confidence in working with CRM systems (training provided if needed). Additional languages especially Romanian or Russian are desirable but not mandatory. Availability to work weekends (on a flexible rota basis). What We Offer A full-time position with flexible working days (we operate 7 days a week). A competitive salary of £28,000 £36,000 per year, depending on experience and qualifications. Private healthcare to support your well-being. Free on-site parking for convenient commuting. Exceptional public transport access we are less than a one-minute walk from the nearest Underground station. Occasional company events to celebrate achievements and support team bonding. A supportive and energetic work environment within a young, collaborative team. If you are friendly, detail-oriented, and eager to contribute to a forward-thinking organisation, we invite you to apply and become part of the Crystal&Co team.
Rights Assistant Location: Pynes Hill, Exeter. Hybrid working model. Hours: Full Time, Permanent Department: International Sales Reports To: International Sales Director Salary: £26,000 per annum Closing date : Friday 19th June David and Charles is an independent, award winning, publishing company. We create books and products that ignite and nurture our readers hobbies and interests. We publish across art, craft, wellbeing and transport categories. The Role David & Charles is looking for a highly organised and enthusiastic Rights Assistant to join our International Sales team based in Exeter on a hybrid working basis. This is an excellent opportunity for someone looking to begin or develop a career in publishing rights and international sales. The role supports the day-to-day administration of coedition and subrights licensing, including preparing sales materials, managing digital files and customer information, maintaining internal systems, and supporting international sales activity across our publishing imprints. The successful candidate will have excellent attention to detail, strong communication and organisational skills, and a proactive approach to learning and teamwork. You will work closely with colleagues, international customers, and agents, assisting with book fairs, sales administration, and rights processes while gaining valuable experience within a busy publishing environment. An interest in publishing, international markets, and creative content would be an advantage. Job Purpose To support the International Sales Director with the day-to-day administration of coedition and subrights licensing activity. The Rights Assistant will help ensure the smooth delivery of materials, accurate administration of rights sales, and effective support for customers, agents, and the internal team. Key Responsibilities Provide administrative support for coedition and subrights sales activity. Prepare and supply digital files, PDFs, sales materials and translation copies to customers and agents. Manage selected subrights Agents and licensing of titles in Asian markets. Assist with title setup and maintenance across internal systems, including Biblio, Spotler CRM and sales databases in MS Excel. Support processing of contracts, invoices and order books, ensuring accurate and timely updates. Respond promptly to customer and agent queries, escalating issues to the International Sales Director where appropriate. Prepare sales materials and presentations for book fairs, meetings and customer appointments. Help maintain and organise shared sales resources and online materials platforms. Assist with CRM updates, contact management and email marketing campaigns. Research new sales opportunities, publishers and subrights contacts in international markets. Support the organisation and administration of London and Frankfurt Book Fair activities, including meeting schedules and materials. Monitor reporting tools and spreadsheets to help identify sales opportunities and support delivering targets. Work collaboratively with editorial, production and marketing teams to ensure timely delivery of materials. Contribute ideas and support initiatives to improve departmental systems and processes. Skills & Experience Strong organisational skills with excellent attention to detail. Good written and verbal communication skills. Confident using Microsoft Office, particularly Excel and Outlook. Ability to manage multiple tasks and prioritise effectively. An interest in publishing, international sales or rights licensing. Positive and proactive approach with a willingness to learn. Ability to work both independently and as part of a team. Willing to learn and apply business systems. To Apply If you feel you are a suitable candidate and would like to work for David & Charles Publishing, please do not hesitate to apply.
Jun 13, 2026
Full time
Rights Assistant Location: Pynes Hill, Exeter. Hybrid working model. Hours: Full Time, Permanent Department: International Sales Reports To: International Sales Director Salary: £26,000 per annum Closing date : Friday 19th June David and Charles is an independent, award winning, publishing company. We create books and products that ignite and nurture our readers hobbies and interests. We publish across art, craft, wellbeing and transport categories. The Role David & Charles is looking for a highly organised and enthusiastic Rights Assistant to join our International Sales team based in Exeter on a hybrid working basis. This is an excellent opportunity for someone looking to begin or develop a career in publishing rights and international sales. The role supports the day-to-day administration of coedition and subrights licensing, including preparing sales materials, managing digital files and customer information, maintaining internal systems, and supporting international sales activity across our publishing imprints. The successful candidate will have excellent attention to detail, strong communication and organisational skills, and a proactive approach to learning and teamwork. You will work closely with colleagues, international customers, and agents, assisting with book fairs, sales administration, and rights processes while gaining valuable experience within a busy publishing environment. An interest in publishing, international markets, and creative content would be an advantage. Job Purpose To support the International Sales Director with the day-to-day administration of coedition and subrights licensing activity. The Rights Assistant will help ensure the smooth delivery of materials, accurate administration of rights sales, and effective support for customers, agents, and the internal team. Key Responsibilities Provide administrative support for coedition and subrights sales activity. Prepare and supply digital files, PDFs, sales materials and translation copies to customers and agents. Manage selected subrights Agents and licensing of titles in Asian markets. Assist with title setup and maintenance across internal systems, including Biblio, Spotler CRM and sales databases in MS Excel. Support processing of contracts, invoices and order books, ensuring accurate and timely updates. Respond promptly to customer and agent queries, escalating issues to the International Sales Director where appropriate. Prepare sales materials and presentations for book fairs, meetings and customer appointments. Help maintain and organise shared sales resources and online materials platforms. Assist with CRM updates, contact management and email marketing campaigns. Research new sales opportunities, publishers and subrights contacts in international markets. Support the organisation and administration of London and Frankfurt Book Fair activities, including meeting schedules and materials. Monitor reporting tools and spreadsheets to help identify sales opportunities and support delivering targets. Work collaboratively with editorial, production and marketing teams to ensure timely delivery of materials. Contribute ideas and support initiatives to improve departmental systems and processes. Skills & Experience Strong organisational skills with excellent attention to detail. Good written and verbal communication skills. Confident using Microsoft Office, particularly Excel and Outlook. Ability to manage multiple tasks and prioritise effectively. An interest in publishing, international sales or rights licensing. Positive and proactive approach with a willingness to learn. Ability to work both independently and as part of a team. Willing to learn and apply business systems. To Apply If you feel you are a suitable candidate and would like to work for David & Charles Publishing, please do not hesitate to apply.
Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council. Main purpose of position: Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required. You will be responsible to: Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines. Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent. Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format. Operate within guidelines as set by the Service Director. Receive and filter incoming telephone calls for the from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public. Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity. Initiate own calls where necessary exercising tact, discretion and courtesy. Utilise a range of IT applications including word-processing, spreadsheets and e-mail. Process work to high standards and strict deadlines. Maintain the Senior Management's diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme. Liaise with Members, Officers and external organisations to ensure that all appropriate arrangements are made for meetings, seminars and conferences, organising travel and accommodation as necessary. Under direction of the Business Improvement Manager - Business Support, provide administrative and organisational support to ad-hoc and on-going projects and other defined tasks. Skills and Experience: Effective and credible communicator, able to deal with a wide-range of people in a courteous but assertive manner Able to produce clear, accurate unambiguous understandable and grammatically correct documents Competent in use of word-processing/spreadsheets/E-Mail packages Work closely to organisational priorities and deadlines - able to progress and facilitate matters Able to work on own initiative, make informed judgement without frequent recourse to management Ability quickly to learn, understand and apply the intricacies of operation of the functions within the directorate NVQ3 in Business Administration or equivalent experience Able to travel around the borough to attend meetings or events Able to adjust working hours to meet the demand of the service About Us Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned which means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates. Connect2Luton is a trading style of Luton & Kent Commercial Services LLP - A joint venture between Luton Borough Council & Commercial Services Kent Ltd. Connect2Luton is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.
Jun 13, 2026
Seasonal
Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council. Main purpose of position: Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required. You will be responsible to: Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines. Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent. Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format. Operate within guidelines as set by the Service Director. Receive and filter incoming telephone calls for the from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public. Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity. Initiate own calls where necessary exercising tact, discretion and courtesy. Utilise a range of IT applications including word-processing, spreadsheets and e-mail. Process work to high standards and strict deadlines. Maintain the Senior Management's diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme. Liaise with Members, Officers and external organisations to ensure that all appropriate arrangements are made for meetings, seminars and conferences, organising travel and accommodation as necessary. Under direction of the Business Improvement Manager - Business Support, provide administrative and organisational support to ad-hoc and on-going projects and other defined tasks. Skills and Experience: Effective and credible communicator, able to deal with a wide-range of people in a courteous but assertive manner Able to produce clear, accurate unambiguous understandable and grammatically correct documents Competent in use of word-processing/spreadsheets/E-Mail packages Work closely to organisational priorities and deadlines - able to progress and facilitate matters Able to work on own initiative, make informed judgement without frequent recourse to management Ability quickly to learn, understand and apply the intricacies of operation of the functions within the directorate NVQ3 in Business Administration or equivalent experience Able to travel around the borough to attend meetings or events Able to adjust working hours to meet the demand of the service About Us Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned which means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates. Connect2Luton is a trading style of Luton & Kent Commercial Services LLP - A joint venture between Luton Borough Council & Commercial Services Kent Ltd. Connect2Luton is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.
Job Title: Legal Graduate- Office Assistant / Receptionist -Entry Level Opportunity! Are you a legal graduate looking to kicks-tart your career in law? Keep reading as this could be for you! Location:Guildford - Office based (walking distance from the station) Salary: Up to 25,500 + Benefits: 25 days of holiday plus bank holidays, Health and group life insurance, Contributory pension scheme, A discretionary incentive bonus, Regular socials and well being initiatives! Overview: Our client, a leading legal practise in Surrey, is seeking an Office Assistant / Receptionist to be the face of their Guildford office! You will play a key role in ensuring the smooth running the office, providing exceptional reception services and supporting administrative functions across the firm. Your responsibilities will include: Welcoming Clients : Greet clients, suppliers, and visitors with a warm and professional demeanour. Managing Mail: Efficiently handle incoming and outgoing mail and faxes. Archiving Files: Maintain and monitor file archiving databases, ensuring timely retrieval and storage. Telephone Communication : Answer calls courteously, taking messages and referring queries as needed. Office Administration: Support staff with general office duties, including photocopying, managing stationery, and basic IT tasks. Maintaining the Reception Area : Keep the reception and meeting rooms tidy and inviting. What are we looking for? Proven experience in client-facing roles, with a courteous and efficient telephone manner GCSE in Maths and English (A -C) or equivalent Law Degree Excellent communication, customer care, and organisational skills. You should be comfortable working under pressure and able to convey information clearly. We look forward to hearing from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 13, 2026
Full time
Job Title: Legal Graduate- Office Assistant / Receptionist -Entry Level Opportunity! Are you a legal graduate looking to kicks-tart your career in law? Keep reading as this could be for you! Location:Guildford - Office based (walking distance from the station) Salary: Up to 25,500 + Benefits: 25 days of holiday plus bank holidays, Health and group life insurance, Contributory pension scheme, A discretionary incentive bonus, Regular socials and well being initiatives! Overview: Our client, a leading legal practise in Surrey, is seeking an Office Assistant / Receptionist to be the face of their Guildford office! You will play a key role in ensuring the smooth running the office, providing exceptional reception services and supporting administrative functions across the firm. Your responsibilities will include: Welcoming Clients : Greet clients, suppliers, and visitors with a warm and professional demeanour. Managing Mail: Efficiently handle incoming and outgoing mail and faxes. Archiving Files: Maintain and monitor file archiving databases, ensuring timely retrieval and storage. Telephone Communication : Answer calls courteously, taking messages and referring queries as needed. Office Administration: Support staff with general office duties, including photocopying, managing stationery, and basic IT tasks. Maintaining the Reception Area : Keep the reception and meeting rooms tidy and inviting. What are we looking for? Proven experience in client-facing roles, with a courteous and efficient telephone manner GCSE in Maths and English (A -C) or equivalent Law Degree Excellent communication, customer care, and organisational skills. You should be comfortable working under pressure and able to convey information clearly. We look forward to hearing from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Office Assistant Role: Office Assistant Start date: July 2026 Starting Salary: £31,713 + benefits Location: Gray's Inn, Central London Reporting to: Practice Operations Director Role summary: We are excited to be recruiting for an Office Assistant to join our Administration Team. We are looking for an enthusiastic, organised, and proactive individual who enjoys being part of a team. Gatehouse Chambers is a dynamic, fast-paced, and friendly organisation, and our staff team take pride in delivering an excellent service to our barristers and clients. What matters most to us is finding the right individual with the skills, attitude, and determination to thrive. This is a fast-paced role which is integral to supporting our barristers and maintaining the quality service we provide to our clients. We are looking for a collaborative team player who performs well under pressure and contributes meaningfully to the running of chambers. About us: We are a modern, leading set of barristers' chambers, specialising in commercial, construction, property, and insurance law. Our team consists of over one hundred barristers supported by a dedicated team of approximately thirty-five members of staff. Our working environment is enhanced by our award-winning premises, having been named 'Best Chambers for Facilities' in the Legal Cheek Awards in 2024 and 2025. At Gatehouse Chambers, we foster a supportive, inclusive, and friendly culture where everyone feels valued for their contribution. We are committed to investing in training and wellbeing initiatives, empowering our colleagues to thrive. Our benefits include 22 days' holiday and extra discretionary days, in addition to statutory bank holidays. We offer an interest free travel loan (after successful completion of probation), Bike to Work Scheme, Electric Car Scheme and 5% pension contribution after 3 months. Gatehouse Chambers' offices are located at Gray's Inn. Please refer to our website for further details on . Responsibilities: Preparing electronic bundles in line with case requirements and deadlines Assisting barristers in taking their papers and materials to and from court Lodging bundles and other legal documents at court Sorting and distributing incoming post to the appropriate recipients and managing outgoing post Booking passenger cars or couriers as required Printing and scanning large volumes of paperwork in an accurate and timely manner Setting up meeting rooms to specified formats for internal meetings and external events; including moving furniture Providing cover for reception and answering incoming calls professionally Ensuring communal areas, including barristers' corridors, are kept tidy and well-maintained Archiving files and preparing boxes for storage Carrying out general external messenger duties Providing administrative support for mediations and other evening events Assisting with general ad-hoc office tasks, including stationery supplies Please note that this is a physical role and some days you will be on your feet all day. The job involves a reasonable amount of lifting of boxes, pushing trolleys and setting up rooms. Training on manual lifting will be provided. However, it is important to stress that this is an essential part of the job. Desirable experience: Proficient in Microsoft Office, including Outlook, Excel and Word Experience utilising Lex Chambers Management software and Adobe (desirable but not essential) Personal attributes and key skills: Excellent organisational skills to manage competing priorities and meet time sensitive deadlines Good interpersonal and written/oral communication skills, with the confidence to liaise with colleagues, clients and external stakeholders Professional telephone manner Ability to be self-sufficient as well as working as part of a team Attention to detail, with well-developed administrative and IT skills Discretion when dealing with confidential matters Enthusiasm, energy, and resilience in a demanding environment Ability to learn at a fast pace A team-orientated and 'can do' attitude to support colleagues across chambers A sense of humour How to apply: To apply, please visit our website via the button below. Candidates should submit their application form as indicated by 11.59pm on Sunday 14 June 2026. Please note that CVs will not be considered. The interview process will take place the week commencing 22 June 2026, and the successful candidate will ideally commence this role no later than July 2026. For any queries, please contact our Head of HR, Aphrodite Maratheftis, on or email . Gatehouse Chambers is an equal opportunities employer, and we particularly encourage applications from people who are underrepresented in the legal profession. Candidates including persons with 'invisible' disabilities will be offered reasonable adjustments, and we welcome application from neurodiverse and disabled candidates. Further details can be found on our website on .
Jun 13, 2026
Full time
Office Assistant Role: Office Assistant Start date: July 2026 Starting Salary: £31,713 + benefits Location: Gray's Inn, Central London Reporting to: Practice Operations Director Role summary: We are excited to be recruiting for an Office Assistant to join our Administration Team. We are looking for an enthusiastic, organised, and proactive individual who enjoys being part of a team. Gatehouse Chambers is a dynamic, fast-paced, and friendly organisation, and our staff team take pride in delivering an excellent service to our barristers and clients. What matters most to us is finding the right individual with the skills, attitude, and determination to thrive. This is a fast-paced role which is integral to supporting our barristers and maintaining the quality service we provide to our clients. We are looking for a collaborative team player who performs well under pressure and contributes meaningfully to the running of chambers. About us: We are a modern, leading set of barristers' chambers, specialising in commercial, construction, property, and insurance law. Our team consists of over one hundred barristers supported by a dedicated team of approximately thirty-five members of staff. Our working environment is enhanced by our award-winning premises, having been named 'Best Chambers for Facilities' in the Legal Cheek Awards in 2024 and 2025. At Gatehouse Chambers, we foster a supportive, inclusive, and friendly culture where everyone feels valued for their contribution. We are committed to investing in training and wellbeing initiatives, empowering our colleagues to thrive. Our benefits include 22 days' holiday and extra discretionary days, in addition to statutory bank holidays. We offer an interest free travel loan (after successful completion of probation), Bike to Work Scheme, Electric Car Scheme and 5% pension contribution after 3 months. Gatehouse Chambers' offices are located at Gray's Inn. Please refer to our website for further details on . Responsibilities: Preparing electronic bundles in line with case requirements and deadlines Assisting barristers in taking their papers and materials to and from court Lodging bundles and other legal documents at court Sorting and distributing incoming post to the appropriate recipients and managing outgoing post Booking passenger cars or couriers as required Printing and scanning large volumes of paperwork in an accurate and timely manner Setting up meeting rooms to specified formats for internal meetings and external events; including moving furniture Providing cover for reception and answering incoming calls professionally Ensuring communal areas, including barristers' corridors, are kept tidy and well-maintained Archiving files and preparing boxes for storage Carrying out general external messenger duties Providing administrative support for mediations and other evening events Assisting with general ad-hoc office tasks, including stationery supplies Please note that this is a physical role and some days you will be on your feet all day. The job involves a reasonable amount of lifting of boxes, pushing trolleys and setting up rooms. Training on manual lifting will be provided. However, it is important to stress that this is an essential part of the job. Desirable experience: Proficient in Microsoft Office, including Outlook, Excel and Word Experience utilising Lex Chambers Management software and Adobe (desirable but not essential) Personal attributes and key skills: Excellent organisational skills to manage competing priorities and meet time sensitive deadlines Good interpersonal and written/oral communication skills, with the confidence to liaise with colleagues, clients and external stakeholders Professional telephone manner Ability to be self-sufficient as well as working as part of a team Attention to detail, with well-developed administrative and IT skills Discretion when dealing with confidential matters Enthusiasm, energy, and resilience in a demanding environment Ability to learn at a fast pace A team-orientated and 'can do' attitude to support colleagues across chambers A sense of humour How to apply: To apply, please visit our website via the button below. Candidates should submit their application form as indicated by 11.59pm on Sunday 14 June 2026. Please note that CVs will not be considered. The interview process will take place the week commencing 22 June 2026, and the successful candidate will ideally commence this role no later than July 2026. For any queries, please contact our Head of HR, Aphrodite Maratheftis, on or email . Gatehouse Chambers is an equal opportunities employer, and we particularly encourage applications from people who are underrepresented in the legal profession. Candidates including persons with 'invisible' disabilities will be offered reasonable adjustments, and we welcome application from neurodiverse and disabled candidates. Further details can be found on our website on .
Job Title : Workplace Project Coordinator Location : This is a hybrid role, working remotely 2 days a week and from one of our Konica Minolta offices 3 days per week. Office locations are in Basildon, Sutton-in-Ashfield and Dunstable. Please note: you will be required to travel frequently between all of these sites as part of the role. Salary: £28,000 - £32,000 + 10% bonus and £485 per month car allowance Job type: Full time, Fixed Term Contract (18 months) As our next Workplace Project Coordinator, you'll play a key role in supporting workplace-related projects across our UK property portfolio, helping to deliver a high-quality workplace experience for employees and visitors across multiple sites. Key responsibilities will include: Support the delivery of workplace projects including office exits, relocations, refurbishments and other property-related initiatives Provide a high-quality employee workplace experience across our UK office locations through regular onsite support Coordinate activities across our Basildon Logistics and Office Operations site, Dunstable Customer Engagement Centre and Sutton-in-Ashfield Training Facility Liaise with external suppliers, contractors and stakeholders to coordinate maintenance, repairs and remedial works across our sites Support workplace and facilities-related administration to ensure the smooth running of our offices and associated projects Maintain accurate records, documentation and project updates in line with business requirements Work collaboratively with internal stakeholders to ensure workplace projects are delivered efficiently and effectively Assist in identifying opportunities to improve workplace standards, processes and employee experience Ensure compliance with workplace, health and safety and facilities management procedures Provide flexible support across the wider Workplace and People & Culture teams where required What to Expect from Our Hiring Process: We want your recruitment experience to be transparent, inclusive, and engaging - with clear expectations, open conversations, and space for you to be yourself. Screening Call: A friendly conversation with one of our Talent Acquisition team members - a chance for us to get to know each other. First Interview: Teams interview with the hiring team to learn more about your experience and discuss the role in greater detail. Second Interview: You'll be invited to our Customer Engagement Centre to meet with the Head of Employee Engagement and wider team. Offer Stage: If we're a great fit, our Talent Acquisition team will be in touch with an offer. From there, our HR Operations team will take care of you. We'd Love to Hear from You If You Have: Basic knowledge of workplace operations, facilities management or health and safety practices Strong administrative and organisational skills Good level of computer literacy and confidence using a range of software packages Experience coordinating projects, activities or workplace-related initiatives Strong communication and stakeholder management skills Ability to prioritise workload and manage multiple tasks effectively A proactive and flexible approach to work Full clean driving licence and access to a vehicle, as frequent travel between sites is essential for this role Ability to work across multiple locations and adapt to changing business requirements Not Sure You Tick Every Box? We know that research shows some people, especially women and people from ethnic minorities, hesitate to apply unless they meet every requirement. At Konica Minolta, we are dedicated to building a diverse, inclusive and authentic workplace, so we encourage you to apply even if your experience doesn't perfectly align - your potential and perspective matter to us. We're proud to be an equal opportunities employer. If you need adjustments at any stage, please let us know in your application. We also welcome discussions on flexible working or job-sharing arrangements - we want this role to work for you. Our Commitment to Sustainability: With over 39,000 employees across 150 countries, Konica Minolta takes its environmental, social, and governance responsibilities seriously. Guided by our ESG framework, we're committed to sustainable growth that benefits both society and individuals. We may close applications early if we receive strong interest - so if this opportunity excites you, we'd love to hear from you soon! Candidates with experience of or working currently in relevant job titles, including: Workplace Coordinator, Facilities Coordinator, Facilities Administrator, Workplace Administrator, Office Coordinator, Property Coordinator, Facilities Assistant, Project Coordinator, Operations Coordinator, Workplace Experience Coordinator, Facilities Project Coordinator, Workplace Experience Assistant, or Office Manager may also be considered.
Jun 13, 2026
Contractor
Job Title : Workplace Project Coordinator Location : This is a hybrid role, working remotely 2 days a week and from one of our Konica Minolta offices 3 days per week. Office locations are in Basildon, Sutton-in-Ashfield and Dunstable. Please note: you will be required to travel frequently between all of these sites as part of the role. Salary: £28,000 - £32,000 + 10% bonus and £485 per month car allowance Job type: Full time, Fixed Term Contract (18 months) As our next Workplace Project Coordinator, you'll play a key role in supporting workplace-related projects across our UK property portfolio, helping to deliver a high-quality workplace experience for employees and visitors across multiple sites. Key responsibilities will include: Support the delivery of workplace projects including office exits, relocations, refurbishments and other property-related initiatives Provide a high-quality employee workplace experience across our UK office locations through regular onsite support Coordinate activities across our Basildon Logistics and Office Operations site, Dunstable Customer Engagement Centre and Sutton-in-Ashfield Training Facility Liaise with external suppliers, contractors and stakeholders to coordinate maintenance, repairs and remedial works across our sites Support workplace and facilities-related administration to ensure the smooth running of our offices and associated projects Maintain accurate records, documentation and project updates in line with business requirements Work collaboratively with internal stakeholders to ensure workplace projects are delivered efficiently and effectively Assist in identifying opportunities to improve workplace standards, processes and employee experience Ensure compliance with workplace, health and safety and facilities management procedures Provide flexible support across the wider Workplace and People & Culture teams where required What to Expect from Our Hiring Process: We want your recruitment experience to be transparent, inclusive, and engaging - with clear expectations, open conversations, and space for you to be yourself. Screening Call: A friendly conversation with one of our Talent Acquisition team members - a chance for us to get to know each other. First Interview: Teams interview with the hiring team to learn more about your experience and discuss the role in greater detail. Second Interview: You'll be invited to our Customer Engagement Centre to meet with the Head of Employee Engagement and wider team. Offer Stage: If we're a great fit, our Talent Acquisition team will be in touch with an offer. From there, our HR Operations team will take care of you. We'd Love to Hear from You If You Have: Basic knowledge of workplace operations, facilities management or health and safety practices Strong administrative and organisational skills Good level of computer literacy and confidence using a range of software packages Experience coordinating projects, activities or workplace-related initiatives Strong communication and stakeholder management skills Ability to prioritise workload and manage multiple tasks effectively A proactive and flexible approach to work Full clean driving licence and access to a vehicle, as frequent travel between sites is essential for this role Ability to work across multiple locations and adapt to changing business requirements Not Sure You Tick Every Box? We know that research shows some people, especially women and people from ethnic minorities, hesitate to apply unless they meet every requirement. At Konica Minolta, we are dedicated to building a diverse, inclusive and authentic workplace, so we encourage you to apply even if your experience doesn't perfectly align - your potential and perspective matter to us. We're proud to be an equal opportunities employer. If you need adjustments at any stage, please let us know in your application. We also welcome discussions on flexible working or job-sharing arrangements - we want this role to work for you. Our Commitment to Sustainability: With over 39,000 employees across 150 countries, Konica Minolta takes its environmental, social, and governance responsibilities seriously. Guided by our ESG framework, we're committed to sustainable growth that benefits both society and individuals. We may close applications early if we receive strong interest - so if this opportunity excites you, we'd love to hear from you soon! Candidates with experience of or working currently in relevant job titles, including: Workplace Coordinator, Facilities Coordinator, Facilities Administrator, Workplace Administrator, Office Coordinator, Property Coordinator, Facilities Assistant, Project Coordinator, Operations Coordinator, Workplace Experience Coordinator, Facilities Project Coordinator, Workplace Experience Assistant, or Office Manager may also be considered.
We are looking for an Executive Assistant to provide a confidential high quality administrative support service to Executive Directors. The role covers a broad range of strategic diary and correspondence management and key administrative functions, ensuring the effective and efficient operation of business for busy senior leaders. You will have experience of complex diary management, advanced knowledge of all MS Office applications and excellent communication skills. The postholder will be expected to travel to the London office and other Sport England locations as required by the Executive Director. This is expected to be approximately once a week to our London office plus ad hoc travel to other locations.
Jun 13, 2026
Full time
We are looking for an Executive Assistant to provide a confidential high quality administrative support service to Executive Directors. The role covers a broad range of strategic diary and correspondence management and key administrative functions, ensuring the effective and efficient operation of business for busy senior leaders. You will have experience of complex diary management, advanced knowledge of all MS Office applications and excellent communication skills. The postholder will be expected to travel to the London office and other Sport England locations as required by the Executive Director. This is expected to be approximately once a week to our London office plus ad hoc travel to other locations.
Job Title: Strategic Support Officer Location: Home based - we are open the candidate to be based in UK, India, Australia, or Africa Salary: Competitive Job type: Permanent, Full-time Closing Date: 8th June 2026 About the Organisation: The SDG2 Advocacy Hub is a mission-driven nonprofit working to achieve Sustainable Development Goal 2: Zero Hunger-ending hunger, achieving food security and improved nutrition, and promoting sustainable agriculture by 2030. The Hub convenes NGOs, civil society, the private sector and UN partners to collaborate, share expertise and drive coordinated global campaigns. With a growing international network, the organisation provides a dynamic environment for professionals committed to global change and food systems transformation. About the Role: The Strategic Support Officer plays a central coordination role in supporting the successful delivery of the organisation's advocacy priorities, campaigns, partnerships, and key organisational moments. Working closely with the Deputy CEO and Senior Events Officer, you will ensure strong alignment across teams, supporting the organisation to operate in a connected, efficient and responsive way. Key Responsibilities: Team Coordination and Delivery: Coordinate workflows, timelines and follow-up actions across teams Support internal communication, planning and information management processes Ensure alignment across campaign activities and organisational priorities Campaign and Advocacy Support: Support campaign activations and key advocacy moments Provide communications support including drafting social media content and campaign materials Support partner and champion engagement through briefing and material development Event and Operational Delivery: Work closely with the events team to coordinate planning and delivery of events Support logistics, vendor coordination and event execution Reporting and Process Support: Support grant and donor reporting processes, ensuring timely and accurate tracking Maintain strong administrative systems and processes to support delivery and accountability About you: Skills, Experience and Knowledge: Essential: Experience (typically 5-7 years) in project coordination, campaigns, advocacy, communications or programme support roles Strong organisational and coordination skills, managing multiple priorities and timelines Excellent communication skills across written materials and stakeholder engagement Strong administrative and process management capability with attention to detail Ability to coordinate across teams and stakeholders effectively Experience supporting campaigns, events or partnerships in fast-paced environments Strong problem-solving ability and proactive approach to delivery Ability to work independently and within global teams across time zones High levels of professionalism, adaptability and relationship management Desirable: Experience supporting donor or grant reporting Experience in international development or mission-driven organisations. Why Join Us? This is an exceptional opportunity to play a senior leadership role in a globally influential organisation tackling one of the world's most urgent challenges. You will work at the heart of a collaborative international network, helping to enable impactful advocacy and meaningful change. How to Apply? Please click the APPLY button to submit your CV and Covering Letter for this role. Candidates with experience of; Project Coordinator, Project Assistant, Project Officer, Project Administrator, Campaign Coordinator, Campaign Assistant, Campaign Officer, Advocacy Coordinator, Advocacy Officer, Advocacy Assistant, Programme Support Officer, Programme Coordinator, Project Support, PMO Assistant, Executive Assistant, Operations Coordinator may also be considered for this role.
Jun 13, 2026
Full time
Job Title: Strategic Support Officer Location: Home based - we are open the candidate to be based in UK, India, Australia, or Africa Salary: Competitive Job type: Permanent, Full-time Closing Date: 8th June 2026 About the Organisation: The SDG2 Advocacy Hub is a mission-driven nonprofit working to achieve Sustainable Development Goal 2: Zero Hunger-ending hunger, achieving food security and improved nutrition, and promoting sustainable agriculture by 2030. The Hub convenes NGOs, civil society, the private sector and UN partners to collaborate, share expertise and drive coordinated global campaigns. With a growing international network, the organisation provides a dynamic environment for professionals committed to global change and food systems transformation. About the Role: The Strategic Support Officer plays a central coordination role in supporting the successful delivery of the organisation's advocacy priorities, campaigns, partnerships, and key organisational moments. Working closely with the Deputy CEO and Senior Events Officer, you will ensure strong alignment across teams, supporting the organisation to operate in a connected, efficient and responsive way. Key Responsibilities: Team Coordination and Delivery: Coordinate workflows, timelines and follow-up actions across teams Support internal communication, planning and information management processes Ensure alignment across campaign activities and organisational priorities Campaign and Advocacy Support: Support campaign activations and key advocacy moments Provide communications support including drafting social media content and campaign materials Support partner and champion engagement through briefing and material development Event and Operational Delivery: Work closely with the events team to coordinate planning and delivery of events Support logistics, vendor coordination and event execution Reporting and Process Support: Support grant and donor reporting processes, ensuring timely and accurate tracking Maintain strong administrative systems and processes to support delivery and accountability About you: Skills, Experience and Knowledge: Essential: Experience (typically 5-7 years) in project coordination, campaigns, advocacy, communications or programme support roles Strong organisational and coordination skills, managing multiple priorities and timelines Excellent communication skills across written materials and stakeholder engagement Strong administrative and process management capability with attention to detail Ability to coordinate across teams and stakeholders effectively Experience supporting campaigns, events or partnerships in fast-paced environments Strong problem-solving ability and proactive approach to delivery Ability to work independently and within global teams across time zones High levels of professionalism, adaptability and relationship management Desirable: Experience supporting donor or grant reporting Experience in international development or mission-driven organisations. Why Join Us? This is an exceptional opportunity to play a senior leadership role in a globally influential organisation tackling one of the world's most urgent challenges. You will work at the heart of a collaborative international network, helping to enable impactful advocacy and meaningful change. How to Apply? Please click the APPLY button to submit your CV and Covering Letter for this role. Candidates with experience of; Project Coordinator, Project Assistant, Project Officer, Project Administrator, Campaign Coordinator, Campaign Assistant, Campaign Officer, Advocacy Coordinator, Advocacy Officer, Advocacy Assistant, Programme Support Officer, Programme Coordinator, Project Support, PMO Assistant, Executive Assistant, Operations Coordinator may also be considered for this role.
Temporary General Admin Assistant Winkleigh / Chulmleigh Temporary (Long-Term Sick Cover) Introduction Acorn by Synergie is recruiting for a Temporary General Admin Assistant for a recycling business based between Winkleigh and Chulmleigh. This is a long-term sick cover position, ideal for an organised and reliable individual who can work independently and support general office operations. Key Duties: Carrying out general office administration duties. Using Microsoft Excel, Outlook and Word. Scheduling lorry drop-offs and collections. Managing emails. Updating records. Requirements: Organised and reliable approach to work. Ability to work independently. Experience using Microsoft Excel, Outlook and Word. What We Offer: Temporary long-term sick cover opportunity. Varied office administration duties. Opportunity to work within a recycling business. Interested? Apply now to be considered for this Temporary General Admin Assistant opportunity based between Winkleigh and Chulmleigh. Acorn by Synergie acts as an employment business for the supply of temporary workers.
Jun 13, 2026
Seasonal
Temporary General Admin Assistant Winkleigh / Chulmleigh Temporary (Long-Term Sick Cover) Introduction Acorn by Synergie is recruiting for a Temporary General Admin Assistant for a recycling business based between Winkleigh and Chulmleigh. This is a long-term sick cover position, ideal for an organised and reliable individual who can work independently and support general office operations. Key Duties: Carrying out general office administration duties. Using Microsoft Excel, Outlook and Word. Scheduling lorry drop-offs and collections. Managing emails. Updating records. Requirements: Organised and reliable approach to work. Ability to work independently. Experience using Microsoft Excel, Outlook and Word. What We Offer: Temporary long-term sick cover opportunity. Varied office administration duties. Opportunity to work within a recycling business. Interested? Apply now to be considered for this Temporary General Admin Assistant opportunity based between Winkleigh and Chulmleigh. Acorn by Synergie acts as an employment business for the supply of temporary workers.
Accounts Assistant Hull City Centre 25,000 per annum Monday to Friday 09:00 - 17:30 Our client is a well-established provider of legal and financial services with multiple offices across the region. They are known for delivering professional, client-focused support and are seeking an Accounts Assistant to join their finance team in Hull city centre. This is an excellent opportunity for someone with legal accounts or cashiering experience who enjoys working in a fast-paced and detail-oriented environment. The Role The Accounts Assistant - Client will support the day-to-day financial operations of the business, with a strong focus on client account transactions and compliance with SRA Accounts Rules. Key Responsibilities Client Accounts Processing client receipts, payments, and transfers accurately Maintaining and updating client ledgers and matter accounts Reconciling client balances and assisting with regular account reconciliations Ensuring all client funds are allocated correctly and in line with regulations Financial Processing Posting banking transactions to both office and client accounts Processing electronic payments including BACS, CHAPS, and Faster Payments Supporting billing processes, disbursements, and expense handling Investigating and resolving account discrepancies Compliance & Controls Supporting compliance with SRA Accounts Rules and internal procedures Assisting with audit preparation and audit queries Monitoring residual and aged client balances Maintaining accurate records for regulatory purposes General Support Filing and maintaining finance documentation Liaising with internal departments regarding balances and billing queries Supporting month-end and year-end finance processes Assisting with additional finance administration tasks as required Skills & Experience Required Essential Previous experience within legal accounts or legal cashiering Strong Microsoft Excel skills Excellent numerical accuracy and attention to detail Understanding of SRA Accounts Rules, or the ability to learn quickly Experience using accounting or legal finance software Desirable AAT qualification or currently studying towards AAT Previous experience within a law firm finance department Knowledge of client money handling procedures Experience with reconciliations and ledger management What's on Offer Salary of 25,000 Central Hull location Monday to Friday working hours Supportive and professional working environment If you are interested in the above role please, send your cv and a cover letter to (url removed)
Jun 13, 2026
Full time
Accounts Assistant Hull City Centre 25,000 per annum Monday to Friday 09:00 - 17:30 Our client is a well-established provider of legal and financial services with multiple offices across the region. They are known for delivering professional, client-focused support and are seeking an Accounts Assistant to join their finance team in Hull city centre. This is an excellent opportunity for someone with legal accounts or cashiering experience who enjoys working in a fast-paced and detail-oriented environment. The Role The Accounts Assistant - Client will support the day-to-day financial operations of the business, with a strong focus on client account transactions and compliance with SRA Accounts Rules. Key Responsibilities Client Accounts Processing client receipts, payments, and transfers accurately Maintaining and updating client ledgers and matter accounts Reconciling client balances and assisting with regular account reconciliations Ensuring all client funds are allocated correctly and in line with regulations Financial Processing Posting banking transactions to both office and client accounts Processing electronic payments including BACS, CHAPS, and Faster Payments Supporting billing processes, disbursements, and expense handling Investigating and resolving account discrepancies Compliance & Controls Supporting compliance with SRA Accounts Rules and internal procedures Assisting with audit preparation and audit queries Monitoring residual and aged client balances Maintaining accurate records for regulatory purposes General Support Filing and maintaining finance documentation Liaising with internal departments regarding balances and billing queries Supporting month-end and year-end finance processes Assisting with additional finance administration tasks as required Skills & Experience Required Essential Previous experience within legal accounts or legal cashiering Strong Microsoft Excel skills Excellent numerical accuracy and attention to detail Understanding of SRA Accounts Rules, or the ability to learn quickly Experience using accounting or legal finance software Desirable AAT qualification or currently studying towards AAT Previous experience within a law firm finance department Knowledge of client money handling procedures Experience with reconciliations and ledger management What's on Offer Salary of 25,000 Central Hull location Monday to Friday working hours Supportive and professional working environment If you are interested in the above role please, send your cv and a cover letter to (url removed)
Finance Administrator Willand 27,000 - 31,000 DOE Full-time Monday to Friday Permanent Introduction Acorn by Synergie is recruiting for a Finance Administrator to join a well-established company based in Willand. This full-time, office-based role offers an excellent opportunity for an organised and detail-oriented individual to support a busy finance team across a broad range of accounting and administrative duties. Key Duties: Processing supplier invoices and purchase orders. Managing supplier payments and reconciliations. Supporting sales ledger and credit control activities. Completing bank reconciliations, expenses and cashbook management. Assisting with month-end reporting and payroll administration. Supporting stock reconciliations and finance controls. Providing wider administrative support to the finance function. Requirements: Previous experience in a Finance Administrator, Accounts Assistant or similar role. Strong attention to detail and organisational skills. Good knowledge of bookkeeping and finance administration. Confidence using Excel and finance systems. A proactive, positive and team-focused approach. Desirable: Experience with Sage, Xero or similar systems. AAT qualification, or studying towards one. Experience within FMCG, manufacturing or stock-based environments. What We Offer: Permanent, full-time position. Salary of 27,000 - 31,000 DOE. Opportunity to join a well-established company. Office-based role within a supportive finance team. Interested? Apply today or contact the Tiverton Branch for more information. Acorn by Synergie acts as an employment agency for permanent recruitment.
Jun 13, 2026
Full time
Finance Administrator Willand 27,000 - 31,000 DOE Full-time Monday to Friday Permanent Introduction Acorn by Synergie is recruiting for a Finance Administrator to join a well-established company based in Willand. This full-time, office-based role offers an excellent opportunity for an organised and detail-oriented individual to support a busy finance team across a broad range of accounting and administrative duties. Key Duties: Processing supplier invoices and purchase orders. Managing supplier payments and reconciliations. Supporting sales ledger and credit control activities. Completing bank reconciliations, expenses and cashbook management. Assisting with month-end reporting and payroll administration. Supporting stock reconciliations and finance controls. Providing wider administrative support to the finance function. Requirements: Previous experience in a Finance Administrator, Accounts Assistant or similar role. Strong attention to detail and organisational skills. Good knowledge of bookkeeping and finance administration. Confidence using Excel and finance systems. A proactive, positive and team-focused approach. Desirable: Experience with Sage, Xero or similar systems. AAT qualification, or studying towards one. Experience within FMCG, manufacturing or stock-based environments. What We Offer: Permanent, full-time position. Salary of 27,000 - 31,000 DOE. Opportunity to join a well-established company. Office-based role within a supportive finance team. Interested? Apply today or contact the Tiverton Branch for more information. Acorn by Synergie acts as an employment agency for permanent recruitment.
Company Overview This organisation operates within the UK agricultural sector, providing specialist support services, technical programmes, and member-focused initiatives to a nationwide network of professionals and businesses. With a strong emphasis on innovation, industry development, and customer service, the organisation works to support long-term growth and sustainability across the rural economy. Administration Assistant An exciting opportunity has arisen for an organised and enthusiastic Administrative Assistant to join a well-established agricultural organisation on a full-time or part-time basis. This role offers a mix of office administration, stakeholder communication, event support, and digital platform coordination within a fast-paced and collaborative environment. The successful candidate will play an important role in supporting daily operations, maintaining accurate records, and contributing to ongoing member engagement initiatives. Duties & Responsibilities Provide day-to-day administrative support and respond to enquiries via telephone and email Maintain accurate records and process documentation in line with internal procedures and guidelines Support application processing and database administration activities Assist with event preparation, coordination, and related administrative tasks Liaise with external stakeholders, regional contacts, and members to support ongoing initiatives and activities Coordinate inspections, reporting activities, and associated follow-up administration Contribute to the preparation of publications, communications, and member engagement materials Support the administration and promotion of an online platform, including order processing, stakeholder liaison, and reporting activities Education & Skills Required Previous administrative experience within an office or agricultural environment Strong communication skills with a professional and personable telephone manner Excellent organisational skills with the ability to manage multiple tasks effectively High attention to detail and commitment to data accuracy Good IT skills, including Microsoft Office applications such as Excel, Word, and PowerPoint An interest in agriculture would be highly advantageous Additional Information Monday Friday, 9am-5pm (35hours) or Part Time hours (flexible) Onsite working 22 days holiday, plus bank holidays Pension Scheme This is an excellent opportunity to join a supportive and forward-thinking organisation within the agricultural sector. If you are passionate about administration, and member engagement apply today. To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/
Jun 13, 2026
Full time
Company Overview This organisation operates within the UK agricultural sector, providing specialist support services, technical programmes, and member-focused initiatives to a nationwide network of professionals and businesses. With a strong emphasis on innovation, industry development, and customer service, the organisation works to support long-term growth and sustainability across the rural economy. Administration Assistant An exciting opportunity has arisen for an organised and enthusiastic Administrative Assistant to join a well-established agricultural organisation on a full-time or part-time basis. This role offers a mix of office administration, stakeholder communication, event support, and digital platform coordination within a fast-paced and collaborative environment. The successful candidate will play an important role in supporting daily operations, maintaining accurate records, and contributing to ongoing member engagement initiatives. Duties & Responsibilities Provide day-to-day administrative support and respond to enquiries via telephone and email Maintain accurate records and process documentation in line with internal procedures and guidelines Support application processing and database administration activities Assist with event preparation, coordination, and related administrative tasks Liaise with external stakeholders, regional contacts, and members to support ongoing initiatives and activities Coordinate inspections, reporting activities, and associated follow-up administration Contribute to the preparation of publications, communications, and member engagement materials Support the administration and promotion of an online platform, including order processing, stakeholder liaison, and reporting activities Education & Skills Required Previous administrative experience within an office or agricultural environment Strong communication skills with a professional and personable telephone manner Excellent organisational skills with the ability to manage multiple tasks effectively High attention to detail and commitment to data accuracy Good IT skills, including Microsoft Office applications such as Excel, Word, and PowerPoint An interest in agriculture would be highly advantageous Additional Information Monday Friday, 9am-5pm (35hours) or Part Time hours (flexible) Onsite working 22 days holiday, plus bank holidays Pension Scheme This is an excellent opportunity to join a supportive and forward-thinking organisation within the agricultural sector. If you are passionate about administration, and member engagement apply today. To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/
Residential or Commercial Property Lawyer Bristol (Hybrid after probation) Hawk3 Talent Solutions are recruiting on behalf of our client, an established and highly respected multi discipline legal firm, who are expanding their Residential and Commercial Property teams. This is an excellent opportunity for an experienced property lawyer to join a forward thinking, supportive and ambitious firm offering high quality work, genuine progression and a modern, people focused culture. The Opportunity Our client is seeking a talented Solicitor, Chartered Legal Executive or Licensed Conveyancer to manage a varied caseload of residential or commercial property matters. You ll be supported by a legal assistant and/or paralegal, enabling you to focus on technical legal work, client care and fee earning. Key Responsibilities Managing your own caseload of residential or commercial property transactions Handling all legal aspects of the conveyancing process, supported by administrative staff Providing clear, professional communication to clients, agents, lenders and other solicitors Ensuring compliance with regulatory and risk management requirements Meeting monthly and annual fee?earning targets (set collaboratively and adjusted for new starters) Contributing to business development and departmental growth Maintaining excellent file management, organisation and attention to detail What You ll Bring 2+ years PQE as a Solicitor, Chartered Legal Executive or Licensed Conveyancer Strong experience in residential or commercial property law Confidence managing a busy caseload and working to performance targets Excellent communication skills and a client?focused approach Strong organisation, accuracy and attention to detail A collaborative mindset and enthusiasm for building long?term relationships A proactive, commercially aware approach What Our Client Offers Career & Professional Development Genuine opportunities for progression Funding for professional memberships Clear promotion pathways Opportunities to contribute to firm?wide initiatives Health, Wellbeing & Lifestyle Hybrid working after probation 25 days annual leave + bank holidays + discretionary Christmas closure Additional holiday for long service Company pension Employee Assistance Programme Mental health support Free annual flu jabs Modern, comfortable offices with free parking Coaching and mentoring Culture & Extras Supportive, friendly and inclusive working environment Regular social events and team activities Firm?wide away days Staff discounts on legal services Office perks including great coffee, snacks and seasonal celebrations Closing date 17.07.26 If this role is permanent, Hawk 3 Talent Solutions is operating as the employment agency. If this job is a temporary role, Hawk 3 Talent Solutions is operating as the employment business. Hawk 3 Talent Solutions is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job Whilst we endeavor to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy
Jun 13, 2026
Full time
Residential or Commercial Property Lawyer Bristol (Hybrid after probation) Hawk3 Talent Solutions are recruiting on behalf of our client, an established and highly respected multi discipline legal firm, who are expanding their Residential and Commercial Property teams. This is an excellent opportunity for an experienced property lawyer to join a forward thinking, supportive and ambitious firm offering high quality work, genuine progression and a modern, people focused culture. The Opportunity Our client is seeking a talented Solicitor, Chartered Legal Executive or Licensed Conveyancer to manage a varied caseload of residential or commercial property matters. You ll be supported by a legal assistant and/or paralegal, enabling you to focus on technical legal work, client care and fee earning. Key Responsibilities Managing your own caseload of residential or commercial property transactions Handling all legal aspects of the conveyancing process, supported by administrative staff Providing clear, professional communication to clients, agents, lenders and other solicitors Ensuring compliance with regulatory and risk management requirements Meeting monthly and annual fee?earning targets (set collaboratively and adjusted for new starters) Contributing to business development and departmental growth Maintaining excellent file management, organisation and attention to detail What You ll Bring 2+ years PQE as a Solicitor, Chartered Legal Executive or Licensed Conveyancer Strong experience in residential or commercial property law Confidence managing a busy caseload and working to performance targets Excellent communication skills and a client?focused approach Strong organisation, accuracy and attention to detail A collaborative mindset and enthusiasm for building long?term relationships A proactive, commercially aware approach What Our Client Offers Career & Professional Development Genuine opportunities for progression Funding for professional memberships Clear promotion pathways Opportunities to contribute to firm?wide initiatives Health, Wellbeing & Lifestyle Hybrid working after probation 25 days annual leave + bank holidays + discretionary Christmas closure Additional holiday for long service Company pension Employee Assistance Programme Mental health support Free annual flu jabs Modern, comfortable offices with free parking Coaching and mentoring Culture & Extras Supportive, friendly and inclusive working environment Regular social events and team activities Firm?wide away days Staff discounts on legal services Office perks including great coffee, snacks and seasonal celebrations Closing date 17.07.26 If this role is permanent, Hawk 3 Talent Solutions is operating as the employment agency. If this job is a temporary role, Hawk 3 Talent Solutions is operating as the employment business. Hawk 3 Talent Solutions is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job Whilst we endeavor to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy
Join Our Client as an Executive Assistant to the Managing Director! Are you an organised and proactive professional looking to make a significant impact in a dynamic consulting environment? Our client, a leading firm in the Consulting/Professional & Business Services industry, is on the lookout for a dedicated Executive Assistant to support their Managing Director. This is an exciting opportunity to contribute to the firm's success while enjoying a competitive salary ranging from 50,000 to 55,000 annually, along with a full-time permanent contract! Key Responsibilities: As the Executive Assistant, you will play a vital role in ensuring the MD operates effectively by providing high-quality support. Your duties will include: Inbox Management: Prioritise, delegate, and respond to emails to keep the MD informed and focused. Workload Prioritisation: Collaborate with the MD and other fee earners to manage and prioritise tasks efficiently. Information Coordination: Gather and present relevant data from clients, colleagues, and authorities to aid the MD's decision-making. Document Production: Create high-quality documents with fast and accurate typing, adhering to the firm's style and ensuring grammatical precision. Diary Management: Organise meetings and travel arrangements to maximise the MD's productivity. Filing Systems: Maintain organised filing systems and ensure timely updates for the MD's tasks. Professional Communication: Build relationships with clients and their assistants, communicating confidently and professionally. Team Support: Provide assistance to other fee earners as needed, ensuring team cohesion. Team Management: Oversee the Office & Research Assistant, ensuring consistency and quality in their work. HR & Financial Oversight: In addition to executive support, you will take on essential HR and financial responsibilities: Recruitment: Manage the recruitment process for support staff and assist in hiring fee earners. Employee Management: Maintain personal files, manage holiday requests, and monitor attendance. Financial Administration: Ensure timely processing of invoices, staff expenses, and payroll, and assist with monthly reconciliations and VAT returns. What We're Looking For: Proven experience as an Executive Assistant or in a similar role. Excellent organisational and multitasking skills. Strong communication abilities, both verbal and written. Proficiency in document production and financial administration. A proactive approach with a positive and professional demeanour. What's in It for You? Competitive salary package of 50,000 to 55,000. Full-time permanent position in a supportive and engaging environment. Opportunity to work closely with senior leadership and influence the firm's success. If you're ready to take the next step in your career and make a tangible impact as an Executive Assistant to the Managing Director, we want to hear from you! Join our client's team and be part of a dynamic and forward-thinking organisation. Apply Today! Send your CV and a cover letter detailing your experience and why you would be a great fit for this role. We can't wait to meet you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 13, 2026
Full time
Join Our Client as an Executive Assistant to the Managing Director! Are you an organised and proactive professional looking to make a significant impact in a dynamic consulting environment? Our client, a leading firm in the Consulting/Professional & Business Services industry, is on the lookout for a dedicated Executive Assistant to support their Managing Director. This is an exciting opportunity to contribute to the firm's success while enjoying a competitive salary ranging from 50,000 to 55,000 annually, along with a full-time permanent contract! Key Responsibilities: As the Executive Assistant, you will play a vital role in ensuring the MD operates effectively by providing high-quality support. Your duties will include: Inbox Management: Prioritise, delegate, and respond to emails to keep the MD informed and focused. Workload Prioritisation: Collaborate with the MD and other fee earners to manage and prioritise tasks efficiently. Information Coordination: Gather and present relevant data from clients, colleagues, and authorities to aid the MD's decision-making. Document Production: Create high-quality documents with fast and accurate typing, adhering to the firm's style and ensuring grammatical precision. Diary Management: Organise meetings and travel arrangements to maximise the MD's productivity. Filing Systems: Maintain organised filing systems and ensure timely updates for the MD's tasks. Professional Communication: Build relationships with clients and their assistants, communicating confidently and professionally. Team Support: Provide assistance to other fee earners as needed, ensuring team cohesion. Team Management: Oversee the Office & Research Assistant, ensuring consistency and quality in their work. HR & Financial Oversight: In addition to executive support, you will take on essential HR and financial responsibilities: Recruitment: Manage the recruitment process for support staff and assist in hiring fee earners. Employee Management: Maintain personal files, manage holiday requests, and monitor attendance. Financial Administration: Ensure timely processing of invoices, staff expenses, and payroll, and assist with monthly reconciliations and VAT returns. What We're Looking For: Proven experience as an Executive Assistant or in a similar role. Excellent organisational and multitasking skills. Strong communication abilities, both verbal and written. Proficiency in document production and financial administration. A proactive approach with a positive and professional demeanour. What's in It for You? Competitive salary package of 50,000 to 55,000. Full-time permanent position in a supportive and engaging environment. Opportunity to work closely with senior leadership and influence the firm's success. If you're ready to take the next step in your career and make a tangible impact as an Executive Assistant to the Managing Director, we want to hear from you! Join our client's team and be part of a dynamic and forward-thinking organisation. Apply Today! Send your CV and a cover letter detailing your experience and why you would be a great fit for this role. We can't wait to meet you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The Finance Assistant will support the accounting and finance team in maintaining accurate financial records, processing transactions, and assisting with reporting. This role is essential within the industrial / manufacturing industry, ensuring financial operations run smoothly and efficiently. Client Details This opportunity supports the financial operations of EU company by performing a variety of administrative and financial tasks for Purchase and Sales Ledger and Bank. Finance Assistant is a critical role in ensuring the accuracy and efficiency of financial transactions, thereby contributing to the overall financial health of the organisation. Description Process invoices, payments, and financial transactions with accuracy and timeliness. Assist in the preparation of monthly financial reports and reconciliations. Maintain and update financial records in compliance with company policies. Communicate with suppliers and clients regarding payment queries and account statements. Ensure compliance with relevant financial regulations and procedures. Collaborate with other departments to resolve financial discrepancies. Processing Sales Credit Notes for EU subsidiary. Ensuring Sales Invoices are billed on a daily basis. Ensuring that all Purchase Invoices have been mapped correctly, duly authorised, checked, posted, and ready for payment. Post Payments on ERP system. Maintain Vendor Database to ensure the set-up is correct. Weekly Payment Runs Run and maintain Aged Creditors Report. Oversee the setup and credit verification process for customers. Ensure customer records are accurately created and maintained according to the universal process. Post Customers receipts and allocate accordingly. Debt Collection. Manage customer interactions, resolve queries, and ensure timely delivery of financial documents, including Sales Invoices, Sales Credit Notes, Statements, and other necessary paperwork. Process Sales Order Returns in line with the universal process Ensure the accuracy of all financial transactions, adhering to organisational accounting policies, relevant regulations and are consistent. Become a trusted user, trained by IT to supervise mapping, AP automation solution. Collaborate closely with Accounts Service Centre to provide assistance and emergency cover as required. Work with the Assistant Management Accountant, Manager and Group Financial Controller to identify and implement process improvements and efficiencies in transactional processing across the Group including promoting automation initiatives. Provide cover for customer receipts processing for EU branches. Ad-hoc tasks as required for example: assisting with Intrastats & other financial reporting. Ad-hoc support for wider projects such as automation initiatives Profile A successful Finance Assistant should have: A strong foundation in accounting principles and financial processes. Proficiency in using accounting software and Microsoft Office, particularly Excel. Knowledge of ERP Systems (beneficial) Excellent attention to detail and organisational skills. The ability to manage multiple tasks and meet deadlines effectively. A proactive approach to problem-solving and a willingness to learn. Hybrid working Pattern Job Offer A competitive salary Comprehensive pension scheme to support your financial future. Permanent position within a well-established organisation in the industrial / manufacturing industry. Opportunities for growth and skill development within the accounting & finance department. Supportive and professional working environment. If you are ready to take the next step in your finance career, we encourage you to apply for this exciting Finance Assistant opportunity.
Jun 13, 2026
Full time
The Finance Assistant will support the accounting and finance team in maintaining accurate financial records, processing transactions, and assisting with reporting. This role is essential within the industrial / manufacturing industry, ensuring financial operations run smoothly and efficiently. Client Details This opportunity supports the financial operations of EU company by performing a variety of administrative and financial tasks for Purchase and Sales Ledger and Bank. Finance Assistant is a critical role in ensuring the accuracy and efficiency of financial transactions, thereby contributing to the overall financial health of the organisation. Description Process invoices, payments, and financial transactions with accuracy and timeliness. Assist in the preparation of monthly financial reports and reconciliations. Maintain and update financial records in compliance with company policies. Communicate with suppliers and clients regarding payment queries and account statements. Ensure compliance with relevant financial regulations and procedures. Collaborate with other departments to resolve financial discrepancies. Processing Sales Credit Notes for EU subsidiary. Ensuring Sales Invoices are billed on a daily basis. Ensuring that all Purchase Invoices have been mapped correctly, duly authorised, checked, posted, and ready for payment. Post Payments on ERP system. Maintain Vendor Database to ensure the set-up is correct. Weekly Payment Runs Run and maintain Aged Creditors Report. Oversee the setup and credit verification process for customers. Ensure customer records are accurately created and maintained according to the universal process. Post Customers receipts and allocate accordingly. Debt Collection. Manage customer interactions, resolve queries, and ensure timely delivery of financial documents, including Sales Invoices, Sales Credit Notes, Statements, and other necessary paperwork. Process Sales Order Returns in line with the universal process Ensure the accuracy of all financial transactions, adhering to organisational accounting policies, relevant regulations and are consistent. Become a trusted user, trained by IT to supervise mapping, AP automation solution. Collaborate closely with Accounts Service Centre to provide assistance and emergency cover as required. Work with the Assistant Management Accountant, Manager and Group Financial Controller to identify and implement process improvements and efficiencies in transactional processing across the Group including promoting automation initiatives. Provide cover for customer receipts processing for EU branches. Ad-hoc tasks as required for example: assisting with Intrastats & other financial reporting. Ad-hoc support for wider projects such as automation initiatives Profile A successful Finance Assistant should have: A strong foundation in accounting principles and financial processes. Proficiency in using accounting software and Microsoft Office, particularly Excel. Knowledge of ERP Systems (beneficial) Excellent attention to detail and organisational skills. The ability to manage multiple tasks and meet deadlines effectively. A proactive approach to problem-solving and a willingness to learn. Hybrid working Pattern Job Offer A competitive salary Comprehensive pension scheme to support your financial future. Permanent position within a well-established organisation in the industrial / manufacturing industry. Opportunities for growth and skill development within the accounting & finance department. Supportive and professional working environment. If you are ready to take the next step in your finance career, we encourage you to apply for this exciting Finance Assistant opportunity.
Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part-time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation's brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes. Job: Temporary Luxury Office Assistant (Part-Time) Location: Marylebone, West End Start Date: ASAP Duration: 1 Year Hourly Rate: 14.85 p/h Hours: Monday - Thursday - 09:00 - 14:00 Key Responsibilities: Office Operations & Concierge Services: Serve as the primary point of contact for all office-related services and facilities. Assist teams during their office visits, demonstrating excellent service skills. Build and maintain strong relationships with the serviced office provider and key personnel. Stay updated on new services and events from the serviced office provider to ensure effective promotion. Collaborate with office PAs for meeting room setups as required. Day-to-Day Office Support: Maintain a visible presence in the office through regular floor walks to assist employees and visitors. Help manage desk and meeting room bookings in line with company policies. Collaborate with HR to gather feedback regarding office space and protocols. Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies. Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions. Organise building passes for employees and visitors. Assist in meeting organisation, including gathering requirements and preparation assistance. Manage timely ordering of stationery and office equipment as needed. Coordinate office storage solutions with external providers. Employee and Visitor Experience: Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment. Facilitate introductions of new joiners to existing team members during their first few weeks. Provide office tours and orientations to new starters and visitors, including Health and Safety training. Assist in organising on-site events to promote team building and cultural occasions. Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers. Health and Safety Support: Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements. Support training and briefings related to Health and Safety responsibilities. Qualifications and Skills: Strong organisational skills and attention to detail. Excellent communication and interpersonal abilities. Ability to work independently and as part of a team. Proficient in office software and tools. A proactive approach to problem-solving and customer service. Why Join Us? This is a fantastic opportunity to be part of a dynamic organisation that values its employees and promotes a positive work environment. If you are passionate about delivering exceptional service and making a difference in the workplace, we want to hear from you! How to Apply: Interested candidates should submit their CV and a cover letter outlining their relevant experience. Please send your CV to (url removed) Join our client and contribute to creating an outstanding office experience for all! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 13, 2026
Seasonal
Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part-time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation's brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes. Job: Temporary Luxury Office Assistant (Part-Time) Location: Marylebone, West End Start Date: ASAP Duration: 1 Year Hourly Rate: 14.85 p/h Hours: Monday - Thursday - 09:00 - 14:00 Key Responsibilities: Office Operations & Concierge Services: Serve as the primary point of contact for all office-related services and facilities. Assist teams during their office visits, demonstrating excellent service skills. Build and maintain strong relationships with the serviced office provider and key personnel. Stay updated on new services and events from the serviced office provider to ensure effective promotion. Collaborate with office PAs for meeting room setups as required. Day-to-Day Office Support: Maintain a visible presence in the office through regular floor walks to assist employees and visitors. Help manage desk and meeting room bookings in line with company policies. Collaborate with HR to gather feedback regarding office space and protocols. Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies. Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions. Organise building passes for employees and visitors. Assist in meeting organisation, including gathering requirements and preparation assistance. Manage timely ordering of stationery and office equipment as needed. Coordinate office storage solutions with external providers. Employee and Visitor Experience: Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment. Facilitate introductions of new joiners to existing team members during their first few weeks. Provide office tours and orientations to new starters and visitors, including Health and Safety training. Assist in organising on-site events to promote team building and cultural occasions. Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers. Health and Safety Support: Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements. Support training and briefings related to Health and Safety responsibilities. Qualifications and Skills: Strong organisational skills and attention to detail. Excellent communication and interpersonal abilities. Ability to work independently and as part of a team. Proficient in office software and tools. A proactive approach to problem-solving and customer service. Why Join Us? This is a fantastic opportunity to be part of a dynamic organisation that values its employees and promotes a positive work environment. If you are passionate about delivering exceptional service and making a difference in the workplace, we want to hear from you! How to Apply: Interested candidates should submit their CV and a cover letter outlining their relevant experience. Please send your CV to (url removed) Join our client and contribute to creating an outstanding office experience for all! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
