34 jobs found

Office Coordinator Office Coordinator / Front of House role - corporate / professional services firm in the City - £31,000 plus benefits Busy and varied role with a mix of reception / Front of House / administrative duties for a corporate / professional services business (a membership organisation) with offices in the City. You will be joining an office of c.30 staff with an international client base, working closely with their Office Manager to support the smooth running of their office and to offer a welcoming, 'five-star' Front of House service. Duties to include: - Meeting and greeting all clients and visitors to the office - Organising food and beverages for meetings and coordinating catering - Setting up meeting rooms for internal and external events - ensuring they're well maintained and immaculately presented - Managing office supplies and inventory - Supporting the Office Manager with office operations and facilities management - Arranging and planning team wellbeing and social events - Organising the onboarding of new staff - welcoming them to the office and setting up their IT / equipment - Assisting with various administrative tasks e.g. updating staff holiday calendars, keeping track of Health and Safety compliance / Fire Assessments, etc Someone with hospitality / customer service experience would be ideal for this role. Some administrative experience would also be desirable, and this person will need good computer skills (particularly Word, Excel, Outlook). A friendly, helpful, and supportive attitude is key, and this person should be proactive and able to take initiative. You will work very closely with the current Office Manager and be a supportive and welcoming presence for both staff and clients. This role will be 5 days in the office with core hours of 9-5pm. This is a great opportunity for a candidate with some office and hospitality experience to take the next step in their career and move into an office coordination role. Salary: £31,000 plus benefits including enhanced pension, optional private health insurance, discretionary bonus

We are seeking a proactive and organised Facilities Coordinator to support the Facilities Manager in the day-to-day running of the site. This role is key to ensuring the safe, efficient, and compliant operation of the premises while delivering excellent support services across the business. The successful candidate will act as administrative support to the Facilities Manager and play an important role in coordinating site services, maintaining compliance standards, and ensuring a professional and welcoming environment for staff and visitors. Location- Birtley, DH3 2SS Key Responsibilities: Support the Facilities Manager with the daily operation and maintenance of the site Coordinate planned and reactive maintenance activities with contractors and suppliers Manage cleaning, waste, and security services to ensure high site standards Assist with health and safety compliance, including record keeping, audits, risk assessments, and contractor documentation Oversee reception services and ensure a professional front-of-house experience Coordinate meeting room bookings, setup, and facilities requirements Monitor and maintain facilities-related records, logs, and compliance documentation Raise purchase orders, process invoices, and support budget tracking where required Respond promptly to facilities queries and issues from staff and visitors Support emergency procedures and business continuity arrangements as required Assist with office moves, space planning, and workplace setup activities Skills & Experience: Previous experience in a facilities, office management, or administrative support role Strong organisational and multitasking skills Excellent communication and interpersonal abilities Good knowledge of health and safety procedures and compliance requirements Proficient in Microsoft Office and facilities management systems Ability to work independently and prioritise workloads effectively Professional, customer-focused approach with strong attention to detail For any more details please contact Bruno Bagi (phone number removed) or (phone number removed)

As a Creative Arts Coordinator, you will use creativity to support people living with dementia to engage, connect, and express themselves through meaningful therapeutic arts activities. Working within Cameron House and the wider Inverness community, you will help create positive experiences that promote wellbeing, confidence, and social interaction. This is a rewarding role where you will plan and deliver creative arts sessions tailored to the needs and abilities of the individuals you support. Through a range of artistic activities, you will encourage participation, support skill development, and help people maintain a sense of identity and achievement. What you will do Organise and deliver therapeutic creative arts sessions for people living with dementia Plan activities that are tailored to individual needs, interests, and abilities Create a welcoming and inclusive environment that encourages participation and engagement Support individuals to express themselves, develop skills, and maintain independence through creative activities Work collaboratively with colleagues, families, and others involved in supporting participants Promote the benefits of creative arts in enhancing wellbeing, confidence, and quality of life Contribute to meaningful experiences that support social interaction and reduce isolation About you You will have an arts-based qualification, or be working towards one, along with a willingness to achieve an SVQ Level 3 qualification or equivalent. You will have a good understanding of dementia and the positive impact that therapeutic arts can have on wellbeing, confidence, and independence. Strong communication and interpersonal skills are essential, as is the ability to build positive relationships with the people you support, their families, and colleagues. You will be patient, adaptable, and compassionate in your approach, with the ability to work independently while also contributing positively as part of a supportive team. Why work with us? We are committed to supporting our colleagues to develop and succeed. In return for your skills and dedication, we offer: Generous annual leave entitlement Employer contributory pension scheme Family friendly working policies Access to an employee assistance programme Ongoing learning and development opportunities Support to achieve relevant qualifications Discounts and benefits through our employee rewards platform Hours and location This role is based at Cameron House, Culduthel, Inverness, and includes supporting activities across the wider Inverness area. Working hours: 2 hours per week. If you are passionate about using creativity to enrich the lives of people living with dementia, we would love to hear from you. Apply today and help make a positive difference through creative and meaningful engagement. We also offer you a range of benefits that you would expect from an organisation that support others. Firstly, there is access to a wide range of exclusive retail and leisure discounts through our rewards scheme and the Blue Light Discount card. We also ensure that your future and that of your loved ones is secured with a generous contributory pension plan and death in service benefit. Balancing work and family are made easier with our suite of enhanced family friendly policies and your health and wellness are prioritised with access to our health cash plan, giving you cash back for a wide range of health treatments. We even have access to a care concierge service to assist you with life's challenges, providing invaluable support when you need it most. But we also know that your training and development is important to you, and as well as a contribution to your professional membership fees, we are keen to support you in making the right steps to learn, grow and develop in ways that are right for you. CrossReach has been at the forefront of high quality social care for over 150 years, providing loving care to people of all ages and supporting them to live life to the full whatever their circumstances. During that time, we have worked hard to understand the needs of the people who turn to us for help and with them have been at the forefront of pioneering services which have literally changed thousands of lives for the better. Today we are one of the largest social care providers in Scotland, with experience across a broad range of services. We are still growing, learning, and improving, thanks to the incredible people we have the privilege to support, and all those who support us. We are part of the Church of Scotland and aim to provide social care services and specialist resources in Christ's name to further the caring work of the Church to people in challenging circumstances. As we do our work in Christ's name you must be respectful of our Christian Ethos and be able to work within it. This post requires you to be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks. You will also be required to be registered with SSSC and it is your professional responsibility to ensure that you meet the standards and criteria for registration. We have a legal obligation to ensure that we do not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. We are committed to ensuring that we attract, retain, and develop the very best people to build a diverse and talented team and we recognise that every individual's unique background, experience and ability contributes to our success. We aim to create an inclusive and inspiring environment where individuals feel valued and respected and where people can belong, thrive and be their very best, whoever they are. If you have any queries regarding this role or our recruitment process, please contact the Recruitment team on .uk Please note: We reserve the right to close this advert prior to the closing date. Therefore, please make sure you complete and submit your application at an early stage. ADDITIONAL INFORMATION FOR CANDIDATES Application Process: Please apply for this post by completing the application process on Jobtrain. You can find out more about our recruitment process CrossReach Recruitment Process CV Upload: DO NOT upload a CV as this will not be used for shortlisting purposes.Deadline: Posts close at midn

Just Recruitment is working with a well-regarded, long standing business at the forefront of their sector. They are looking for a Project Coordinator to join the team on a permanent, full time, basis. The key purpose of this role is to provide essential administrative and project support to the senior management and wider project team, helping to ensure that planned projects run smoothly and efficiently from start to finish. The ideal candidate will have proven administration experience. You will be confident dealing with contractors and suppliers on a daily basis and able to communicate in a friendly, professional and responsive manner. Key duties include: Develop and maintain a strong knowledge and understanding of internal processes and procedures. Brief jobs into the team and ensure all work is managed and processed correctly. Carry out general administrative housekeeping, including managing emails, server filing and related office duties. Organise and maintain all project-related paperwork and documentation. Attend and contribute to project meetings where required. Support purchasing activities, including raising purchase orders. Liaise with contractors and suppliers in a professional and efficient manner. Update internal systems, databases and project schedules accurately and promptly. Respond proactively to client requirements and support the wider team in delivering excellent service. Undertake ad hoc duties as requested by the team and Project Managers. Manage small jobs/projects from start to completion. Candidate Requirements: Strong knowledge and understanding of administrative and project support processes. Recent experience in a busy office environment. Previous experience in an administrative role. Experience of managing and processing orders, invoices and payments. Excellent communication and interpersonal skills. Excellent organisational skills, with a proven ability to support multiple projects. Ability to work effectively under pressure and to tight deadlines. A high degree of computer literacy, including a working knowledge of Microsoft Office systems. A positive, collaborative approach and the ability to work well as part of a team. This is an exciting opportunity to join a fast-paced and forward-thinking company, offering the chance to gain valuable experience within a fabulous business environment. This role is full time, office based and free parking is provided on site.

Office Coordinator Location: Thorpe Park - Leeds - LS15 Job Type: Full-Time Hours: Monday to Friday, 8:00am - 5:00pm Salary: 26,436 annually About the Role We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds. Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times. This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment. Key Responsibilities Reception & Front-of-House Provide professional reception cover across both office buildings. Welcome visitors, contractors, and clients, ensuring sign-in procedures are followed. Manage incoming telephone calls, emails, and general enquiries. Coordinate meeting room bookings and prepare rooms where required. Handle incoming and outgoing post, deliveries, and courier services. Maintain visitor records and issue visitor passes in line with site procedures. Office Coordination & Administration Support the day-to-day administration and smooth operation of the offices. Act as a central point of contact for office-related queries and requests. Liaise with internal departments, suppliers, and service providers. Maintain office filing systems, records, and shared administrative documents. Assist with onboarding arrangements for new starters, including desk setup and office orientation. Support company events, meetings, and staff communications as required. Stationery & Office Supplies Monitor and maintain office stationery and consumables. Place orders with approved suppliers in line with purchasing procedures. Track stock levels and ensure adequate supplies are available at all times. Manage storage areas and ensure supplies are organised and accessible. Liaise with suppliers regarding deliveries, shortages, or invoice queries. Logistics & Site Support Coordinate deliveries, collections, and internal movement of equipment or materials between buildings. Support facilities-related activities, including contractor access and service visits. Report maintenance issues and follow up with facilities teams or external contractors. Assist with desk moves, office setups, and space coordination. Ensure communal areas remain tidy, safe, and presentable. Health & Safety Follow company health and safety policies and site procedures. Support fire evacuation and emergency procedures where required. Ensure reception and office areas comply with health, safety, and security standards. Skills & Experience Previous experience in an office coordinator, receptionist, facilities, or administrative role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Professional and approachable manner. Ability to work independently and prioritise workload effectively. Good working knowledge of Microsoft Office applications, including Outlook, Word, and Excel. Experience coordinating suppliers, deliveries, or office logistics would be advantageous. Personal Attributes Reliable and proactive. Strong attention to detail. Flexible and adaptable. Customer-focused approach. Able to maintain confidentiality and professionalism at all times. Benefits 30 days annual leave plus bank holidays. Private medical cover (after probationary period). Death in Service cover (after probationary period). Enhanced maternity and paternity pay after qualifying service. Pension scheme with employer contributions. Ongoing training and development opportunities. Staff social events. To apply, please submit your CV and i will give you a call Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

We have partnered with a prestigious global investment firm based in the heart of London to recruit a temporary Reception & Facilities Coordinator. This is an excellent opportunity to join a highly professional and collaborative organisation, taking ownership of front-of-house operations while supporting workplace and facilities management. Offering excellent benefits, a fantastic working environment and the opportunity to be part of a high-performing team, this is an ideal role for someone who enjoys delivering exceptional service and keeping an office running seamlessly. All about the role and company I would be working for! Position: Reception & Facilities Coordinator Salary: £35,000 - £40,000 (DOE) Hybrid set up: Fully office-based What they do: Global investment and financial services organisation Size of company: Established international business with a highly professional London office Company culture and what makes them great to work for: This organisation is known for its collaborative, professional and people-focused culture. Employees take pride in maintaining exceptionally high standards while supporting one another to achieve collective success. The business values attention to detail, teamwork and a proactive approach, offering a stable environment where individuals are trusted to take ownership and make a meaningful contribution. You'll be joining a supportive workplace where no two days are the same and where exceptional service is genuinely appreciated. Key responsibilities for this Reception & Facilities Coordinator position: Acting as the first point of contact for visitors, providing a professional and welcoming front-of-house experience Managing meeting rooms, guest bookings, catering arrangements and reception services Coordinating office supplies, stationery, deliveries, post, couriers and general workplace administration Supporting company events, board dinners, staff celebrations, gifts and internal communications Liaising with contractors, building management and external suppliers to ensure smooth day-to-day operations Assisting with facilities administration, maintenance reporting, contractor access and health & safety processes Supporting onboarding, inductions, office moves and workplace presentation standards Ensuring all office areas remain organised, well-stocked and maintained to an exceptional standard What background and experience are the company looking for? Previous experience within Reception, Front of House, Workplace Experience, Facilities or Office Coordination roles Experience working within a corporate, financial services or professional services environment preferred Strong organisational skills with the ability to manage multiple priorities simultaneously Exceptional attention to detail and commitment to delivering outstanding service Confident communication skills with the ability to build relationships at all levels Proactive, hands-on approach with a positive and solutions-focused mindset Experience coordinating suppliers, contractors and workplace services would be advantageous Who is taking care of the client and candidate applications for this position? Michelle Muthoni For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.

Receptionist Temporary 2-month contract In Office London Not for Profit Receptionist 2-Month Contract Professional Regulatory Environment Location: West London Contract: 2 Months Full-Time We are currently recruiting for an experienced and professional Receptionist / Front of House Coordinator to join a well-established organisation operating within a highly professional and regulated environment on an initial 2-month contract. This is an excellent opportunity for an individual who enjoys being the face of an organisation and takes pride in delivering an exceptional front-of-house experience. Working within a corporate office setting, you will be responsible for ensuring all visitors, stakeholders and colleagues receive a warm, professional and efficient service at all times. The successful candidate will be confident working within a fast-paced environment, managing multiple priorities and maintaining high standards of professionalism and discretion. Previous experience within a regulatory, membership, legal, healthcare, financial services or wider professional services environment would be highly advantageous. Key Responsibilities: Acting as the first point of contact for all visitors and external stakeholders Meeting and greeting guests in a professional and friendly manner Managing incoming calls, emails and enquiries efficiently Coordinating meeting room bookings and preparing rooms for meetings Supporting with hospitality arrangements for visitors and events Handling incoming and outgoing post, deliveries and courier arrangements Maintaining a tidy, organised and professional reception area Providing administrative and office support to wider teams as required Assisting with the smooth day-to-day running of the office environment Candidate Requirements: Previous Reception, Front of House or Office Support experience within a professional or regulated environment Excellent communication and interpersonal skills Professional presentation and a customer-focused approach Strong organisational skills with the ability to multitask effectively Confident using Microsoft Office and general office systems Proactive, reliable and adaptable approach to work Available to commit to a 2-month contract assignment This role would suit someone who thrives in a professional office environment and enjoys building positive relationships while delivering a high-quality service experience. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Facilities and Compliance Manager We are currently recruiting for a Facilities and Compliance Manager - to start immediately on a temp- basis- until the end of September £43-45K- Based Near Tower Hill; WHO WILL YOU BE WORKING FOR? Our client is an established non-profit membership Healthcare organisation. WHAT WILL YOU BE DOING? The Facilities department is responsible for ensuring the College has a secure and safe working environment, supporting building maintenance and health and safety and environmental compliance. This role has responsibility for managing the facilities and compliance at Prescot Street, therefore this role is an onsite role. Manage the day-to-day facilities management at office location, working with suppliers and overseeing their performance. Line management of Front of house Coordinator, Events and Facilities Technicians. Supervision of Security. Oversight of the planned maintenance and job logging system. Ensuring Health and Safety activities in the College is compliant with appropriate legislation and regulations. Facilitate events by ensuring communications between the team are clear and that rooms are set up and laid out as required. ABOUT YOU Health and safety qualification IOSH Formal education in Facilities management - IWFM Qualification In depth knowledge and experience of delivering facilities compliance management i.e., LOLER, COSHH, IOSH, Legionella, Asbestos, Fire Safety, etc. Demonstrable experience of managing and being directly responsible for large facilities contracts Good written and spoken English and the ability to articulate and communicate clearly in a professional manner Experience of working with local planning authorities and building regulation knowledge. HOW DO I APPLY? To apply for this role, please click on the Apply button below.

Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 25,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Office & Business Support Coordinator Attleborough, Norfolk Full time, Permanent 26,000 - 28,000 per annum We have an exciting opportunity to join a well established business in a varied and autonomous Office & Business Support Coordinator role. Working closely with the Directors, you will take full responsibility for the day to day administration of the business, providing a combination of PA, office and business support. This is a standalone position, so we are looking for someone who is highly organised, self motivated and comfortable managing their own workload with minimal supervision. Duties include: Being front of house and creating a welcoming environment for people into the business Answering calls, taking messages and handling email correspondence Processing new enquires into the company database and creating a new job file Process purchase invoices Sending out sales invoice and chasing up overdue payments Responsible for keeping company accreditations up to date (carried out alongside Contracts and Management team) Monitoring stock levels of PPE and stationary and ordering when necessary Taxing of vehicles and notifying insurers of changes as required Arranging hire vehicles when necessary Booking accommodation for employees Assisting the estimating team with tender follow ups and gaining feedback from clients Assist contracts team with recording performance on each project Arranging all training requirements for site staff and ensuring renewals are booked in accordingly Skills & experience required: Competency in Microsoft Office (essential) Experience in obtaining and renewing accreditations (desirable) Excellent customer service skills Ability to prioritise workload Benefits: 28-days holiday (7 days to be held back for a two week Christmas shutdown) Biannual bonus scheme (depending on company profitability) Workplace pension contributions in line with statutory requirements For more information, please contact Megan at Atkinson Moss.

On behalf of our client, we are looking for an Operations Coordinator to join them on a permanent basis. As the Operations Coordinator you will be working in a busy operations department within a strong team working environment. Role : Operations Coordinator Pay : On Application Location : South West London Hours : 40 hours per week, working shifts covering hours 06:30 - 23:00 including weekends Status : Permanent Start Date : Mid-Late August Key Responsibilities Acceptance and processing of flight bookings, management of daily flying programme and liaison with internal departmental functions (air traffic control and airside handling) in the planning and safe functioning of heliport operations. Management of front of house and airside security control Liaison with customer-operators, their aircrew and support staff and passenger care. Safe management and care of passengers and their belongings to and from airside in cooperation with heliport RFFS Airside Handling team. Liaison with external regulating agencies including co-ordination of pre-flight notification to UK border agencies for international flights Maintenance of flight movement data, data-base records, and reporting. Invoicing of fees and services provided. Maintenance of stocks and supplies required for operational, administrative and customer service provision. Acting role in accordance with safe operational procedures and safety management systems. Providing assistance in emergency incidents with casualty care, first aid, evacuation management, emergency service liaison. According to defined role in Heliport Emergency Orders. Deputising for the Customer Operations Supervisor and acting as Duty Operations Supervisor when required or lone working. Experience Educated to GCSE level, with strong communication and organizational skills. Good customer service experience, liaising with operators, aircrew, and passengers to provide a seamless and professional experience. Experience in administrative tasks such as maintaining flight records, invoicing services, and managing operational supplies. Preferably experience within aviation operations, with experience in flight bookings, scheduling, and coordination with air traffic control and ground handling teams. Good IT Skills If you are interested in applying for this position and you meet the requirements, please apply immediately! Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 35 years. We work with some of the industry's best known companies who demand the highest standard of applicants. " on Twitter for all of our latest vacancies, news and pictures from our busy UK Head Office. Interact with us using the tag at anytime! Thank you for your follow!"

The Office Coordinator will play a vital role in providing exceptional front-of-house service, ensuring all visitors and employees feel welcomed and supported. This temporary position in the Technology & Telecoms industry requires excellent organisational skills and a proactive approach to maintaining a professional environment. Client Details You will work for a growing cyber security business who have just moved into a brand new office, you will be vital in setting the culture and being the face of the business. This role is to start immediately and will be made permanent for the right person. Description As the Office Coordinator, you will: Welcome and assist clients and visitors, ensuring a positive first impression. Manage the reception area, ensuring it remains tidy and professional at all times. Coordinate meeting room bookings and prepare rooms for client meetings. Handle incoming calls and emails, directing them to the appropriate contacts. Provide administrative support to the secretarial and business support team. Assist with event coordination and hospitality arrangements as needed. Maintain office supplies and ensure stock levels are adequate. Support with ad hoc tasks to ensure smooth office operations. Profile A successful Office Coordinator should have: Previous experience in a front-of-house or administrative role within a professional setting. Strong organisational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and general office technology. A proactive and approachable attitude towards problem-solving. The ability to multitask and work efficiently in a fast-paced environment. Job Offer You will be paid 20p/h-22p/h with the view of going permanent.

Workplace Coordinator - Birmingham - Temporary (Immediate Start) Location: Brimingham Hourly Pay Rate: 17.50 Per Hour Hours Of Work: Mon - Fri 8am - 5pm A leading FM company is seeking a professional and highly organised Workplace Coordinator to support the smooth day-to-day running of a corporate site in Brimingham on a 3-4 Months Contract. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. Key Responsibilities: Act as the main point of contact for workplace and facilities-related queries i.e.managing the FOH reception desk Coordinate meeting rooms, desk bookings, visitor management, and hospitality requests Support the Facilities Manager with daily operations and site compliance Raise and track reactive maintenance jobs through CAFM systems Liaise with contractors, cleaners, security, and building management teams Ensure office areas are maintained to a high standard at all times Manage office supplies, stationery, and workplace services Assist with health & safety checks, audits, and compliance records Deliver excellent customer service to staff, clients, and visitors Key Requirements: Previous experience in workplace coordination, facilities, front-of-house, or office management Strong administrative and organisational skills Excellent communication and customer service abilities Experience using Microsoft Office and FM/Helpdesk systems Professional presentation and ability to work in a corporate environment Able to manage multiple tasks and work independently If this role is of any interest then please do apply for the role below.

Workplace Coordinator - Manchester - Temporary (Immediate Start) Location: Manchester Hourly Pay Rate: 17.50 Per Hour Hours Of Work: Mon - Fri 8am - 5pm A leading FM company is seeking a professional and highly organised Workplace Coordinator to support the smooth day-to-day running of a corporate site in Manchester on a 3-4 Months Contract. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. Key Responsibilities: Act as the main point of contact for workplace and facilities-related queries i.e.managing the FOH reception desk Coordinate meeting rooms, desk bookings, visitor management, and hospitality requests Support the Facilities Manager with daily operations and site compliance Raise and track reactive maintenance jobs through CAFM systems Liaise with contractors, cleaners, security, and building management teams Ensure office areas are maintained to a high standard at all times Manage office supplies, stationery, and workplace services Assist with health & safety checks, audits, and compliance records Deliver excellent customer service to staff, clients, and visitors Key Requirements: Previous experience in workplace coordination, facilities, front-of-house, or office management Strong administrative and organisational skills Excellent communication and customer service abilities Experience using Microsoft Office and FM/Helpdesk systems Professional presentation and ability to work in a corporate environment Able to manage multiple tasks and work independently If this role is of any interest then please do apply for the role below.

Corporate Reception & Workplace Coordinator Leeds (City Centre) £28,500 per annum + bonus + premium benefits package 8:00 AM 5:30 PM, Monday to Friday About the Role Are you a high-energy hospitality or customer service professional looking to step into a dynamic corporate environment? A global leader in property services is seeking a charismatic Corporate Reception & Workplace Coordinator to be the premium face and voice of our Leeds office. This is not just a standard reception role. You will blend five-star guest hosting with essential office management, acting as the primary "go-to" person for workplace compliance, facilities coordination, and internal events. What You Will Do Five-Star Front of House: Deliver an exceptional welcome experience for all visitors, manage meeting room bookings, oversee hospitality setups, and coordinate courier/postal logistics. Workplace & Facilities Operations: Conduct daily floor walks to log maintenance issues, track helpdesk tickets to completion, and act as the core liaison for landlords and contractors regarding permits and access. Compliance & Audit Readiness: Quality-check operational paperwork, manage Health & Safety compliance, and ensure all office signage strictly adheres to brand standards. Event & Office Coordination: Order office stationery and consumables, set up meeting rooms, and coordinate monthly staff drinks and internal office events. Tech & Administrative Support: Conduct basic daily checks on desk and meeting room IT equipment, resolve minor tech issues, and manage team schedules to ensure uninterrupted reception coverage. What We Are Looking For Corporate Presentation: Proven experience in a high-profile corporate environment, premium hospitality, or luxury customer service role. Proactive Problem Solvers: A hands-on professional who shows initiative, excels at multitasking, and works effectively both independently and with contractors. Operational Eye: Great attention to detail with an understanding of (or keen interest in) Facilities Management (FM) and compliance processes. Tech Savvy: Confident using IT systems including Outlook, Excel, and Word, with the ability to troubleshoot basic workspace tech. What s in It for You? Competitive basic salary of £28,500. Annual performance-related bonus. Leading corporate benefits package. Unmatched career progression opportunities within a global property leader.

Competitive starting salary range from £24,855 up to £26,706 per annum (dependent upon experience) with the potential to progress. A discretionary range for candidates with exceptional experience can be discussed/considered. Our Mission Coventry University Group is a global education group with a mission of Creating Better Futures. We are driven by our passionate belief in the transformational power of education and research to enable and empower our students, colleagues and partners and to improve the world around them. Our people are key to our success and each role contributes to the Group's ongoing progress in communities around the world. This role is based within CU Academic Services, a sister company of Coventry University and part of the Coventry University Group. The Role To provide a professional, customer focused, efficient, and effective Student Wellbeing operational support service to students, prospective students, staff, visitors, and external agencies. The role will be the first point of contact for students including; disabled students and students in distress and at-risk, requiring Student Wellbeing support - Mental Health, Wellbeing and Disabilities, Harassment and Incident Support and Spirituality and Faith. To undertake all operational support associated with the provision of Student Wellbeing support, including: front of house, work schedules, timetables, individual exam arrangements, the collection of funding, student appointments, triaging of sensitive/time-sensitive cases to relevant teams and resolving queries in a helpful and efficient manner. Our Successful Candidate You will have sound administrative experience within a complex organisation and enjoy working as part of a team. You will demonstrate excellent customer care skills and have the ability to work under pressure. You should have excellent IT skills in using Microsoft packages such as word, outlook, teams and other IT systems. You will also understand the types of cases supported by Student Wellbeing and feel confident working in this environment. If you have the skills and experience to match this role, we want to hear from you! Apply now to join our team within Student Wellbeing and make a positive impact. The Benefits As a staff member of Coventry University, you will have a access to a wide range of industry leading rewards and benefits which includes: Excellent Employers Pension Contribution 30 days Annual leave plus Bank Holidays New Holiday Purchase Scheme up to 5 additional days Life Assurance 4 x Salary BUPA Cash Plan 50% off Tuition Fees for staff dependants CU Reward Scheme - Discounts across a range of High Street/ Online Retailers New Electric Car Scheme Cycle To work scheme Our Culture As a global Education Group, equality, diversity, and inclusion are embedded within the fabric of our organisation and are a key focus of our core values. We harness the power and potential of the diverse cultures, backgrounds, abilities, and experiences of our students, colleagues, and partners to create opportunities for all. Closing date 1 July 2026.

Senior Facilities Coordinator Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Senior Facilities Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Wedding & Events Coordinator Buckinghamshire We are currently seeking a Wedding & Events Coordinator to join an outstanding 4-star hotel in Buckinghamshire. This is an exciting opportunity to become part of a busy and successful events team, helping to deliver a wide range of weddings, private functions and corporate events. The role offers plenty of variety, with responsibility for supporting clients throughout the entire event journey, from initial enquiry and venue show rounds through to planning, coordination and on-the-day delivery. Working closely with clients, suppliers and operational teams, you will play an important role in ensuring every event is delivered to a high standard while providing an exceptional customer experience. This position would also suit somebody who has gained experience delivering weddings and events from an operational or front of house perspective and is looking to move into a more coordination-focused role. Key Responsibilities Managing wedding and event enquiries from initial contact through to confirmation Conducting venue show rounds and client meetings Building strong relationships with clients and understanding their requirements Processing bookings, amendments and event details accurately Producing function sheets and communicating event requirements to operational teams Coordinating with departments across the hotel to ensure seamless event delivery Supporting weddings, conferences and private functions on the day of the event Maintaining client records and encouraging repeat business Assisting with sales activity and maximising event revenue opportunities What We're Looking For Previous experience within weddings, events, hospitality or conference and banqueting Strong organisational and administration skills Excellent communication and customer service abilities Comfortable building relationships with clients and suppliers Ability to manage multiple priorities in a fast-paced environment A positive and proactive approach to problem solving Flexibility to support occasional weekend and evening events This opportunity would suit candidates currently working as a Wedding Coordinator, Events Coordinator, Events Executive, Conference & Banqueting Coordinator, Functions Coordinator or Reservations Coordinator. It would also be a fantastic opportunity for somebody currently involved in the operational delivery of weddings and events who is looking to step away from front of house operations and move into a more client-facing planning and coordination role. The hotel has an excellent training and development programme in place, making it an ideal environment for someone looking to build on their existing events experience and develop their career further.

About the Role: An exceptional opportunity has arisen to join a dynamic and progressive international architecture and design practice, who are seeking a positive and personable Front of House Coordinator/Receptionist to join their London studio on a permanent basis. The ideal candidate will possess outstanding customer service and interpersonal skills. In this varied and integral role, you will be the welcoming face of the studio, managing front-of-house operations and ensuring a seamless and professional experience for visitors, clients, and colleagues alike. This position would suit someone with previous experience in a similar role, ideally within the architecture, design, or wider creative industries. This is a fantastic opportunity to join a trailblazing practice at the forefront of design on a global scale. Renowned for its collaborative culture and commitment to employee wellbeing, the studio offers a friendly and social working environment alongside an excellent benefits package, including private medical insurance, enhanced annual leave, and much more. Key Responsibilities: Act as the first point of contact for visitors, clients, and employees, always ensuring a professional and welcoming experience Answer, screen, and direct incoming calls and enquiries efficiently Manage meeting room bookings, coordinate visitor arrivals, and prepare meeting spaces, including refreshments and catering Maintain the presentation and day-to-day organisation of the reception area, meeting rooms, and communal spaces Coordinate incoming and outgoing post, deliveries, and courier services Monitor and manage office and kitchen supplies Provide administrative support to the wider team and assist with office operations and travel arrangements Support the smooth running of the studio by assisting with events, meetings, and general workplace coordination Act as a Fire Marshal and First Aider (training provided) Key Skills / Requirements: Previous experience in a Receptionist, Front of House, Office Coordinator, or similar administrative role Excellent communication and interpersonal skills, with a professional and approachable manner Strong customer service mindset and the ability to build positive relationships with visitors, clients, and colleagues Highly organised with excellent multitasking and time management skills Proactive, reliable, and able to work independently with minimal supervision Strong attention to detail and commitment to maintaining a polished and professional workspace Proficient in Microsoft Office, including Word and Outlook Discreet and trustworthy, with the ability to handle confidential information professionally A-level education or equivalent preferred, with previous office-based experience essential To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Wedding & Events Coordinator Buckinghamshire We are currently seeking a Wedding & Events Coordinator to join an outstanding 4-star hotel in Buckinghamshire. This is an exciting opportunity to become part of a busy and successful events team, helping to deliver a wide range of weddings, private functions and corporate events. The role offers plenty of variety, with responsibility for supporting clients throughout the entire event journey, from initial enquiry and venue show rounds through to planning, coordination and on-the-day delivery. Working closely with clients, suppliers and operational teams, you will play an important role in ensuring every event is delivered to a high standard while providing an exceptional customer experience. This position would also suit somebody who has gained experience delivering weddings and events from an operational or front of house perspective and is looking to move into a more coordination-focused role. Key Responsibilities Managing wedding and event enquiries from initial contact through to confirmation Conducting venue show rounds and client meetings Building strong relationships with clients and understanding their requirements Processing bookings, amendments and event details accurately Producing function sheets and communicating event requirements to operational teams Coordinating with departments across the hotel to ensure seamless event delivery Supporting weddings, conferences and private functions on the day of the event Maintaining client records and encouraging repeat business Assisting with sales activity and maximising event revenue opportunities What We're Looking For Previous experience within weddings, events, hospitality or conference and banqueting Strong organisational and administration skills Excellent communication and customer service abilities Comfortable building relationships with clients and suppliers Ability to manage multiple priorities in a fast-paced environment A positive and proactive approach to problem solving Flexibility to support occasional weekend and evening events This opportunity would suit candidates currently working as a Wedding Coordinator, Events Coordinator, Events Executive, Conference & Banqueting Coordinator, Functions Coordinator or Reservations Coordinator. It would also be a fantastic opportunity for somebody currently involved in the operational delivery of weddings and events who is looking to step away from front of house operations and move into a more client-facing planning and coordination role. The hotel has an excellent training and development programme in place, making it an ideal environment for someone looking to build on their existing events experience and develop their career further.