Role : Aministrator - Permit Control Coordinator Location: DSTL, Salisbury (On-Site) Job Type: Permanent, Full Time Salary: 27,000 per annum The Opportunity An exciting opportunity has arisen for a proactive and safety-focused Permit Control Coordinator to join a team supporting the delivery of facilities management, maintenance and project activities across the Defence Science and Technology Laboratory (Dstl) Estate in Salisbury. This is a critical role within a secure, highly regulated environment, acting as the central point of coordination for contractor management and the permit-to-work process. You will ensure that all contractors, suppliers and project teams have met the required standards and completed all necessary checks before work commences on site. Working closely with Project Managers, Health & Safety professionals, site teams and external contractors, you will coordinate the end-to-end permit process, ensuring that all documentation, certifications, training records and approvals are in place and fully compliant with statutory and site-specific requirements. Key Responsibilities Coordinate and administer the permit-to-work process across the estate. Review contractor submissions and verify compliance with site procedures, statutory requirements and safety standards. Ensure all required documentation, approvals and certifications are in place before permits are authorised. Act as the primary point of contact for contractor access requests and permit-related enquiries. Maintain accurate records of permits, contractor documentation and approvals. Oversee contractor sign-in and sign-out procedures and manage work control documentation. Monitor permit administration activities and escalate any safety concerns or non-compliance issues. Support the safe and efficient delivery of maintenance, compliance and capital projects across the estate. Assist with scheduling activities, responding to stakeholder enquiries and producing reports to support operational performance and compliance reporting. Promote a culture of safety, governance and continuous improvement across all activities. About You You will be highly organised, detail-oriented and comfortable operating within a fast-paced environment where safety, compliance and attention to detail are essential. You will have excellent administration and coordination skills, with the ability to manage multiple priorities while maintaining accuracy and ensuring procedures are followed consistently. You will also have: Strong communication . The confidence to challenge non-compliance and escalate concerns where appropriate. A proactive and solution-focused approach. Experience managing documentation, records and administrative processes. Good IT skills and experience using administrative systems and databases. Experience within facilities management, construction, engineering, defence or other highly regulated environments would be advantageous. Security Requirements Due to the nature of the role, applicants must be UK Nationals and be able to obtain and maintain Security Clearance (SC). What We Offer Salary of 27,000 per annum 25 days annual leave plus bank holidays Life assurance (1x annual salary) 6% matched pension contribution Opportunities for training, development and career progression The chance to work within a secure and technically advanced defence environment supporting nationally important activities
Jun 25, 2026
Full time
Role : Aministrator - Permit Control Coordinator Location: DSTL, Salisbury (On-Site) Job Type: Permanent, Full Time Salary: 27,000 per annum The Opportunity An exciting opportunity has arisen for a proactive and safety-focused Permit Control Coordinator to join a team supporting the delivery of facilities management, maintenance and project activities across the Defence Science and Technology Laboratory (Dstl) Estate in Salisbury. This is a critical role within a secure, highly regulated environment, acting as the central point of coordination for contractor management and the permit-to-work process. You will ensure that all contractors, suppliers and project teams have met the required standards and completed all necessary checks before work commences on site. Working closely with Project Managers, Health & Safety professionals, site teams and external contractors, you will coordinate the end-to-end permit process, ensuring that all documentation, certifications, training records and approvals are in place and fully compliant with statutory and site-specific requirements. Key Responsibilities Coordinate and administer the permit-to-work process across the estate. Review contractor submissions and verify compliance with site procedures, statutory requirements and safety standards. Ensure all required documentation, approvals and certifications are in place before permits are authorised. Act as the primary point of contact for contractor access requests and permit-related enquiries. Maintain accurate records of permits, contractor documentation and approvals. Oversee contractor sign-in and sign-out procedures and manage work control documentation. Monitor permit administration activities and escalate any safety concerns or non-compliance issues. Support the safe and efficient delivery of maintenance, compliance and capital projects across the estate. Assist with scheduling activities, responding to stakeholder enquiries and producing reports to support operational performance and compliance reporting. Promote a culture of safety, governance and continuous improvement across all activities. About You You will be highly organised, detail-oriented and comfortable operating within a fast-paced environment where safety, compliance and attention to detail are essential. You will have excellent administration and coordination skills, with the ability to manage multiple priorities while maintaining accuracy and ensuring procedures are followed consistently. You will also have: Strong communication . The confidence to challenge non-compliance and escalate concerns where appropriate. A proactive and solution-focused approach. Experience managing documentation, records and administrative processes. Good IT skills and experience using administrative systems and databases. Experience within facilities management, construction, engineering, defence or other highly regulated environments would be advantageous. Security Requirements Due to the nature of the role, applicants must be UK Nationals and be able to obtain and maintain Security Clearance (SC). What We Offer Salary of 27,000 per annum 25 days annual leave plus bank holidays Life assurance (1x annual salary) 6% matched pension contribution Opportunities for training, development and career progression The chance to work within a secure and technically advanced defence environment supporting nationally important activities
Would you be excited by the prospect of joining a financially secure industry leader who are continuing to grow in the current climate? Perhaps you already have experience in coordinating drivers, materials or a fleet of vehicles and are looking for a new challenge? This role would be well suited to individuals with a background/keen interest in Planning, Logistics or Transport Planning who are flexible, organised and used to working in a fast-paced environment. Job Type: Full-Time Permanent Job Title: Transport Coordinator Salary: £32,000 to £33,000 per annum Hours: Monday - Friday 7:30 to 17:00 Location: Office based - Wellingborough Role Responsibilities: Planning and scheduling orders on the inhouse system and managing inventory Management and utilisation of the haulage fleet. Timely processing of customer orders against forecast usage, ensuring stock availability. Key point of contact for customers and drivers. Ensuring the integrity of our internal database in order to maintain a high level of accuracy on customer orders. Planning the routes of the company fleet, focusing on cost and efficiency Monitoring the progression of transports advising the client at agreed milestones, and ensuring the transports are running to schedule. Ensuring our Goods-In team receives the correct quantities of ordered materials Desirable: Attention to detail - previous order management experience Previous experience in Logistics, Transport or Fleet Management Experience in scheduling materials Good geographical knowledge or scheduling/ route planning experience Full UK drivers license due to nature of the role and the travel required (Essential) Ability to manage your own time and to use your initiative Flexible nature and strong work ethic
Jun 25, 2026
Full time
Would you be excited by the prospect of joining a financially secure industry leader who are continuing to grow in the current climate? Perhaps you already have experience in coordinating drivers, materials or a fleet of vehicles and are looking for a new challenge? This role would be well suited to individuals with a background/keen interest in Planning, Logistics or Transport Planning who are flexible, organised and used to working in a fast-paced environment. Job Type: Full-Time Permanent Job Title: Transport Coordinator Salary: £32,000 to £33,000 per annum Hours: Monday - Friday 7:30 to 17:00 Location: Office based - Wellingborough Role Responsibilities: Planning and scheduling orders on the inhouse system and managing inventory Management and utilisation of the haulage fleet. Timely processing of customer orders against forecast usage, ensuring stock availability. Key point of contact for customers and drivers. Ensuring the integrity of our internal database in order to maintain a high level of accuracy on customer orders. Planning the routes of the company fleet, focusing on cost and efficiency Monitoring the progression of transports advising the client at agreed milestones, and ensuring the transports are running to schedule. Ensuring our Goods-In team receives the correct quantities of ordered materials Desirable: Attention to detail - previous order management experience Previous experience in Logistics, Transport or Fleet Management Experience in scheduling materials Good geographical knowledge or scheduling/ route planning experience Full UK drivers license due to nature of the role and the travel required (Essential) Ability to manage your own time and to use your initiative Flexible nature and strong work ethic
Scheduling Coordinator Full Time and Permanent 27-30k DOE Monday - Friday Leeds About the Company Join a fast-growing, forward-thinking organisation operating within the renewables and home services sector. You'll be part of a collaborative team delivering high-quality solutions that support customers in improving their homes and energy efficiency. The business is backed by major global investors and works with leading manufacturers to deliver cutting-edge products and services. What's on Offer Strong team culture - Work collaboratively across departments and enjoy regular social events Advanced technology - A market-leading platform designed to support both customers and engineers Career development - Ongoing training and clear progression opportunities Customer-first approach - Delivering a seamless experience supported by digital tools and high service standards High-quality products - Working with trusted, industry-recognised brands Job Summary As a Callout Advisor, you will be the first point of contact for customers experiencing technical issues. You will manage urgent requests, coordinate engineer attendance, and ensure a smooth resolution process while delivering excellent customer service. Key Responsibilities Handle incoming callout requests via phone, email, and online systems Assess and prioritise emergency repair requests based on urgency and safety Schedule and dispatch engineers to customer sites efficiently Communicate clearly and professionally with customers throughout the process Accurately update job records, customer details, and call logs Provide basic troubleshooting support where appropriate Liaise with engineers and internal teams to ensure timely issue resolution Monitor open cases and follow up to ensure customer satisfaction Highlight recurring issues and support process improvements Follow all health & safety and company procedures Skills & Experience Previous experience in a customer service or coordination role Experience within a technical or engineering environment is beneficial Knowledge of renewable technologies (e.g. solar, EV, heating systems) is an advantage Strong communication skills (written and verbal) Highly organised with the ability to multitask Calm under pressure, especially in urgent situations Confident using IT systems and scheduling software Strong problem-solving ability and attention to detail Flexible approach to shifts, including potential out-of-hours work Benefits 38 days annual leave Private healthcare Life assurance Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Jun 25, 2026
Full time
Scheduling Coordinator Full Time and Permanent 27-30k DOE Monday - Friday Leeds About the Company Join a fast-growing, forward-thinking organisation operating within the renewables and home services sector. You'll be part of a collaborative team delivering high-quality solutions that support customers in improving their homes and energy efficiency. The business is backed by major global investors and works with leading manufacturers to deliver cutting-edge products and services. What's on Offer Strong team culture - Work collaboratively across departments and enjoy regular social events Advanced technology - A market-leading platform designed to support both customers and engineers Career development - Ongoing training and clear progression opportunities Customer-first approach - Delivering a seamless experience supported by digital tools and high service standards High-quality products - Working with trusted, industry-recognised brands Job Summary As a Callout Advisor, you will be the first point of contact for customers experiencing technical issues. You will manage urgent requests, coordinate engineer attendance, and ensure a smooth resolution process while delivering excellent customer service. Key Responsibilities Handle incoming callout requests via phone, email, and online systems Assess and prioritise emergency repair requests based on urgency and safety Schedule and dispatch engineers to customer sites efficiently Communicate clearly and professionally with customers throughout the process Accurately update job records, customer details, and call logs Provide basic troubleshooting support where appropriate Liaise with engineers and internal teams to ensure timely issue resolution Monitor open cases and follow up to ensure customer satisfaction Highlight recurring issues and support process improvements Follow all health & safety and company procedures Skills & Experience Previous experience in a customer service or coordination role Experience within a technical or engineering environment is beneficial Knowledge of renewable technologies (e.g. solar, EV, heating systems) is an advantage Strong communication skills (written and verbal) Highly organised with the ability to multitask Calm under pressure, especially in urgent situations Confident using IT systems and scheduling software Strong problem-solving ability and attention to detail Flexible approach to shifts, including potential out-of-hours work Benefits 38 days annual leave Private healthcare Life assurance Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Recruitment Coordinator 6-Month Fixed-Term Contract Hybrid Working (1 Day per Week in Office) Are you a highly organised coordinator with a strong administrative background and exceptional attention to detail? We're seeking a Recruitment Coordinator to join a busy and supportive HR team, providing end-to-end recruitment coordination and administration across a high-volume hiring function. This is an excellent opportunity for someone with experience in recruitment administration, coordination, scheduling, or a PA/Executive Assistant background who enjoys working in a fast-paced environment and building strong relationships with stakeholders. The RoleAs Recruitment Coordinator, you'll play a key role in ensuring a smooth and efficient recruitment process from vacancy approval through to onboarding. You'll work closely with hiring managers, candidates, and external suppliers, delivering a professional and customer-focused service throughout the recruitment journey. This is a predominantly administrative role, requiring excellent organisational skills, accuracy, and the ability to manage multiple priorities simultaneously. Key Responsibilities Coordinate end-to-end recruitment activity across multiple vacancies Manage recruitment administration, including advert posting, interview scheduling, and offer coordination Maintain accurate candidate and recruitment records within internal systems Liaise regularly with hiring managers, providing updates and support throughout the hiring process Coordinate logistics and interview arrangements for candidates and stakeholders Ensure compliance with recruitment policies, procedures, and data protection requirements Support wider HR and recruitment projects as required About You We're particularly interested in candidates with experience in: Recruitment Coordination Recruitment Administration PA or Executive Assistant support Scheduling or Logistics Coordination High-volume administration environments You'll also demonstrate: Exceptional attention to detail Strong data entry and administrative skills Excellent communication and stakeholder management abilities A reliable, proactive, and organised approach to work Confidence speaking with managers and coordinating multiple priorities Strong Microsoft Office and systems skills What's on Offer? Hybrid working model with just one office day per week Flexibility to choose your office day, provided it remains consistent each week Opportunity to join a collaborative and people-focused team Comprehensive benefits package Exposure to a busy recruitment function within a well-established organisation Application Deadline: 29th June, 11:00pm Interview Process: Interviews will be held via Microsoft Teams on Friday 3rd July. Early applications are encouraged as the hiring process may move ahead of the advertised timeline.
Jun 25, 2026
Contractor
Recruitment Coordinator 6-Month Fixed-Term Contract Hybrid Working (1 Day per Week in Office) Are you a highly organised coordinator with a strong administrative background and exceptional attention to detail? We're seeking a Recruitment Coordinator to join a busy and supportive HR team, providing end-to-end recruitment coordination and administration across a high-volume hiring function. This is an excellent opportunity for someone with experience in recruitment administration, coordination, scheduling, or a PA/Executive Assistant background who enjoys working in a fast-paced environment and building strong relationships with stakeholders. The RoleAs Recruitment Coordinator, you'll play a key role in ensuring a smooth and efficient recruitment process from vacancy approval through to onboarding. You'll work closely with hiring managers, candidates, and external suppliers, delivering a professional and customer-focused service throughout the recruitment journey. This is a predominantly administrative role, requiring excellent organisational skills, accuracy, and the ability to manage multiple priorities simultaneously. Key Responsibilities Coordinate end-to-end recruitment activity across multiple vacancies Manage recruitment administration, including advert posting, interview scheduling, and offer coordination Maintain accurate candidate and recruitment records within internal systems Liaise regularly with hiring managers, providing updates and support throughout the hiring process Coordinate logistics and interview arrangements for candidates and stakeholders Ensure compliance with recruitment policies, procedures, and data protection requirements Support wider HR and recruitment projects as required About You We're particularly interested in candidates with experience in: Recruitment Coordination Recruitment Administration PA or Executive Assistant support Scheduling or Logistics Coordination High-volume administration environments You'll also demonstrate: Exceptional attention to detail Strong data entry and administrative skills Excellent communication and stakeholder management abilities A reliable, proactive, and organised approach to work Confidence speaking with managers and coordinating multiple priorities Strong Microsoft Office and systems skills What's on Offer? Hybrid working model with just one office day per week Flexibility to choose your office day, provided it remains consistent each week Opportunity to join a collaborative and people-focused team Comprehensive benefits package Exposure to a busy recruitment function within a well-established organisation Application Deadline: 29th June, 11:00pm Interview Process: Interviews will be held via Microsoft Teams on Friday 3rd July. Early applications are encouraged as the hiring process may move ahead of the advertised timeline.
We're really proud to be recruiting exclusively for this exciting position as an Administration Coordinator . Working for an extremely successful company, on the outskirts of Canterbury, you'll join a business that has grown from 35 staff to 100! In this role, you'll be responsible for providing essential administrative and coordination support to the team within a B2B and B2C environment. The role focuses on order processing, basic procurement, stock control, engineer scheduling, and delivery coordination to ensure customer service is delivered efficiently, accurately, and on time. This is an operational, detail-focused role that acts as a key link between customers, field engineers, suppliers, and internal delivery teams. Your next employer offers an enviable company culture, and you'll receive leading benefits: 25 days annual leave plus Bank holidays Birthdays Off 6 Month Reviews Home Broadband Regular Office Food Events Lunch & Learns with Leadership Team Regular Team Socials Concessions (Discounted UK Holidays, Sky TV Packages etc) Perkbox (Including over 9,000 perks, discounts and benefits) Virtual GP Appointments - Dr Care Anywhere Vitality Private Medical Insurance Please find further details below: Job Title: Administration Coordinator Location: Near Canterbury, Kent. Your own transport is essential due to the location of this company. This position is 100% office based. Salary: 25,000 Duration: 6 month FTC Hours: Monday to Friday, 9am - 5:30pm As the Administration Coordinator your responsibilities would be: Service Delivery & Order Administration: Process and track customer service orders from acceptance through to completion. Place orders with suppliers. Maintain accurate order records within CRM, service delivery, and tracking systems. Monitor order progress, update stakeholders, and escalate delays or issues as required. Field Engineer Scheduling & Coordination: Book and coordinate field engineers for installations, surveys, and service visits. Maintain engineer schedules, ensuring efficient use of resources and adherence to delivery timelines. Liaise with engineers to confirm appointments, access requirements, and job readiness. Stock & Basic Procurement : Order standard stock items in line with approved procedures. Track stock levels for field engineering teams and highlight low-stock or replenishment requirements. Maintain basic inventory records, including stock issued, received, and returned. Support asset tracking by ensuring equipment allocation is recorded correctly. Supplier & Internal Coordination: Liaise with suppliers to confirm order status, lead times, and delivery dates. Work with internal teams including Service Delivery, Engineering, Finance, and Sales to support smooth order fulfilment. Support issue resolution related to delivery, stock availability, or scheduling conflicts. Delivery Management Office Support: Provide general administrative support to the Service Delivery function. Prepare and maintain delivery trackers, reports, and status updates. Ensure documentation is completed and stored correctly for audits and reporting. Support continuous improvement by highlighting recurring delivery issues or process gaps. You'll be the ideal candidate if you have the following skills and experience: Previous experience in an administrative or coordination role Strong organisational skills with the ability to manage multiple tasks and priorities. High attention to detail and accuracy in data entry and record keeping. Confident communicator, comfortable liaising with engineers, suppliers, and internal teams. Competent with Microsoft Office (Excel, Outlook, Word) and ideally business systems (CRM / order management tools). Basic understanding of stock control or inventory management. Comfortable working in a fast-paced, operational environment Team-oriented with a customer-focused mindset Next steps: If you have the above skills please apply today! Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Pippy (Senior Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 25, 2026
Contractor
We're really proud to be recruiting exclusively for this exciting position as an Administration Coordinator . Working for an extremely successful company, on the outskirts of Canterbury, you'll join a business that has grown from 35 staff to 100! In this role, you'll be responsible for providing essential administrative and coordination support to the team within a B2B and B2C environment. The role focuses on order processing, basic procurement, stock control, engineer scheduling, and delivery coordination to ensure customer service is delivered efficiently, accurately, and on time. This is an operational, detail-focused role that acts as a key link between customers, field engineers, suppliers, and internal delivery teams. Your next employer offers an enviable company culture, and you'll receive leading benefits: 25 days annual leave plus Bank holidays Birthdays Off 6 Month Reviews Home Broadband Regular Office Food Events Lunch & Learns with Leadership Team Regular Team Socials Concessions (Discounted UK Holidays, Sky TV Packages etc) Perkbox (Including over 9,000 perks, discounts and benefits) Virtual GP Appointments - Dr Care Anywhere Vitality Private Medical Insurance Please find further details below: Job Title: Administration Coordinator Location: Near Canterbury, Kent. Your own transport is essential due to the location of this company. This position is 100% office based. Salary: 25,000 Duration: 6 month FTC Hours: Monday to Friday, 9am - 5:30pm As the Administration Coordinator your responsibilities would be: Service Delivery & Order Administration: Process and track customer service orders from acceptance through to completion. Place orders with suppliers. Maintain accurate order records within CRM, service delivery, and tracking systems. Monitor order progress, update stakeholders, and escalate delays or issues as required. Field Engineer Scheduling & Coordination: Book and coordinate field engineers for installations, surveys, and service visits. Maintain engineer schedules, ensuring efficient use of resources and adherence to delivery timelines. Liaise with engineers to confirm appointments, access requirements, and job readiness. Stock & Basic Procurement : Order standard stock items in line with approved procedures. Track stock levels for field engineering teams and highlight low-stock or replenishment requirements. Maintain basic inventory records, including stock issued, received, and returned. Support asset tracking by ensuring equipment allocation is recorded correctly. Supplier & Internal Coordination: Liaise with suppliers to confirm order status, lead times, and delivery dates. Work with internal teams including Service Delivery, Engineering, Finance, and Sales to support smooth order fulfilment. Support issue resolution related to delivery, stock availability, or scheduling conflicts. Delivery Management Office Support: Provide general administrative support to the Service Delivery function. Prepare and maintain delivery trackers, reports, and status updates. Ensure documentation is completed and stored correctly for audits and reporting. Support continuous improvement by highlighting recurring delivery issues or process gaps. You'll be the ideal candidate if you have the following skills and experience: Previous experience in an administrative or coordination role Strong organisational skills with the ability to manage multiple tasks and priorities. High attention to detail and accuracy in data entry and record keeping. Confident communicator, comfortable liaising with engineers, suppliers, and internal teams. Competent with Microsoft Office (Excel, Outlook, Word) and ideally business systems (CRM / order management tools). Basic understanding of stock control or inventory management. Comfortable working in a fast-paced, operational environment Team-oriented with a customer-focused mindset Next steps: If you have the above skills please apply today! Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Pippy (Senior Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Are you a highly organised coordinator with a passion for operations, logistics, and delivering exceptional service? Our client is looking for a proactive and detail-oriented Operations Coordinator to join their busy team in Portsmouth. This is a varied and fast-paced role that sits at the heart of the operation, ensuring client requests are delivered efficiently while supporting fleet management, driver coordination, and operational performance. The successful candidate will play a key role in keeping projects on track, maintaining vehicle compliance, supporting drivers, and ensuring customers receive a seamless service from initial request through to completion. This is a fully office based role offering a salary of up to £28,000 depending on experience. Main responsibilities for the Operations Coordinator role are: Coordinating client requests and operational activities through online customer portals. Managing service delivery from quotation through to execution and invoicing. Liaising with customers and internal departments to ensure requests are fulfilled efficiently. Maintaining accurate records across internal systems and customer platforms. Producing asset retirement reports and supporting audit requirements. Generating daily and monthly operational reports. Managing fleet servicing, MOTs, repairs, and vehicle compliance. Scheduling maintenance activities to minimise disruption to operations. Arranging hire and replacement vehicles when required. Supporting drivers with vehicle inspections, scheduling, and performance monitoring. Tracking fleet activity and driver schedules using Samsara. Identifying trends and opportunities to improve efficiency and service delivery. Supporting business continuity by providing cover across the wider team when needed. Skills required for the Operations Coordinator role are: Previous experience within an operations, logistics, fleet, or administration environment. Strong organisational and planning skills with the ability to manage multiple priorities. Experience working with stock control systems, scheduling tools, or asset management programmes. Excellent IT skills, including Microsoft Office and bespoke business systems. A proactive and solutions-focused approach. Strong communication skills and the ability to build positive working relationships. High levels of accuracy and attention to detail. Benefits: Access to training platform Company pension Healthcare and dental insurance Life assurance Cycle to work scheme 25 days holiday plus Bank Holidays. Option to buy 5 more days Exclusive discounts with major retailers The role offers genuine variety, responsibility, and the chance to make a real impact within a supportive and collaborative team environment. APPLY today to find out more!
Jun 24, 2026
Full time
Are you a highly organised coordinator with a passion for operations, logistics, and delivering exceptional service? Our client is looking for a proactive and detail-oriented Operations Coordinator to join their busy team in Portsmouth. This is a varied and fast-paced role that sits at the heart of the operation, ensuring client requests are delivered efficiently while supporting fleet management, driver coordination, and operational performance. The successful candidate will play a key role in keeping projects on track, maintaining vehicle compliance, supporting drivers, and ensuring customers receive a seamless service from initial request through to completion. This is a fully office based role offering a salary of up to £28,000 depending on experience. Main responsibilities for the Operations Coordinator role are: Coordinating client requests and operational activities through online customer portals. Managing service delivery from quotation through to execution and invoicing. Liaising with customers and internal departments to ensure requests are fulfilled efficiently. Maintaining accurate records across internal systems and customer platforms. Producing asset retirement reports and supporting audit requirements. Generating daily and monthly operational reports. Managing fleet servicing, MOTs, repairs, and vehicle compliance. Scheduling maintenance activities to minimise disruption to operations. Arranging hire and replacement vehicles when required. Supporting drivers with vehicle inspections, scheduling, and performance monitoring. Tracking fleet activity and driver schedules using Samsara. Identifying trends and opportunities to improve efficiency and service delivery. Supporting business continuity by providing cover across the wider team when needed. Skills required for the Operations Coordinator role are: Previous experience within an operations, logistics, fleet, or administration environment. Strong organisational and planning skills with the ability to manage multiple priorities. Experience working with stock control systems, scheduling tools, or asset management programmes. Excellent IT skills, including Microsoft Office and bespoke business systems. A proactive and solutions-focused approach. Strong communication skills and the ability to build positive working relationships. High levels of accuracy and attention to detail. Benefits: Access to training platform Company pension Healthcare and dental insurance Life assurance Cycle to work scheme 25 days holiday plus Bank Holidays. Option to buy 5 more days Exclusive discounts with major retailers The role offers genuine variety, responsibility, and the chance to make a real impact within a supportive and collaborative team environment. APPLY today to find out more!
Kevin Theobald Recruitment Agency
West Byfleet, Surrey
The role is 100 % office based and location is around the West Byfleet area. Salary £32-35k Purpose of the role: To support the day-to-day coordination and execution of operations accurate planning and scheduling of shipments clear communication with customers and internal teams consistent service delivery aligned to defined processes This role is focused on hands-on operational execution, supporting the Operational Account Lead and wider operations team to deliver a controlled, high-quality service. This is a operational role, working within the operations team and supporting: daily shipment coordination demo movements and returns customer updates and communication The role plays a key part in maintaining accuracy, consistency, and control across all day-to-day operational activity. Key Duties : Ensure full visibility and control across all movements Support planning and coordination of: shipments demo movements collections and deliveries Assist with: scheduling jobs allocating resources ensuring clear operational instructions Create and manage bookings in internal systems Update job status in real time Maintain accurate records including: delivery details documentation status changes Provide updates to customers on: delivery timing job progress status changes Support handling of: booking confirmations general queries Escalate issues where required Coordinate with: transport providers warehouse team operations colleagues Ensure: accurate handovers clear communication of job requirements alignment on priorities
Jun 24, 2026
Full time
The role is 100 % office based and location is around the West Byfleet area. Salary £32-35k Purpose of the role: To support the day-to-day coordination and execution of operations accurate planning and scheduling of shipments clear communication with customers and internal teams consistent service delivery aligned to defined processes This role is focused on hands-on operational execution, supporting the Operational Account Lead and wider operations team to deliver a controlled, high-quality service. This is a operational role, working within the operations team and supporting: daily shipment coordination demo movements and returns customer updates and communication The role plays a key part in maintaining accuracy, consistency, and control across all day-to-day operational activity. Key Duties : Ensure full visibility and control across all movements Support planning and coordination of: shipments demo movements collections and deliveries Assist with: scheduling jobs allocating resources ensuring clear operational instructions Create and manage bookings in internal systems Update job status in real time Maintain accurate records including: delivery details documentation status changes Provide updates to customers on: delivery timing job progress status changes Support handling of: booking confirmations general queries Escalate issues where required Coordinate with: transport providers warehouse team operations colleagues Ensure: accurate handovers clear communication of job requirements alignment on priorities
Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 25,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jun 24, 2026
Full time
Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 25,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Independent Forgings and Alloys (IFA), one of Europe's leading aerospace forging and precision manufacturing companies, is expanding and looking to recruit a Testing Coordinator (Mechanical & Materials) to join its Sheffield-based Technical Centre team. This is an excellent opportunity for a Testing Coordinator to join a highly respected aerospace manufacturing organisation. Working within the Technical Centre, the successful candidate will play a critical role in coordinating mechanical and metallurgical testing activities, ensuring material traceability, test compliance and efficient workflow management across one of the most technically advanced forging operations in Europe. Company Details Independent Forgings and Alloys Ltd (IFA) sits uniquely as the only single-sited forge with open-die radial, press, hammer & ring rolling and closed-die extrusion, drop stamp and blade forging capabilities in the world. Through extensive forging and manufacturing processes, IFA offers a fully integrated metals service centre from ingot and billet production through to fully tested and released machined products. As a key supplier into the global aerospace sector, IFA manufactures critical forged components for some of the world's most demanding aerospace applications, operating to the highest standards of quality, compliance and manufacturing excellence. Job Vacancy As the Testing Coordinator, you will be based within the Technical Centre at IFA's Sheffield facility, reporting directly to the Test House Manager. You will take responsibility for coordinating the flow of testing activities through the Internal Test Centre, ensuring material control, test scheduling and reporting requirements are managed efficiently and accurately. The role will involve liaising closely with Production, Quality, Metallurgy and external test houses to ensure testing activities support production schedules, customer requirements and industry standards. You will play a key role in ensuring all testing is completed in accordance with customer specifications, internal procedures and applicable quality standards. Key Responsibilities Be responsible for material control and traceability throughout the testing process Coordinate the flow of all IFA testing work through the Internal Test Centre Liaise closely with Production, Quality and Metallurgy teams to ensure test samples are available in line with production requirements Conduct technical reviews of testing requirements, ensuring compliance with internal procedures, customer specifications and relevant national and international standards Produce and review purchase orders for external testing providers Coordinate transport and logistics for samples sent to external testing facilities Review and approve internal and external test reports for completeness and compliance Raise Non-Conformance Reports (NCRs) for failing test results and support subsequent investigations Maintain accurate testing records, reports and documentation Archive test reports, certifications and retained samples in accordance with company procedures Identify opportunities for process improvement and support continuous improvement initiatives within the Technical Centre Provide administrative and coordination support to the Test House Manager and wider Technical Centre team Carry out any other reasonable duties as requested by management Qualifications and Experience This position would suit an organised and detail-focused individual with strong administrative, coordination and communication skills, ideally gained within a manufacturing, engineering, laboratory, testing or quality environment. It would also suit graduates looking to step into testing. Key Required Skills Excellent attention to detail and organisational skills Strong communication and stakeholder management abilities Proactive, practical and solution-focused approach Ability to work effectively as part of a team Competent working knowledge of Microsoft Excel, Word and other Windows-based systems Previous experience in a coordination, administration, quality, laboratory, testing or manufacturing support role Experience managing documentation, records and technical data Ability to prioritise workloads and manage multiple activities simultaneously Desirable Experience (Not Essential) Basic understanding of mechanical and/or metallurgical testing processes Understanding of ISO/IEC 17025 laboratory quality requirements Knowledge of material traceability and quality documentation processes Experience working with ERP, MRP or laboratory management systems Salary Information Competitive salary between 25,000 and 32,000 dependent on experience Permanent position with long-term career opportunities Training and professional development support Opportunity to work within an advanced aerospace manufacturing environment 33 days holiday and pension scheme with employer contribution Bonus scheme and Westfield cash plan Free, On-site parking available This position is being recruited exclusively by W Talent Recruitment, who will be conducting the first-stage pre-screen interviews. Any questions, or for more information please contact Glyn Dobb at W Talent directly.
Jun 24, 2026
Full time
Independent Forgings and Alloys (IFA), one of Europe's leading aerospace forging and precision manufacturing companies, is expanding and looking to recruit a Testing Coordinator (Mechanical & Materials) to join its Sheffield-based Technical Centre team. This is an excellent opportunity for a Testing Coordinator to join a highly respected aerospace manufacturing organisation. Working within the Technical Centre, the successful candidate will play a critical role in coordinating mechanical and metallurgical testing activities, ensuring material traceability, test compliance and efficient workflow management across one of the most technically advanced forging operations in Europe. Company Details Independent Forgings and Alloys Ltd (IFA) sits uniquely as the only single-sited forge with open-die radial, press, hammer & ring rolling and closed-die extrusion, drop stamp and blade forging capabilities in the world. Through extensive forging and manufacturing processes, IFA offers a fully integrated metals service centre from ingot and billet production through to fully tested and released machined products. As a key supplier into the global aerospace sector, IFA manufactures critical forged components for some of the world's most demanding aerospace applications, operating to the highest standards of quality, compliance and manufacturing excellence. Job Vacancy As the Testing Coordinator, you will be based within the Technical Centre at IFA's Sheffield facility, reporting directly to the Test House Manager. You will take responsibility for coordinating the flow of testing activities through the Internal Test Centre, ensuring material control, test scheduling and reporting requirements are managed efficiently and accurately. The role will involve liaising closely with Production, Quality, Metallurgy and external test houses to ensure testing activities support production schedules, customer requirements and industry standards. You will play a key role in ensuring all testing is completed in accordance with customer specifications, internal procedures and applicable quality standards. Key Responsibilities Be responsible for material control and traceability throughout the testing process Coordinate the flow of all IFA testing work through the Internal Test Centre Liaise closely with Production, Quality and Metallurgy teams to ensure test samples are available in line with production requirements Conduct technical reviews of testing requirements, ensuring compliance with internal procedures, customer specifications and relevant national and international standards Produce and review purchase orders for external testing providers Coordinate transport and logistics for samples sent to external testing facilities Review and approve internal and external test reports for completeness and compliance Raise Non-Conformance Reports (NCRs) for failing test results and support subsequent investigations Maintain accurate testing records, reports and documentation Archive test reports, certifications and retained samples in accordance with company procedures Identify opportunities for process improvement and support continuous improvement initiatives within the Technical Centre Provide administrative and coordination support to the Test House Manager and wider Technical Centre team Carry out any other reasonable duties as requested by management Qualifications and Experience This position would suit an organised and detail-focused individual with strong administrative, coordination and communication skills, ideally gained within a manufacturing, engineering, laboratory, testing or quality environment. It would also suit graduates looking to step into testing. Key Required Skills Excellent attention to detail and organisational skills Strong communication and stakeholder management abilities Proactive, practical and solution-focused approach Ability to work effectively as part of a team Competent working knowledge of Microsoft Excel, Word and other Windows-based systems Previous experience in a coordination, administration, quality, laboratory, testing or manufacturing support role Experience managing documentation, records and technical data Ability to prioritise workloads and manage multiple activities simultaneously Desirable Experience (Not Essential) Basic understanding of mechanical and/or metallurgical testing processes Understanding of ISO/IEC 17025 laboratory quality requirements Knowledge of material traceability and quality documentation processes Experience working with ERP, MRP or laboratory management systems Salary Information Competitive salary between 25,000 and 32,000 dependent on experience Permanent position with long-term career opportunities Training and professional development support Opportunity to work within an advanced aerospace manufacturing environment 33 days holiday and pension scheme with employer contribution Bonus scheme and Westfield cash plan Free, On-site parking available This position is being recruited exclusively by W Talent Recruitment, who will be conducting the first-stage pre-screen interviews. Any questions, or for more information please contact Glyn Dobb at W Talent directly.
On behalf of our client, we are looking for an Operations Coordinator to join them on a permanent basis. As the Operations Coordinator you will be working in a busy operations department within a strong team working environment. Role : Operations Coordinator Pay : On Application Location : South West London Hours : 40 hours per week, working shifts covering hours 06:30 - 23:00 including weekends Status : Permanent Start Date : Mid-Late August Key Responsibilities Acceptance and processing of flight bookings, management of daily flying programme and liaison with internal departmental functions (air traffic control and airside handling) in the planning and safe functioning of heliport operations. Management of front of house and airside security control Liaison with customer-operators, their aircrew and support staff and passenger care. Safe management and care of passengers and their belongings to and from airside in cooperation with heliport RFFS Airside Handling team. Liaison with external regulating agencies including co-ordination of pre-flight notification to UK border agencies for international flights Maintenance of flight movement data, data-base records, and reporting. Invoicing of fees and services provided. Maintenance of stocks and supplies required for operational, administrative and customer service provision. Acting role in accordance with safe operational procedures and safety management systems. Providing assistance in emergency incidents with casualty care, first aid, evacuation management, emergency service liaison. According to defined role in Heliport Emergency Orders. Deputising for the Customer Operations Supervisor and acting as Duty Operations Supervisor when required or lone working. Experience Educated to GCSE level, with strong communication and organizational skills. Good customer service experience, liaising with operators, aircrew, and passengers to provide a seamless and professional experience. Experience in administrative tasks such as maintaining flight records, invoicing services, and managing operational supplies. Preferably experience within aviation operations, with experience in flight bookings, scheduling, and coordination with air traffic control and ground handling teams. Good IT Skills If you are interested in applying for this position and you meet the requirements, please apply immediately! Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 35 years. We work with some of the industry's best known companies who demand the highest standard of applicants. " on Twitter for all of our latest vacancies, news and pictures from our busy UK Head Office. Interact with us using the tag at anytime! Thank you for your follow!"
Jun 24, 2026
Contractor
On behalf of our client, we are looking for an Operations Coordinator to join them on a permanent basis. As the Operations Coordinator you will be working in a busy operations department within a strong team working environment. Role : Operations Coordinator Pay : On Application Location : South West London Hours : 40 hours per week, working shifts covering hours 06:30 - 23:00 including weekends Status : Permanent Start Date : Mid-Late August Key Responsibilities Acceptance and processing of flight bookings, management of daily flying programme and liaison with internal departmental functions (air traffic control and airside handling) in the planning and safe functioning of heliport operations. Management of front of house and airside security control Liaison with customer-operators, their aircrew and support staff and passenger care. Safe management and care of passengers and their belongings to and from airside in cooperation with heliport RFFS Airside Handling team. Liaison with external regulating agencies including co-ordination of pre-flight notification to UK border agencies for international flights Maintenance of flight movement data, data-base records, and reporting. Invoicing of fees and services provided. Maintenance of stocks and supplies required for operational, administrative and customer service provision. Acting role in accordance with safe operational procedures and safety management systems. Providing assistance in emergency incidents with casualty care, first aid, evacuation management, emergency service liaison. According to defined role in Heliport Emergency Orders. Deputising for the Customer Operations Supervisor and acting as Duty Operations Supervisor when required or lone working. Experience Educated to GCSE level, with strong communication and organizational skills. Good customer service experience, liaising with operators, aircrew, and passengers to provide a seamless and professional experience. Experience in administrative tasks such as maintaining flight records, invoicing services, and managing operational supplies. Preferably experience within aviation operations, with experience in flight bookings, scheduling, and coordination with air traffic control and ground handling teams. Good IT Skills If you are interested in applying for this position and you meet the requirements, please apply immediately! Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 35 years. We work with some of the industry's best known companies who demand the highest standard of applicants. " on Twitter for all of our latest vacancies, news and pictures from our busy UK Head Office. Interact with us using the tag at anytime! Thank you for your follow!"
Marketing & Administration Assistant Location: Cannock (occasional travel to other WS locations) Hours: Full-time, 37.5 hours per week Salary: Dependent on experience About WS Media WS Media is the central marketing function of the WS Holdco Group, supporting a diverse portfolio of businesses within the logistics sector including The APC, William Stobart & Son, WS People Providers, Bis Henderson and WS Digital. The WS Media team leads and coordinates marketing activity across the group, ensuring brand consistency, strategic alignment and a unified market presence. From brand governance and campaign delivery to digital marketing, internal communications and content creation, WS Media plays a key role in supporting the growth and success of each business within the group. Following the successful launch of our new website and truck spotting app, we are looking for a proactive and organised Marketing & Administration Assistant to support the day-to-day management of these platforms while providing administrative and marketing support to the wider WS Media team. This is an exciting opportunity for someone looking to develop a career in marketing, communications and digital content within a growing and diverse business group. Key Responsibilities Website & App Administration Manage day-to-day submissions through the WS Truck Spotting app and website Review, moderate and approve truck spotting sightings and user-generated content Liaise with members of the public regarding submissions, enquiries and support requests Monitor platform activity, user engagement and content quality Upload news stories, imagery and website content using the content management system Marketing Support Assist with the implementation of marketing campaigns promoting the website and app Support content creation for social media, websites and internal communications Help maintain brand consistency across all marketing materials and digital channels Support the collection and reporting of website, app and campaign performance metrics Administration & Coordination Liaise with external suppliers including photographers, sign-writing companies and other marketing partners Assist with scheduling, project coordination and marketing administration tasks Maintain records, asset libraries and marketing documentation Support the organisation of events, launches and promotional activities where required Provide general administrative support to the wider WS Media team Requirements Excellent communication and interpersonal skills Strong organisational skills with attention to detail Positive, approachable and confident in a variety of working environments Ability to manage multiple tasks and prioritise workload effectively Good working knowledge of Microsoft Office applications Understanding of website and app content management systems Ability to work independently and as part of a team Full UK driving licence Desirable Previous experience in a marketing, communications or administrative role Experience using website content management systems (e.g. WordPress or similar) Knowledge of social media platforms and content creation Understanding of digital marketing principles and analytics tools Awareness of current digital, marketing and social media trends What We Offer Opportunity to work across a diverse portfolio of businesses and brands Exposure to a wide range of marketing disciplines Career development opportunities within a growing organisation Supportive and collaborative team environment Competitive salary dependent on experience
Jun 24, 2026
Full time
Marketing & Administration Assistant Location: Cannock (occasional travel to other WS locations) Hours: Full-time, 37.5 hours per week Salary: Dependent on experience About WS Media WS Media is the central marketing function of the WS Holdco Group, supporting a diverse portfolio of businesses within the logistics sector including The APC, William Stobart & Son, WS People Providers, Bis Henderson and WS Digital. The WS Media team leads and coordinates marketing activity across the group, ensuring brand consistency, strategic alignment and a unified market presence. From brand governance and campaign delivery to digital marketing, internal communications and content creation, WS Media plays a key role in supporting the growth and success of each business within the group. Following the successful launch of our new website and truck spotting app, we are looking for a proactive and organised Marketing & Administration Assistant to support the day-to-day management of these platforms while providing administrative and marketing support to the wider WS Media team. This is an exciting opportunity for someone looking to develop a career in marketing, communications and digital content within a growing and diverse business group. Key Responsibilities Website & App Administration Manage day-to-day submissions through the WS Truck Spotting app and website Review, moderate and approve truck spotting sightings and user-generated content Liaise with members of the public regarding submissions, enquiries and support requests Monitor platform activity, user engagement and content quality Upload news stories, imagery and website content using the content management system Marketing Support Assist with the implementation of marketing campaigns promoting the website and app Support content creation for social media, websites and internal communications Help maintain brand consistency across all marketing materials and digital channels Support the collection and reporting of website, app and campaign performance metrics Administration & Coordination Liaise with external suppliers including photographers, sign-writing companies and other marketing partners Assist with scheduling, project coordination and marketing administration tasks Maintain records, asset libraries and marketing documentation Support the organisation of events, launches and promotional activities where required Provide general administrative support to the wider WS Media team Requirements Excellent communication and interpersonal skills Strong organisational skills with attention to detail Positive, approachable and confident in a variety of working environments Ability to manage multiple tasks and prioritise workload effectively Good working knowledge of Microsoft Office applications Understanding of website and app content management systems Ability to work independently and as part of a team Full UK driving licence Desirable Previous experience in a marketing, communications or administrative role Experience using website content management systems (e.g. WordPress or similar) Knowledge of social media platforms and content creation Understanding of digital marketing principles and analytics tools Awareness of current digital, marketing and social media trends What We Offer Opportunity to work across a diverse portfolio of businesses and brands Exposure to a wide range of marketing disciplines Career development opportunities within a growing organisation Supportive and collaborative team environment Competitive salary dependent on experience
Support Administrator / Floating Support Coordinator Housing Support Services Birmingham Temporary Contract (Initially two months) Excellent Pay Rate Sociable Working Hours Are you passionate about supporting vulnerable people and making a difference within your local community? Do you have strong administration skills combined with experience working within housing, homelessness, or floating support services? Client Snapshot : I am currently recruiting on behalf of a well-established organisation specialising in homelessness prevention, housing support and supported accommodation services across the Midlands. Due to short-term sickness absence within one of their teams, they are seeking an experienced Support Administrator / Floating Support Coordinator to provide vital administrative support whilst also assisting with frontline service delivery where required. This is an excellent opportunity for someone who enjoys a varied role and has experience within housing support, homelessness services, supported accommodation, tenancy sustainment or floating support environments. Vacancy Brief : Our client is seeking a Support Administrator / Floating Support Coordinator on an initial temporary basis covering sickness absence. This vacancy is for 30 hours per week. Excellent pay rate: Candidates will be paid £13.16 PAYE or £16.70 per hour Umbrella. Working Pattern: Predominantly Monday to Friday, 9:00am 5:00pm, with occasional late shifts of 1:00pm 9:00pm as required. This vacancy is based in Bordesley Green, Birmingham. The initial contract will be for approximately two months, although there is potential for this to be extended. Candidates must have previous experience within housing support, homelessness, supported accommodation, floating support, tenancy support or a similar support environment. The role is subject to an Enhanced DBS covering the Adult and/or Child Workforce. Responsibilities : As a Support Administrator / Floating Support Coordinator, you will provide administrative support to the Floating Support Team and help ensure the smooth delivery of services. You will manage and process referrals into the service, ensuring all information is recorded accurately and efficiently. Part of your role will involve liaising with internal departments, external agencies and referral partners to promote the service and maximise referral opportunities. You will maintain accurate records, case notes and client information using internal systems and databases. You will support lead workers and the wider team with service coordination, appointment scheduling and general administration duties. An important aspect of the role will be monitoring referral activity and assisting with the effective management of service demand. You will communicate with service users, partner organisations and stakeholders regarding appointments, support arrangements and service availability. Where required, you may hold a small floating support caseload and provide practical support to service users within the community. You will assist service users to access relevant services, benefits, housing options and specialist support agencies where appropriate. You will contribute towards achieving service outcomes and maintaining compliance with organisational procedures. Role Experience : Previous experience within Housing Support, Homelessness, Floating Support, Supported Accommodation, Tenancy Sustainment or Supported Housing services. Experience managing referrals, service administration, case management systems and client records. Experience liaising with external agencies, local authorities, housing providers and support services. Strong organisational, communication and administrative skills. Experience supporting vulnerable adults, young people or individuals with complex needs would be advantageous. Support Administrator Service Administrator Floating Support Worker Floating Support Coordinator Housing Support Worker Supported Housing Officer Supported Housing Worker Tenancy Support Officer Homelessness Support Worker Housing Support Officer Housing Administrator Referrals Coordinator Support Coordinator Homelessness Prevention Supported Accommodation Housing Services Social Housing Charities Third Sector Birmingham West Midlands.
Jun 24, 2026
Contractor
Support Administrator / Floating Support Coordinator Housing Support Services Birmingham Temporary Contract (Initially two months) Excellent Pay Rate Sociable Working Hours Are you passionate about supporting vulnerable people and making a difference within your local community? Do you have strong administration skills combined with experience working within housing, homelessness, or floating support services? Client Snapshot : I am currently recruiting on behalf of a well-established organisation specialising in homelessness prevention, housing support and supported accommodation services across the Midlands. Due to short-term sickness absence within one of their teams, they are seeking an experienced Support Administrator / Floating Support Coordinator to provide vital administrative support whilst also assisting with frontline service delivery where required. This is an excellent opportunity for someone who enjoys a varied role and has experience within housing support, homelessness services, supported accommodation, tenancy sustainment or floating support environments. Vacancy Brief : Our client is seeking a Support Administrator / Floating Support Coordinator on an initial temporary basis covering sickness absence. This vacancy is for 30 hours per week. Excellent pay rate: Candidates will be paid £13.16 PAYE or £16.70 per hour Umbrella. Working Pattern: Predominantly Monday to Friday, 9:00am 5:00pm, with occasional late shifts of 1:00pm 9:00pm as required. This vacancy is based in Bordesley Green, Birmingham. The initial contract will be for approximately two months, although there is potential for this to be extended. Candidates must have previous experience within housing support, homelessness, supported accommodation, floating support, tenancy support or a similar support environment. The role is subject to an Enhanced DBS covering the Adult and/or Child Workforce. Responsibilities : As a Support Administrator / Floating Support Coordinator, you will provide administrative support to the Floating Support Team and help ensure the smooth delivery of services. You will manage and process referrals into the service, ensuring all information is recorded accurately and efficiently. Part of your role will involve liaising with internal departments, external agencies and referral partners to promote the service and maximise referral opportunities. You will maintain accurate records, case notes and client information using internal systems and databases. You will support lead workers and the wider team with service coordination, appointment scheduling and general administration duties. An important aspect of the role will be monitoring referral activity and assisting with the effective management of service demand. You will communicate with service users, partner organisations and stakeholders regarding appointments, support arrangements and service availability. Where required, you may hold a small floating support caseload and provide practical support to service users within the community. You will assist service users to access relevant services, benefits, housing options and specialist support agencies where appropriate. You will contribute towards achieving service outcomes and maintaining compliance with organisational procedures. Role Experience : Previous experience within Housing Support, Homelessness, Floating Support, Supported Accommodation, Tenancy Sustainment or Supported Housing services. Experience managing referrals, service administration, case management systems and client records. Experience liaising with external agencies, local authorities, housing providers and support services. Strong organisational, communication and administrative skills. Experience supporting vulnerable adults, young people or individuals with complex needs would be advantageous. Support Administrator Service Administrator Floating Support Worker Floating Support Coordinator Housing Support Worker Supported Housing Officer Supported Housing Worker Tenancy Support Officer Homelessness Support Worker Housing Support Officer Housing Administrator Referrals Coordinator Support Coordinator Homelessness Prevention Supported Accommodation Housing Services Social Housing Charities Third Sector Birmingham West Midlands.
Job Title: IT Project Coordinator Location: Bridgend / St Asaph / Plymouth Salary: 28,000 - 30,000 per annum Job Type: Full-time, Permanent Ready to take the first step in your project career? We're looking for a driven, highly organised and enthusiastic Projects Coordinator to join our growing team, with plenty of opportunity to learn, develop and progress in one of the UK's fastest-growing MSPs. About Flotek: Flotek Group is the UK's fastest-growing Managed Service Providers, delivering IT, Cyber Security, Communications and Managed Print solutions to small and medium-sized businesses. With regional sales and support hubs across the UK, our ambitious growth story is built on a simple foundation: every product and service we deliver is backed by expertise, passion and heart. We're a values-led business, and our people are at the centre of everything we do. About The Role: As our technical IT project coordinator, you will organise and coordinate the delivery of IT services to our ever-expanding customer base. You will be responsible for planning and managing all IT related projects whilst handling administrative tasks such as provisioning, hardware orders and scheduling engineering diaries. Our IT projects cover various aspects, including: Server migrations Email migrations IT support onboarding Managed Print installations Cyber projects Day to day, you will organise your queue that your Team Leader has allocated you and join check-in sessions to document progress and address any obstacles that are delaying delivery. Each week you will join a Work In Progress (WIP) meeting where you will be required to provide an update on the status of your projects and any projects going live. Some travel to our other offices may be required. Key Responsibilities: Projects: Planning projects that have been received from the sales team. Facilitating and holding initial kick off meetings with sales, engineering and the customer, on site if needed. Consistently updating customers on the progress of their orders. Provide documentation and a clear handover to both the client and the support teams. Responsible for always delivering world-class service. Creating accurate assets and assigning to customer agreements. Ordering: Raising purchase orders on our PSA and ensuring prices are accurate to supplier. Ordering services. Ordering hardware. Provisioning of licences such as Microsoft. Booking in stock and managing stock, including taking part in Stock Takes Engineering: Schedule engineers to attend site for installation and training. Create task tickets for engineers as part of your project planning. Creating accurate appointments including configuration, installation and follow up. What we're looking for: Experience Required: Previous project management experience IT project delivery and/or provisioning would be a benefit A positive attitude with a can do approach to everything! Highly organised and structured individual The ability to multitask effectively and deal with large volumes of workload Excellent communication skills both verbal and written A team player Renumeration and Benefits: Basic Salary of 28,000 - 30,000 Staff Share Equity Scheme - your piece of the "Purple Pie" New customer referral incentive 21 Days Holiday increasing to 25 with 4 years of service (+ bank holidays) Due to the nature of the role the company will not be able to offer sponsorship or relocation assistance so candidates must already reside in the UK. Please click the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; IT Services Manager, IT Desk Support, IT Project Coordinator, IT Project Management, IT Project Administrator, MSP Project Manager, Managed IT Services Coordinator may also be considered for this role.
Jun 24, 2026
Full time
Job Title: IT Project Coordinator Location: Bridgend / St Asaph / Plymouth Salary: 28,000 - 30,000 per annum Job Type: Full-time, Permanent Ready to take the first step in your project career? We're looking for a driven, highly organised and enthusiastic Projects Coordinator to join our growing team, with plenty of opportunity to learn, develop and progress in one of the UK's fastest-growing MSPs. About Flotek: Flotek Group is the UK's fastest-growing Managed Service Providers, delivering IT, Cyber Security, Communications and Managed Print solutions to small and medium-sized businesses. With regional sales and support hubs across the UK, our ambitious growth story is built on a simple foundation: every product and service we deliver is backed by expertise, passion and heart. We're a values-led business, and our people are at the centre of everything we do. About The Role: As our technical IT project coordinator, you will organise and coordinate the delivery of IT services to our ever-expanding customer base. You will be responsible for planning and managing all IT related projects whilst handling administrative tasks such as provisioning, hardware orders and scheduling engineering diaries. Our IT projects cover various aspects, including: Server migrations Email migrations IT support onboarding Managed Print installations Cyber projects Day to day, you will organise your queue that your Team Leader has allocated you and join check-in sessions to document progress and address any obstacles that are delaying delivery. Each week you will join a Work In Progress (WIP) meeting where you will be required to provide an update on the status of your projects and any projects going live. Some travel to our other offices may be required. Key Responsibilities: Projects: Planning projects that have been received from the sales team. Facilitating and holding initial kick off meetings with sales, engineering and the customer, on site if needed. Consistently updating customers on the progress of their orders. Provide documentation and a clear handover to both the client and the support teams. Responsible for always delivering world-class service. Creating accurate assets and assigning to customer agreements. Ordering: Raising purchase orders on our PSA and ensuring prices are accurate to supplier. Ordering services. Ordering hardware. Provisioning of licences such as Microsoft. Booking in stock and managing stock, including taking part in Stock Takes Engineering: Schedule engineers to attend site for installation and training. Create task tickets for engineers as part of your project planning. Creating accurate appointments including configuration, installation and follow up. What we're looking for: Experience Required: Previous project management experience IT project delivery and/or provisioning would be a benefit A positive attitude with a can do approach to everything! Highly organised and structured individual The ability to multitask effectively and deal with large volumes of workload Excellent communication skills both verbal and written A team player Renumeration and Benefits: Basic Salary of 28,000 - 30,000 Staff Share Equity Scheme - your piece of the "Purple Pie" New customer referral incentive 21 Days Holiday increasing to 25 with 4 years of service (+ bank holidays) Due to the nature of the role the company will not be able to offer sponsorship or relocation assistance so candidates must already reside in the UK. Please click the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; IT Services Manager, IT Desk Support, IT Project Coordinator, IT Project Management, IT Project Administrator, MSP Project Manager, Managed IT Services Coordinator may also be considered for this role.
Service Coordinator Security Solutions Hours: Monday to Friday, 08 00 Location: Wakefield, WF2 Salary: £28,000 - £34,000 This is not just a job it s a mission-critical role in a fast-paced, security solutions business where system uptime and site protection are essential. Our clients operate in commercial, industrial, and high-security environments, and expect rapid, reliable response. Every call is an opportunity to protect people, property, and assets not an inconvenience, but the core of what we do. We are recruiting an experienced, commercially aware Coordinator who thrives in a reactive, high-pressure environment and is confident managing engineers and workloads across security system installations and maintenance. You will be responsible for coordinating three key service streams: Planned Preventative Maintenance (PPM) Reactive service and emergency callouts Installations and project works Job Responsibilities: Schedule urgent and planned works for CCTV, access control, intruder alarms, intercoms, and automated security gates Act as the first point of contact for clients professional, calm, and solution-focused Manage strict response times, SLAs, budgets, and high client expectations Work closely with engineering, purchasing, and sales teams to ensure seamless delivery Coordinate site surveys, quotations, system upgrades, and installations from start to finish Liaise with subcontractors, suppliers, and internal engineers to ensure smooth deployment of works Reprioritise and reschedule resources in real time to meet urgent security requirements Ensure all service and installation works are delivered efficiently, safely, and on time Manage reactive service requests, engineer dispatch, and emergency breakdown response Oversee PPM scheduling for security systems, ensuring compliance and system reliability Maintain clear and professional communication with clients at all times Support commercial performance by protecting margins and improving operational efficiency Experience Required: Proven experience in service coordination, scheduling, or project coordination within a technical or field service environment Experience within security systems, fire & security, electrical, facilities, or similar industries is highly desirable Strong organisational skills with the ability to manage competing priorities under pressure Commercial awareness with a focus on efficiency, profitability, and service delivery A strong customer service instinct and ability to manage demanding client expectations Experience in roles such as: Service Coordinator / Engineering Coordinator / Engineering Scheduler / Service Scheduler / Maintenance Coordinator / Field Service Coordinator / Service Delivery Coordinator / Contract Coordinator / Security Systems Coordinator or similar Ready to take control of critical security operations? If you re organised, proactive, and thrive in a fast-moving environment where every decision matters, we want to hear from you. Apply now and join a team delivering essential security solutions that protect people, property, and businesses every day. For further information, please contact Shannon Clough at Interaction Leeds on (phone number removed) / (url removed) INDLEE
Jun 24, 2026
Full time
Service Coordinator Security Solutions Hours: Monday to Friday, 08 00 Location: Wakefield, WF2 Salary: £28,000 - £34,000 This is not just a job it s a mission-critical role in a fast-paced, security solutions business where system uptime and site protection are essential. Our clients operate in commercial, industrial, and high-security environments, and expect rapid, reliable response. Every call is an opportunity to protect people, property, and assets not an inconvenience, but the core of what we do. We are recruiting an experienced, commercially aware Coordinator who thrives in a reactive, high-pressure environment and is confident managing engineers and workloads across security system installations and maintenance. You will be responsible for coordinating three key service streams: Planned Preventative Maintenance (PPM) Reactive service and emergency callouts Installations and project works Job Responsibilities: Schedule urgent and planned works for CCTV, access control, intruder alarms, intercoms, and automated security gates Act as the first point of contact for clients professional, calm, and solution-focused Manage strict response times, SLAs, budgets, and high client expectations Work closely with engineering, purchasing, and sales teams to ensure seamless delivery Coordinate site surveys, quotations, system upgrades, and installations from start to finish Liaise with subcontractors, suppliers, and internal engineers to ensure smooth deployment of works Reprioritise and reschedule resources in real time to meet urgent security requirements Ensure all service and installation works are delivered efficiently, safely, and on time Manage reactive service requests, engineer dispatch, and emergency breakdown response Oversee PPM scheduling for security systems, ensuring compliance and system reliability Maintain clear and professional communication with clients at all times Support commercial performance by protecting margins and improving operational efficiency Experience Required: Proven experience in service coordination, scheduling, or project coordination within a technical or field service environment Experience within security systems, fire & security, electrical, facilities, or similar industries is highly desirable Strong organisational skills with the ability to manage competing priorities under pressure Commercial awareness with a focus on efficiency, profitability, and service delivery A strong customer service instinct and ability to manage demanding client expectations Experience in roles such as: Service Coordinator / Engineering Coordinator / Engineering Scheduler / Service Scheduler / Maintenance Coordinator / Field Service Coordinator / Service Delivery Coordinator / Contract Coordinator / Security Systems Coordinator or similar Ready to take control of critical security operations? If you re organised, proactive, and thrive in a fast-moving environment where every decision matters, we want to hear from you. Apply now and join a team delivering essential security solutions that protect people, property, and businesses every day. For further information, please contact Shannon Clough at Interaction Leeds on (phone number removed) / (url removed) INDLEE
PM Transport Supervisor Andover, Hampshire 35,000 Pivt is recruiting on behalf of a leading logistics and supply chain organisation for a PM Transport Supervisor to join its Andover operation. This is a hands-on supervisory role responsible for supporting the delivery of a safe, compliant and efficient transport operation, ensuring customer requirements are consistently met while maintaining high operational standards. The Role Working closely with the Transport Manager, you will oversee daily transport activities, manage drivers, monitor compliance and help drive operational performance across the depot. Key Responsibilities Supervise the day-to-day transport operation during the PM shift. Manage driver performance, attendance and daily debrief processes. Ensure customer service levels are achieved and maintained. Coordinate fleet and subcontractor activities to meet operational requirements. Monitor vehicle utilisation and operational efficiency. Maintain transport compliance, including tachograph management and drivers' hours regulations. Support fleet maintenance scheduling, defect reporting and vehicle record management. Conduct driver, vehicle and trailer checks. Deliver driver training and support ongoing development initiatives. Assist with health & safety compliance, risk assessments and safe systems of work. Produce operational reports and performance data as required. About You We are looking for candidates with: Previous transport supervisory, planner or transport coordinator experience. Strong understanding of transport operations and fleet compliance. Knowledge of drivers' hours regulations and operator licence requirements. Excellent organisational and communication skills. Experience using transport or fleet management systems. Good IT skills, including Microsoft Office applications. The ability to work effectively under pressure and manage competing priorities. CPC qualification or willingness to work towards achieving it. What's on Offer 35,000 salary Opportunity to join a successful and growing logistics operation Ongoing training and development Clear progression opportunities within the wider business For a confidential discussion or to apply, please contact Pivt Recruitment.
Jun 24, 2026
Full time
PM Transport Supervisor Andover, Hampshire 35,000 Pivt is recruiting on behalf of a leading logistics and supply chain organisation for a PM Transport Supervisor to join its Andover operation. This is a hands-on supervisory role responsible for supporting the delivery of a safe, compliant and efficient transport operation, ensuring customer requirements are consistently met while maintaining high operational standards. The Role Working closely with the Transport Manager, you will oversee daily transport activities, manage drivers, monitor compliance and help drive operational performance across the depot. Key Responsibilities Supervise the day-to-day transport operation during the PM shift. Manage driver performance, attendance and daily debrief processes. Ensure customer service levels are achieved and maintained. Coordinate fleet and subcontractor activities to meet operational requirements. Monitor vehicle utilisation and operational efficiency. Maintain transport compliance, including tachograph management and drivers' hours regulations. Support fleet maintenance scheduling, defect reporting and vehicle record management. Conduct driver, vehicle and trailer checks. Deliver driver training and support ongoing development initiatives. Assist with health & safety compliance, risk assessments and safe systems of work. Produce operational reports and performance data as required. About You We are looking for candidates with: Previous transport supervisory, planner or transport coordinator experience. Strong understanding of transport operations and fleet compliance. Knowledge of drivers' hours regulations and operator licence requirements. Excellent organisational and communication skills. Experience using transport or fleet management systems. Good IT skills, including Microsoft Office applications. The ability to work effectively under pressure and manage competing priorities. CPC qualification or willingness to work towards achieving it. What's on Offer 35,000 salary Opportunity to join a successful and growing logistics operation Ongoing training and development Clear progression opportunities within the wider business For a confidential discussion or to apply, please contact Pivt Recruitment.
Works Coordinator / Maintenance Scheduler Coventry / Midlands From 28,000 to 32,500 per annum, depending on experience Permanent, Full-time Monday to Friday, office-based About the Role: A growing Facilities Management business is looking to recruit an organised and proactive Works Co-ordinator / Maintenance Scheduler to help coordinate planned maintenance, reactive works and small project jobs across a range of client sites. This is a fast-paced office-based coordination role where you will be the key link between clients, engineers, subcontractors and internal teams. You will help ensure jobs are booked in efficiently, engineers have the right information before attending site, and all relevant paperwork is requested, checked and recorded correctly including RAMS and necessary H&S documentation. The role would suit someone with experience in Facilities Management, building maintenance, service coordination, contractor coordination, helpdesk administration, repairs planning, field service scheduling or a similar service-led environment. The Role: As FM Works Coordinator / Maintenance Scheduler, you will be responsible for keeping jobs, diaries, clients and documentation organised. You will be involved in scheduling works, coordinating engineers and subcontractors, updating job records, chasing progress, confirming access arrangements and supporting the compliance/documentation process before works are carried out. This role requires someone who is confident speaking with clients and engineers, able to manage several jobs at once, and comfortable working in a busy service coordination environment. Key Responsibilities: Scheduling planned, reactive and remedial works for mobile engineers and subcontractors. Managing engineer diaries to improve efficiency, reduce wasted travel and support response times. Booking appointments with clients and confirming access arrangements. Raising and updating work orders on internal systems. Requesting, checking and maintaining site paperwork such as RAMS, permits, access documents and compliance records. Collating job information, site details, engineer notes, client instructions and service updates. Liaising with clients, engineers, subcontractors and internal teams to keep jobs moving. Monitoring job progress and following up on incomplete works, outstanding reports or remedial actions. Ensuring engineers and subcontractors have the correct information before attending site. Supporting the coordination of small works and maintenance projects from instruction through to completion. Maintaining accurate records for compliance, engineer certification, contractor documentation and service reports. About You: The successful candidate is likely to have experience in one or more of the following areas: Scheduling engineers, tradespeople, contractors or field-based service teams. Coordinating planned or reactive maintenance works. Working within Facilities Management, building services, maintenance, repairs, field service, construction support or another service-led environment. Managing job updates, client enquiries, engineer notes and service records. Using job management, CAFM, scheduling, CRM or service desk systems. Liaising confidently with clients, engineers, subcontractors and internal teams. Working accurately with documents, records, spreadsheets and internal systems. Managing a busy workload where priorities can change quickly. Experience with RAMS, permits, access documents, health and safety paperwork, compliance records or contractor documentation would be advantageous, although training can be provided for the right person. Suitable Backgrounds: This role may suit candidates with experience as a: Maintenance Scheduler Works Coordinator FM Coordinator Facilities Helpdesk Coordinator Service Coordinator Repairs Coordinator Contractor Coordinator Small Works Coordinator CAFM Administrator Facilities Administrator Service Desk Administrator Planned Maintenance Administrator Compliance Administrator Candidates from Facilities Management providers, building services contractors, maintenance contractors, fire and security, HVAC, lifts, utilities, construction service departments, field service or other service-led environments may be well suited. Benefits Salary from 28,000 to 32,500 per annum, depending on experience. Permanent, full-time position. Monday to Friday working pattern. Office-based role in Coventry. Ongoing training and development. Supportive working environment. Pension scheme and company benefits. Opportunity to develop within a growing Facilities Management business. Apply: If you are an organised maintenance, facilities, service coordination or scheduling professional looking for a permanent role in Coventry, please apply today with your up-to-date CV. Suitable candidates will be contacted with further information regarding the company, role and next steps.
Jun 24, 2026
Full time
Works Coordinator / Maintenance Scheduler Coventry / Midlands From 28,000 to 32,500 per annum, depending on experience Permanent, Full-time Monday to Friday, office-based About the Role: A growing Facilities Management business is looking to recruit an organised and proactive Works Co-ordinator / Maintenance Scheduler to help coordinate planned maintenance, reactive works and small project jobs across a range of client sites. This is a fast-paced office-based coordination role where you will be the key link between clients, engineers, subcontractors and internal teams. You will help ensure jobs are booked in efficiently, engineers have the right information before attending site, and all relevant paperwork is requested, checked and recorded correctly including RAMS and necessary H&S documentation. The role would suit someone with experience in Facilities Management, building maintenance, service coordination, contractor coordination, helpdesk administration, repairs planning, field service scheduling or a similar service-led environment. The Role: As FM Works Coordinator / Maintenance Scheduler, you will be responsible for keeping jobs, diaries, clients and documentation organised. You will be involved in scheduling works, coordinating engineers and subcontractors, updating job records, chasing progress, confirming access arrangements and supporting the compliance/documentation process before works are carried out. This role requires someone who is confident speaking with clients and engineers, able to manage several jobs at once, and comfortable working in a busy service coordination environment. Key Responsibilities: Scheduling planned, reactive and remedial works for mobile engineers and subcontractors. Managing engineer diaries to improve efficiency, reduce wasted travel and support response times. Booking appointments with clients and confirming access arrangements. Raising and updating work orders on internal systems. Requesting, checking and maintaining site paperwork such as RAMS, permits, access documents and compliance records. Collating job information, site details, engineer notes, client instructions and service updates. Liaising with clients, engineers, subcontractors and internal teams to keep jobs moving. Monitoring job progress and following up on incomplete works, outstanding reports or remedial actions. Ensuring engineers and subcontractors have the correct information before attending site. Supporting the coordination of small works and maintenance projects from instruction through to completion. Maintaining accurate records for compliance, engineer certification, contractor documentation and service reports. About You: The successful candidate is likely to have experience in one or more of the following areas: Scheduling engineers, tradespeople, contractors or field-based service teams. Coordinating planned or reactive maintenance works. Working within Facilities Management, building services, maintenance, repairs, field service, construction support or another service-led environment. Managing job updates, client enquiries, engineer notes and service records. Using job management, CAFM, scheduling, CRM or service desk systems. Liaising confidently with clients, engineers, subcontractors and internal teams. Working accurately with documents, records, spreadsheets and internal systems. Managing a busy workload where priorities can change quickly. Experience with RAMS, permits, access documents, health and safety paperwork, compliance records or contractor documentation would be advantageous, although training can be provided for the right person. Suitable Backgrounds: This role may suit candidates with experience as a: Maintenance Scheduler Works Coordinator FM Coordinator Facilities Helpdesk Coordinator Service Coordinator Repairs Coordinator Contractor Coordinator Small Works Coordinator CAFM Administrator Facilities Administrator Service Desk Administrator Planned Maintenance Administrator Compliance Administrator Candidates from Facilities Management providers, building services contractors, maintenance contractors, fire and security, HVAC, lifts, utilities, construction service departments, field service or other service-led environments may be well suited. Benefits Salary from 28,000 to 32,500 per annum, depending on experience. Permanent, full-time position. Monday to Friday working pattern. Office-based role in Coventry. Ongoing training and development. Supportive working environment. Pension scheme and company benefits. Opportunity to develop within a growing Facilities Management business. Apply: If you are an organised maintenance, facilities, service coordination or scheduling professional looking for a permanent role in Coventry, please apply today with your up-to-date CV. Suitable candidates will be contacted with further information regarding the company, role and next steps.
Opportunity to join a leading employer Your new company Our client is seeking an Audit Resource Coordinator to join its established audit team. The firm works with a diverse portfolio of ambitious businesses and is known for delivering high-quality, dependable audit services. With a strong focus on collaboration, development, and flexible working, this is a great opportunity to join a progressive and supportive environment. Your new role You will play a key role in supporting the smooth delivery of audit engagements through effective resource planning and coordination. Acting as a central point of contact, you'll ensure the right people are assigned to the right work, balancing business needs with individual development goals. Key responsibilities will include: Coordinating staff allocations across audit assignments, training, and leave Acting as the first point of contact for resourcing queries and system support Liaising closely with audit managers and internal teams to understand resource requirements Supporting trainee and qualified staff to ensure assignments align with development plans Monitoring utilisation, capacity, and key performance metrics Assisting with absence management including holiday, study leave, and sickness Identifying and resolving scheduling conflicts in a timely manner Supporting continuous improvement of resourcing processes and systems What you'll need to succeed Previous experience in resource planning, scheduling, or workforce coordination Strong organisational skills with the ability to manage competing priorities Confident communication skills and experience working with multiple stakeholders Solid IT skills including Excel, Outlook, and other MS Office applications Ability to interpret data and make informed decisions A proactive and solutions-focused approach What you'll get in return Hybrid and flexible working arrangements A collaborative and people-focused culture Clear development pathways and ongoing learning opportunities Exposure to a dynamic audit environment within professional services The opportunity to contribute to process improvements and operational efficiency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Jun 24, 2026
Full time
Opportunity to join a leading employer Your new company Our client is seeking an Audit Resource Coordinator to join its established audit team. The firm works with a diverse portfolio of ambitious businesses and is known for delivering high-quality, dependable audit services. With a strong focus on collaboration, development, and flexible working, this is a great opportunity to join a progressive and supportive environment. Your new role You will play a key role in supporting the smooth delivery of audit engagements through effective resource planning and coordination. Acting as a central point of contact, you'll ensure the right people are assigned to the right work, balancing business needs with individual development goals. Key responsibilities will include: Coordinating staff allocations across audit assignments, training, and leave Acting as the first point of contact for resourcing queries and system support Liaising closely with audit managers and internal teams to understand resource requirements Supporting trainee and qualified staff to ensure assignments align with development plans Monitoring utilisation, capacity, and key performance metrics Assisting with absence management including holiday, study leave, and sickness Identifying and resolving scheduling conflicts in a timely manner Supporting continuous improvement of resourcing processes and systems What you'll need to succeed Previous experience in resource planning, scheduling, or workforce coordination Strong organisational skills with the ability to manage competing priorities Confident communication skills and experience working with multiple stakeholders Solid IT skills including Excel, Outlook, and other MS Office applications Ability to interpret data and make informed decisions A proactive and solutions-focused approach What you'll get in return Hybrid and flexible working arrangements A collaborative and people-focused culture Clear development pathways and ongoing learning opportunities Exposure to a dynamic audit environment within professional services The opportunity to contribute to process improvements and operational efficiency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Job Title: Helpdesk Coordinator Salary: £26,000-£28,000 Location: Honiley, Warwickshire Company: FMServ Industry: Facilities Management About Us We are a fast-paced, customer-focused Facilities Management company delivering integrated building services across commercial, retail, healthcare, and industrial sites. Our team prides itself on responsiveness, professionalism, and operational excellence. As we continue to grow, we are looking for a highly organized and proactive Helpdesk Coordinator to join our dynamic team. The Role As a Helpdesk Coordinator, you will be the central point of contact for all maintenance and facilities-related service requests. You will manage incoming calls, emails, and system-generated tickets, ensuring all issues are logged, prioritized, and assigned efficiently to our technical teams and subcontractors. This is a high-volume, fast-paced role that requires strong multitasking abilities, excellent communication skills, and a calm, solution-focused approach. Key Responsibilities Receive, log, and track service requests Prioritize and assign jobs to engineers and subcontractors Monitor job progress to ensure SLAs and KPIs are met Maintain accurate records and update internal systems in real time Liaise with clients, contractors, and internal teams Escalate urgent issues appropriately Prepare reports and assist with performance tracking Support scheduling and resource allocation What We re Looking For Previous experience in a helpdesk, customer service, or coordination role Ability to work effectively under pressure in a fast-moving environment Strong administrative and organizational skills Excellent written and verbal communication skills Confident using IT systems High attention to detail and problem-solving mindset Team player with a proactive attitude What We Offer Competitive salary Supportive and collaborative work environment Career progression opportunities Ongoing training and development Exposure to a wide range of facilities operations If you thrive in a fast-paced environment and enjoy being at the heart of operations, we d love to hear from you.
Jun 24, 2026
Full time
Job Title: Helpdesk Coordinator Salary: £26,000-£28,000 Location: Honiley, Warwickshire Company: FMServ Industry: Facilities Management About Us We are a fast-paced, customer-focused Facilities Management company delivering integrated building services across commercial, retail, healthcare, and industrial sites. Our team prides itself on responsiveness, professionalism, and operational excellence. As we continue to grow, we are looking for a highly organized and proactive Helpdesk Coordinator to join our dynamic team. The Role As a Helpdesk Coordinator, you will be the central point of contact for all maintenance and facilities-related service requests. You will manage incoming calls, emails, and system-generated tickets, ensuring all issues are logged, prioritized, and assigned efficiently to our technical teams and subcontractors. This is a high-volume, fast-paced role that requires strong multitasking abilities, excellent communication skills, and a calm, solution-focused approach. Key Responsibilities Receive, log, and track service requests Prioritize and assign jobs to engineers and subcontractors Monitor job progress to ensure SLAs and KPIs are met Maintain accurate records and update internal systems in real time Liaise with clients, contractors, and internal teams Escalate urgent issues appropriately Prepare reports and assist with performance tracking Support scheduling and resource allocation What We re Looking For Previous experience in a helpdesk, customer service, or coordination role Ability to work effectively under pressure in a fast-moving environment Strong administrative and organizational skills Excellent written and verbal communication skills Confident using IT systems High attention to detail and problem-solving mindset Team player with a proactive attitude What We Offer Competitive salary Supportive and collaborative work environment Career progression opportunities Ongoing training and development Exposure to a wide range of facilities operations If you thrive in a fast-paced environment and enjoy being at the heart of operations, we d love to hear from you.
The role is 100 % office based and location is around the West Byfleet area. Salary 32-35k Purpose of the role: To support the day-to-day coordination and execution of operations accurate planning and scheduling of shipments clear communication with customers and internal teams consistent service delivery aligned to defined processes This role is focused on hands-on operational execution, supporting the Operational Account Lead and wider operations team to deliver a controlled, high-quality service. This is a operational role, working within the operations team and supporting: daily shipment coordination demo movements and returns customer updates and communication The role plays a key part in maintaining accuracy, consistency, and control across all day-to-day operational activity. Key Duties : Ensure full visibility and control across all movements Support planning and coordination of: shipments demo movements collections and deliveries Assist with: scheduling jobs allocating resources ensuring clear operational instructions Create and manage bookings in internal systems Update job status in real time Maintain accurate records including: delivery details documentation status changes Provide updates to customers on: delivery timing job progress status changes Support handling of: booking confirmations general queries
Jun 24, 2026
Full time
The role is 100 % office based and location is around the West Byfleet area. Salary 32-35k Purpose of the role: To support the day-to-day coordination and execution of operations accurate planning and scheduling of shipments clear communication with customers and internal teams consistent service delivery aligned to defined processes This role is focused on hands-on operational execution, supporting the Operational Account Lead and wider operations team to deliver a controlled, high-quality service. This is a operational role, working within the operations team and supporting: daily shipment coordination demo movements and returns customer updates and communication The role plays a key part in maintaining accuracy, consistency, and control across all day-to-day operational activity. Key Duties : Ensure full visibility and control across all movements Support planning and coordination of: shipments demo movements collections and deliveries Assist with: scheduling jobs allocating resources ensuring clear operational instructions Create and manage bookings in internal systems Update job status in real time Maintain accurate records including: delivery details documentation status changes Provide updates to customers on: delivery timing job progress status changes Support handling of: booking confirmations general queries
Project Coordinator Salary: 28,849.70 We are seeking a highly organised and proactive Project Coordinator to support senior leadership in delivering product development and business projects. This role plays a key part in ensuring projects are delivered on time, within scope, and aligned with quality and budget expectations. Key Responsibilities Act as the central point of contact for coordinating product development projects across multiple internal departments, including technical, regulatory, sales, and logistics. Work closely with suppliers and manufacturing partners to progress key initiatives, including arranging samples, gathering product data, and supporting technical requirements. Engage with key customers to obtain product feedback and report insights to internal stakeholders. Organise and facilitate regular project update meetings for senior leadership. Support the development and implementation of standardised templates for new product development. Assist in planning and overseeing a rolling three-year new product roadmap. Coordinate and manage project tasks, timelines, and deliverables. Build and maintain strong working relationships with both external partners and internal teams. Undertake administrative responsibilities such as scheduling meetings, preparing presentations, and tracking action points. Maintain a high level of professionalism and integrity at all times. Manage ad hoc and special projects as required. Skills & Experience Qualifications: Good standard of secondary education. Accredited qualification in Microsoft Excel (desirable). Key Skills & Experience: Ability to multitask effectively in a fast-paced environment. Excellent attention to detail. Strong written and verbal communication skills. Good analytical and numerical ability. Experience supporting a busy and varied team. Advanced knowledge of Microsoft Office. Strong planning and organisational skills. Project coordination and budget management capability. Person Specification The ideal candidate will be: Highly task-oriented with strong attention to quality and accuracy. Collaborative, supportive, and team-focused. Disciplined, thorough, and detail-driven. Analytical with the ability to produce precise and accurate work. Approachable, professional, and reliable. Comfortable working in a fast-paced and evolving environment. Able to work independently while adhering to established frameworks and processes. Benefits Competitive salary 25 days annual leave, with the option to purchase up to 5 additional days Life insurance Cycle to Work scheme Subsidised gym membership Access to health and wellbeing apps Employee discount schemes Hybrid and flexible working culture Does this sound like the role for you? Please apply today with an up-to-date CV.
Jun 24, 2026
Full time
Project Coordinator Salary: 28,849.70 We are seeking a highly organised and proactive Project Coordinator to support senior leadership in delivering product development and business projects. This role plays a key part in ensuring projects are delivered on time, within scope, and aligned with quality and budget expectations. Key Responsibilities Act as the central point of contact for coordinating product development projects across multiple internal departments, including technical, regulatory, sales, and logistics. Work closely with suppliers and manufacturing partners to progress key initiatives, including arranging samples, gathering product data, and supporting technical requirements. Engage with key customers to obtain product feedback and report insights to internal stakeholders. Organise and facilitate regular project update meetings for senior leadership. Support the development and implementation of standardised templates for new product development. Assist in planning and overseeing a rolling three-year new product roadmap. Coordinate and manage project tasks, timelines, and deliverables. Build and maintain strong working relationships with both external partners and internal teams. Undertake administrative responsibilities such as scheduling meetings, preparing presentations, and tracking action points. Maintain a high level of professionalism and integrity at all times. Manage ad hoc and special projects as required. Skills & Experience Qualifications: Good standard of secondary education. Accredited qualification in Microsoft Excel (desirable). Key Skills & Experience: Ability to multitask effectively in a fast-paced environment. Excellent attention to detail. Strong written and verbal communication skills. Good analytical and numerical ability. Experience supporting a busy and varied team. Advanced knowledge of Microsoft Office. Strong planning and organisational skills. Project coordination and budget management capability. Person Specification The ideal candidate will be: Highly task-oriented with strong attention to quality and accuracy. Collaborative, supportive, and team-focused. Disciplined, thorough, and detail-driven. Analytical with the ability to produce precise and accurate work. Approachable, professional, and reliable. Comfortable working in a fast-paced and evolving environment. Able to work independently while adhering to established frameworks and processes. Benefits Competitive salary 25 days annual leave, with the option to purchase up to 5 additional days Life insurance Cycle to Work scheme Subsidised gym membership Access to health and wellbeing apps Employee discount schemes Hybrid and flexible working culture Does this sound like the role for you? Please apply today with an up-to-date CV.
