CROWD CREATIVE
About The Role: The Crowd is partnering with a globally renowned, mid-sized architecture and interior design studio celebrated for its high-end hospitality and residential projects who are seeking a new IT Manager for their West London studio. This is a standalone IT role in London within a medium-sized studio, with close collaboration across international offices. You will take ownership of the London IT infrastructure while liaising with global IT teams to ensure systems, security, and processes align with global standards. Alongside leadership and strategy, you will take a hands-on approach, working closely with the wider studio to ensure all technical issues and troubleshooting are resolved promptly, securely, and effectively. The ideal candidate will have proven experience leading an IT function, be a confident problem-solver, excellent communicator and bring a personable, approachable style to your work. With a strong international footprint and a talented team of creatives, the studio delivers sophisticated, design-led spaces across global destinations. You'll be joining a collaborative, motivated team in a workplace that values growth and support, offering professional development, social events, private medical and dental insurance, hybrid working, bonuses, and more. Key Responsibilities: Lead and oversee day-to-day IT operations, including infrastructure, servers, networks, cybersecurity, systems and applications Design, implement and maintain secure, scalable IT and cybersecurity solutions aligned with business needs Develop and enforce IT policies, procedures and security standards in line with global requirements Manage system upgrades, server virtualisation, patching, monitoring and disaster recovery planning Provide 1st-3rd line support, escalating issues to vendors when necessary and ensuring timely resolution. Drive continuous improvement through automation, process optimisation and technology enhancements Oversee IT assets, vendor relationships, contracts and cost control Support the evaluation, implementation and ongoing performance of new systems and technologies Collaborate closely with international IT teams across time zones Key Skills / Requirements: Degree-qualified in IT, Computer Science or a related discipline Extensive IT experience with a strong track record in senior or managerial roles, preferably within an architecture or design studio Deep technical knowledge of network infrastructure and cybersecurity, including cloud platforms and enterprise systems Experience managing IT security audits, risk assessments and compliance frameworks Proficient with cloud software such as Azure, migration & upgrade of Active Directory, GPO, DNS, DHCP, etc Confident leader with experience managing teams and third-party providers Strong troubleshooting, analytical and problem-solving skills Excellent communication skills with the ability to engage both technical and non-technical stakeholders Highly organised, proactive and able to manage multiple priorities in a fast-paced environment To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
About The Role: The Crowd is partnering with a globally renowned, mid-sized architecture and interior design studio celebrated for its high-end hospitality and residential projects who are seeking a new IT Manager for their West London studio. This is a standalone IT role in London within a medium-sized studio, with close collaboration across international offices. You will take ownership of the London IT infrastructure while liaising with global IT teams to ensure systems, security, and processes align with global standards. Alongside leadership and strategy, you will take a hands-on approach, working closely with the wider studio to ensure all technical issues and troubleshooting are resolved promptly, securely, and effectively. The ideal candidate will have proven experience leading an IT function, be a confident problem-solver, excellent communicator and bring a personable, approachable style to your work. With a strong international footprint and a talented team of creatives, the studio delivers sophisticated, design-led spaces across global destinations. You'll be joining a collaborative, motivated team in a workplace that values growth and support, offering professional development, social events, private medical and dental insurance, hybrid working, bonuses, and more. Key Responsibilities: Lead and oversee day-to-day IT operations, including infrastructure, servers, networks, cybersecurity, systems and applications Design, implement and maintain secure, scalable IT and cybersecurity solutions aligned with business needs Develop and enforce IT policies, procedures and security standards in line with global requirements Manage system upgrades, server virtualisation, patching, monitoring and disaster recovery planning Provide 1st-3rd line support, escalating issues to vendors when necessary and ensuring timely resolution. Drive continuous improvement through automation, process optimisation and technology enhancements Oversee IT assets, vendor relationships, contracts and cost control Support the evaluation, implementation and ongoing performance of new systems and technologies Collaborate closely with international IT teams across time zones Key Skills / Requirements: Degree-qualified in IT, Computer Science or a related discipline Extensive IT experience with a strong track record in senior or managerial roles, preferably within an architecture or design studio Deep technical knowledge of network infrastructure and cybersecurity, including cloud platforms and enterprise systems Experience managing IT security audits, risk assessments and compliance frameworks Proficient with cloud software such as Azure, migration & upgrade of Active Directory, GPO, DNS, DHCP, etc Confident leader with experience managing teams and third-party providers Strong troubleshooting, analytical and problem-solving skills Excellent communication skills with the ability to engage both technical and non-technical stakeholders Highly organised, proactive and able to manage multiple priorities in a fast-paced environment To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
WSG Joinery
Senior Project Administration Coordinator (Maternity Cover) Location: LS13 4TZ Salary: £35,000 to £40,000 per annum Contract: Fixed-Term Maternity Cover (Approx. 12 Months) Anticipated Start Date: August 2026 (subject to the successful candidate's notice period) Handover Period: Up to 2 3 months alongside the current postholder Company Overview WSG Joinery are a bespoke joinery manufacturer who specialise in supporting London's commercial office interior market with high quality products. Working with clients across the commercial fit-out sector, we deliver bespoke joinery solutions from design through to manufacture and installation, building a reputation for quality, reliability and exceptional service. Role Overview We are seeking an experienced and highly organised Senior Project Administration Coordinator to provide maternity cover for a key operational role within our business. This position is not a project management role. Instead, it is responsible for the comprehensive coordination and administration of live projects, ensuring that all project documentation, compliance requirements, financial administration, reporting, and operational processes are managed accurately and efficiently throughout the project lifecycle. Working closely with Directors, Project Managers, Installation Teams, the Finance Team, clients, suppliers, and other stakeholders, the successful candidate will play a pivotal role in supporting project delivery through exceptional administration, coordination, document control, and business support functions. Key Responsibilities Project Administration & Coordination Coordinate and monitor administrative activities across all live projects from design through to production and installation. Maintain and update project programmes and Gantt charts to ensure project information remains accurate and current. Set up, manage, and maintain all project documentation required for contractual, operational, and compliance purposes. Coordinate and maintain Risk Assessments and Method Statements (RAMS), working closely with Project Managers and Installation Teams to ensure documentation remains current and accurate. Ensure all required certifications, compliance documentation, and project records are obtained, organised, and submitted as required. Coordinate weekly project review meetings, tracking actions, progress updates, risks, and key project information. Compile and produce Operation & Maintenance (O&M) Manuals using As-Built drawings, specifications, certifications, and supporting documentation. Maintain robust project filing systems, document control procedures, and project records throughout delivery. Act as the central administrative point of coordination for project-related information across departments. Financial Administration Assist in the preparation and management of Cost Value Reconciliations (CVRs) across live projects. Produce and maintain project-specific cash flow forecasts. Support project planning through financial forecasting and reporting. Prepare and submit monthly valuation applications. Raise and process sales invoices through Xero. Manage cash collection activities and monitor outstanding debtor balances. Proactively chase overdue payments and retention releases. Participate in weekly finance reviews and provide cash flow reporting to management. Sales & Business Administration Provide comprehensive administrative support across the business. Coordinate meetings, schedules, and project-related communications across departments. Assist with customer and supplier correspondence where required. Support the management team with day-to-day operational administration. Ensure company records, documentation, and internal systems remain accurate and up to date. Assist with continuous improvement of administrative processes and procedures. Task & Process Management Monitor and manage administrative workflows to ensure actions are completed within agreed timescales. Maintain company documentation, policies, procedures, and project records. Support internal reporting requirements and business performance tracking. Ensure compliance with company systems, processes, and quality standards. Skills & Experience Required Proven experience in a senior administration, project coordination, document control, or operations support role. Strong project administration and document control experience. Experience maintaining project programmes and Gantt charts. Knowledge of construction, fit-out, manufacturing, or project-based environments is highly desirable. Experience preparing RAMS, O&M Manuals, and project compliance documentation. Financial administration experience including invoicing, valuations, cash flow forecasting, and debtor management. Experience using Xero or similar accounting software. Excellent organisational and time management skills. Strong attention to detail and ability to manage multiple priorities simultaneously. Proficient in Microsoft Office Suite, particularly Excel, Word, and Project/Planning software. Excellent communication and stakeholder coordination skills. Personal Attributes Highly organised and proactive. Commercially aware with strong attention to detail. Able to work independently and as part of a team. Professional, reliable, and adaptable. Strong administrative, coordination, and problem-solving skills. What We Offer Salary of £35,000 - £40,000 per annum. Fixed-term maternity cover contract with a comprehensive handover period. Opportunity to work within a dynamic and growing business. Varied and challenging role with significant responsibility. Supportive team environment. Contract Duration: Approximately 12 months plus a structured handover period of up to 2 3 months with the current postholder INDHS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Senior Project Administration Coordinator (Maternity Cover) Location: LS13 4TZ Salary: £35,000 to £40,000 per annum Contract: Fixed-Term Maternity Cover (Approx. 12 Months) Anticipated Start Date: August 2026 (subject to the successful candidate's notice period) Handover Period: Up to 2 3 months alongside the current postholder Company Overview WSG Joinery are a bespoke joinery manufacturer who specialise in supporting London's commercial office interior market with high quality products. Working with clients across the commercial fit-out sector, we deliver bespoke joinery solutions from design through to manufacture and installation, building a reputation for quality, reliability and exceptional service. Role Overview We are seeking an experienced and highly organised Senior Project Administration Coordinator to provide maternity cover for a key operational role within our business. This position is not a project management role. Instead, it is responsible for the comprehensive coordination and administration of live projects, ensuring that all project documentation, compliance requirements, financial administration, reporting, and operational processes are managed accurately and efficiently throughout the project lifecycle. Working closely with Directors, Project Managers, Installation Teams, the Finance Team, clients, suppliers, and other stakeholders, the successful candidate will play a pivotal role in supporting project delivery through exceptional administration, coordination, document control, and business support functions. Key Responsibilities Project Administration & Coordination Coordinate and monitor administrative activities across all live projects from design through to production and installation. Maintain and update project programmes and Gantt charts to ensure project information remains accurate and current. Set up, manage, and maintain all project documentation required for contractual, operational, and compliance purposes. Coordinate and maintain Risk Assessments and Method Statements (RAMS), working closely with Project Managers and Installation Teams to ensure documentation remains current and accurate. Ensure all required certifications, compliance documentation, and project records are obtained, organised, and submitted as required. Coordinate weekly project review meetings, tracking actions, progress updates, risks, and key project information. Compile and produce Operation & Maintenance (O&M) Manuals using As-Built drawings, specifications, certifications, and supporting documentation. Maintain robust project filing systems, document control procedures, and project records throughout delivery. Act as the central administrative point of coordination for project-related information across departments. Financial Administration Assist in the preparation and management of Cost Value Reconciliations (CVRs) across live projects. Produce and maintain project-specific cash flow forecasts. Support project planning through financial forecasting and reporting. Prepare and submit monthly valuation applications. Raise and process sales invoices through Xero. Manage cash collection activities and monitor outstanding debtor balances. Proactively chase overdue payments and retention releases. Participate in weekly finance reviews and provide cash flow reporting to management. Sales & Business Administration Provide comprehensive administrative support across the business. Coordinate meetings, schedules, and project-related communications across departments. Assist with customer and supplier correspondence where required. Support the management team with day-to-day operational administration. Ensure company records, documentation, and internal systems remain accurate and up to date. Assist with continuous improvement of administrative processes and procedures. Task & Process Management Monitor and manage administrative workflows to ensure actions are completed within agreed timescales. Maintain company documentation, policies, procedures, and project records. Support internal reporting requirements and business performance tracking. Ensure compliance with company systems, processes, and quality standards. Skills & Experience Required Proven experience in a senior administration, project coordination, document control, or operations support role. Strong project administration and document control experience. Experience maintaining project programmes and Gantt charts. Knowledge of construction, fit-out, manufacturing, or project-based environments is highly desirable. Experience preparing RAMS, O&M Manuals, and project compliance documentation. Financial administration experience including invoicing, valuations, cash flow forecasting, and debtor management. Experience using Xero or similar accounting software. Excellent organisational and time management skills. Strong attention to detail and ability to manage multiple priorities simultaneously. Proficient in Microsoft Office Suite, particularly Excel, Word, and Project/Planning software. Excellent communication and stakeholder coordination skills. Personal Attributes Highly organised and proactive. Commercially aware with strong attention to detail. Able to work independently and as part of a team. Professional, reliable, and adaptable. Strong administrative, coordination, and problem-solving skills. What We Offer Salary of £35,000 - £40,000 per annum. Fixed-term maternity cover contract with a comprehensive handover period. Opportunity to work within a dynamic and growing business. Varied and challenging role with significant responsibility. Supportive team environment. Contract Duration: Approximately 12 months plus a structured handover period of up to 2 3 months with the current postholder INDHS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
