Your new company Central based Cheltenham firm Your new role In this role you work as part of a management accounts team supporting international clients.Job DescriptionYou will assist senior team members in delivering finance functions for a portfolio of international clients. Responsibilities include: Payroll administration Accounts payable processing and payments Management of client funds Employee expense reimbursements Preparation of management accounts VAT and other indirect tax support International HR coordination Key tasks involve: Posting invoices and expense claims into accounting systems Raising payments from client bank accounts Reviewing payroll and services completed by overseas offices Setting up bookkeeping in systems such as Xero, and configuring beneficiaries in banking platforms Assisting with monthly management accounts in dual currencies Supporting compliance queries related to statutory accounts and year-end reporting Attending client calls and documenting actions Liaising with UK and overseas offices to follow up on services Responding to client queries and escalating issues to supervisors Performing administrative duties and handling ad hoc queries with initiative Ensuring all work is delivered to agreed deadlines What you'll need to succeed Desire to pursue an accountancy qualification (ACA/ACCA/AAT) Strong organisational skills with the ability to manage multiple deadlines Excellent communication skills and the ability to build trust quickly Willingness to share knowledge and conduct research as needed Awareness of risk and commitment to producing high-quality work first time Proficiency in Microsoft Excel, Word, and accounting systems such as Xero and NetSuite Keen attention to detail What you'll get in return 25 days leave Parking Study support Great team to work with What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jun 28, 2026
Full time
Your new company Central based Cheltenham firm Your new role In this role you work as part of a management accounts team supporting international clients.Job DescriptionYou will assist senior team members in delivering finance functions for a portfolio of international clients. Responsibilities include: Payroll administration Accounts payable processing and payments Management of client funds Employee expense reimbursements Preparation of management accounts VAT and other indirect tax support International HR coordination Key tasks involve: Posting invoices and expense claims into accounting systems Raising payments from client bank accounts Reviewing payroll and services completed by overseas offices Setting up bookkeeping in systems such as Xero, and configuring beneficiaries in banking platforms Assisting with monthly management accounts in dual currencies Supporting compliance queries related to statutory accounts and year-end reporting Attending client calls and documenting actions Liaising with UK and overseas offices to follow up on services Responding to client queries and escalating issues to supervisors Performing administrative duties and handling ad hoc queries with initiative Ensuring all work is delivered to agreed deadlines What you'll need to succeed Desire to pursue an accountancy qualification (ACA/ACCA/AAT) Strong organisational skills with the ability to manage multiple deadlines Excellent communication skills and the ability to build trust quickly Willingness to share knowledge and conduct research as needed Awareness of risk and commitment to producing high-quality work first time Proficiency in Microsoft Excel, Word, and accounting systems such as Xero and NetSuite Keen attention to detail What you'll get in return 25 days leave Parking Study support Great team to work with What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Duties and Responsibilities Reporting to the Employment Services Finance Transactional Supervisor, this role covers a broad spectrum of financial responsibilities and administrative duties. The role will form part of Finance Transactional Team and each Finance Administrator will have specific responsibilities within the Department. However, there will be a requirement to have a good knowledge and understanding all responsibilities within the Department to provide flexibility and variation within the Team. Responsibilities of the Finance Administrator will include Processing sales invoices, collections and resolution of queries Maintain good control & monitoring of Debts Dealing with queries & requests from Internal & External Customers/Suppliers Administration credit checks etc for all new accounts Processing Purchase Orders Processing of Purchase invoice / credit notes Providing the business with a Banking service (including cheques, Giro's, Petty Cash) Preparing payment runs, processing BACs payments & raising cheques Completion of Bank and ledger reconciliations and cash management/forecasting Post direct debits taken by suppliers and prepare direct debit 'run' taking funds from customers. Ensure all documents are made available for scanning Processing and validating staff expense claims Providing the Business with a Purchase Card service including query resolution, support and training. Control petty cash in all locations, ensuring reconciliation to General Ledger. Ensure all incoming applications for Customer & Suppliers are dealt with within agreed service levels Maintenance of supplier and customer master data, ensuring all paperwork is filed and records are up to date Periodic blocking and archiving of inactive customer and supplier accounts Ensure Supplier & Customer accounts are reconciled on a regular basis in accordance with company requirements Other ad hoc responsibilities Processing of sales invoice, cash collection including query resolution Management of the purchase invoice processing and payments (BACS, CHAPS or cheques). Processing of purchase order requisition and purchase card service Processing of Business Expenses system, providing the business with staff expense re-imbursement service, whilst providing Management Information on expenses and reviewing / analysing expenses data. Daily bank posting and assisting in cash flow forecasting Setting up of new Customer & Supplier Accounts - including Dunn & Bradstreet checks Ensuring all paperwork made available for scanning Dealing with queries & requests from internal & external Customers & External Suppliers Skills and Qualifications Must be educated to a minimum of GCSE level including Math's & English at grade C or above. Finance related qualifications would be preferred but not essential. Experience of sales and purchase ledger and knowledge of all related procedures Experience of banking & bank/ledger reconciliations IT literate, with strong excel skills. Excellent inter-personal & communication skills & the ability to maintain confidentiality To be able to work on own initiative & as part of a team Experience in dealing with both internal and external stakeholders Attention to detail is essential Must be able to work under pressure & towards tight deadlines Professional, self motivated, confident, flexible and adaptable EEO Statement Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your?Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.
Jun 26, 2026
Full time
Duties and Responsibilities Reporting to the Employment Services Finance Transactional Supervisor, this role covers a broad spectrum of financial responsibilities and administrative duties. The role will form part of Finance Transactional Team and each Finance Administrator will have specific responsibilities within the Department. However, there will be a requirement to have a good knowledge and understanding all responsibilities within the Department to provide flexibility and variation within the Team. Responsibilities of the Finance Administrator will include Processing sales invoices, collections and resolution of queries Maintain good control & monitoring of Debts Dealing with queries & requests from Internal & External Customers/Suppliers Administration credit checks etc for all new accounts Processing Purchase Orders Processing of Purchase invoice / credit notes Providing the business with a Banking service (including cheques, Giro's, Petty Cash) Preparing payment runs, processing BACs payments & raising cheques Completion of Bank and ledger reconciliations and cash management/forecasting Post direct debits taken by suppliers and prepare direct debit 'run' taking funds from customers. Ensure all documents are made available for scanning Processing and validating staff expense claims Providing the Business with a Purchase Card service including query resolution, support and training. Control petty cash in all locations, ensuring reconciliation to General Ledger. Ensure all incoming applications for Customer & Suppliers are dealt with within agreed service levels Maintenance of supplier and customer master data, ensuring all paperwork is filed and records are up to date Periodic blocking and archiving of inactive customer and supplier accounts Ensure Supplier & Customer accounts are reconciled on a regular basis in accordance with company requirements Other ad hoc responsibilities Processing of sales invoice, cash collection including query resolution Management of the purchase invoice processing and payments (BACS, CHAPS or cheques). Processing of purchase order requisition and purchase card service Processing of Business Expenses system, providing the business with staff expense re-imbursement service, whilst providing Management Information on expenses and reviewing / analysing expenses data. Daily bank posting and assisting in cash flow forecasting Setting up of new Customer & Supplier Accounts - including Dunn & Bradstreet checks Ensuring all paperwork made available for scanning Dealing with queries & requests from internal & external Customers & External Suppliers Skills and Qualifications Must be educated to a minimum of GCSE level including Math's & English at grade C or above. Finance related qualifications would be preferred but not essential. Experience of sales and purchase ledger and knowledge of all related procedures Experience of banking & bank/ledger reconciliations IT literate, with strong excel skills. Excellent inter-personal & communication skills & the ability to maintain confidentiality To be able to work on own initiative & as part of a team Experience in dealing with both internal and external stakeholders Attention to detail is essential Must be able to work under pressure & towards tight deadlines Professional, self motivated, confident, flexible and adaptable EEO Statement Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your?Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.
Payments & Finance Operations Manager 65000 - 70000 Excellent Benefits 5 days on site- Blackfriars, London Our client, a highly successful, international business is looking to recruit an experienced Payments & Finance Operations Manager. This is an outstanding opportunity to join a fast-paced, multi-entity organisation where you'll take ownership of a critical finance operations function and play a key role in driving best practice, process improvement and operational excellence. Working closely with an experienced Financial Controller, you'll lead the day-to-day finance operations across payments, banking, accounts payable and financial controls, whilst managing a small finance team and helping to develop a scalable, high-performing finance function. Key responsibilities: Ownership of all outgoing payments across multiple entities and currencies Lead the Accounts Payable function, ensuring efficient invoice processing, supplier management and payment runs Manage banking relationships, online banking platforms and user access controls Oversee bank reconciliations and support cash flow management Drive process improvements, automation and finance systems optimisation Support payroll coordination, pensions administration and wider operational finance activities Maintain robust financial controls and ensure compliance across multiple jurisdictions Lead, coach and develop a small finance team Partner with stakeholders across the business to continually improve finance operations About you: Previous experience leading finance operations, payments or accounts payable within a complex organisation Strong understanding of payment processes, banking platforms and financial controls Experience working in a multi-entity and ideally multi-currency environment Proven people management or supervisory experience Strong systems capability, with ERP exposure (NetSuite experience would be advantageous) Highly organised, proactive and someone who enjoys improving processes ACA, ACCA or CIMA qualification is desirable but by no means essential This role would suit someone who enjoys taking ownership, improving processes and making a genuine impact within a growing international business. You'll be joining an organisation that values continuous improvement, collaboration and operational excellence, with the opportunity to influence how finance operates across the wider group. AGY - Vitae Financial Recruitment We Exist To Be Different - Membership NOT Registration
Jun 26, 2026
Full time
Payments & Finance Operations Manager 65000 - 70000 Excellent Benefits 5 days on site- Blackfriars, London Our client, a highly successful, international business is looking to recruit an experienced Payments & Finance Operations Manager. This is an outstanding opportunity to join a fast-paced, multi-entity organisation where you'll take ownership of a critical finance operations function and play a key role in driving best practice, process improvement and operational excellence. Working closely with an experienced Financial Controller, you'll lead the day-to-day finance operations across payments, banking, accounts payable and financial controls, whilst managing a small finance team and helping to develop a scalable, high-performing finance function. Key responsibilities: Ownership of all outgoing payments across multiple entities and currencies Lead the Accounts Payable function, ensuring efficient invoice processing, supplier management and payment runs Manage banking relationships, online banking platforms and user access controls Oversee bank reconciliations and support cash flow management Drive process improvements, automation and finance systems optimisation Support payroll coordination, pensions administration and wider operational finance activities Maintain robust financial controls and ensure compliance across multiple jurisdictions Lead, coach and develop a small finance team Partner with stakeholders across the business to continually improve finance operations About you: Previous experience leading finance operations, payments or accounts payable within a complex organisation Strong understanding of payment processes, banking platforms and financial controls Experience working in a multi-entity and ideally multi-currency environment Proven people management or supervisory experience Strong systems capability, with ERP exposure (NetSuite experience would be advantageous) Highly organised, proactive and someone who enjoys improving processes ACA, ACCA or CIMA qualification is desirable but by no means essential This role would suit someone who enjoys taking ownership, improving processes and making a genuine impact within a growing international business. You'll be joining an organisation that values continuous improvement, collaboration and operational excellence, with the opportunity to influence how finance operates across the wider group. AGY - Vitae Financial Recruitment We Exist To Be Different - Membership NOT Registration
About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Jun 25, 2026
Full time
About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Credit Controller - temporary - initially for 6 weeks to cover a period of leave - and likelihood of extensions 13 - 14ph + holiday pay (depending on experience) Hybrid working - 2 days in the office, 3 at home Barlborough location (free parking and modern offices) UK residents only. We cannot assist with overseas applications or VISA assistance. Gleeson Recruitment Group are working very closely with one of the most well-established, multi-site clients in the UK, who have over 150 sites throughout the UK. Their centralised finance function sits in very modern offices in Barlborough and they require a temporary Credit Controller, to join their friendly, team-spirited team who look after the small-medium sized clients, initially for 6 weeks. This role is ideally geared to those with existing credit control experience, looking after a high volume of overdue accounts. You ideally will have held similar roles within a team environment previously, and if you are able to hit the ground running with limited training, then this would be preferred. Based in their central collections team in their modern Barlborough Offices, the Credit Controller will be responsible for their own portfolio of customer accounts of around (Apply online only) live accounts, and you will undertake the following duties, whilst working in an experienced team, reporting to the Credit Supervisor: - To actively chase an assigned portfolio to ensure payment to terms and maximise collections in order to achieve monthly and quarterly targets. -Communicate with customers on a daily basis, via email and call to ensure prompt payment of outstanding invoices and maximise cash collected - Focus on maintaining and developing excellent relationships with customers and resolving any queries accordingly in an efficient and effective manner - Resolving queries, as many of the customers are on Direct Debit so many queries need to be handled throughout the month - Raise credit notes and re-issue invoices as and when required - Maintain detailed notes on all accounts, and up-date all relevant systems with the status of all outstanding invoices This is a challenging, fast-paced Credit Controller position, and requires the individual to be extremely team-focused, and be able to multi-task with ease, and work effectively with all internal colleagues, account managers, sales staff and admin staff at all times. The ability to work under pressure is essential and Intermediate Excel is also essential here. Please contact me for further information of this superb Credit Controller opportunity, where my client can offer superb, modern offices, free parking and a great working environment. You will be working from home 3 days a week and in the office 2 days per week, also with long term career opportunities available also. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Jun 25, 2026
Seasonal
Credit Controller - temporary - initially for 6 weeks to cover a period of leave - and likelihood of extensions 13 - 14ph + holiday pay (depending on experience) Hybrid working - 2 days in the office, 3 at home Barlborough location (free parking and modern offices) UK residents only. We cannot assist with overseas applications or VISA assistance. Gleeson Recruitment Group are working very closely with one of the most well-established, multi-site clients in the UK, who have over 150 sites throughout the UK. Their centralised finance function sits in very modern offices in Barlborough and they require a temporary Credit Controller, to join their friendly, team-spirited team who look after the small-medium sized clients, initially for 6 weeks. This role is ideally geared to those with existing credit control experience, looking after a high volume of overdue accounts. You ideally will have held similar roles within a team environment previously, and if you are able to hit the ground running with limited training, then this would be preferred. Based in their central collections team in their modern Barlborough Offices, the Credit Controller will be responsible for their own portfolio of customer accounts of around (Apply online only) live accounts, and you will undertake the following duties, whilst working in an experienced team, reporting to the Credit Supervisor: - To actively chase an assigned portfolio to ensure payment to terms and maximise collections in order to achieve monthly and quarterly targets. -Communicate with customers on a daily basis, via email and call to ensure prompt payment of outstanding invoices and maximise cash collected - Focus on maintaining and developing excellent relationships with customers and resolving any queries accordingly in an efficient and effective manner - Resolving queries, as many of the customers are on Direct Debit so many queries need to be handled throughout the month - Raise credit notes and re-issue invoices as and when required - Maintain detailed notes on all accounts, and up-date all relevant systems with the status of all outstanding invoices This is a challenging, fast-paced Credit Controller position, and requires the individual to be extremely team-focused, and be able to multi-task with ease, and work effectively with all internal colleagues, account managers, sales staff and admin staff at all times. The ability to work under pressure is essential and Intermediate Excel is also essential here. Please contact me for further information of this superb Credit Controller opportunity, where my client can offer superb, modern offices, free parking and a great working environment. You will be working from home 3 days a week and in the office 2 days per week, also with long term career opportunities available also. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
ROYAL AGRICULTURAL UNIVERSITY
Ampney Crucis, Gloucestershire
Ledger Officer Sales Ledger Location: Royal Agricultural University, Cirencester Salary : £26,707 £31,236 per annum Vacancy Type: Permanent, 35 hours per week The Royal Agricultural University is seeking a proactive and organised Ledger Officer to join our Finance team. This is an excellent opportunity for an experienced finance professional who enjoys working in a varied role, building positive relationships with customers and colleagues, and contributing to the smooth running of a busy finance function. As Ledger Officer, you will play an important role in supporting the University's financial operations. Working closely with colleagues across the Finance Department, you will be responsible for managing commercial sales ledger activities, raising invoices, monitoring outstanding debt and ensuring customer queries are dealt with efficiently and professionally. You will help maintain accurate financial records, carry out account reconciliations and support effective credit control processes in line with University procedures. The role offers a broad range of responsibilities and requires someone who can balance attention to detail with excellent customer service. You will liaise with staff and external customers, supporting the prompt collection of income while maintaining positive working relationships. You will also contribute to month-end and year-end processes, provide support to student ledger activities when required and work collaboratively with colleagues to ensure continuity of service across the Finance team. We are looking for someone with recent experience in a busy finance or accounting environment, including sales ledger and credit control responsibilities. You will have strong IT skills, particularly in Microsoft Excel, Word and Outlook, together with excellent communication and organisational skills. The ability to manage competing priorities, work accurately and contribute positively as part of a team is essential. Experience of Access Dimensions or a similar accounting system would be advantageous. The Royal Agricultural University offers a friendly and supportive working environment within a unique institution with a strong sense of community. If you are looking for a rewarding finance role within a welcoming and professional team, we would be delighted to hear from you. Key Responsibilities Raising of commercial sales ledger invoices as requested by RAU staff. Dealing with customer and staff queries relating to the commercial sales ledgers as required, ensuring the prompt collection of debts. Maintaining good customer relationships both internally and externally. Monitoring outstanding commercial debt and carrying out debt recovery procedures in accordance with the RAU debt collection policy from initial debt chasing to pursuing recovery through more formal means. Preparing month-end and year-end sales ledger reconciliations, reporting on the debt position and advising of any old debts which may need to be provided against. Maintaining the credit control notes on the finance system and keeping accurate records of debt collection. Raising of student ledger invoices and assisting with queries when required. Assisting Student Ledger Officer in recovering student ledger debt and providing cover as required. Downloading of commercial conference invoices from the KX system Requesting new customer accounts are set up on the finance system. Providing cover for the Cashier as required. 1 Providing administrative support for the Finance Ledger team when required and completing other tasks as are reasonably requested by the Finance Supervisor/Head of Department. General responsibilities: The University is committed to equality of opportunity. All staff are required to comply with current legislation, University policies and good practice guidance. All staff are required to act in a way that safeguards the health and wellbeing of children and vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate safeguarding policies and guidance and participate in related mandatory/statutory training. Managers have a responsibility to ensure their team members understand their individual responsibilities with regard to safeguarding children and vulnerable adults. All staff are required to participate in the University appraisal process and should ensure they are familiar with the process and plan time to prepare for their appraisal. Following the appraisal, staff are expected to undertake in any necessary learning and development and work towards the objectives that have been set. The University expects staff to attend any training designated as mandatory and to undertake learning and development activities to support their role. Managers must facilitate learning and development within their teams. Closing date: 28 June 2026 Interviews on: 8 July 2026 The RAU is an equal opportunities employer and we particularly welcome applications from black and minority ethnic candidates as they are underrepresented within the RAU at this level To Apply If you feel you are a suitable candidate and would like to work for The Royal Agricultural University, please click apply to be redirected to their website to complete your application.
Jun 25, 2026
Full time
Ledger Officer Sales Ledger Location: Royal Agricultural University, Cirencester Salary : £26,707 £31,236 per annum Vacancy Type: Permanent, 35 hours per week The Royal Agricultural University is seeking a proactive and organised Ledger Officer to join our Finance team. This is an excellent opportunity for an experienced finance professional who enjoys working in a varied role, building positive relationships with customers and colleagues, and contributing to the smooth running of a busy finance function. As Ledger Officer, you will play an important role in supporting the University's financial operations. Working closely with colleagues across the Finance Department, you will be responsible for managing commercial sales ledger activities, raising invoices, monitoring outstanding debt and ensuring customer queries are dealt with efficiently and professionally. You will help maintain accurate financial records, carry out account reconciliations and support effective credit control processes in line with University procedures. The role offers a broad range of responsibilities and requires someone who can balance attention to detail with excellent customer service. You will liaise with staff and external customers, supporting the prompt collection of income while maintaining positive working relationships. You will also contribute to month-end and year-end processes, provide support to student ledger activities when required and work collaboratively with colleagues to ensure continuity of service across the Finance team. We are looking for someone with recent experience in a busy finance or accounting environment, including sales ledger and credit control responsibilities. You will have strong IT skills, particularly in Microsoft Excel, Word and Outlook, together with excellent communication and organisational skills. The ability to manage competing priorities, work accurately and contribute positively as part of a team is essential. Experience of Access Dimensions or a similar accounting system would be advantageous. The Royal Agricultural University offers a friendly and supportive working environment within a unique institution with a strong sense of community. If you are looking for a rewarding finance role within a welcoming and professional team, we would be delighted to hear from you. Key Responsibilities Raising of commercial sales ledger invoices as requested by RAU staff. Dealing with customer and staff queries relating to the commercial sales ledgers as required, ensuring the prompt collection of debts. Maintaining good customer relationships both internally and externally. Monitoring outstanding commercial debt and carrying out debt recovery procedures in accordance with the RAU debt collection policy from initial debt chasing to pursuing recovery through more formal means. Preparing month-end and year-end sales ledger reconciliations, reporting on the debt position and advising of any old debts which may need to be provided against. Maintaining the credit control notes on the finance system and keeping accurate records of debt collection. Raising of student ledger invoices and assisting with queries when required. Assisting Student Ledger Officer in recovering student ledger debt and providing cover as required. Downloading of commercial conference invoices from the KX system Requesting new customer accounts are set up on the finance system. Providing cover for the Cashier as required. 1 Providing administrative support for the Finance Ledger team when required and completing other tasks as are reasonably requested by the Finance Supervisor/Head of Department. General responsibilities: The University is committed to equality of opportunity. All staff are required to comply with current legislation, University policies and good practice guidance. All staff are required to act in a way that safeguards the health and wellbeing of children and vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate safeguarding policies and guidance and participate in related mandatory/statutory training. Managers have a responsibility to ensure their team members understand their individual responsibilities with regard to safeguarding children and vulnerable adults. All staff are required to participate in the University appraisal process and should ensure they are familiar with the process and plan time to prepare for their appraisal. Following the appraisal, staff are expected to undertake in any necessary learning and development and work towards the objectives that have been set. The University expects staff to attend any training designated as mandatory and to undertake learning and development activities to support their role. Managers must facilitate learning and development within their teams. Closing date: 28 June 2026 Interviews on: 8 July 2026 The RAU is an equal opportunities employer and we particularly welcome applications from black and minority ethnic candidates as they are underrepresented within the RAU at this level To Apply If you feel you are a suitable candidate and would like to work for The Royal Agricultural University, please click apply to be redirected to their website to complete your application.
Finance & Accounts Coordinator Credit Control Cashflow Planning Accounts Administration North Birmingham 30,000 - 35,000 DOE, with flexibility for an exceptional candidate Full-Time Permanent Office-Based Are you an experienced finance, accounts or credit control professional who enjoys being close to the business, not hidden away in the background? This is a rare opportunity to join a successful, fast-growing logistics and warehousing business at a pivotal stage in its development. The company has doubled turnover in recent years, continues to win new customer opportunities, and now requires a capable Finance & Accounts Coordinator to bring structure, ownership and visibility to its day-to-day accounts function. This is not a narrow credit control role. It is a hands-on, business-critical position where you will become the central link between customers, operations, directors and external accountants. You will help the business understand what money is coming in, what needs paying, where risks may sit, and how cashflow can be managed effectively as the company continues to grow. The Role You will take ownership of customer account management, credit control, debtor follow-up, cashflow forecasting and finance administration. Responsibilities will include: Managing customer statements and follow-up activity. Chasing outstanding payments professionally and confidently. Conducting customer credit checks and recommending credit limits. Monitoring aged debt and payment commitments. Maintaining accurate records in Sage. Producing cashflow forecasts and visibility of expected receipts. Supporting supplier payment planning. Resolving customer account queries, including invoice and POD-related issues. Preparing information for external accountants. Supporting month-end close and management reporting. Working closely with directors, operations and the wider administration team. The business operates in a busy logistics environment where accuracy, pace and attention to detail matter. You will be dealing with high volumes of transport documentation, customer invoices, proof of delivery queries and account follow-up activity. What Makes This Opportunity Different? You will not be joining a large corporate finance department where your role is limited to one small task. You will be joining a growing, entrepreneurial SME where your work will have direct visibility and impact. You will have the opportunity to: Shape how the accounts function operates. Improve credit control and cashflow processes. Work directly with business owners and decision-makers. Gain wider exposure to operations, customers and commercial activity. Develop professionally with funded training and qualification support. Grow into broader finance responsibilities over time. For the right person, this could develop into an Accounts Office Manager, Finance Supervisor or wider finance management role as the business continues to expand. About You You are likely to suit this role if you have experience in: Credit control Sales ledger Accounts administration Finance coordination Cashflow forecasting Customer account management Sage or similar accounting software Excel-based reporting and forecasting Experience in logistics, transport, haulage, warehousing, freight, distribution or another high-volume operational environment would be highly advantageous, but is not essential. AAT qualification or study would be beneficial, although strong practical experience is equally important. Your Style You will need to be: Highly organised Accurate and detail focused Confident speaking to customers Professional and diplomatic Assertive when needed Commercially aware Proactive and self-motivated Comfortable working in a busy SME environment The successful candidate will be friendly and relationship-led, but also able to become firmer when payments are overdue or customer queries need resolving. Package Salary: 30,000 - 35,000 DOE Flexibility for an exceptional candidate with broader finance capability Permanent, full-time role Monday to Friday Typical hours around 8:30am - 5:30pm, with some flexibility Office-based in Birmingham Company pension Funded training and qualification support Genuine long-term development opportunity Why Apply? This is a chance to join a business that is growing for the right reasons: strong customer relationships, a reputation for service, investment in people and a clear appetite for continued expansion. You will be trusted, visible and valued. For an experienced finance, accounts or credit control professional who wants more ownership, more variety and more influence, this is an excellent opportunity to make a real impact.
Jun 25, 2026
Full time
Finance & Accounts Coordinator Credit Control Cashflow Planning Accounts Administration North Birmingham 30,000 - 35,000 DOE, with flexibility for an exceptional candidate Full-Time Permanent Office-Based Are you an experienced finance, accounts or credit control professional who enjoys being close to the business, not hidden away in the background? This is a rare opportunity to join a successful, fast-growing logistics and warehousing business at a pivotal stage in its development. The company has doubled turnover in recent years, continues to win new customer opportunities, and now requires a capable Finance & Accounts Coordinator to bring structure, ownership and visibility to its day-to-day accounts function. This is not a narrow credit control role. It is a hands-on, business-critical position where you will become the central link between customers, operations, directors and external accountants. You will help the business understand what money is coming in, what needs paying, where risks may sit, and how cashflow can be managed effectively as the company continues to grow. The Role You will take ownership of customer account management, credit control, debtor follow-up, cashflow forecasting and finance administration. Responsibilities will include: Managing customer statements and follow-up activity. Chasing outstanding payments professionally and confidently. Conducting customer credit checks and recommending credit limits. Monitoring aged debt and payment commitments. Maintaining accurate records in Sage. Producing cashflow forecasts and visibility of expected receipts. Supporting supplier payment planning. Resolving customer account queries, including invoice and POD-related issues. Preparing information for external accountants. Supporting month-end close and management reporting. Working closely with directors, operations and the wider administration team. The business operates in a busy logistics environment where accuracy, pace and attention to detail matter. You will be dealing with high volumes of transport documentation, customer invoices, proof of delivery queries and account follow-up activity. What Makes This Opportunity Different? You will not be joining a large corporate finance department where your role is limited to one small task. You will be joining a growing, entrepreneurial SME where your work will have direct visibility and impact. You will have the opportunity to: Shape how the accounts function operates. Improve credit control and cashflow processes. Work directly with business owners and decision-makers. Gain wider exposure to operations, customers and commercial activity. Develop professionally with funded training and qualification support. Grow into broader finance responsibilities over time. For the right person, this could develop into an Accounts Office Manager, Finance Supervisor or wider finance management role as the business continues to expand. About You You are likely to suit this role if you have experience in: Credit control Sales ledger Accounts administration Finance coordination Cashflow forecasting Customer account management Sage or similar accounting software Excel-based reporting and forecasting Experience in logistics, transport, haulage, warehousing, freight, distribution or another high-volume operational environment would be highly advantageous, but is not essential. AAT qualification or study would be beneficial, although strong practical experience is equally important. Your Style You will need to be: Highly organised Accurate and detail focused Confident speaking to customers Professional and diplomatic Assertive when needed Commercially aware Proactive and self-motivated Comfortable working in a busy SME environment The successful candidate will be friendly and relationship-led, but also able to become firmer when payments are overdue or customer queries need resolving. Package Salary: 30,000 - 35,000 DOE Flexibility for an exceptional candidate with broader finance capability Permanent, full-time role Monday to Friday Typical hours around 8:30am - 5:30pm, with some flexibility Office-based in Birmingham Company pension Funded training and qualification support Genuine long-term development opportunity Why Apply? This is a chance to join a business that is growing for the right reasons: strong customer relationships, a reputation for service, investment in people and a clear appetite for continued expansion. You will be trusted, visible and valued. For an experienced finance, accounts or credit control professional who wants more ownership, more variety and more influence, this is an excellent opportunity to make a real impact.
Sales Office Manager Location: Tilehurst, Reading Package: Basic salary up to £40,000 (dependent on experience) plus bonus/OTE and flexible benefits package including up to 27 days holiday (plus additional annual leave purchasing scheme) Hours: Full time (37.5 hours) Monday to Friday Sector: Packaging Distribution Protecting what matters, together We're dedicated to protecting what matters most - our people, our customers, our communities and the environment. At Macfarlane Packaging, our commitment to customer satisfaction, sustainability and continual improvement creates a highly collaborative, supportive and friendly workplace where you can unpack a career that grows. With history stretching back over 75 years, we offer stability whilst continuing to evolve and grow. Our fast-paced, results-driven approach provides genuine opportunities for development, progression and achievement. Every colleague has the opportunity to influence our success, helping us deliver outstanding service and innovative packaging solutions to customers across the UK. The Sales Office Manager Role This is a key leadership role within one of our packaging distribution operations. As Sales Office Manager, you will lead, develop and motivate a team of internal sales professionals, ensuring exceptional customer service, strong commercial performance and effective day-to-day sales office management. You will be responsible for driving sales growth across existing accounts, maximising quotation conversion, identifying new opportunities and ensuring the team consistently delivers against agreed targets. Working closely with external sales executives, operations and logistics colleagues, you will help create a high-performance culture focused on customer satisfaction, profitability and continuous improvement. This role offers an excellent opportunity for an experienced internal sales leader who enjoys coaching people, improving performance and contributing directly to business success. What you will bring We welcome applications from commercially minded sales leaders who can demonstrate success within a fast-paced sales, distribution, merchanting or wholesale environment. You will ideally offer: Previous experience leading, coaching and developing an internal sales or customer service team (you may currently be a team leader/supervisor looking for that next step up) A strong understanding of sales office operations, customer account management and commercial decision-making Experience setting objectives, monitoring performance and driving continuous improvement The ability to motivate teams to achieve sales, margin and service targets A track record of building strong customer relationships and identifying opportunities to grow account spend Confidence handling customer escalations and resolving issues professionally Experience supporting and working alongside field-based sales colleagues Strong commercial awareness and the ability to balance customer satisfaction with profitability Excellent communication, organisation and people management skills Strong IT capability, including CRM systems and Microsoft Office applications Knowledge of packaging products or experience within the packaging sector would be advantageous but is not essential. What you will get We provide a competitive basic starting salary and operate a range of rewarding bonus and incentive schemes. Our flexible employee benefits package can include: 25 days annual leave (rising to 27 days with service) plus all public/bank holidays Additional Holiday Purchasing Scheme (run annually) Contributory pension scheme Free parking at the majority of our site locations Annual paid volunteering day Company car or cash allowance for qualifying roles Employee Assistance Programme Extensive training, development and progression opportunities Employee discount scheme Simply Health/Dental Cover option or BUPA cover for qualifying roles Enhanced HR policies relating to employee rights and entitlements Long service awards Charitable giving options Financial support with eye tests and prescription glasses for DSE users EE Mobile discount scheme Candidate referral scheme Your future with us Here at Macfarlane Group, you have the opportunity to shape your own career. As a large national business, internal progression and mobility are key parts of our success. Through structured development pathways, leadership programmes and recognised external training, we support colleagues to achieve their full potential and progress their careers. How to apply We are working swiftly to find the best applicants and hope to hold local interviews ASAP. Please click 'apply' to submit your up-to-date CV. All applications will be acknowledged. If you haven't heard from us within 2-3 weeks, please assume your application was unsuccessful. We welcome and encourage applications from people of all backgrounds irrespective of age, gender, disability, race, nationality, ethnicity, gender expression, religion or sexual orientation. Should you require any specific support or adjustments during the recruitment process, please email our recruitment team directly. No recruitment agencies please
Jun 24, 2026
Full time
Sales Office Manager Location: Tilehurst, Reading Package: Basic salary up to £40,000 (dependent on experience) plus bonus/OTE and flexible benefits package including up to 27 days holiday (plus additional annual leave purchasing scheme) Hours: Full time (37.5 hours) Monday to Friday Sector: Packaging Distribution Protecting what matters, together We're dedicated to protecting what matters most - our people, our customers, our communities and the environment. At Macfarlane Packaging, our commitment to customer satisfaction, sustainability and continual improvement creates a highly collaborative, supportive and friendly workplace where you can unpack a career that grows. With history stretching back over 75 years, we offer stability whilst continuing to evolve and grow. Our fast-paced, results-driven approach provides genuine opportunities for development, progression and achievement. Every colleague has the opportunity to influence our success, helping us deliver outstanding service and innovative packaging solutions to customers across the UK. The Sales Office Manager Role This is a key leadership role within one of our packaging distribution operations. As Sales Office Manager, you will lead, develop and motivate a team of internal sales professionals, ensuring exceptional customer service, strong commercial performance and effective day-to-day sales office management. You will be responsible for driving sales growth across existing accounts, maximising quotation conversion, identifying new opportunities and ensuring the team consistently delivers against agreed targets. Working closely with external sales executives, operations and logistics colleagues, you will help create a high-performance culture focused on customer satisfaction, profitability and continuous improvement. This role offers an excellent opportunity for an experienced internal sales leader who enjoys coaching people, improving performance and contributing directly to business success. What you will bring We welcome applications from commercially minded sales leaders who can demonstrate success within a fast-paced sales, distribution, merchanting or wholesale environment. You will ideally offer: Previous experience leading, coaching and developing an internal sales or customer service team (you may currently be a team leader/supervisor looking for that next step up) A strong understanding of sales office operations, customer account management and commercial decision-making Experience setting objectives, monitoring performance and driving continuous improvement The ability to motivate teams to achieve sales, margin and service targets A track record of building strong customer relationships and identifying opportunities to grow account spend Confidence handling customer escalations and resolving issues professionally Experience supporting and working alongside field-based sales colleagues Strong commercial awareness and the ability to balance customer satisfaction with profitability Excellent communication, organisation and people management skills Strong IT capability, including CRM systems and Microsoft Office applications Knowledge of packaging products or experience within the packaging sector would be advantageous but is not essential. What you will get We provide a competitive basic starting salary and operate a range of rewarding bonus and incentive schemes. Our flexible employee benefits package can include: 25 days annual leave (rising to 27 days with service) plus all public/bank holidays Additional Holiday Purchasing Scheme (run annually) Contributory pension scheme Free parking at the majority of our site locations Annual paid volunteering day Company car or cash allowance for qualifying roles Employee Assistance Programme Extensive training, development and progression opportunities Employee discount scheme Simply Health/Dental Cover option or BUPA cover for qualifying roles Enhanced HR policies relating to employee rights and entitlements Long service awards Charitable giving options Financial support with eye tests and prescription glasses for DSE users EE Mobile discount scheme Candidate referral scheme Your future with us Here at Macfarlane Group, you have the opportunity to shape your own career. As a large national business, internal progression and mobility are key parts of our success. Through structured development pathways, leadership programmes and recognised external training, we support colleagues to achieve their full potential and progress their careers. How to apply We are working swiftly to find the best applicants and hope to hold local interviews ASAP. Please click 'apply' to submit your up-to-date CV. All applications will be acknowledged. If you haven't heard from us within 2-3 weeks, please assume your application was unsuccessful. We welcome and encourage applications from people of all backgrounds irrespective of age, gender, disability, race, nationality, ethnicity, gender expression, religion or sexual orientation. Should you require any specific support or adjustments during the recruitment process, please email our recruitment team directly. No recruitment agencies please
Accounts Assistant Location : Macclesfield, Cheshire, SK10 2NZ Salary : Competitive, DOE Contract : Full time, permanent Benefits: A friendly and supportive team environment, Competitive salary and benefits package Career progression within the finance department RoBAT Ltd is a subsidiary of Mycronic, a global technology leader with a market valuation of approximately £3 billion. Based at our headquarters in Macclesfield, Cheshire, we have a small multi-disciplined, dynamic team designing and manufacturing high-value robotic machines for testing PCBs (printed circuit boards). Most of our sales are to China and the USA, where we operate our own small factories and employ local teams to provide high-quality customer support. RoBAT is firmly established as the leading company in this very specialised and niche marketplace. This is a unique opportunity to be part of a company at the forefront of industrial automation. About the Accounts Assistant Role We are looking for a motivated and detail oriented Accounts Assistant to join our small but expanding finance team. Reporting directly to the Accounts Supervisor, you will play a key role in supporting day to day accounting operations and ensuring the smooth running of the department. This is an excellent opportunity for someone looking to develop their finance career within a supportive and collaborative environment. As our Accounts Assistant you will: Assist with processing purchase invoices, sales invoices, and expense claims Maintain accurate financial records and update internal systems Support month end and year end processes Reconcile supplier statements and resolve invoice queries Prepare and post journals under the guidance of the Accounts Supervisor Assist with credit control activities when required Provide general administrative support to the finance team Ensure compliance with internal controls and financial procedures Matching purchase orders and posting the invoices to the ledger Adding payments to banking system prior to approval Matching credit card receipts to statements Assist with credit control. Chasing customers for updates on due invoices or invoices approaching due dates Contract renewals Some site operational tasks for the building + plant and equipment To provide some holiday cover for our Accounts Supervisor (vice versa also applies) About You We re looking for someone who brings enthusiasm, accuracy, and a willingness to learn. You will ideally have: Previous experience in an accounts or finance support role (preferred but not essential) Strong numerical and organisational skills Good working knowledge of Microsoft Excel and accountancy software; Sage preferred, but not essential. Excellent attention to detail and the ability to work to deadlines A proactive approach and strong communication skills Able to manage time effectively, prioritize tasks and achieve goals. Effective communication both verbally and in written form. Must be able to multi-task this can be a varied role, in a fast-paced environment. Must have an excellent eye for detail. Must have problem solving skills Analysis, Evaluation, Communication, Decision Making, Creativity. If you feel you have the necessary skills and experience to be successful in this role click on APPLY today! No agencies please.
Jun 24, 2026
Full time
Accounts Assistant Location : Macclesfield, Cheshire, SK10 2NZ Salary : Competitive, DOE Contract : Full time, permanent Benefits: A friendly and supportive team environment, Competitive salary and benefits package Career progression within the finance department RoBAT Ltd is a subsidiary of Mycronic, a global technology leader with a market valuation of approximately £3 billion. Based at our headquarters in Macclesfield, Cheshire, we have a small multi-disciplined, dynamic team designing and manufacturing high-value robotic machines for testing PCBs (printed circuit boards). Most of our sales are to China and the USA, where we operate our own small factories and employ local teams to provide high-quality customer support. RoBAT is firmly established as the leading company in this very specialised and niche marketplace. This is a unique opportunity to be part of a company at the forefront of industrial automation. About the Accounts Assistant Role We are looking for a motivated and detail oriented Accounts Assistant to join our small but expanding finance team. Reporting directly to the Accounts Supervisor, you will play a key role in supporting day to day accounting operations and ensuring the smooth running of the department. This is an excellent opportunity for someone looking to develop their finance career within a supportive and collaborative environment. As our Accounts Assistant you will: Assist with processing purchase invoices, sales invoices, and expense claims Maintain accurate financial records and update internal systems Support month end and year end processes Reconcile supplier statements and resolve invoice queries Prepare and post journals under the guidance of the Accounts Supervisor Assist with credit control activities when required Provide general administrative support to the finance team Ensure compliance with internal controls and financial procedures Matching purchase orders and posting the invoices to the ledger Adding payments to banking system prior to approval Matching credit card receipts to statements Assist with credit control. Chasing customers for updates on due invoices or invoices approaching due dates Contract renewals Some site operational tasks for the building + plant and equipment To provide some holiday cover for our Accounts Supervisor (vice versa also applies) About You We re looking for someone who brings enthusiasm, accuracy, and a willingness to learn. You will ideally have: Previous experience in an accounts or finance support role (preferred but not essential) Strong numerical and organisational skills Good working knowledge of Microsoft Excel and accountancy software; Sage preferred, but not essential. Excellent attention to detail and the ability to work to deadlines A proactive approach and strong communication skills Able to manage time effectively, prioritize tasks and achieve goals. Effective communication both verbally and in written form. Must be able to multi-task this can be a varied role, in a fast-paced environment. Must have an excellent eye for detail. Must have problem solving skills Analysis, Evaluation, Communication, Decision Making, Creativity. If you feel you have the necessary skills and experience to be successful in this role click on APPLY today! No agencies please.
We are looking for an organized and proactive Helpdesk Coordinator to join our clients team. In this role, you will be the main point of contact for a portfolio of customer accounts. Working alongside our Helpdesk Supervisor, you will handle daily administrative tasks, track inventory, and ensure our service contracts run smoothly. Key Responsibilities Customer Support: Manage a dedicated portfolio of client accounts and deliver excellent customer service. Daily Operations: Complete daily tasks and administrative duties to meet team goals and KPIs. Inventory Tracking: Monitor stock and inventory levels according to contract requirements. Compliance & Quality: Follow standard processes to keep our operations organized, compliant, and efficient. Problem Solving: Assist with handling customer complaints and identifying ways to improve our processes. What We Are Looking For Previous experience in a helpdesk, customer service, or admin role. Strong communication skills and a professional phone/email manner. Excellent time-management skills to handle a busy 08:30 to 17:00 shift. A reliable team player who enjoys problem-solving.
Jun 24, 2026
Contractor
We are looking for an organized and proactive Helpdesk Coordinator to join our clients team. In this role, you will be the main point of contact for a portfolio of customer accounts. Working alongside our Helpdesk Supervisor, you will handle daily administrative tasks, track inventory, and ensure our service contracts run smoothly. Key Responsibilities Customer Support: Manage a dedicated portfolio of client accounts and deliver excellent customer service. Daily Operations: Complete daily tasks and administrative duties to meet team goals and KPIs. Inventory Tracking: Monitor stock and inventory levels according to contract requirements. Compliance & Quality: Follow standard processes to keep our operations organized, compliant, and efficient. Problem Solving: Assist with handling customer complaints and identifying ways to improve our processes. What We Are Looking For Previous experience in a helpdesk, customer service, or admin role. Strong communication skills and a professional phone/email manner. Excellent time-management skills to handle a busy 08:30 to 17:00 shift. A reliable team player who enjoys problem-solving.
Our client is dedicated to providing exceptional legal and customer services to their clients and partner agents. They pride themselves on their commitment to professionalism, innovation, and delivering outstanding results. As they continue to grow, they are seeking skilled and motivated Conveyancing Case Handler. With a personal development programme, ongoing on the job training and opportunities to progress, candidates can be reassured that this position is a gateway to a career in Conveyancing. Duties & Responsibilities: Have a good knowledge of the entire conveyancing process and be familiar with the roles of support teams such as accounts and post completion in the process. Ensure files are run in an orderly manner, kept tidy and all checklists kept up to date. Issue regular update reports to introducers/clients. Attend to any office administration requested to include post, filling, accounts balances and file closures. Manage workloads effectively as well as those of support staff. Be capable of dealing with all aspects of a sale from instruction to completion, to include issuing Draft Contract papers, dealing with Freehold and Leasehold enquiries and exchanging Contracts. Manage and run a purchase file from instruction to completion subject to supervision. Check and report on all search results, identifying any issues. Check Mortgage Offers and report to client. Report on matters required under the UK Finance mortgage lenders handbook. Be responsible and accountable for files. Deal with all contacts in a professional manner. Set up sale and purchases for completion to include preparing the completion pack to be signed by the relevant supervisor. Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Jun 24, 2026
Full time
Our client is dedicated to providing exceptional legal and customer services to their clients and partner agents. They pride themselves on their commitment to professionalism, innovation, and delivering outstanding results. As they continue to grow, they are seeking skilled and motivated Conveyancing Case Handler. With a personal development programme, ongoing on the job training and opportunities to progress, candidates can be reassured that this position is a gateway to a career in Conveyancing. Duties & Responsibilities: Have a good knowledge of the entire conveyancing process and be familiar with the roles of support teams such as accounts and post completion in the process. Ensure files are run in an orderly manner, kept tidy and all checklists kept up to date. Issue regular update reports to introducers/clients. Attend to any office administration requested to include post, filling, accounts balances and file closures. Manage workloads effectively as well as those of support staff. Be capable of dealing with all aspects of a sale from instruction to completion, to include issuing Draft Contract papers, dealing with Freehold and Leasehold enquiries and exchanging Contracts. Manage and run a purchase file from instruction to completion subject to supervision. Check and report on all search results, identifying any issues. Check Mortgage Offers and report to client. Report on matters required under the UK Finance mortgage lenders handbook. Be responsible and accountable for files. Deal with all contacts in a professional manner. Set up sale and purchases for completion to include preparing the completion pack to be signed by the relevant supervisor. Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Accounts Assistant Redditch area Salary £27,000-£30,000 Immediately available temp to perm position My client is seeking an experienced and proactive Accounts Assistant to oversee our day-to-day finance operations and support the continued success of our growing business. Role Overview To supervise the day-to-day operation of accounts payable, accounts receivable, subcontractor accounts and related accounting activities within a construction environment, ensuring accurate project cost allocation, compliance with statutory and contractual requirements, and timely month-end close. The Role Reporting to the Associate Director of Finance, the Accounts Supervisor will take responsibility for the smooth running of the accounts function, ensuring financial transactions are processed accurately and efficiently while maintaining compliance with statutory and contractual requirements. This is a varied role that combines transactional finance, payroll administration, project costing support, month-end activities, and team supervision within a fast-paced construction environment. Key Responsibilities: Ledger Management Oversee the Purchase, Sales, Subcontractor and General Ledgers. Ensure supplier invoices, subcontractor applications, credit notes, expenses and payments are processed accurately and on time. Maintain accurate coding of transactions to projects, cost centres and overheads. Manage supplier, subcontractor and customer records. Monitor aged debtors and creditors, resolving outstanding issues and discrepancies. Investigate and resolve complex finance queries. Act as a key point of contact for finance-related enquiries. Banking & Payments Manage daily banking activities and prepare payment runs. Process and reconcile banking transactions. Ensure compliance with CIS legislation, including verification, deductions and reporting. Maintain compliance with VAT regulations, including Domestic Reverse Charge requirements. Administer payments for site-based workers in line with IR35 requirements. Manage and maintain the Pleo expenses system. Payroll & Timesheets Prepare and submit weekly payroll information. Process weekly timesheets within agreed deadlines. Liaise with payroll providers to ensure accurate and timely payments. Month-End & Reporting Perform ledger and balance sheet reconciliations. Support the month-end close process. Prepare financial and project-related reports. Assist with audit requirements and provide supporting documentation when required. Stakeholder Management Build effective working relationships across the business. Liaise with suppliers, subcontractors, clients and external stakeholders. Escalate issues appropriately and provide recommendations for resolution. Controls & Continuous Improvement Ensure compliance with company policies and financial controls. Identify opportunities to improve efficiency and accuracy. Support system improvements and process enhancements. Maintain up-to-date finance procedures and documentation. Skills & Experience Essential Previous experience within an Accounts Supervisor, Senior Accounts Assistant or similar finance role. Strong knowledge of purchase ledger, sales ledger and general ledger processes. Experience managing payment runs, reconciliations and banking activities. Payroll administration experience. Understanding of month-end procedures including journals, accruals and prepayments. Strong Microsoft Excel skills. Excellent attention to detail and organisational abilities. Ability to prioritise workloads and meet deadlines. Strong communication skills with the confidence to work with both finance and non-finance stakeholders. Desirable Experience within construction, fit-out, engineering or project-based environments. Knowledge of CIS, Domestic Reverse Charge VAT and IR35 regulations. Experience using accounting or ERP systems such as Sage, SAP, Oracle, NetSuite or similar. Previous supervisory or team leadership experience. AAT qualification or active accountancy studies. Personal Attributes Proactive and self-motivated. Reliable and dependable. Highly organised with excellent attention to detail. Strong problem-solving skills. Professional and discreet when handling confidential information. Committed to continuous improvement and delivering high standards of work. What We Offer Competitive salary. Opportunity to work within a highly respected specialist construction business. Supportive and collaborative team environment. Opportunities for professional development and career progression. Exposure to prestigious and high-profile projects.
Jun 23, 2026
Full time
Accounts Assistant Redditch area Salary £27,000-£30,000 Immediately available temp to perm position My client is seeking an experienced and proactive Accounts Assistant to oversee our day-to-day finance operations and support the continued success of our growing business. Role Overview To supervise the day-to-day operation of accounts payable, accounts receivable, subcontractor accounts and related accounting activities within a construction environment, ensuring accurate project cost allocation, compliance with statutory and contractual requirements, and timely month-end close. The Role Reporting to the Associate Director of Finance, the Accounts Supervisor will take responsibility for the smooth running of the accounts function, ensuring financial transactions are processed accurately and efficiently while maintaining compliance with statutory and contractual requirements. This is a varied role that combines transactional finance, payroll administration, project costing support, month-end activities, and team supervision within a fast-paced construction environment. Key Responsibilities: Ledger Management Oversee the Purchase, Sales, Subcontractor and General Ledgers. Ensure supplier invoices, subcontractor applications, credit notes, expenses and payments are processed accurately and on time. Maintain accurate coding of transactions to projects, cost centres and overheads. Manage supplier, subcontractor and customer records. Monitor aged debtors and creditors, resolving outstanding issues and discrepancies. Investigate and resolve complex finance queries. Act as a key point of contact for finance-related enquiries. Banking & Payments Manage daily banking activities and prepare payment runs. Process and reconcile banking transactions. Ensure compliance with CIS legislation, including verification, deductions and reporting. Maintain compliance with VAT regulations, including Domestic Reverse Charge requirements. Administer payments for site-based workers in line with IR35 requirements. Manage and maintain the Pleo expenses system. Payroll & Timesheets Prepare and submit weekly payroll information. Process weekly timesheets within agreed deadlines. Liaise with payroll providers to ensure accurate and timely payments. Month-End & Reporting Perform ledger and balance sheet reconciliations. Support the month-end close process. Prepare financial and project-related reports. Assist with audit requirements and provide supporting documentation when required. Stakeholder Management Build effective working relationships across the business. Liaise with suppliers, subcontractors, clients and external stakeholders. Escalate issues appropriately and provide recommendations for resolution. Controls & Continuous Improvement Ensure compliance with company policies and financial controls. Identify opportunities to improve efficiency and accuracy. Support system improvements and process enhancements. Maintain up-to-date finance procedures and documentation. Skills & Experience Essential Previous experience within an Accounts Supervisor, Senior Accounts Assistant or similar finance role. Strong knowledge of purchase ledger, sales ledger and general ledger processes. Experience managing payment runs, reconciliations and banking activities. Payroll administration experience. Understanding of month-end procedures including journals, accruals and prepayments. Strong Microsoft Excel skills. Excellent attention to detail and organisational abilities. Ability to prioritise workloads and meet deadlines. Strong communication skills with the confidence to work with both finance and non-finance stakeholders. Desirable Experience within construction, fit-out, engineering or project-based environments. Knowledge of CIS, Domestic Reverse Charge VAT and IR35 regulations. Experience using accounting or ERP systems such as Sage, SAP, Oracle, NetSuite or similar. Previous supervisory or team leadership experience. AAT qualification or active accountancy studies. Personal Attributes Proactive and self-motivated. Reliable and dependable. Highly organised with excellent attention to detail. Strong problem-solving skills. Professional and discreet when handling confidential information. Committed to continuous improvement and delivering high standards of work. What We Offer Competitive salary. Opportunity to work within a highly respected specialist construction business. Supportive and collaborative team environment. Opportunities for professional development and career progression. Exposure to prestigious and high-profile projects.
Position: Retail Security Officer Location: Gloucester Pay Rate: £14.90 to £15.60 per hour, depending on store Shifts/Hours: 40 hours over 4 days - Monday, Tuesday, Friday and Sunday, typically (Apply online only) A Door Supervisor SIA Licence is required. A Full Manual Driving Licence is required. Company car and fuel card provided - for business use only. Your Time at Work The role holder is to provide a flexible, proactive security provision for the client, to reduce their losses and improve colleague and customer safety. This is achieved both directly through the actions of the role holder and also by management of a team of officers. The suitable candidate will need to have an understanding of health & safety legislation, colleague safety, loss prevention, reporting and communicating, data interpretation, management of a team, security equipment use and general duties to include but not limited to: - Prioritise stores on a risk basis and spend time across region accordingly. - Partner with the management team in order to continually improve the service offering to the client. - Show a level of flexibility and be able to adapt to new requests outside of the core role on request. - Where appropriate for role, undertake Office Management responsibilities, such as facilities management, health and safety procedures and accounts processing such as petty cash and travel records. - Ensure all requests are responded to in a timely manner - Ensuring systems and software processed and inputted is in accordance with GDPR. - Any other reasonable duties as required by your Line Manager. - To conduct yourself, at all times, in a manner which will bring credit to yourself and the Company, ensuring a full uniform is worn and the SIA licence is clearly displayed Our Perfect Worker It is crucial to have great communication and customer service skills. A lot of admin is digital and paperless, so you'll need to be tech-savvy enough to use our digital devices. Our perfect Retail Security Officer will need to be aged 18 or over, a confident communicator who is a team player with the drive to always provide a friendly and professional service. Join TSS and you can also enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. Key Information and Benefits - 5.6 weeks holiday per year (8 of these will be in lieu of bank holidays, worked or not worked) - Workplace Pension Scheme - Progression training and development opportunities - Life assurance benefit - Contributory Healthcare Scheme - Eyecare vouchers - Employee Discount Schemes - Refer a friend scheme - Free uniform provided Job Ref: 1TSSG (T14) TSS are a recognised Disability Confident Leader Employer, committed to fostering an inclusive workplace where everyone can thrive. They prioritise accessibility, support, and opportunity for all employees. Join their diverse and empowering team today! About Staffline Staffline are working in Partnership with TSS, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Jun 22, 2026
Full time
Position: Retail Security Officer Location: Gloucester Pay Rate: £14.90 to £15.60 per hour, depending on store Shifts/Hours: 40 hours over 4 days - Monday, Tuesday, Friday and Sunday, typically (Apply online only) A Door Supervisor SIA Licence is required. A Full Manual Driving Licence is required. Company car and fuel card provided - for business use only. Your Time at Work The role holder is to provide a flexible, proactive security provision for the client, to reduce their losses and improve colleague and customer safety. This is achieved both directly through the actions of the role holder and also by management of a team of officers. The suitable candidate will need to have an understanding of health & safety legislation, colleague safety, loss prevention, reporting and communicating, data interpretation, management of a team, security equipment use and general duties to include but not limited to: - Prioritise stores on a risk basis and spend time across region accordingly. - Partner with the management team in order to continually improve the service offering to the client. - Show a level of flexibility and be able to adapt to new requests outside of the core role on request. - Where appropriate for role, undertake Office Management responsibilities, such as facilities management, health and safety procedures and accounts processing such as petty cash and travel records. - Ensure all requests are responded to in a timely manner - Ensuring systems and software processed and inputted is in accordance with GDPR. - Any other reasonable duties as required by your Line Manager. - To conduct yourself, at all times, in a manner which will bring credit to yourself and the Company, ensuring a full uniform is worn and the SIA licence is clearly displayed Our Perfect Worker It is crucial to have great communication and customer service skills. A lot of admin is digital and paperless, so you'll need to be tech-savvy enough to use our digital devices. Our perfect Retail Security Officer will need to be aged 18 or over, a confident communicator who is a team player with the drive to always provide a friendly and professional service. Join TSS and you can also enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. Key Information and Benefits - 5.6 weeks holiday per year (8 of these will be in lieu of bank holidays, worked or not worked) - Workplace Pension Scheme - Progression training and development opportunities - Life assurance benefit - Contributory Healthcare Scheme - Eyecare vouchers - Employee Discount Schemes - Refer a friend scheme - Free uniform provided Job Ref: 1TSSG (T14) TSS are a recognised Disability Confident Leader Employer, committed to fostering an inclusive workplace where everyone can thrive. They prioritise accessibility, support, and opportunity for all employees. Join their diverse and empowering team today! About Staffline Staffline are working in Partnership with TSS, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Ledger Officer - Sales Ledger Location: Cirencester Salary : £26,707 - £31,236 per annum Vacancy Type: Permanent, 35 hours per week The Organisation are seeking a proactive and organised Ledger Officer to join their Finance team. This is an excellent opportunity for an experienced finance professional who enjoys working in a varied role, building positive relationships with customers and colleagues, and contributing to the smooth running of a busy finance function. As Ledger Officer, you will play an important role in supporting the University's financial operations. Working closely with colleagues across the Finance Department, you will be responsible for managing commercial sales ledger activities, raising invoices, monitoring outstanding debt and ensuring customer queries are dealt with efficiently and professionally. You will help maintain accurate financial records, carry out account reconciliations and support effective credit control processes in line with University procedures. The role offers a broad range of responsibilities and requires someone who can balance attention to detail with excellent customer service. You will liaise with staff and external customers, supporting the prompt collection of income while maintaining positive working relationships. You will also contribute to month-end and year-end processes, provide support to student ledger activities when required and work collaboratively with colleagues to ensure continuity of service across the Finance team. They are looking for someone with recent experience in a busy finance or accounting environment, including sales ledger and credit control responsibilities. You will have strong IT skills, particularly in Microsoft Excel, Word and Outlook, together with excellent communication and organisational skills. The ability to manage competing priorities, work accurately and contribute positively as part of a team is essential. Experience of Access Dimensions or a similar accounting system would be advantageous. The Organisation offers a friendly and supportive working environment within a unique institution with a strong sense of community. If you are looking for a rewarding finance role within a welcoming and professional team, they would be delighted to hear from you. Key Responsibilities Raising of commercial sales ledger invoices as requested by their staff. Dealing with customer and staff queries relating to the commercial sales ledgers as required, ensuring the prompt collection of debts. Maintaining good customer relationships both internally and externally. Monitoring outstanding commercial debt and carrying out debt recovery procedures in accordance with their debt collection policy from initial debt chasing to pursuing recovery through more formal means. Preparing month-end and year-end sales ledger reconciliations, reporting on the debt position and advising of any old debts which may need to be provided against. Maintaining the credit control notes on the finance system and keeping accurate records of debt collection. Raising of student ledger invoices and assisting with queries when required. Assisting Student Ledger Officer in recovering student ledger debt and providing cover as required. Downloading of commercial conference invoices from the KX system Requesting new customer accounts are set up on the finance system. Providing cover for the Cashier as required. 1 Providing administrative support for the Finance Ledger team when required and completing other tasks as are reasonably requested by the Finance Supervisor/Head of Department. General responsibilities: The University is committed to equality of opportunity. All staff are required to comply with current legislation, University policies and good practice guidance. All staff are required to act in a way that safeguards the health and wellbeing of children and vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate safeguarding policies and guidance and participate in related mandatory/statutory training. Managers have a responsibility to ensure their team members understand their individual responsibilities with regard to safeguarding children and vulnerable adults. All staff are required to participate in the University appraisal process and should ensure they are familiar with the process and plan time to prepare for their appraisal. Following the appraisal, staff are expected to undertake in any necessary learning and development and work towards the objectives that have been set. The University expects staff to attend any training designated as mandatory and to undertake learning and development activities to support their role. Managers must facilitate learning and development within their teams. Closing date: 28 June 2026 Interviews on: 8 July 2026 The Organisation is an equal opportunities employer and they particularly welcome applications from black and minority ethnic candidates as they are underrepresented within the company at this level To Apply If you feel you are a suitable candidate and would like to work for The Organisation, please do not hesitate to apply.
Jun 22, 2026
Full time
Ledger Officer - Sales Ledger Location: Cirencester Salary : £26,707 - £31,236 per annum Vacancy Type: Permanent, 35 hours per week The Organisation are seeking a proactive and organised Ledger Officer to join their Finance team. This is an excellent opportunity for an experienced finance professional who enjoys working in a varied role, building positive relationships with customers and colleagues, and contributing to the smooth running of a busy finance function. As Ledger Officer, you will play an important role in supporting the University's financial operations. Working closely with colleagues across the Finance Department, you will be responsible for managing commercial sales ledger activities, raising invoices, monitoring outstanding debt and ensuring customer queries are dealt with efficiently and professionally. You will help maintain accurate financial records, carry out account reconciliations and support effective credit control processes in line with University procedures. The role offers a broad range of responsibilities and requires someone who can balance attention to detail with excellent customer service. You will liaise with staff and external customers, supporting the prompt collection of income while maintaining positive working relationships. You will also contribute to month-end and year-end processes, provide support to student ledger activities when required and work collaboratively with colleagues to ensure continuity of service across the Finance team. They are looking for someone with recent experience in a busy finance or accounting environment, including sales ledger and credit control responsibilities. You will have strong IT skills, particularly in Microsoft Excel, Word and Outlook, together with excellent communication and organisational skills. The ability to manage competing priorities, work accurately and contribute positively as part of a team is essential. Experience of Access Dimensions or a similar accounting system would be advantageous. The Organisation offers a friendly and supportive working environment within a unique institution with a strong sense of community. If you are looking for a rewarding finance role within a welcoming and professional team, they would be delighted to hear from you. Key Responsibilities Raising of commercial sales ledger invoices as requested by their staff. Dealing with customer and staff queries relating to the commercial sales ledgers as required, ensuring the prompt collection of debts. Maintaining good customer relationships both internally and externally. Monitoring outstanding commercial debt and carrying out debt recovery procedures in accordance with their debt collection policy from initial debt chasing to pursuing recovery through more formal means. Preparing month-end and year-end sales ledger reconciliations, reporting on the debt position and advising of any old debts which may need to be provided against. Maintaining the credit control notes on the finance system and keeping accurate records of debt collection. Raising of student ledger invoices and assisting with queries when required. Assisting Student Ledger Officer in recovering student ledger debt and providing cover as required. Downloading of commercial conference invoices from the KX system Requesting new customer accounts are set up on the finance system. Providing cover for the Cashier as required. 1 Providing administrative support for the Finance Ledger team when required and completing other tasks as are reasonably requested by the Finance Supervisor/Head of Department. General responsibilities: The University is committed to equality of opportunity. All staff are required to comply with current legislation, University policies and good practice guidance. All staff are required to act in a way that safeguards the health and wellbeing of children and vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate safeguarding policies and guidance and participate in related mandatory/statutory training. Managers have a responsibility to ensure their team members understand their individual responsibilities with regard to safeguarding children and vulnerable adults. All staff are required to participate in the University appraisal process and should ensure they are familiar with the process and plan time to prepare for their appraisal. Following the appraisal, staff are expected to undertake in any necessary learning and development and work towards the objectives that have been set. The University expects staff to attend any training designated as mandatory and to undertake learning and development activities to support their role. Managers must facilitate learning and development within their teams. Closing date: 28 June 2026 Interviews on: 8 July 2026 The Organisation is an equal opportunities employer and they particularly welcome applications from black and minority ethnic candidates as they are underrepresented within the company at this level To Apply If you feel you are a suitable candidate and would like to work for The Organisation, please do not hesitate to apply.
Accounts Payable / Accounts Receivable Supervisor Part time - Charity sector Lambeth 21 hours per week Office Based (Tue & Wed essential) Are you an experienced Accounts Payable/Receivable professional looking to be in a supervisory role within a purpose-driven organisation? Ashley Kate is working with a well-respected charity on an AP/AR Supervisor role, and this is a fantastic opportunity to join a respected charity and play a key role in supporting their finance operations. Our client This is a vibrant and growing charity that delivers life-changing nautical adventures for young people, helping to give them the best possible head start in life. Alongside this, they also provide personal and professional development opportunities for seafarers. Working closely with staff and volunteers, they have developed a clear vision and strategy to continue driving forward, building on the incredible impact already made on the lives of thousands of young people; while ensuring volunteers receive the full support they deserve as a vital part of their success. Based in the Lambeth office, this is an office-based role. Purpose of the Role The main purpose of this position is to oversee and maintain the charity's financial records, ensuring all receipts, payments, and transactions are accurately managed. The role will also be responsible for carrying out control checks and reconciliations in line with best accounting practice, while leading and supporting the staff within the Finance team. You will be reporting directly to the Financial Controller, you will be responsible for: Maintain accurate financial records using Sunsystems Run and reconcile Aged Creditors and Debtors Reports, including credit control Manage direct debit providers and oversee weekly payment runs Reconcile accruals, provisions, prepayments, and deferred income Prepare monthly accounting close in collaboration with the Assistant Accountant Assist in the preparation of annual financial statements and liaise with auditors Support system administration and training (Sun, Unifi Apps, Sharperlight) Identify and correctly code Fixed Assets, maintaining registers and preparing year-end schedules Monitor the finance inbox and ensure timely responses to queries Line manage and develop the Finance Officer Provide ad hoc support to the Financial Controller as required About You We are looking for someone with: Essential: Minimum 2 years' experience in AP/AR Previous line management experience High attention to detail and excellent numeracy Advanced Excel skills Strong communication and interpersonal skills Sage or SunSystems Prepared for occasional travel Desirable: Proven experience with Sunsystems Strong understanding of Fixed Asset Register management and month-end processes AAT qualification What's on Offer Full time equivalent salary up to 40,000pa - pro rota for 21 hours - up to 24,000pa. 25 days annual leave (pro-rata), increasing to 29 days with service Life assurance at three times salary Private medical insurance for the employee, with options to add family members via a loan Pension scheme: Option 1: 5% employee / 10% employer Option 2: 3% employee / 5% employer Cycle to work scheme Access to a wellbeing portal Opportunities for training and professional development Part-time position: 21 hours per week, flexible working available. Flexible across 3-5 days, with Tuesdays and Wednesdays essential Opportunity to work in a supportive and values-driven environment. A role with real impact, contributing to the important work of the charity. If you are an experienced AP/AR professional seeking a rewarding part-time opportunity, we'd love to hear from you. Apply today or contact Omair Ali at Ashley Kate Finance for a confidential discussion. About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
Oct 08, 2025
Full time
Accounts Payable / Accounts Receivable Supervisor Part time - Charity sector Lambeth 21 hours per week Office Based (Tue & Wed essential) Are you an experienced Accounts Payable/Receivable professional looking to be in a supervisory role within a purpose-driven organisation? Ashley Kate is working with a well-respected charity on an AP/AR Supervisor role, and this is a fantastic opportunity to join a respected charity and play a key role in supporting their finance operations. Our client This is a vibrant and growing charity that delivers life-changing nautical adventures for young people, helping to give them the best possible head start in life. Alongside this, they also provide personal and professional development opportunities for seafarers. Working closely with staff and volunteers, they have developed a clear vision and strategy to continue driving forward, building on the incredible impact already made on the lives of thousands of young people; while ensuring volunteers receive the full support they deserve as a vital part of their success. Based in the Lambeth office, this is an office-based role. Purpose of the Role The main purpose of this position is to oversee and maintain the charity's financial records, ensuring all receipts, payments, and transactions are accurately managed. The role will also be responsible for carrying out control checks and reconciliations in line with best accounting practice, while leading and supporting the staff within the Finance team. You will be reporting directly to the Financial Controller, you will be responsible for: Maintain accurate financial records using Sunsystems Run and reconcile Aged Creditors and Debtors Reports, including credit control Manage direct debit providers and oversee weekly payment runs Reconcile accruals, provisions, prepayments, and deferred income Prepare monthly accounting close in collaboration with the Assistant Accountant Assist in the preparation of annual financial statements and liaise with auditors Support system administration and training (Sun, Unifi Apps, Sharperlight) Identify and correctly code Fixed Assets, maintaining registers and preparing year-end schedules Monitor the finance inbox and ensure timely responses to queries Line manage and develop the Finance Officer Provide ad hoc support to the Financial Controller as required About You We are looking for someone with: Essential: Minimum 2 years' experience in AP/AR Previous line management experience High attention to detail and excellent numeracy Advanced Excel skills Strong communication and interpersonal skills Sage or SunSystems Prepared for occasional travel Desirable: Proven experience with Sunsystems Strong understanding of Fixed Asset Register management and month-end processes AAT qualification What's on Offer Full time equivalent salary up to 40,000pa - pro rota for 21 hours - up to 24,000pa. 25 days annual leave (pro-rata), increasing to 29 days with service Life assurance at three times salary Private medical insurance for the employee, with options to add family members via a loan Pension scheme: Option 1: 5% employee / 10% employer Option 2: 3% employee / 5% employer Cycle to work scheme Access to a wellbeing portal Opportunities for training and professional development Part-time position: 21 hours per week, flexible working available. Flexible across 3-5 days, with Tuesdays and Wednesdays essential Opportunity to work in a supportive and values-driven environment. A role with real impact, contributing to the important work of the charity. If you are an experienced AP/AR professional seeking a rewarding part-time opportunity, we'd love to hear from you. Apply today or contact Omair Ali at Ashley Kate Finance for a confidential discussion. About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
Capital Accountant Location: Forde House, TQ12 4XX Start Date: ASAP Contract Duration: 6+ Months Working Hours: Mon Fri, 09 00, 37 Hours per week Pay Rate: £22.44 per hour Job Ref: (phone number removed) Job Responsibilities Manage and train Accounting Technician. Oversee and integrate accounting systems, including Payroll, for accurate reporting. Prepare and manage budgets, including management accounts and Fees and Charges review. Prepare final accounts and liaise with External Audit as per CIPFA Code of Practice. Maintain Financial Management System and other departmental systems. Provide financial information and advice to customers and corporate groups. Manage capital accounting, capital program, leasing, and financing. Set up and maintain operating and trading accounts. Balance accounts, including salaries, bank reconciliation, and VAT. Complete returns, claims, and bids. Promote and maintain computerised financial systems and online information. Maintain records and documentation, ensuring security and confidentiality. Conduct value for money reviews and support related activities. Ensure compliance with Financial Instructions. Provide committee support and advice, including statutory reports. Administer treasury management, Council mortgages, and insurance policies. Person Specifications Must Have AAT qualification. At least 2 years of experience in an accountancy/finance office post AAT qualification. Experience in budget setting, monitoring, and forecasting. Experience in closing accounts and producing annual Statement of Accounts as per CIPFA Code. Understanding of relevant legislation and its effects. Good communication skills for financial information to non-finance staff. Ability to write clear financial reports. IT skills for financial data extraction and reporting. Supervisory skills and ability to work in a team. Ability to organize and prioritize workloads to meet deadlines accurately. Knowledge of accounting principles and practices. Proficiency in Excel. Nice to Have Professional Accountancy qualification. Experience within the Local Government sector. Knowledge of Local Government sector operations. DISCLAIMER: By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organizations or hirers to whom you do not wish your details to be disclosed.
Oct 08, 2025
Contractor
Capital Accountant Location: Forde House, TQ12 4XX Start Date: ASAP Contract Duration: 6+ Months Working Hours: Mon Fri, 09 00, 37 Hours per week Pay Rate: £22.44 per hour Job Ref: (phone number removed) Job Responsibilities Manage and train Accounting Technician. Oversee and integrate accounting systems, including Payroll, for accurate reporting. Prepare and manage budgets, including management accounts and Fees and Charges review. Prepare final accounts and liaise with External Audit as per CIPFA Code of Practice. Maintain Financial Management System and other departmental systems. Provide financial information and advice to customers and corporate groups. Manage capital accounting, capital program, leasing, and financing. Set up and maintain operating and trading accounts. Balance accounts, including salaries, bank reconciliation, and VAT. Complete returns, claims, and bids. Promote and maintain computerised financial systems and online information. Maintain records and documentation, ensuring security and confidentiality. Conduct value for money reviews and support related activities. Ensure compliance with Financial Instructions. Provide committee support and advice, including statutory reports. Administer treasury management, Council mortgages, and insurance policies. Person Specifications Must Have AAT qualification. At least 2 years of experience in an accountancy/finance office post AAT qualification. Experience in budget setting, monitoring, and forecasting. Experience in closing accounts and producing annual Statement of Accounts as per CIPFA Code. Understanding of relevant legislation and its effects. Good communication skills for financial information to non-finance staff. Ability to write clear financial reports. IT skills for financial data extraction and reporting. Supervisory skills and ability to work in a team. Ability to organize and prioritize workloads to meet deadlines accurately. Knowledge of accounting principles and practices. Proficiency in Excel. Nice to Have Professional Accountancy qualification. Experience within the Local Government sector. Knowledge of Local Government sector operations. DISCLAIMER: By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organizations or hirers to whom you do not wish your details to be disclosed.
An exciting opportunity has arisen for a Payroll Senior to join a well-established accountancy firm. The organisation provides comprehensive accounting, tax, and advisory services to a wide range of clients across Yorkshire and beyond. As a Payroll Senior, you will manage payroll services for multiple clients, ensuring accuracy and timely delivery of all payroll processes. This full-time role offers hybrid working options, salary £30,000 - £35,000 for 35 hours work week and benefits. You will be responsible for: Processing weekly, monthly, and annual payrolls for clients. Managing auto-enrolment workplace pensions and payrolled benefits Ensuring payroll information is accurate and communicated to clients and relevant staff. Submitting Real Time Information (RTI) to HMRC. Handling and resolving payroll queries efficiently. Using Sage 50 Payroll, QuickBooks, and Xero for payroll processing. Staying up to date with payroll legislation and applying it correctly. Preparing and submitting P11D forms. Completing BACS submissions accurately and on time. What we are looking for: Previously worked as a Payroll Senior, Payroll Specialist, Payroll Administrator, Payroll Supervisor, Payroll Executive, Payroll Manager, payroll Lead, Payroll Officer, Payroll Consultant, Senior Payroll Administrator or in a similar role. Experience working in a payroll bureau or practice environment, ideally handling multiple clients. Knowledge of payroll software including Sage 50, QuickBooks, and Xero. Strong communication, leadership, and organisational skills. Comfortable working across multiple client accounts simultaneously. Full UK driving licence. What's on offer: Competitive salary Supportive and inclusive team environment Modern offices with on-site parking Regular team-building and social events Opportunities for ongoing professional development and career progression Apply now for this great Payroll Senior opportunity to join a respected payroll services organisation and develop your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Oct 08, 2025
Full time
An exciting opportunity has arisen for a Payroll Senior to join a well-established accountancy firm. The organisation provides comprehensive accounting, tax, and advisory services to a wide range of clients across Yorkshire and beyond. As a Payroll Senior, you will manage payroll services for multiple clients, ensuring accuracy and timely delivery of all payroll processes. This full-time role offers hybrid working options, salary £30,000 - £35,000 for 35 hours work week and benefits. You will be responsible for: Processing weekly, monthly, and annual payrolls for clients. Managing auto-enrolment workplace pensions and payrolled benefits Ensuring payroll information is accurate and communicated to clients and relevant staff. Submitting Real Time Information (RTI) to HMRC. Handling and resolving payroll queries efficiently. Using Sage 50 Payroll, QuickBooks, and Xero for payroll processing. Staying up to date with payroll legislation and applying it correctly. Preparing and submitting P11D forms. Completing BACS submissions accurately and on time. What we are looking for: Previously worked as a Payroll Senior, Payroll Specialist, Payroll Administrator, Payroll Supervisor, Payroll Executive, Payroll Manager, payroll Lead, Payroll Officer, Payroll Consultant, Senior Payroll Administrator or in a similar role. Experience working in a payroll bureau or practice environment, ideally handling multiple clients. Knowledge of payroll software including Sage 50, QuickBooks, and Xero. Strong communication, leadership, and organisational skills. Comfortable working across multiple client accounts simultaneously. Full UK driving licence. What's on offer: Competitive salary Supportive and inclusive team environment Modern offices with on-site parking Regular team-building and social events Opportunities for ongoing professional development and career progression Apply now for this great Payroll Senior opportunity to join a respected payroll services organisation and develop your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
IT Maintenance Service Center Administrator Location: SWAP Repair and Config Workshop, 2nd Floor, Hatfield Hours: 08:30 to 16:30 (30 mins lunch) or 09:00 to 17:00 (30 mins lunch) Role Type: Administrator Team overview Are you an experienced Administrator with a passion for I.T looking for your next challenge? Would you like to work for an organisation who support you in your career and development, if you answered yes and you are looking to work in a full-time environment then this role could be just for you! The SWAP Centre is a fast-paced environment with various customer builds that we support throughout the SWAP build and repair cycle function, we are introducing this role to support the SWAP operation on a day-to-day basis. Your duties will include: - Management of assets coming into the workshop, regular audits of the workshop to ensure we can account for all assets present. Liaising with internal teams whilst building relationships. You will escalate any issues to the Supervisor that may affect delivery to our customers, and you will be extremely well organised in your approach to Asset tracking and traceability of those assets. You will be an excellent communicator and deliver against the core values of Field and Lifecycle Services. You will embrace change and be an advocate of our values. Main Responsibilities Managing all assets coming into the workshop and liaising with the relevant distribution teams to locate and amend any discrepancies. Regular auditing to ensure reliable and up-to-date tracking of all assets. Collaboration with the Service Centre to request approval for repair from customer accounts. Ordering the correct parts necessary for our engineers to repair assets to the standard our customers require. Management and distribution of repair parts delivered to the workshop to ensure correct pairing and timely repair of assets. Maintenance and manifest production of used/DOA/not used parts to guarantee correct pathing and reduce unnecessary delays. Logging, Re-logging and/or re-opening live calls for assets to consult with external departments or companies where sourcing parts or work is required. General housekeeping to locate and eliminate causes of backlogs to provide continuous and fluent service to our customers. Asset and Stock management sessions to locate and retain fluidity while preventing assets being misplaced. Assistance in specific tasks where prompt investigation and resolution are required. Maintaining a functional and accurate location system to ensure precise asset management. 6S Implementation and ongoing maintenance into the workshop The Ideal Candidate Excellent Administration and communication skills, both written and Oral Attention to detail Sense of urgency Flexible Collaborator Experience in building effective relationships and Team working. A confident, professional, positive, and proactive approach Ability to multi-task and prioritise workload. Able to apply initiative and have integrity. Pro-active approach to self-development Call Steve Hill (phone number removed) IND/LET
Oct 03, 2025
Full time
IT Maintenance Service Center Administrator Location: SWAP Repair and Config Workshop, 2nd Floor, Hatfield Hours: 08:30 to 16:30 (30 mins lunch) or 09:00 to 17:00 (30 mins lunch) Role Type: Administrator Team overview Are you an experienced Administrator with a passion for I.T looking for your next challenge? Would you like to work for an organisation who support you in your career and development, if you answered yes and you are looking to work in a full-time environment then this role could be just for you! The SWAP Centre is a fast-paced environment with various customer builds that we support throughout the SWAP build and repair cycle function, we are introducing this role to support the SWAP operation on a day-to-day basis. Your duties will include: - Management of assets coming into the workshop, regular audits of the workshop to ensure we can account for all assets present. Liaising with internal teams whilst building relationships. You will escalate any issues to the Supervisor that may affect delivery to our customers, and you will be extremely well organised in your approach to Asset tracking and traceability of those assets. You will be an excellent communicator and deliver against the core values of Field and Lifecycle Services. You will embrace change and be an advocate of our values. Main Responsibilities Managing all assets coming into the workshop and liaising with the relevant distribution teams to locate and amend any discrepancies. Regular auditing to ensure reliable and up-to-date tracking of all assets. Collaboration with the Service Centre to request approval for repair from customer accounts. Ordering the correct parts necessary for our engineers to repair assets to the standard our customers require. Management and distribution of repair parts delivered to the workshop to ensure correct pairing and timely repair of assets. Maintenance and manifest production of used/DOA/not used parts to guarantee correct pathing and reduce unnecessary delays. Logging, Re-logging and/or re-opening live calls for assets to consult with external departments or companies where sourcing parts or work is required. General housekeeping to locate and eliminate causes of backlogs to provide continuous and fluent service to our customers. Asset and Stock management sessions to locate and retain fluidity while preventing assets being misplaced. Assistance in specific tasks where prompt investigation and resolution are required. Maintaining a functional and accurate location system to ensure precise asset management. 6S Implementation and ongoing maintenance into the workshop The Ideal Candidate Excellent Administration and communication skills, both written and Oral Attention to detail Sense of urgency Flexible Collaborator Experience in building effective relationships and Team working. A confident, professional, positive, and proactive approach Ability to multi-task and prioritise workload. Able to apply initiative and have integrity. Pro-active approach to self-development Call Steve Hill (phone number removed) IND/LET
HGV Workshop Supervisor Vacancy Location: Twickenham 29119 Salary: up to 47,000 basic salary + OT Working hours: Monday - Friday, 6am - 3pm (40 hour week) Please note this is a productive HGV Workshop Supervisors role (50/50 on the tools) We are currently recruiting for an experienced HGV Workshop Supervisor for our clients main Commercial site in the Twickenham area. This is a superb opportunity for a HGV Workshop Supervisor to work for a busy and well established site, working for a strong Company. HGV Workshop Supervisor Requirements: You will be looking after a busy and professional department where your remit will be to manage all aspects of the department: From day to day running of the Workshop, managing the Technicians / Mechanics to achieve maximum productivity, whilst working a 50/50 role & being on the tools yourself . You will also be working closely with the senior management to ensure that key objectives and strategies are met, we are looking for someone who is constantly looking to improve the department and to exceed targets. You will be an individual who prides themselves on customer service, works well with the staff to get the best out of the department and someone who will make the department their own. This is a busy department with a strong reputation within the area. A proven and solid HGV background is essential as we need the individual to be of the highest calibre. HGV/Commercial experience is essential. At least 3 years Relevant systems experience such as Kerridge, Pinnacle and 1 Link would also be advantageous STHOJ Octane Recruitment Jack Adams Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries. We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments.
Oct 02, 2025
Full time
HGV Workshop Supervisor Vacancy Location: Twickenham 29119 Salary: up to 47,000 basic salary + OT Working hours: Monday - Friday, 6am - 3pm (40 hour week) Please note this is a productive HGV Workshop Supervisors role (50/50 on the tools) We are currently recruiting for an experienced HGV Workshop Supervisor for our clients main Commercial site in the Twickenham area. This is a superb opportunity for a HGV Workshop Supervisor to work for a busy and well established site, working for a strong Company. HGV Workshop Supervisor Requirements: You will be looking after a busy and professional department where your remit will be to manage all aspects of the department: From day to day running of the Workshop, managing the Technicians / Mechanics to achieve maximum productivity, whilst working a 50/50 role & being on the tools yourself . You will also be working closely with the senior management to ensure that key objectives and strategies are met, we are looking for someone who is constantly looking to improve the department and to exceed targets. You will be an individual who prides themselves on customer service, works well with the staff to get the best out of the department and someone who will make the department their own. This is a busy department with a strong reputation within the area. A proven and solid HGV background is essential as we need the individual to be of the highest calibre. HGV/Commercial experience is essential. At least 3 years Relevant systems experience such as Kerridge, Pinnacle and 1 Link would also be advantageous STHOJ Octane Recruitment Jack Adams Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries. We are recruiting across the UK for Service, Aftersales and Parts - Service Advisor, Warranty Advisor, Warranty Administrator, Aftersales Advisor, Service Team Manager, Senior Service Advisor, Service Manager, Aftersales Manager, Parts Advisor, Parts Administrator, Parts Supervisor, Parts Managers Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential Appointments.
Admin OfficerContract: March 2026Salary: £14.75 Location: Isleworth, London5 day's work settingThis is a temporary contract role until March 2026 for Admin officer's role with an immediate start date (Compliance dependant) for a 6 months duration with a possible extension offering 5 days in office work setting and a London location. (Isleworth) BackgroundGood administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within Her Majesty's Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS embraces Lean principles and continuous improvement techniques to provide high standards of customer serviceThe key purpose of the roleAdministrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually seek to improve, within a framework of systems and processes (SOPS). Problem solving is carried out by reference to lean techniques (e.g. problem solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader or supervisor. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.Working as part of a flexible team, the postholder will be expected to undertake a range of the functions and responsibilities specified. It is not intended that each post will be responsible for the full range of duties.Key responsibilitiesAdministration Preparing papers and files for court, tribunals, hearings and meetings. Producing court/tribunal documents. General photocopying and filing. Creating and updating records on in-house computer system and data input. Post opening and dispatch. Booking, preparing and organising meeting rooms, supporting training courses and other group activities. Preparing meeting agenda, joining instructions, handouts etc.Drafting Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.Operations Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date Assisting court users, supporting listing and rota management, checking files Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin Handling counter (face to face), written and telephone enquiries. To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S rolesProcessing casework Including standard documentation and information, court orders, claims, fines and fees, legal aid Resulting courts accurately, interpreting accurately the information required on a court file To work to workload targets in terms of throughput and accuracyChecking and verifying Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures. Ensuring compliance and administration documentation meet quality standards. Role holders may be required to cross check and validate work completed by colleagues.Collecting and assembling information For returns, results, accounts, statements, warrants, statistical analysis, reports etc. Work may require interpretation of source materials, preparation of bundles, chasing. Role holders will need to modify and adjust information and make decisions to allow work to be completed. Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as requiredUndertaking calculations Produce basic statistical analysis reports and where required, process financial information. Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports. Spending limited sums of money on behalf of an office or unit. Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possibleCommunicating with the public, the judiciary, other court and tribunal users and representatives of other agencies and Organisations Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders, suppliers and customers to collect information, check facts, communicate or enforce judicial decisions, give advice on the completion of forms or court procedures etc and provide excellent customer service. To deliver a helpful, prompt, polite and "right first time" service to our internal and external customersOther dutiesThe post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.Skills & Qualifications5 GCSE passes (or equivalent) grades A -C, or NVQ Business Administration level II or Administrative experience. Relevant computer skills to undertake the level of work required.Operational Delivery in HMCTSThis role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across the breadth of the UK, delivering service to customers in Face-to-face roles in HMCTS for example a court usher Contact Centre roles in HMCTS for example call centre advisers Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts a
Oct 01, 2025
Full time
Admin OfficerContract: March 2026Salary: £14.75 Location: Isleworth, London5 day's work settingThis is a temporary contract role until March 2026 for Admin officer's role with an immediate start date (Compliance dependant) for a 6 months duration with a possible extension offering 5 days in office work setting and a London location. (Isleworth) BackgroundGood administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within Her Majesty's Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS embraces Lean principles and continuous improvement techniques to provide high standards of customer serviceThe key purpose of the roleAdministrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually seek to improve, within a framework of systems and processes (SOPS). Problem solving is carried out by reference to lean techniques (e.g. problem solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader or supervisor. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.Working as part of a flexible team, the postholder will be expected to undertake a range of the functions and responsibilities specified. It is not intended that each post will be responsible for the full range of duties.Key responsibilitiesAdministration Preparing papers and files for court, tribunals, hearings and meetings. Producing court/tribunal documents. General photocopying and filing. Creating and updating records on in-house computer system and data input. Post opening and dispatch. Booking, preparing and organising meeting rooms, supporting training courses and other group activities. Preparing meeting agenda, joining instructions, handouts etc.Drafting Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.Operations Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date Assisting court users, supporting listing and rota management, checking files Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin Handling counter (face to face), written and telephone enquiries. To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S rolesProcessing casework Including standard documentation and information, court orders, claims, fines and fees, legal aid Resulting courts accurately, interpreting accurately the information required on a court file To work to workload targets in terms of throughput and accuracyChecking and verifying Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures. Ensuring compliance and administration documentation meet quality standards. Role holders may be required to cross check and validate work completed by colleagues.Collecting and assembling information For returns, results, accounts, statements, warrants, statistical analysis, reports etc. Work may require interpretation of source materials, preparation of bundles, chasing. Role holders will need to modify and adjust information and make decisions to allow work to be completed. Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as requiredUndertaking calculations Produce basic statistical analysis reports and where required, process financial information. Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports. Spending limited sums of money on behalf of an office or unit. Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possibleCommunicating with the public, the judiciary, other court and tribunal users and representatives of other agencies and Organisations Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders, suppliers and customers to collect information, check facts, communicate or enforce judicial decisions, give advice on the completion of forms or court procedures etc and provide excellent customer service. To deliver a helpful, prompt, polite and "right first time" service to our internal and external customersOther dutiesThe post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.Skills & Qualifications5 GCSE passes (or equivalent) grades A -C, or NVQ Business Administration level II or Administrative experience. Relevant computer skills to undertake the level of work required.Operational Delivery in HMCTSThis role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across the breadth of the UK, delivering service to customers in Face-to-face roles in HMCTS for example a court usher Contact Centre roles in HMCTS for example call centre advisers Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts a
