5 jobs found

Job Title: Administrator Location: Dorchester (Hybrid) Contract Type: Temporary (3- 6 months) Hours: (28 hours) Can be spread across week or one day off negotiated Salary : 14.82 per hour About Us Connect2Dorset is the managed service provider for Dorset Council, delivering high-quality temporary, contract, and interim staffing solutions. We pride ourselves on being an ethical, transparent, and people-focused organisation, committed to supporting both our clients and candidates. About the Role We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and business support to senior leadership within Dorset Council. This role is essential in ensuring the smooth and efficient running of day-to-day operations, managing priorities, and supporting key projects and initiatives. The successful candidate will act as a first point of contact for senior stakeholders, manage complex diaries and meetings, coordinate communications, and maintain effective working relationships with internal and external partners. The role requires excellent organisational skills, discretion when handling confidential information, and the ability to work effectively under pressure in a fast-paced environment. This is an excellent opportunity for an experienced administrator or PA who thrives in a professional environment and is confident supporting senior leaders. Key Responsibilities Provide high-level administrative and executive support to senior leadership teams Act as a first point of contact for enquiries via phone, email, and correspondence Manage complex diaries, appointments, meetings, and travel arrangements Organise meetings, prepare agendas and papers, take minutes, and follow up on actions Coordinate workloads and priorities to meet deadlines and business needs Build and maintain effective relationships with colleagues, stakeholders, external organisations, and partners Prepare reports, presentations, and other business documents as required Handle sensitive and confidential information with professionalism and discretion Support projects, events, seminars, and conferences as required Maintain accurate records and ensure effective administrative systems are in place Assist with complaints, committee reports, and other governance-related activities where necessary Provide support and cover within the wider administration team during periods of absence Skills & Experience Administrative, PA, or executive support experience within a busy environment Experience managing multiple priorities and working to tight deadlines Strong diary management and organisational skills Excellent written and verbal communication skills Ability to build positive working relationships with stakeholders at all levels Experience handling confidential and sensitive information Excellent IT skills including Microsoft Office applications Ability to work independently, use initiative, and remain calm under pressure Minute-taking experience and strong attention to detail Knowledge or experience of Local Government or public sector environments would be advantageous Connect2Dorset is a trading style of Dorset & Kent Commercial Services LLP - A joint venture between Dorset Council & Commercial Services Kent Ltd. Connect2Dorset is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.

Job Title: Board Administrator and CEO Office Support Location: London Salary : £19,800 - £24,700 per annum (FTE is £33,000-£41,300 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO in the support role to the CEO's office and the SLT. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies - Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate - Strong written and verbal communication skills - High level of attention to detail, accuracy and confidentiality - Flexible, adaptable, able to work on own initiative with can-do-attitude - Able to work collaboratively and independently on own initiative - Ability to manage multiple priorities and tight deadlines, exercising sound judgement - Ability to build effective working relationships with colleagues and stakeholders at all levels - A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.

Join Our Client as a Part Time Executive Assistant! Are you an enthusiastic and highly organised individual with a passion for making a difference in the charity sector? If so, we have the perfect opportunity for you! Our client is on the lookout for a dedicated Part Time Executive Assistant to support their mission. This role offers the chance to contribute to meaningful causes while enjoying flexible working hours. Position Details: Contract Type: Permanent Working Pattern: Part Time (24 hours per week) Salary: 33,000 FTE (pro rata) Location: Newcastle, with hybrid remote working options available What You'll Do: As the Executive Assistant, you will play a vital role in ensuring the smooth operation of the organisation. Your key responsibilities will include: Liaising with Trustees: Prepare Board papers and attend Board meetings, ensuring accurate minute-taking. Document Standardisation: Help standardise documents in line with organisational guidelines. Meeting Coordination: Arrange meetings with both internal and external stakeholders. Data Management: Perform data entry on our accounting system and assist with basic bookkeeping tasks, including petty cash reconciliation. General Administration: Complete various administrative tasks to ensure smooth operations. Support Senior Management: Assist the CEO, Senior Management Team, and Trustees with agenda setting and organisation of meetings. Board and Committee Support: Prepare and distribute information and reports for Board and Committee meetings. Governance Processes: Help with governance administration, documentation, and minute-taking during meetings. HR Coordination: Assist with recruitment, onboarding, absence tracking, and maintaining employee records. Standardisation of Practices: Collaborate with the management team to ensure consistent practices across the organisation. Staff Training Records: Keep accurate training records in compliance with requirements. Who You Are: To excel in this role, you will need: Previous experience as a senior administrator or personal assistant. Proven ability to take minutes and provide board/committee support. A keen eye for detail and outstanding organisational skills. Excellent grammar and communication skills. Basic bookkeeping skills. A friendly personality that fosters effective collaboration with senior staff and Trustees. A full, clean driving licence. This is more than just a job; it's an opportunity to be part of a dedicated team committed to making a positive impact in the community. How to Apply: If you're excited about this opportunity and believe you have what it takes, please submit your CV today! If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Business Support Manager The Opportunity: We are seeking an efficient, organised, and highly capable Business Support Manager to lead our core business support function from our head office in Leicester. Reporting directly to the Operations Director, the successful Business Support Manager will take full operational responsibility for a wide range of corporate back-office tasks, ensuring seamless delivery across administration, project governance, HR, and facilities management. This is a fantastic opportunity for an adaptable professional to act as a central hub for the organisation, working closely with the senior executive team while coordinating communications with external partners and landlords. Key Duties: Act as the central point of contact within the organisation, managing ongoing tasks, coordinating projects, and overseeing internal data quality. Oversee and develop necessary administrative processes, coordinate existing admin roles, and produce key corporate documents such as contracts and service level agreements (SLAs). Serve as the dedicated project coordinator, managing diary schedules for project meetings, updating project plans, and compiling comprehensive agendas, minutes, and action plans. Provide vital governance support to the Operations Director and Chief Executive, including preparing documentation packs for Board and Committee meetings and tracking upcoming deadlines. Support marketing and communication efforts by assisting in the production and distribution of various materials via post, email, and telephone. Manage facilities and office operations as the primary contact for our serviced office provider, supervising office equipment, IT provisions, and mailing services. Deliver high-level Personal Assistant (PA) support to the executive team, handling diary management, meeting preparation, and low-level queries with complete discretion. Benefits: Salary: 40,000 per annum. Location: Based primarily from our central Leicester Head Office. Executive Exposure: Work closely alongside the Chief Executive and Operations Director, directly influencing corporate governance and board-level operations. Diverse Portfolio: A broad, multi-disciplinary remit spanning project management, facilities, and HR, offering exceptional career breadth. Requirements: Experience: Proven experience operating as a Business Support Manager, Senior Administrator, or Executive PA, realised within a corporate or housing-related environment. Skills: Outstanding organisational and diary management skills, with a track record of producing accurate business reports, meeting minutes, and legal documentation. Project & Governance Knowledge: Strong capabilities in project management governance support, including the ability to manage project schedules or update project plans confidently. Communication: Exceptional written and verbal communication skills, with the ability to confidently liaise with landlords, external partners, and Board members. Core Attributes: Must demonstrate absolute openness, integrity, honesty, trustworthiness, and high levels of professional discretion when handling confidential data. Flexibility: A commitment to equality and diversity, alongside the flexibility to occasionally attend or organise evening meetings and conference calls as required by the service. How to Apply: If you are interested in this Business Support Manager position, please apply for this role online or contact Matt Baird at Avalon for a confidential discussion. Avalon, trading name of Spirehouse Recruitment Limited, is an equal opportunities employment business and employment agency. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all individuals.

Are you an experienced Executive Assistant / Personal Assistant who thrives in a fast-paced environment and enjoys being at the heart of business operations? If you're highly organised, proactive and confident supporting senior leaders, this could be an excellent opportunity to make a real impact. An innovative engineering and technology business is seeking an Executive Assistant to provide high-level support to senior leadership and help ensure the smooth running of day-to-day operations. This varied role offers the chance to work across executive support, governance, office management, events coordination and commercial administration, making it ideal for someone who enjoys a broad and dynamic position. The role includes executive support, board administration, travel coordination and office management responsibilities. This role is based in Witney, Oxfordshire and is offered on a temporary-to-permanent basis, paying £17.50 per hour. Benefits include hybrid working, 25 days holiday plus bank holidays, a birthday day off, free breakfast, a flexible benefits scheme and an enhanced employer pension contribution. Key Responsibilities: Provide proactive support to senior leaders, managing diaries, meetings and executive priorities. Coordinate complex UK and international travel, including itineraries, accommodation and briefing packs. Prepare reports, presentations, board packs and meeting documentation. Manage confidential communications and act as a key point of contact for stakeholders. Support office operations, events, training administration and new starter inductions. Assist with commercial administration, expense management and governance activities. Skills & Experience: Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator. Exceptional organisational skills with the ability to manage multiple priorities. Strong communication and relationship-building skills. Experience supporting senior stakeholders and handling confidential information. Proficient in Microsoft 365 and other business software packages. Proactive, resilient and able to identify process improvements and solutions. How to Apply: If you're looking for a varied Executive Assistant opportunity where no two days are the same, we'd love to hear from you. Apply now, or get in touch with Niche Recruitment with any questions.