4 jobs found

Receptionist/Facilities Coordinator Corporate Environment Manchester City Centre 27,000 - 29,000 per annum depending on experience 40 hours per week - Office Based Are you passionate about providing exceptional facilities support and creating positive working environments? Our client, a medium sized law firm, is seeking a dynamic Facilities Coordinator to join their team. As a Facilities Coordinator, you will play a crucial role in ensuring smooth operations and maintaining high standards of service delivery. Joining our client's team means becoming part of a dedicated and collaborative group of professionals who are committed to creating outstanding workplace experiences. You will have the opportunity to support the Manager in fostering strong relationships with key stakeholders, end-users, and service providers. Working together, you will drive improvements, implement best practises, and ensure the highest quality of service across a diverse range of areas. Responsibilities: Set up for meetings and manage room bookings Document management including printing, filing, binding Cover reception when required Manage cleaning contracts Coordinate Audiovisual equipment set ups Manage car park facilities and visitor passes Book contractors and oversee any repairs Support with fire safety and first aid training Respond to queries and issues promptly Arrange landscaping of outdoor areas Ensure all office equipment is maintained Distribute all post and deliveries Manage stationary orders and kitchen stock The ideal candidate will have the following qualities: Experience working in a corporate environment Excellent administration skills including document management Solid work history Willingness to help at all times Positive attitude Excellent customer service skills If you are interested in this role please contact Carla on (phone number removed) or email (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Coordinator Location: Thorpe Park - Leeds - LS15 Job Type: Full-Time Hours: Monday to Friday, 8:00am - 5:00pm Salary: 26,436 annually About the Role We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds. Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times. This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment. Key Responsibilities Reception & Front-of-House Provide professional reception cover across both office buildings. Welcome visitors, contractors, and clients, ensuring sign-in procedures are followed. Manage incoming telephone calls, emails, and general enquiries. Coordinate meeting room bookings and prepare rooms where required. Handle incoming and outgoing post, deliveries, and courier services. Maintain visitor records and issue visitor passes in line with site procedures. Office Coordination & Administration Support the day-to-day administration and smooth operation of the offices. Act as a central point of contact for office-related queries and requests. Liaise with internal departments, suppliers, and service providers. Maintain office filing systems, records, and shared administrative documents. Assist with onboarding arrangements for new starters, including desk setup and office orientation. Support company events, meetings, and staff communications as required. Stationery & Office Supplies Monitor and maintain office stationery and consumables. Place orders with approved suppliers in line with purchasing procedures. Track stock levels and ensure adequate supplies are available at all times. Manage storage areas and ensure supplies are organised and accessible. Liaise with suppliers regarding deliveries, shortages, or invoice queries. Logistics & Site Support Coordinate deliveries, collections, and internal movement of equipment or materials between buildings. Support facilities-related activities, including contractor access and service visits. Report maintenance issues and follow up with facilities teams or external contractors. Assist with desk moves, office setups, and space coordination. Ensure communal areas remain tidy, safe, and presentable. Health & Safety Follow company health and safety policies and site procedures. Support fire evacuation and emergency procedures where required. Ensure reception and office areas comply with health, safety, and security standards. Skills & Experience Previous experience in an office coordinator, receptionist, facilities, or administrative role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Professional and approachable manner. Ability to work independently and prioritise workload effectively. Good working knowledge of Microsoft Office applications, including Outlook, Word, and Excel. Experience coordinating suppliers, deliveries, or office logistics would be advantageous. Personal Attributes Reliable and proactive. Strong attention to detail. Flexible and adaptable. Customer-focused approach. Able to maintain confidentiality and professionalism at all times. Benefits 30 days annual leave plus bank holidays. Private medical cover (after probationary period). Death in Service cover (after probationary period). Enhanced maternity and paternity pay after qualifying service. Pension scheme with employer contributions. Ongoing training and development opportunities. Staff social events. To apply, please submit your CV and i will give you a call Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE GWS - Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. Job Title: WORKPLACE EXPERIENCE HOST Role Summary: Collaborating within the Workplace team, the Experience Host is to embody and deliver our 5-star experience with energy, passion and presence to all staff & guests onsite. This important position sets the tone of the flow of the reception experience by creating the first human touchpoint impression with consistent, joyous and courteous moments, being responsible to support and coordinate activities related to delivery of workplace experience services for clients, where offered, including administrative support. Services may be directly performed by the company, or third-party service providers in collaboration with this position. Key Responsibilities: Provide an exceptional guest experience to all clients, customers, colleagues and guests. A purposeful personalisation when serving guests is where the magic happens. To portray a friendly, professional and courteous demeanour at all times, using open and appropriate body language. Ensure that visitor and client arrivals are communicated to relevant personnel and that visitors are met in line with warm welcome. This includes offering toilet facilities and offering to take any coat/bags (See Pillars of Excellence guideline). Have total ownership of the reception foyer and the surroundings areas to ensure the best first impression and work experience. Ensure visitors are kept informed of any delays. Maintain company culture: Uphold professional atmosphere in reception area. Assist the Workplace Team and CBRE community with general administrative support. Assist with on-boarding process - including new employee orientation and welcoming procedures. First day orientation management. Help manage community requests, complaints and queries regarding Workplace services. Ensure safety standards are met by those delivery workplace experience services; whether CBRE employees or third-party service providers. Manages facilities and office requests, follow up on all request upon completion and escalate recurring issues. Complete weekly diary duties. Ensure cleanliness: Maintain clean, professional, and inviting front-of-house areas by working with onsite cleaning team. To communicate regularly with the Workplace Coordinator and Facilities Manager with any new and important issues that may arise. Site Specific Responsibilities: Direct visitors: Guide employees and guests to their desired destinations within the premises Provide visitor WI-FI access and getting set up assistance. Arrange for First Aider attendance in the event of an accident/incident. Escalate to CBRE management team and notify client. Management of unannounced visits by Regulator or Government body (e.g. Police, EHO, Fire Brigade). Management of 3rd parties serving of legal documents to the building. Ensuring site BCP procedures are understood and can be carried out at short notice. Working closely with Elekta HR team to ensure that all telephony directories are compiled and up to date. Internal and External Calls: Respond to phone enquiries promptly and professionally and ensure no personal information is gathered. Remaining calm and in 'control in' in the event of personnel / Visitors becoming agitated and frustrated. Creating access passes for visitors and issuing temporary access passes for Elekta staff (if forgotten) and working with the onsite security team to ensure data is captured correctly allowing for accurate reporting. Travel Support, Assist visitors with travel information and arrangements. Booking of Hire Vehicles and Taxis. Checking Executive Briefing Centre (EBC) at the start of each day and ensure any observations / issues are logged to the CBRE team. Elekta EBC manager to be notified. Assisting with conducting Cornerstone Floor Checks and Meeting Room Conditions. Administrative support and supplier management. Managing of incoming and outgoing post duties. Escalate any breaches in security or access protocols to the appropriate manager and Security team as soon as reasonably practical to do so. Experience Required: Communication Skills - Have excellent time management and communication skills (verbal and written). Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Strategic and Interpersonal Skills - Ability to solve problems and deal with a variety of options in complex situations. Display excellent personal presentation and interpersonal skills. IT Skills - Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, SharePoint, Outlook etc. Comfortable with and embracing of new technologies and digital tools, such as Apps, databases, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Results oriented - Ability to achieve business goals, with a concern for working well, surpassing standards of excellence and passion for challenges. Customer focussed - Develop strong customer relationships by listening to and satisfying customer needs. Proactively dealing with guest requests in an efficient, friendly and timely manner, ensuring all business requirements are dealt with promptly and professionally. Be able to offer a warm and professional welcome to all guests, ensuring they feel valued from the moment they arrive. Qualifications / Experience / Professional Memberships: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Experience in facilities management and/or dealing with suppliers/contractors beneficial.

Senior Facilities Coordinator Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Senior Facilities Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.