36 jobs found

We are Hiring for Executive Assistant role for an International Bank based in Harrow. This is an FTC of 12 Months. JOB ROLE: To provide complete assistance to the CEO. 2 JOB RESPONSIBILITY Arranging & Managing Meetings: Co-ordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc. Collate and distribute documents prior to meetings. Ensure that all materials for meetings are prepared in a timely manner. Accurate dictation and note taking at meetings as required. Prepare & distribute minutes of meetings. Arrange refreshments for meetings. Devise an efficient system for tracking of Action points. Track Action points. Diary Management: Responsible for the management of the CEO's diary. Manage and schedule appointments and keep diaries constantly up to date with contact details. Travel Management: Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc. Assist with travel for non-staff-members and arrange for visas, as and when required. Office & General Management: Produce purchase orders, payment requests and stationery requests as and when required. Implement and maintain an efficient filing system for the CEO. First point of contact for any telephone enquiries for the CEO, ensuring all messages are forwarded promptly and efficiently. First point of contact for visitors and provide refreshments as and when required. Work with other members of the Team, providing support where necessary. Track projects. Helps efficient Office Hospitality and workflow management. Post and Emails: To manage emails and attend to correspondence and emails in a prompt and efficient manner. To regularly review emails and post by referring to the relevant parties as appropriate. Relationship Management: Maintaining and establishing contacts for CEO. Manage contact and liaise with Travel agents and other service providers on behalf of the CEO. Maintain contact with any other party as required on behalf of the CEO. Communication: To provide salient business data and information to the CEO for the purpose of assess business performance. To implement a system to facilitate effective communication with the executive team, management team and other pertinent employees. To prepare presentations, MI and Financial and other reports, Business reports for the CEO. To analyse financial and other reports for the CEO. To support and provide information for decision making to the CEO. Oversee reporting and monitoring of organisational performance metrics form various stakeholders. Responsible for events-based coordination of activities organised by the HR team. To undertake any other duty as delegated by the CEO.

We have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment. Key Responsibilities: Executive Support Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders Prepare agendas, take minutes, and follow up on action items from leadership meetings Handle confidential correspondence and documentation with discretion Operational Coordination Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones Support Directors with client onboarding, compliance documentation, and CRM updates Assist with preparation of presentations, reports, and proposals Administrative Excellence Organise travel arrangements, accommodation, and itineraries Maintain filing systems (digital and physical) and ensure document accuracy Monitor inboxes and respond to routine queries on behalf of Directors Project & Event Support Assist in planning company events, training sessions, and team offsites Track progress on strategic initiatives and provide status updates Support recruitment and onboarding processes for senior hires Event Coordination Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics. This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance. Requirements: Proven experience as a PA, EA, or similar role supporting senior leadership Excellent written and verbal communication skills Strong organisational and time-management abilities Proficiency in Microsoft Office Suite and CRM systems Proactive and solution-oriented mindset Calm under pressure and adaptable to changing priorities High level of discretion and professionalism Project coordination or event planning experience (Desirable) Experiencing handling social media platforms (Desirable)

Ticketing Support Executive This is an excellent opportunity for an experienced airfares professional to play a key role in supporting flight operations. The successful candidate will bring strong GDS ticketing experience, ideally using Amadeus, alongside a solid understanding of consolidator bookings, fare construction, ticket reissues, and refunds. Ticketing Support Executive Role and Responsibilities Provide day-to-day support to sales agents on all GDS bookings, consolidator bookings and related processes. Manage flights coming into range, ensuring all international and internal flights are booked efficiently and accurately using GDS. Monitor and maintain queues, including schedule change queues, web/native bookings, general queues, and reissues. Monitor airline schedule changes, notify agents and customers, and action any necessary amendments. Process ticketing, reissue, and refund requests within agreed timeframes and company guidelines. Ticketing Support Executive Skills and Experience Required A minimum of 2 years' experience in a flights, ticketing, or airfares. Strong working knowledge of GDS reservations and ticketing, with Amadeus experience preferred. Excellent understanding of fare types, fare rules, ticketing procedures, reissues, and refunds. The ability to navigate across NDC content, traditional GDS content, and consolidator channels to identify the best flight options for clients. Good working knowledge of Microsoft Excel. Ticketing Support Executive Key Benefits Competitive salary of 30,000 - 35,000, depending on experience. 10% annual bonus subject to company performance. The opportunity to work with a specialist, award-winning travel company. A supportive and knowledgeable team environment. Please apply online or email (url removed)

Our client is a global software business who seek to hire an FP&A Manager. The role will suit a progressive and dynamic ACA/ACCA or CIMA qualified who can add real value to the EMEA business by partnering the sales leadership team supporting them hit their sales and growth targets. Responsibilities will include: Strategic Planning & Forecasting • Lead annual operating plans, quarterly forecasts, and long-range financial planning processes. • Develop and maintain driver-based financial models supporting revenue, bookings, ARR, cloud growth, operating expenses, and profitability. • Partner with senior business leaders to evaluate strategic initiatives, investment opportunities, and resource allocation decisions. • Provide scenario analysis, risk assessments, and financial recommendations. Performance Management • Support cloud migration and subscription growth initiatives. • Partner with Sales, Channel, Finance Operations, Customer Success teams & Marketing to support a regular reporting cadence. • Analyze pipeline health, conversion rates, sales velocity, bookings performance, and forecast accuracy. Sales Org Design and Support • Support annual sales planning, territory modeling, quota setting, and capacity planning. • Develop annual sales quotas aligned with corporate growth objectives. • Prepare, review and validate commission calculations and sales incentive payouts. • Support compensation plan design and territory realignment analysis. Reporting & Executive Support • Prepare monthly and quarterly financial reviews. • Support Executive Leadership Team and Board reporting. • Deliver KPI dashboards and executive reporting. Process Improvement & Financial Excellence • Drive continuous improvement of FP&A processes and reporting. • Leverage AI-enabled tools to improve reporting efficiency and forecasting accuracy. A salary of £ DOE is on offer plus bonus and benefits.

Wedding & Events Coordinator Buckinghamshire We are currently seeking a Wedding & Events Coordinator to join an outstanding 4-star hotel in Buckinghamshire. This is an exciting opportunity to become part of a busy and successful events team, helping to deliver a wide range of weddings, private functions and corporate events. The role offers plenty of variety, with responsibility for supporting clients throughout the entire event journey, from initial enquiry and venue show rounds through to planning, coordination and on-the-day delivery. Working closely with clients, suppliers and operational teams, you will play an important role in ensuring every event is delivered to a high standard while providing an exceptional customer experience. This position would also suit somebody who has gained experience delivering weddings and events from an operational or front of house perspective and is looking to move into a more coordination-focused role. Key Responsibilities Managing wedding and event enquiries from initial contact through to confirmation Conducting venue show rounds and client meetings Building strong relationships with clients and understanding their requirements Processing bookings, amendments and event details accurately Producing function sheets and communicating event requirements to operational teams Coordinating with departments across the hotel to ensure seamless event delivery Supporting weddings, conferences and private functions on the day of the event Maintaining client records and encouraging repeat business Assisting with sales activity and maximising event revenue opportunities What We're Looking For Previous experience within weddings, events, hospitality or conference and banqueting Strong organisational and administration skills Excellent communication and customer service abilities Comfortable building relationships with clients and suppliers Ability to manage multiple priorities in a fast-paced environment A positive and proactive approach to problem solving Flexibility to support occasional weekend and evening events This opportunity would suit candidates currently working as a Wedding Coordinator, Events Coordinator, Events Executive, Conference & Banqueting Coordinator, Functions Coordinator or Reservations Coordinator. It would also be a fantastic opportunity for somebody currently involved in the operational delivery of weddings and events who is looking to step away from front of house operations and move into a more client-facing planning and coordination role. The hotel has an excellent training and development programme in place, making it an ideal environment for someone looking to build on their existing events experience and develop their career further.

Wedding & Events Coordinator Buckinghamshire We are currently seeking a Wedding & Events Coordinator to join an outstanding 4-star hotel in Buckinghamshire. This is an exciting opportunity to become part of a busy and successful events team, helping to deliver a wide range of weddings, private functions and corporate events. The role offers plenty of variety, with responsibility for supporting clients throughout the entire event journey, from initial enquiry and venue show rounds through to planning, coordination and on-the-day delivery. Working closely with clients, suppliers and operational teams, you will play an important role in ensuring every event is delivered to a high standard while providing an exceptional customer experience. This position would also suit somebody who has gained experience delivering weddings and events from an operational or front of house perspective and is looking to move into a more coordination-focused role. Key Responsibilities Managing wedding and event enquiries from initial contact through to confirmation Conducting venue show rounds and client meetings Building strong relationships with clients and understanding their requirements Processing bookings, amendments and event details accurately Producing function sheets and communicating event requirements to operational teams Coordinating with departments across the hotel to ensure seamless event delivery Supporting weddings, conferences and private functions on the day of the event Maintaining client records and encouraging repeat business Assisting with sales activity and maximising event revenue opportunities What We're Looking For Previous experience within weddings, events, hospitality or conference and banqueting Strong organisational and administration skills Excellent communication and customer service abilities Comfortable building relationships with clients and suppliers Ability to manage multiple priorities in a fast-paced environment A positive and proactive approach to problem solving Flexibility to support occasional weekend and evening events This opportunity would suit candidates currently working as a Wedding Coordinator, Events Coordinator, Events Executive, Conference & Banqueting Coordinator, Functions Coordinator or Reservations Coordinator. It would also be a fantastic opportunity for somebody currently involved in the operational delivery of weddings and events who is looking to step away from front of house operations and move into a more client-facing planning and coordination role. The hotel has an excellent training and development programme in place, making it an ideal environment for someone looking to build on their existing events experience and develop their career further.

We're looking for an experienced travel administration executive to join a fast paced and very friendly travel organisation based in Leeds, on a full time basis. Working closely with the General Manager, Operations Manager, Sales Manager, Homeworking team and Sales team, the Administration Executive is responsible for supporting the day-to-day operations of the business. The role requires a high level of accuracy, organisation, and professionalism to ensure all bookings, documentation, and customer interactions are managed effectively. Quality checking all the booking elements prior to sending out booking confirmations including correct deposits taken & booking documents have been issued by the Agents. Previous experience in a travel administration or sales advisor role is essential, along with a pro-active approach and good attention to detail and in return, our client can offer a competitive salary up to £27k DOE plus excellent benefits, so if this role is of interest to you, please apply online. Please note - this role offers working hours of Mon - Fri 9am - 5.30pm with the occasional Saturday. Role of Travel Administration Executive: Conduct quality checks on all booking elements prior to issuing confirmations, ensuring correct deposits have been taken and all documentation has been issued accurately Amend and update existing bookings as required Support the loading of bookings during peak sales periods Process and chase tickets, maintaining accurate and up-to-date ticket reports Review confirmation and cancellation invoices for accuracy Issue documentation to customers in a timely and accurate manner Respond to queries from customers, Homeworking team, and Sales team in a professional and timely manner Manage after-sales processes, including amendments, refunds and callbacks Monitor daily balance reports, including issuing balance due letters and following up on outstanding payments to the client and Agent Provide support with incentive and commission queries, including investigation where required Provide sales support and cover when required, including handling customer enquiries and preparing and issuing holiday quotations Represent the business at conferences and events on an ad hoc basis, where required Skills required for the role: Experience gained within a similar travel admin or travel advisor role Working well on your own initiative, and as a team player Strong attention to detail and to be able to work in a busy environment, working under pressure PC literate and ability to use reservations and website booking systems to download and process bookings. If you re interested in learning more about this Travel Administration Executive opportunity, please press the apply online button now! Not for you? Then please visit our website to see view the other exciting roles we have available. Succeed Recruitment Solutions - for the best Travel jobs, Multilingual jobs and Contact Centre jobs.

The Opportunity A well-established professional services organisation is seeking an experienced and proactive Legal PA to join its support function. This role will provide dedicated administrative and PA support to 2-3 fee earners, working closely with them and business support colleagues to ensure the smooth day-to-day running of the department. This is an excellent opportunity for a highly organised individual who enjoys working in a fast-paced, client-facing environment and takes pride in delivering an exceptional level of support. The successful candidate will act as a central point of contact for both internal and external stakeholders, helping to coordinate administrative activities and ensuring the wider team can focus on delivering outstanding client service. The organisation offers a collaborative and inclusive working environment where employees are encouraged to contribute ideas, develop professionally, and build strong working relationships across the business. Flexibility, teamwork, and a commitment to excellence are highly valued, with support available to help colleagues perform at their best. Working alongside a friendly and professional team, you will play a key role in maintaining effective communication, managing priorities, and providing comprehensive administrative assistance across a range of business activities. This position would suit someone who can confidently manage multiple tasks, remain calm under pressure, and consistently demonstrate a high level of attention to detail. The Role In this role, you will: Deliver a professional and responsive service when handling client queries and requests via telephone, email, and written correspondence. Manage administrative processes relating to files and matters, including opening, maintaining, and closing records while ensuring compliance standards are met. Provide proactive support to senior stakeholders and wider team members, coordinating diaries, meetings, travel arrangements, accommodation bookings, and expense submissions. Assist with the end-to-end billing process, liaising with fee earners and finance teams to help ensure invoices are issued accurately and payments are received efficiently. Handle incoming and outgoing documentation promptly, ensuring all records and original documents are processed and stored correctly. Contribute to team projects, operational initiatives, and business development activities where required. Work closely with colleagues across different offices and departments to maintain a high standard of service and operational efficiency. Working Pattern: Hybrid working arrangement with a requirement to attend the office three days per week. About You To be successful in this position, you will have: Strong experience in an administrative, executive support, personal assistant, or legal support role. Prior exposure to a Real Estate or Property legal environment would be advantageous, although not essential. Excellent organisational skills with the ability to manage competing priorities and work independently. Outstanding written and verbal communication skills, including a professional and confident telephone manner. A collaborative approach and the ability to develop positive working relationships with colleagues and stakeholders. A proactive, solutions-oriented mindset with a willingness to take ownership of tasks and drive them through to completion. High levels of accuracy, attention to detail, and a methodical approach to your work. This opportunity is ideally suited to an experienced Legal Secretary or career legal support professional with at least two years' relevant experience. Due to the nature of the role and the level of autonomy required, it is not intended as an entry-level position. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

A high-growth construction business based in Whiteley is seeking an organised, proactive and people-focused Office Manager to support the smooth running of its busy head office. The company delivers large-scale fa ade, cladding and building safety projects nationwide and is widely recognised for its progressive culture, strong performance and outstanding service. With turnover forecast to reach close to 80 million this year and a secured pipeline stretching into future years, the business continues to scale at pace. This role is ideal for someone who enjoys variety, takes pride in helping others and thrives in a fast-paced environment. Whilst previous Office Manager experience would be advantageous, the business is open to candidates from strong administrative, office support, PA or coordination backgrounds who can demonstrate excellent organisation, initiative and a genuine desire to contribute to a positive workplace culture. You will become a central figure within the business, supporting employees across all departments, ensuring the office operates efficiently and helping to create a welcoming and engaging environment for staff, visitors and clients alike. Office Manager Salary & Benefits 30,000 to 40,000 DOE 25 days holiday rising to 30 with loyalty incentives Company bonus schemes Department social budgets and regular team events Mentor scheme, internal training and access to external courses including Udemy Critical illness cover and death in service cover Modern office facilities including a stocked kitchen and collaborative workspace Supportive, energetic culture focused on excellence, progression and personal development Long-term career growth opportunities in a rapidly scaling business Office Manager Overview Take ownership of the day-to-day running of the Whiteley head office Act as a key point of contact for employees, visitors, clients and suppliers Coordinate meeting rooms, visitor management and office activities Organise travel, accommodation and logistical arrangements for staff as required Support the onboarding of new employees, ensuring workspaces, equipment and introductions are arranged in advance Coordinate meetings, diaries and schedules using Microsoft Outlook and Outlook Bookings Assist with internal events, social activities, training sessions and wider employee engagement initiatives Maintain office supplies, facilities and general workplace organisation Provide administrative support to senior leaders and department managers where required Work closely with teams across finance, commercial, design, HSEQ and operations Identify opportunities to improve office processes, efficiency and employee experience Promote a positive, professional and people-focused office environment Office Manager Requirements Previous experience within an Office Manager, Office Coordinator, Team Administrator, Personal Assistant, Executive Assistant or similar office-based role Strong IT skills including Microsoft Outlook, Outlook Bookings, Teams, Word and Excel Experience coordinating meetings, diaries, travel arrangements and general office administration Excellent organisational skills with the ability to manage multiple priorities simultaneously Strong attention to detail and a proactive approach to problem solving Confident communication skills with the ability to build positive relationships at all levels Self-motivated, organised and comfortable working independently when required Positive, enthusiastic and willing to take ownership of tasks both large and small A genuine interest in supporting people and contributing to a positive workplace culture Commutable to Whiteley and happy to be office based full-time Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.

SF Partners are working with a business based in London (EC) who are looking for a temporary Office Manager / Receptionist to join the team until the 31st August 2026 c£40,000 FTE Must be able to start immediately and have a corporate background The role of the Office Manager / Receptionist will be the located in our London office, where the Receptionist will be at the forefront of managing visitor experience whilst handling incoming calls, ensuring the compliance smooth running of the office. The role is suitable for a proactive, positive person who wants to be part of the team and has a passion for delivering leading service to all those they interact with. The role will be based within on site at our London office. Monday - Friday and will not be a hybrid role starting asap with an end date of 31st August 2026. What does the role entail? Greeting visitors to the office ensuring they have a warm welcome and positive experience. Representing the business with a positive attitude and professional appearance. Managing Meeting room bookings, ensuring priority given to clients rather than internal requirements Assisting where required with setting up meeting facilities, assisting with serving and clearing catering and refreshments and ensuring the coffee machine is maintained daily and functioning. Taking and directing calls via switchboard to relevant teams/departments. Organising, maintaining and ordering supplies for the office for both employees and visitors. Maintaining Security for the office and reporting any suspicious activity. Ensuring colleagues remain compliant for both Health, Safety & Security purposes and adhere to processes. Liaising with the building management team, take ownership and organise contractors for maintenance work as required and in a timely manner. Ensuring contractors are managed and organised whilst within the office, ensuring they remain compliant for both Health & Safety and Security purposes. Ensuring health and safety standards are met and evidenced as required. Becoming the onsite Audio Visual Equipment guru - Providing basic IT/presentation troubleshooting help and interacting with IT as required. Completing administrative tasks and delivering/accepting mail. Providing back up executive assistance, as required and subject to capacity. Owning the above processes within the London office and identifying improvements. What we're looking for: Experience of working in corporate setting in a similar role. Management of key stakeholders at all levels in a typical corporate environment. Previous experience of using video conferencing solutions. Excellent communication and interpersonal skills. Excellent verbal and written communication skills. Experience of using all Microsoft packages.

Service Advisor Car Dealership Basingstoke £32k basic, OTE £40,000 Full-time Permanent Monday - Friday 7:30am - 5:30pm, 1 in 4 Saturdays The Role We re looking for a Service Advisor to join a busy car dealership in Basingstoke. You ll be the key link between customers and the workshop, delivering excellent service and ensuring a smooth customer journey from booking to handover. Duties Meet and greet service customers in the dealership Manage bookings, job cards, and workshop scheduling Upsell service plans, products, and accessories Keep customers updated on progress, costs, and approvals Ensure a professional handover on completion of work Deliver outstanding customer service to increase retention Requirements Previous experience as a Service Advisor in a car dealership or motor trade environment Strong communication and customer-facing skills Ability to upsell products and meet targets Good organisational and IT skills (DMS experience an advantage) Full UK Driving Licence preferred Benefits Up to £34,000 basic + bonus scheme Training and career progression with a franchised dealership Staff discounts on cars, service, and parts Pension scheme and company benefits Friendly, supportive dealership team Apply today to join a leading car dealership in Basingstoke as a Service Advisor . Here at ACS Automotive Recruitment we are recruiting across the UK for roles including Senior Service Advisors, Warranty Administrators, Service Administrators, Aftersales Advisors, Customer Service Advisors, Assistant Service Managers, and Aftersales Executives. For further details on this car dealership Service Advisor job in Basingstoke and other jobs, please submit your CV to Stacey Hunt of ACS Recruitment Consultancy.

Due to the ongoing growth of our client, we are recruiting a vacancy for a full-time customer service agent to join the team in their Colnbrook office. You'll be passionate about the customer experience and motivated to work with others to deliver a best-in-class customer service experience. You'll be computer literate and capable of multi-tasking in a fast-paced environment. Your enthusiasm to find and fix problems will be where you excel, with clear communication skills to keep others informed whilst being accountable, diligent and always working with your team to deliver the perfect experience for all customers. Job profile: Excellent interpersonal and active listening skills. Clear communication skills and a strong command of the English language. Strong attention to detail. Ability to work well in a team. Multitasking skills and good organisational abilities Listen carefully and understand customers' circumstances and needs. Answering all customer queries/bookings via Phone, Email, and internet. Be proactive in resolution of any queries, dealing with both internal and external customers To achieve your individual daily targets as set by the Customer Service Manager. Chasing delivery reports as to keep clients informed on their deliveries. General administrative tasks. Assist with receiving and processing shipments. Help with fulfilment projects. Requirements:Previous experience within the courier industry is desirable. Confident telephone manner. Strong written, listening and verbal communication at all levels. A personable approach. Approachable, empathetic, and considerate. Working in a similar logistics type customer service would be advantageous Accurate attention to detail. A team player who can demonstrate initiative. Ability to manage own workload and meet company targets. Excellent customer service - ability to provide solutions. Computer literate. Excellent administrative and strong organisational skills. The ability to stay calm whilst under pressure. Be able to act with due care, skill and diligence. Benefits: Salary: between £26,000 to £29,000.00 per year depending on experience. 25 days holiday per annum, plus bank holidays + 2 days off over Christmas Full time position on a rota schedule We look forward to receiving your CV in relation to this position!

Please note this is a temporary sick leave until end of August, working hours are Monday - Friday 8.00-4.30 or 9.00 -5.30pm. Parking available, offices are in Henley-on-Thames Due to the nature of the financial services; a background and credit check will be required. Role Purpose To deliver an exceptional client and visitor experience by providing a professional, welcoming, and efficient reception, switchboard, and meeting room booking service. Key Responsibilities Reception Welcome all visitors, creating a positive and professional first impression Register visitors using the visitor management system and notify hosts promptly Ensure all visitors are directed appropriately within the building Follow procedures to contact alternative representatives if the host is unavailable Arrange taxis and executive travel as required Maintain a clean, organised, and presentable reception area Act as a point of contact for general enquiries from staff and visitors Monitor and manage the reception inbox Meeting Rooms & Events Coordinate meeting room bookings, including room setup, attendee numbers, catering, and IT requirements Liaise with stakeholders to ensure smooth delivery of meetings and events Review and confirm bookings in advance to ensure readiness for the following day Work closely with catering teams to manage hospitality requirements and last-minute changes Ensure all visitor details are accurately recorded in the system Switchboard Manage incoming calls across UK offices in a professional and timely manner Deliver a high standard of customer service when handling all enquiries Transfer calls accurately and efficiently Adhere to procedures regarding cold calls and suspicious enquiries Report and log any telecommunication faults in line with procedures Administration Support general administrative tasks as required, including record keeping and booking training sessions Assist the Facilities team with ad hoc requests Support various projects as directed by senior stakeholders Take ownership of assigned responsibilities and contribute to team initiatives General Responsibilities Maintain a professional appearance and business-appropriate dress at all times Deliver a consistently high level of customer service to all visitors and colleagues Take a proactive and flexible approach to ad hoc requests outside the standard scope Demonstrate strong attention to detail and ownership of tasks Promote a collaborative, team-focused working environment Build and maintain positive working relationships with clients, colleagues, and service partners

InstaStaff are currently recruiting for a PA to join a retail company based in Birmingham. You will be based in the office full time, Monday Friday 8am 5.30pm, the office is a modern, high-level hotel like office, with bars, restaurants, onsite gym and break out areas. You will be required to support executive and leadership activity, alongside the smooth running of HR administration, recruitment coordination and day-to-day office operations. This role will act as a central coordination point for people administration, executive support and office organisation. The successful candidate will work closely with the leadership team while coordinating the employee lifecycle and recruitment activity, ensuring HR processes, records and documentation remain organised and compliant. The role combines HR administration, recruitment coordination, executive support and office management, making it ideal for someone who enjoys working across multiple areas of a fast-moving business. Duties of the PA will be broken down into 5 areas, and will include: Executive Leadership Support Coordinating leadership meetings and preparing documentation, ensuring effective structure and follow-through Supporting diary coordination and scheduling where required Preparing reports, presentations or documentation for internal meetings Tracking and following up on actions from leadership meetings Supporting internal projects requiring administrative coordination Assisting with travel coordination or meeting logistics when required Supporting the prioritisation and coordination of leadership activity where needed Recruitment Support Coordinating interviews and managing candidate scheduling Supporting communication with candidates throughout the recruitment process Maintaining recruitment trackers and candidate documentation Preparing offer documentation and onboarding paperwork Coordinating recruitment activity across multiple roles, ensuring timely and accurate delivery Assisting with preparation for assessment days and interview processes HR Administration Preparing employment contracts, offer letters and HR documentation Coordinating onboarding processes for new starters Maintaining employee records within HR systems, ensuring accuracy, completeness and audit readiness Supporting right-to-work checks and compliance documentation Preparing HR correspondence and documentation Supporting absence management administration and documentation Assisting with HR reporting and record keeping Supporting employee lifecycle administration, including starters, changes and leavers HR Audit & Compliance Support Maintaining HR file audit trackers Ensuring personnel files contain required documentation and meet internal documentation standards and audit requirements Supporting periodic HR audits Following up with managers where documentation is missing Office Operations Overseeing day-to-day office supply management, including consumables ordering Manage outgoing post and ensure items are sent accurately and on time Coordinating meeting room bookings and office organisation Assisting with new starter desk setups and equipment coordination Supporting internal initiatives, events and office activities Assisting with general office administration and facilities coordination Coordinate and support onsite meetings and events, including board meetings and external visits The ideal HR & Office Administrator will have: Experience within a similar role Experience supporting recruitment processes or coordinating interviews and candidate communication Comfortable supporting senior leaders with meeting coordination, documentation and general administrative support Strong IT skills including Microsoft Office (Word, Excel, Outlook) and general business systems The hours of work for the PA will be Monday Friday 8am 5.30pm The salary for the PA will be circa £35,000 Benefits include 33 days holiday (with option to buy up to 5 additional days) , Onsite Gym, Ongoing training and development support, Health and wellbeing programme and Employee discount

Legal PA (Temporary Contract) Nottingham 15.00 - 16.00 per hour BCR/JN/32415 THIS JOB REQUIRES IS AN 8 - 12 WEEK CONTRACT AND REQUIRES AN IMMEDIATE START. Bell Cornwall Recruitment are searching for an immediately available Legal PA to join the busy real estate team for a nationally recognised, well respected law firm. The Role: Supporting 4 - 6 fee earners from the real estate team Diary management Room bookings Acting as the first point of contact for clients Billing The Ideal Candidate: Must be immediately available Past experience supporting fee earners is essential (Real estate preferred) Able to commute to Nottingham city centre daily Strong organisational skills Excellent people skills After an induction period in the office, the role will offer generous hybrid working. INLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales

We are seeking a motivated and organised Business graduate to join our team as an Assistant to PA. This is an excellent opportunity for someone looking to start their career in business support, administration, and office operations within a professional corporate environment. Working closely with the Personal Assistant and wider Management Team, you will gain exposure to a broad range of business activities, helping to coordinate meetings, support office operations, organise events, and provide administrative assistance across the business. The role offers excellent development opportunities for a graduate looking to build a career in business administration, operations, executive support, or office management. Company Benefits: Annual bonus scheme of up to 12.5% Contributory salary exchange pension scheme Life insurance Private medical insurance (voluntary scheme) 25 days annual leave plus bank holidays Extensive health and wellbeing programme Hybrid and flexible working options considered Ongoing training and professional development opportunities Key Responsibilities: Executive and Administrative Support Assist with diary management and scheduling meetings for the Management Team. Coordinate internal and external meetings, including room bookings and meeting logistics, support travel arrangements, including flights, accommodation, transport, and itinerary preparation. Assist with conference calls, virtual meetings, and meeting room preparation, prepare documents, presentations, reports, and meeting materials as required. Provide general administrative support to the Personal Assistant and Management Team. Office Coordination Help maintain the smooth day-to-day running of the office, monitor and order office supplies when required. Coordinate with external suppliers and service providers, including cleaning and maintenance contractors. Manage incoming and outgoing post and courier deliveries, ensure meeting rooms and communal areas are prepared and maintained to a professional standard. Events and Projects Support the planning and delivery of company events, team activities, and employee engagement initiatives. Assist with coordinating visits from senior leaders and guests, help organise internal meetings, workshops, and business presentations. Financial and Operational Administration Raise purchase orders and assist with invoice processing, support expense claim administration and record keeping, maintain administrative records and company calendars. Assist with various operational and business projects as required. Experience and Skills Requirements We are looking for a positive and enthusiastic graduate who is keen to learn and develop within a business support role. Essential Requirements Degree in Business, Management, Administration, or a related subject. Strong organisational and time management skills, excellent written and verbal communication skills, high attention to detail and accuracy. Strong interpersonal skills and a professional approach, ability to manage multiple tasks and prioritise workload effectively. Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, positive attitude with a willingness to learn and take initiative. Desirable Requirements Previous internship, placement year, part-time work, or administrative experience. Experience coordinating events, projects, or university activities. Knowledge of office health and safety procedures. What You'll Gain This role provides an excellent foundation for a graduate looking to build a career in: Executive and Personal Assistant support Office Management and Business Operations Project Coordination and Operations Management Administration and Business Support You will receive hands-on experience working alongside experienced professionals while developing valuable organisational, communication, and business management skills. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Executive Assistant to the Chief Scientific Officer Location: Hybrid - Central London (2 days per week), Stevenage, Hertfordshire (1 day per week), Home-based (2 days per week) Contract Type: Permanent, Full-Time Salary: Competitive salary plus excellent benefits package We are delighted to be partnering with an innovative and growing Life Sciences organisation to recruit an experienced Executive Assistant to provide dedicated support to their Chief Scientific Officer (CSO). This is a unique opportunity for a highly organised, proactive, and professional Executive Assistant who thrives in a fast-paced environment and enjoys working at senior executive level. The successful candidate will play a pivotal role in optimising the CSO's time, ensuring smooth day-to-day operations and enabling them to focus on key strategic priorities. To be considered for this role, candidates must have recent experience working within the Life Sciences, Scientific, or related sector. Key Responsibilities Provide comprehensive and proactive diary and calendar management for the CSO, ensuring effective prioritisation of commitments. Manage and monitor the CSO's inbox, implementing and maintaining an effective email triage system. Act as a key point of contact, managing enquiries efficiently, prioritising communications, and proactively resolving issues to support seamless daily operations. Coordinate all aspects of internal and external meetings, including scheduling, room bookings, visitor management, and catering arrangements. Organise complex travel arrangements, including transportation, accommodation, itineraries, and expense management. Attend meetings, prepare accurate minutes, track actions, and follow up with stakeholders to ensure timely completion of deliverables. Serve as the primary liaison between the CSO and internal teams, external partners, and key stakeholders, fostering strong and effective working relationships. Ensure the CSO is fully briefed on upcoming commitments, providing timely updates and anticipating requirements ahead of meetings and events. Collaborate closely with Executive Assistants and Personal Assistants across the organisation to share best practices, improve processes, and provide support and cover when required. Support and lead on ad hoc projects and additional responsibilities, demonstrating flexibility and initiative. Mentor and support a PA/Administrator within the wider administrative team. Candidate Profile The ideal candidate will possess: Significant experience as an Executive Assistant supporting senior executives or board-level leaders. Recent or current experience within the Life Sciences, Scientific, Pharmaceutical, Biotechnology, or related sectors. Advanced proficiency in Microsoft Office applications. Exceptional organisational and time management skills. Excellent written and verbal communication abilities. The ability to manage multiple priorities and perform effectively under pressure. Strong problem-solving and decision-making capabilities. A proactive, energetic, and solutions-focused approach. Excellent stakeholder management and relationship-building skills. Benefits In return, our client offers an outstanding rewards package, including: Highly competitive salary Annual performance bonus Flexible benefits package 31 days annual leave plus bank holidays Pension scheme Life assurance Private healthcare This is an exceptional opportunity to join a leading organisation within the Life Sciences sector and work closely with a senior executive in a highly visible and influential role. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Established Tour Operator, specialising in luxury adventure and expedition travel, a leader in its field is expanding again and is looking to recruit a Travel Sales Executive for their team of Patagonia Specialists. Ideally, you've sold Patagonia trips before with knowledge of one or more of the following regions - Aysen, Los Glaciares, Chilean Lakes, Tierra del Fuego or Torres del Paine. Whilst we are ideally seeking candidates who have previous experience in selling Patagonia, however if travelling to the Polar regions is your dream and passion, and you have excellent experience in sales then we want to hear from you! Salary is up to 35K based on experience, with additional team & company bonuses, and additional benefits. If you have solid customer service experience within the travel industry or a luxury industry, and a true love of travel and the outdoors, this is a challenging, exciting and rewarding next step. THE COMPANY A UK based Tour Operator, with a global team specialising in luxury adventurous trips to Patagonia and Antarctica. It's a team of innovative, knowledgeable, values-led and driven people, who know their customers can use their extraordinary travels and protect the planet. They're now growing their team again and strive to continue to be game-changers in the Travel Industry. THE JOB: We're looking for someone who has done this role before - a proven high-performer in tailor-made adventure travel sales, who knows what it takes to guide high-intent travellers through complex decision-making and close high-value bookings. This is a fast-paced, target-driven role requiring resilience, adaptability, and a proactive approach to business development. Alongside handling inbound enquiries, you'll identify and nurture opportunities, reinforce sales through compelling written communication, and remain calm and focused under pressure. EXPERIENCE REQUIRED: TRAVEL INDUSTRY EXPERIENCED REQUIRED Passion and enthusiasm for the Polar Regions Ideally first had experience of Patagonia Strong track record selling similar remote, multi-stop adventure destinations Expert in selling complex, multi-component journeys to remote destinations A real hunger to travel A passion for the natural world, embracing opportunities to get into the wild Experience in selling, to reach and exceed targets to earn commission THE PACKAGE: THIS IS A REMOTE / HOMEWORKING ROLE MUST BE ABLE TO WORK THE HOURS (Apply online only) MONDAY - FRIDAY (plus 2 weekend days per month) The salary is competitive up to 35k pa for someone with travel industry and Patagonia experience plus bonus and commission They offer 25 days holiday per annum (plus your birthday), educational trips. Homeworking & Hybrid working in terms of location (able to get to Bristol periodically) Company benefits include annual travel insurance, group pension scheme, bike-to-work scheme, flexible working policy, opportunity to work-and-travel and an annual Summer Adventure. INTERESTED? If you are keen to be considered, please follow the instructions to apply attaching your CV. The vacancy is being managed by Katy on (phone number removed) (url removed)

We're excited to be recruiting on behalf of a prestigious luxury travel company based in Greater Manchester, for a Sales Support Executive to join their team during an exciting period of business transformation. This is a fantastic opportunity to work with a premium travel brand renowned for delivering exceptional experiences to discerning clients. You'll play a key role in supporting the Sales and Reservations team, ensuring enquiries are handled efficiently, customer data is accurately maintained, and day-to-day operations run smoothly as the business introduces a new reservations and CRM system. This temporary position is expected to last between six and twelve months, with the possibility of extension or a permanent opportunity for the right candidate. On offer is a competitive salary and this will initially be a fully office-based position, with hybrid working available after three months. If you're looking to gain experience with a respected luxury travel business and enjoy supporting a high-performing team during an exciting period of change, we'd love to hear from you! Role of Sales Support Executive: Managing and responding to client enquiries via email. Maintaining accurate customer records within CRM and internal systems. Supporting the Sales and Reservations team with administrative tasks. Assisting with quotations, bookings and client follow-up. Supporting data migration and system implementation. Working collaboratively across the business to deliver an outstanding customer experience. Skills required for the role: Highly organised with exceptional attention to detail. A confident written communicator with a customer-first approach. Able to manage multiple priorities in a fast-paced environment. Comfortable using Microsoft Office and CRM or database systems. Proactive, adaptable and keen to learn. Experience within luxury travel, hospitality or another premium service environment. Experience using reservations or CRM systems. If you re interested in learning more about this Luxury Travel Sales Executive role, please apply online. Not for you? Then please visit our website to see details of the other exciting roles we have available. Succeed Recruitment Solutions for the best Travel jobs, Multilingual jobs & Contact Centre jobs