24 jobs found

About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.

Job Purpose To provide high-quality administrative and customer service support for the Rent, Lettings and Support function within Housing Services. The postholder will be responsible for delivering excellent customer service to tenants, applicants, contractors and external stakeholders while maintaining accurate records, processing administrative tasks and supporting the efficient delivery of housing services. Key Responsibilities Customer Service Act as a first point of contact for residents, tenants, applicants and visitors by telephone, email and face-to-face. Respond to enquiries promptly, professionally and courteously. Provide information on housing services, tenancy matters, rents, repairs and support services. Resolve routine customer enquiries and escalate complex cases where necessary. Manage customer complaints and service requests in line with organisational procedures. Ensure customers receive a positive experience and a high standard of service at all times. Administration Maintain accurate tenant, applicant and property records on housing management systems. Process correspondence, forms, applications and housing-related documentation. Prepare letters, reports, schedules and meeting documentation as required. Update databases and ensure compliance with data protection requirements. Support filing, record management and document retention processes. Assist with the administration of tenancy sign-ups, renewals and terminations. Monitor shared inboxes and allocate enquiries appropriately. General Duties Participate in team meetings, training and development activities. Support service improvement initiatives. Work collaboratively with colleagues across departments. 35 hours per week Monday to Friday, with flexibility to meet service requirements 4 hours every other Saturday on a rota basis If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

An opportunity has arisen for a Legal Secretary / Legal Assistant to join the Commercial Property team of a well-established legal firm providing a broad range of property and commercial legal services. As a Legal Secretary / Legal Assistant, you will provide administrative and secretarial support to the Commercial Property department, ensuring matters are handled efficiently and accurately. This role offers competitive and negotiable salary along with benefits. You will be responsible for: Preparing correspondence and legal documents through audio and copy typing. Managing emails, filing, photocopying and general document administration. Assisting with the preparation of legal forms and documentation under supervision. Conducting Land Registry searches and submitting relevant applications electronically. Maintaining and updating case files in the firm's case management system. Monitoring file procedures and ensuring file checklists remain up to date. Supporting compliance processes, including client identification and anti-money laundering checks. Preparing completion statements. Producing invoices and documentation relating to financial transactions. Liaising with clients and professional contacts by telephone, email and in person. Arranging appointments and responding to general enquiries. What we are looking for: Previously worked as a Commercial Property Secretary, Legal Secretary, Legal Administrator, Legal Assistant, Legal clerk, Property Secretary or in a similar role. Possess experience within Commercial Property department. Good understanding of conveyancing processes and procedures. Familiarity with case management and legal accounts systems. Proficient audio typing skills. Strong IT and computer literacy skills. Professional and confident approach when dealing with clients and business contacts. What's on offer: Competitive salary. Generous annual leave entitlement, including an additional day off for your birthday. Increased holiday allowance linked to length of service. Long service recognition awards. Pension scheme. Casual dress day on the final working day of each month. Reduced or subsidised legal fees. Support for training and professional development. Company sick pay scheme. Cycle to Work scheme. Eyecare vouchers. Flu vaccination voucher. Employee referral scheme. Apply now for this excellent opportunity to join a respected legal practice offering a supportive environment and long-term career development. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Technical Support Officer Hourly rate: 15.31 Location: Crossgate House Redditch B98 7SN- office based Contract: 3 months with review for extension Working hours: Monday-Friday 9 to 5 Opus People Solutions are recruiting on behalf of Redditch Borough Council for a Technical Support Officer to provide administrative and Customer support to the Housing Property Service teams, including Electrical Services and Capital and Contracts, Gas Services, Health & Safety and Compliance. Purpose of the Role: The post holder will be the Council's Electrical Technical Support Officer who will be responsible for scheduling inspections and raising jobs for electrical and communal compliance across the council's housing assets ensuring it complies with all statutory regulations, approved Codes of Practice (ACOP), official guidance standards and best practice. The post holder will be responsible for the day to day scheduling, filing, issuing and monitoring of all electrical EICR, Smoke, No Access, Installation programmes to the contractor Responsibilities will include: Taking calls, arranging appointments and liaising with customers suppliers and contractors Updating the property management system Updating compliance and asset spreadsheets Issuing and monitoring programmes of works Booking supervisor inspections, chasing no access and compliance due dates and certification Raising jobs, closing jobs and covering phones for gas servicing during team annual leave. Raising purchase orders and processng invoices The successful candidate will be a strong administrator proficient in IT programmes. Previous knowledge of facilities management, construction or property is advantageous. For more information or to process your application, please apply now!

Part Time Team Administrator Job Advert Are you an experienced administrator looking for your next part-time role? If so, Bidwells are looking for a professional and friendly candidate to join our Milton Keynes office within our Business Space Agency team! Our Business Space Agency (BSA) team provides expert consultancy, sales, and letting services across a wide range of commercial properties. Every transaction is managed by a dedicated partner with in-depth local market knowledge and expertise. In this role, you will play a key part in supporting the team, handling everything from initial enquiries to final invoicing, while delivering exceptional client service. This office-based role offers 15 hours per week, with flexibility in how those hours are structured across Monday to Friday. In this role, you will providing professional administrative support to the BSA team whilst managing incoming enquiries and assisting with client communications. You will be handling a variety of administrative tasks, including invoicing and document management whilst supporting the wider office with any ad-hoc administrative duties as required. What you ll be doing: Finance & Administrative Support Managing client and job records using internal systems such as HubSpot and NetSuite . Generating purchase orders and processing supplier invoices. Creating and issuing client invoices, ensuring accuracy and timely delivery. Maintaining and updating the monthly order book whilst assisting with job record housekeeping. Compliance & Regulatory Support Preparing Letters of Appointment, Terms of Business, and Terms of Engagement for new instructions. Assisting with Anti-Money Laundering (AML) checks, including submitting forms and supporting documents to the Compliance team. Maintaining AML databases whilst updating relevant NetSuite records. Secretarial & Team Support Providing audio and copy typing, formatting reports, correspondence, and schedules. Managing diaries, scheduling meetings, and arranging appointments for the team. Creating presentations and maintaining accurate electronic filing systems. Overseeing key management, ensuring accurate records and regular audits. Maintaining and updating the team s CRM database (HubSpot). Property Marketing Support Preparing property particulars and availability schedules. Maintaining electronic filing of property photographs. Updating and managing property details on AgencyPilot, Costar, Agents Society, and other marketing platforms. About You: The ideal candidate will have prior administrative experience, be highly organised and possess excellent communication skills. You should also be self-motivated, have strong attention to detail and thrive in a collaborative team environment. Competent user of Microsoft Office Packages including Outlook, Word, Excel, PowerPoint & OneNote. Strong organisation skills. Ability to work independently without supervision. Friendly & professional telephone manner. Quick learner with new systems and software packages. Previous experience within the property industry is desirable, however not essential. Why Bidwells? We re a different kind of business. Whilst we re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen. What s in it for you Competitive Salary: We recognise and reward talent. As a Real Living Wage employer, we re committed to fair pay that reflects the true cost of living. Comprehensive Benefits: Including up to 8% matched pension, private medical insurance, medicash plan, your birthday off work, additional wellness day, paid sabbaticals and lifestyle discounts and perks. Professional Development: Continuous learning, study support and promotion opportunities. Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends. Family Friendly: We offer enhanced family leave policies to support individuals close to you. Work-Life Balance: We value your well-being and offer agile working to support it. Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one. Recruitment agencies: Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach. REF-(Apply online only)

One of our investment Property Clients require a Property Support Administrator in Milton Keynes to manage property transactions for independent pension schemes. This is a fast-paced role focused on high-quality customer service, strict regulatory compliance and efficient task management. Key Responsibilities Administration: Execute all allocated property transactions and tasks within strict deadlines. Communication: Provide professional updates to clients and build relationships with solicitors, surveyors, tenants and property managers. Risk & Compliance: Identify, document and immediately escalate backlogs, complaints, breaches or risks to management. Teamwork: Collaborate with the service team to maintain high-quality standards and meet service level agreements (SLAs). Person Specification Previous experience in an administrative or operational support role, ideally within financial services or property management. Exposure to handling customer instructions and maintaining accurate records. Familiarity with property related transactions (e.g., invoicing, lease management) is advantageous. Basic understanding of pensions or property processes preferred. Strong attention to detail and accuracy in processing transactions. Good organisational and time management skills to meet service levels. Proficient in Microsoft Office (Excel, Word & Outlook) and comfortable with internal systems. Effective communication skills for liaising with customers and external parties (solicitors, surveyors and tenants). Understanding of FCA regulations and Consumer Duty principles (or willingness to learn). Working Monday to Friday, 9-5 with one hour for lunch.

Freelance Administrator Location: Sunderland (Office Based) Job Type: Freelance Hours: Full time Rate: Competitive, dependent on experience We are a growing social housing contractor based in Sunderland, delivering high-quality maintenance, refurbishment, and compliance services to housing providers across the region. We are looking for a reliable and organised Freelance Administrator to support our day-to-day operations. About the Role This is a varied administrative position that plays a key role in keeping our projects running smoothly. You'll be responsible for supporting the office with general administration, coordinating documentation, and ensuring excellent communication between clients, operatives, and management. Key Responsibilities General office administration and filing. Answering telephone calls and responding to emails. Scheduling appointments and coordinating works. Updating internal systems and maintaining accurate records. Processing purchase orders, invoices, and timesheets. Liaising with clients, suppliers, subcontractors, and site operatives. Preparing reports and supporting contract managers with administrative tasks. Ensuring documentation is accurate and completed on time. Assisting with compliance paperwork and project documentation. Requirements Previous experience in an administrative role (experience within construction, property maintenance, or social housing is desirable). Excellent organisational and time management skills. Strong communication skills, both written and verbal. Good working knowledge of Microsoft Office, particularly Excel, Word, and Outlook. Ability to work independently and manage multiple tasks. High level of accuracy and attention to detail. A proactive and positive approach to problem-solving.

Connect2Luton are excited to recruit a Minute Taking Administrator i on behalf of Luton Borough Council. Main purpose of position: The post holder will provide high level administration support and information to the Strategy, Engagement & Implementation. They will support the management of the Team inbox's to action the tasks according to priority with the aim of improving the quality of data that is recorded on social care systems. They will also provide support to ensure the efficient running of projects. They will support the administration tasks in relation to external suppliers and contribute to the performance management in relation to the key performance indicators set. As a Business support officer you will be responsible to: Undertake and lead on complex administrative tasks in a high volume and deadline driven environment Manage specific project support tasks with minimal supervision as part of own workload as required by line management Support the management of team email box(s) to ensure action in a timely way ensuring accurate recording Ensure data recorded is accurate and concise Creation, development and maintenance of records, files and statistical information for evidence based data Handle conflicting priorities from managers being aware of public scrutiny and partnership working within LBC and with local stakeholders requiring a high level of professionalism Taking on a coordination function between the council and externally commissioned resource to support timely actions and forward planning Manage the logistics and administration of all identified project meetings, to include suitable minute taking records, ensuring the division maintain a uniformed communication strategy and information flow across all meetings Maintain and collate management information to meet divisional management requirements, and produce periodic reports within defined time-scales to enable management to review performance Develop, implement, maintain and monitor administrative systems and procedures to support operational needs of the division, ensure the team is up to date with public information, national and local policies, procedures and strategy Be able, and as a nominated responsible officer, to undertake the processing of invoices, and stores requisitions, managing the distribution and the returning of laptops and equipment as and when required , maintaining accurate records To participate and where required facilitate working relationships with teams and staff from other divisions to ensure consistency as far as practicable Contribute to the maintenance of a healthy, safe, effective working environment, monitoring compliance with legal and regulatory requirements including H&S, property, equipment issues, and IT facilities Ensure that relevant corporate and departmental procedures are available and kept up to date Skills and Experience Demonstrable administrative experience including developing, managing and maintaining complex administrative systems and procedures Some experience of organising and leading project work Previous local authority experience or Social Care setting Ability to communicate and build effective relationships with staff and stakeholders in a polite manner at levels Ability to write clear letters and reports Good IT skills Able to use own initiative Ability to perform basic calculations and analyse and interpret data Excellent administrative and organisational skills Able to provide a quality service to customers Some understanding of national policy surrounding health and social care Education to Level 2 Business management or equivalent experience Able to attend meetings and undertake work at various locations throughout the Borough About Us Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned which means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates. Connect2Luton is a trading style of Luton & Kent Commercial Services LLP - A joint venture between Luton Borough Council & Commercial Services Kent Ltd. Connect2Luton is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.

Your new company You will be working for a well-established organisation based in Stoke-on-Trent, supporting a busy and fast-paced operational team. This organisation delivers essential services to a wide customer base and prides itself on providing a responsive, high-quality customer experience. You will join a collaborative and supportive environment where teamwork and customer focus are key. Your new role As a Temporary Customer Services Co-ordinator, you will play a critical role in delivering a professional and efficient customer service function, with a particular focus on property-related enquiries and coordination.Key responsibilities will include: Acting as the first point of contact for customer enquiries, managing both inbound and outbound communications Coordinating repairs and maintenance requests, ensuring jobs are logged, prioritised and completed within agreed timescales Scheduling operatives and contractors, ensuring efficient allocation of work and clear communication with customers Managing void property processes, ensuring properties are safe, compliant and ready for re-let, including oversight of statutory checks Ensuring all health and safety requirements are followed when coordinating repairs, maintenance and property access Maintaining accurate records, documentation and system updates to support service delivery and KPI reporting Liaising with internal teams and external partners to ensure a seamless customer journey Supporting wider administrative tasks including inbox management and general coordination duties What you'll need to succeed To be successful in this role, you will have: Proven experience in a customer service, scheduling or coordination role, ideally within property, housing or repair environments A strong understanding of health and safety principles within a property or facilities setting, including: Awareness of statutory compliance requirements such as gas safety, electrical testing, fire safety and water hygiene checks The ability to identify and escalate potential risks to customers, contractors or colleagues Experience ensuring work is carried out in line with safety procedures and organisational policies Knowledge of safe working practices when coordinating contractors and property access An understanding of the importance of accurate record keeping for compliance and audit purposes Excellent communication skills, with the confidence to liaise with customers, contractors and internal stakeholders Strong organisational and prioritisation skills, with the ability to manage a high volume of tasks A proactive and customer-focused approach, ensuring a high standard of service delivery Good IT skills across Microsoft Office and internal systems What you'll get in return Competitive hourly rate of 15- 16 per hour (dependent on experience) Weekly pay through Hays Holiday pay accrual Flexible temporary assignment with potential for extension Opportunity to gain valuable experience within a reputable organisation Ongoing support from a dedicated Hays consultant If you are an experienced Customer Services professional with strong coordination skills and a solid understanding of health and safety within a property setting, please apply now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Contract Support Administrator - Commercial Property & Faciliies Management City of London Up to 43,000 + Excellent Benefits Client Side Hybrid (1 day working from home) 5% Bonus An excellent opportunity has arisen for an Contract Support Administrator to join the on-site facilities management team at a prestigious, multi-tenanted commercial building in the City of London. This is a key role supporting a high-performing in-house engineering team, ensuring the smooth coordination of maintenance activities, contractor management, compliance, procurement and engineering administration. Working closely with engineering and property operations, you will help deliver a best-in-class service within a landmark commercial environment. The Contract Support will take ownership of the CAFM system, coordinating planned preventative maintenance, reactive work orders and contractor attendance while ensuring accurate asset and compliance records are maintained. You will also support procurement, purchase orders, financial reporting, engineering documentation and health & safety administration. Contract Support Administrator - Requirements At least two years' experience within an engineering, facilities management or property administration role Experience using CAFM systems to manage planned maintenance and work orders Strong Microsoft Office skills, particularly Excel, Word and PowerPoint Experience processing purchase orders, quotes and supplier queries Excellent organisational skills with strong attention to detail Ability to prioritise workloads and meet deadlines in a fast-paced environment Strong written and verbal communication skills Experience within commercial property or facilities management (desirable) Knowledge of building services or hard services maintenance (desirable) Salary & Benefits Up to 43,000 5% annual bonus ( 2,150) 25 days annual leave plus bank holidays Enhanced pension contribution Private medical insurance Dental cover Life assurance Income protection Employee Assistance Programme Health & wellbeing benefits Cycle to Work scheme Season ticket loan Professional development support Enhanced family leave Volunteering day each year Excellent long-term career progression Monday to Friday, 40 hours (flexible) Engineering Administrator / Contract Support / Engineering Coordinator / Engineering Support Administrator / Engineering Team Administrator / Engineering Planner / Engineering Scheduler / Maintenance Administrator / Maintenance Coordinator / Maintenance Planner / Maintenance Scheduler

FULL JOB DESCRIPTION Retrofit Administrator Location: Peterborough Salary: 30,000 - 35,000 Job Type: Full-Time, Permanent About Us We are a well-established maintenance and property services contractor delivering high-quality repairs, maintenance, and retrofit programmes across residential properties. Due to continued growth and increasing demand within the energy efficiency sector, we are seeking an organised and proactive Retrofit Administrator to support the successful delivery of our retrofit projects. The Role As a Retrofit Administrator, you will play a key role in supporting the retrofit team, ensuring projects are administered efficiently and comply with industry standards and funding requirements. You will work closely with Retrofit Coordinators, Assessors, Site Teams, Clients, and Residents to maintain accurate records and facilitate smooth project delivery. Key Responsibilities Provide administrative support for retrofit and energy efficiency programmes. Manage project documentation, ensuring records are accurate, complete, and compliant. Schedule surveys, assessments, installations, and inspections. Liaise with residents, clients, subcontractors, and internal teams regarding appointments and project updates. Maintain retrofit project trackers and databases. Process and upload documentation to client portals and compliance systems. Monitor project milestones and assist with reporting requirements. Support the preparation of funding and compliance evidence packs. Handle incoming enquiries and provide excellent customer service. Assist the Retrofit Coordinator and project management team with day-to-day administration. Requirements Previous experience in an administrative role, ideally within construction, maintenance, social housing, or retrofit sectors. Strong organisational skills with excellent attention to detail. Proficient in Microsoft Office, particularly Excel, Outlook, and Word. Ability to manage multiple tasks and deadlines effectively. Excellent communication and customer service skills. Experience working with compliance documentation and client portals would be advantageous. Knowledge of PAS 2035, ECO4, SHDF, or retrofit programmes would be beneficial but not essential as training can be provided. What We Offer Competitive salary. Company pension scheme. Ongoing training and development opportunities. Career progression within a growing business. Supportive and collaborative working environment. Opportunity to contribute to projects that improve energy efficiency and sustainability. How to Apply If you are a highly organised administrator looking to develop your career within the growing retrofit and energy efficiency sector, we would love to hear from you. Please submit your CV along with a brief cover letter outlining your relevant experience.

Administrator Company Secretarial Administrator Location: Cambridge (Agile 2-3 days Home Working Available). Salary: 26646 - 27000 per annum + Excellent Benefits. Work Pattern: Monday - Friday, 9:00am to 5:30pm The Opportunity Are you a detail-oriented administrator looking to build a career with a national leader? We are an award-winning property services group, officially certified as one of the "Great Places to Work UK." We are looking for a proactive Administrator to join the team as a Company Secretarial Administrator in Cambridge. This is a fantastic entry point into the world of corporate governance and property law. Whether you have experience in the sector or are a skilled administrator looking for a new challenge, we offer a structured development path and regular salary reviews to ensure your hard work is rewarded. The Benefits Agile Working: Enjoy a blend of office and home working following your initial training period. Career Growth: Dedicated support for professional qualifications and clear internal progression routes. Environment: Join a supportive, 450-strong team that values collaboration and employee well-being. Stability: Work for a well-established group with over 30 years of industry expertise. Benefits - Wide range of staff benefits form day one Your Role As a vital part of our Secretarial Department, you will handle a variety of administrative and compliance-based tasks to support our clients. Your day-to-day will include: Compliance Administration: Preparing and issuing formal meeting notices and filing annual statements with Companies House. Data Management: Maintain accurate digital records, update director appointments/resignations, and manage internal databases. Client On boarding: Issuing welcome packs and correspondence to new stakeholders and property owners. Documentation: Scan, save, and organise financial accounts and legal documents. Enquiry Handling: Managing incoming mail and performing administrative searches via the Land Registry. About You We are looking for a "can-do" professional who enjoys a fast-paced environment. To be successful, you should have: Strong Literacy & Numeracy: GCSE Grades A-C (or equivalent) in English and Maths. Tech Savvy: Confident using IT systems and learning new software quickly. Organisational Skills: The ability to prioritise your own workload and meet deadlines under pressure. Communication: A diplomatic approach with the ability to take clear instructions and work effectively within a team For further detail on this new and exciting opening, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Business Administrator Company Secretarial Administrator Location: Cambridge (Agile 2-3 days Home Working Available). Salary: 26646 - 27000 per annum + Excellent Benefits. Work Pattern: Monday - Friday, 9:00am to 5:30pm The Opportunity Are you a detail-oriented administrator looking to build a career with a national leader? We are an award-winning property services group, officially certified as one of the "Great Places to Work UK." We are looking for a proactive Administrator to join the team as a Company Secretarial Administrator in Cambridge. This is a fantastic entry point into the world of corporate governance and property law. Whether you have experience in the sector or are a skilled administrator looking for a new challenge, we offer a structured development path and regular salary reviews to ensure your hard work is rewarded. The Benefits Agile Working: Enjoy a blend of office and home working following your initial training period. Career Growth: Dedicated support for professional qualifications and clear internal progression routes. Environment: Join a supportive, 450-strong team that values collaboration and employee well-being. Stability: Work for a well-established group with over 30 years of industry expertise. Benefits - Wide range of staff benefits form day one Your Role As a vital part of our Secretarial Department, you will handle a variety of administrative and compliance-based tasks to support our clients. Your day-to-day will include: Compliance Administration: Preparing and issuing formal meeting notices and filing annual statements with Companies House. Data Management: Maintain accurate digital records, update director appointments/resignations, and manage internal databases. Client On boarding: Issuing welcome packs and correspondence to new stakeholders and property owners. Documentation: Scan, save, and organise financial accounts and legal documents. Enquiry Handling: Managing incoming mail and performing administrative searches via the Land Registry. About You We are looking for a "can-do" professional who enjoys a fast-paced environment. To be successful, you should have: Strong Literacy & Numeracy: GCSE Grades A-C (or equivalent) in English and Maths. Tech Savvy: Confident using IT systems and learning new software quickly. Organisational Skills: The ability to prioritise your own workload and meet deadlines under pressure. Communication: A diplomatic approach with the ability to take clear instructions and work effectively within a team For further detail on this new and exciting opening, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Engineering Administrator - Commercial Property City of London Up to 43,000 + Excellent Benefits Client Side Hybrid (1 day work from home) 5% Bonus An excellent opportunity has arisen for an Engineering Administrator to join the on-site facilities management team at a prestigious, multi-tenanted commercial building in the City of London. This is a key role supporting a high-performing in-house engineering team, ensuring the smooth coordination of maintenance activities, contractor management, compliance, procurement and engineering administration. Working closely with engineering and property operations, you will help deliver a best-in-class service within a landmark commercial environment. The Engineering Administrator will take ownership of the CAFM system, coordinating planned preventative maintenance, reactive work orders and contractor attendance while ensuring accurate asset and compliance records are maintained. You will also support procurement, purchase orders, financial reporting, engineering documentation and health & safety administration. Engineering Administrator - Requirements At least two years' experience within an engineering, facilities management or property administration role Experience using CAFM systems to manage planned maintenance and work orders Strong Microsoft Office skills, particularly Excel, Word and PowerPoint Experience processing purchase orders, quotes and supplier queries Excellent organisational skills with strong attention to detail Ability to prioritise workloads and meet deadlines Strong written and verbal communication skills Experience within commercial property or facilities management (desirable) Knowledge of building services or hard services maintenance (desirable) Salary & Benefits Up to 43,000 5% annual bonus ( 2,150) 25 days annual leave plus bank holidays Enhanced pension contribution Private medical insurance Dental cover Life assurance Income protection Employee Assistance Programme Health & wellbeing benefits Cycle to Work scheme Season ticket loan Professional development support Enhanced family leave Volunteering day each year Excellent long-term career progression Monday to Friday, 40 hours (flexible) Engineering Administrator / Contract Support / Engineering Coordinator / Engineering Support Administrator / Engineering Team Administrator / Engineering Planner / Engineering Scheduler / Maintenance Administrator / Maintenance Coordinator / Maintenance Planner / Maintenance Scheduler

Job Title: Property Administration Officer Location: Wolverhampton Salary: 26,212 - 32,541 per annum Job Type: Permanent, Full Time About us: Bushbury Hill Estate Management Board (EMB) has an exciting opportunity for a full-time Property Administration Officer to join our Property Team. Bushbury Hill EMB is a tenant-led housing service provider, operating from its Management Centre on Kempthorne Avenue in the north-east of the City of Wolverhampton. At Bushbury, our aim is to deliver high quality customer service and provide high standard homes for our tenants. Both our board and staff team share this vision and are constantly striving for excellence in everything they do. About the role: As our Property Administration Officer, you will work alongside the Property Team to help ensure that the EMB delivers a high-quality, customer-focused repairs and maintenance service. You will maintain accurate repairs and maintenance records and act as a key point of contact for tenants, contractors, and colleagues within the Property Team. Key areas of responsibility: Customer focus Working with others Managing and developing services Manging and developing people Property maintenance Financial management and control IT and data management Regulatory compliance Quality Health and safety About you: Experience & Education Proven experience in administration and/or customer service. Educated to GCSE standard (minimum of five GCSEs at grade C/4 or above, including Maths and English). Strong commitment to personal development and expanding knowledge of housing services. Desirable: Administrative experience within a local authority, housing association, or Tenant Management Organisation. Desirable: Familiarity with common domestic repairs from a tenant or homeowner's perspective. Skills & Abilities Customer Service: Ability to deliver a proactive, customer-focused service while managing expectations and resolving complaints effectively. Communication: Excellent verbal and written communication skills with the ability to engage a wide range of audiences. Technical Proficiency: Computer literate, including proficiency in Microsoft Office (specifically spreadsheets). Workload Management: Strong planning and organizational skills, with the ability to work flexibly, take initiative, and solve problems. Teamwork: Ability to work proactively within a team and build positive relationships across the organization. Knowledge Data Protection: Understanding of data protection principles and the importance of maintaining accurate records. Equality & Inclusion: Knowledge of equality, diversity, and inclusion principles in service delivery. Sector Knowledge: Willingness to develop an understanding of repairs and maintenance policies, as well as the legal and operating context of the organization. Values: Ability to demonstrate and uphold the organization's core values. What we offer: We are passionate about our people, so it is no surprise that we are an Investors in People Gold accredited organisation. We strive for excellence in everything we do, and providing an outstanding housing service to the people we serve is at the heart of every role within the organisation. We know this can only be achieved when our people feel valued, supported, and motivated. In return, you will receive a comprehensive induction, full training, and ongoing support to help you develop within your role. This is an exciting opportunity to work for a unique organisation and become part of an established team that shares a common vision of improving the lives of people living within the Bushbury Hill estate. Hybrid working is available following successful completion of probation, with the opportunity to work from home for up to one day per week, subject to operational requirements. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of; Property Administrator, Housing Administrator, Repairs Coordinator, Maintenance Administrator, Housing Services Officer, Tenant Services Administrator, Office Administrator, Customer Service Coordinator, Maintenance Coordinator, Property Services Assistant, Administrative Assistant, Housing Association Jobs, Repairs and Maintenance Admin, Customer Support Administrator, Local Authority Administrator also be considered for this role.

Facilities Administrator Sutton, Greater London Property Maintenance Industry 26,000 - 30,000. We are currently recruiting for a Facilities Administrator to work for a well established Property Maintenance business, based in Sutton, Greater London. As the Facilities Administrator, you will be responsible for working centrally to the business in the main base of operations, assisting a variety of departments to deliver a fantastic level of property maintenance services to it's customers. Duties: Monitor company central email inbox and ensuring important emails reach the correct individuals / departments. Raising incoming works / jobs on the company CAFM system (Simpro). Assist with scheduling of works with engineers. Ensuring engineers update job notes with a detailed description of works and ensuring jobs are completed with full compliance on the CAFM system. Working with a variety of departments including Electrical, Mechanical / HVAC, Building Fabric and Quoted Projects. Liaising with in-house departments, in-house engineers, sub-contractors and suppliers via telephone and email. Assisting engineers with ordering parts / materials and providing purchase orders (POs). Package Summary: Base Salary: 26,000 - 30,000 dependant on experience. Paid overtime / out of hours works available (optional, not essential) - up to 10K per annum additionally to salary. Genuine progression opportunities within a well established, expanding business. On the job training, alongside company funded training, courses and up-skilling. Hours: Monday - Friday, 08:30am - 5:30pm, office based. Location: Sutton (closest station Sutton Common). Free on-street parking available at the offices. Casual dress code in the offices. 29 days paid annual leave (21 days + bank holidays). Company pension provided. About the Company: Hard Services Maintenance Provider Company Size: 250+ staff Location: Sutton, Greater London Services offered: Electrical, HVAC & Building Fabric Maintenance and quoted project works (installations, refurbishments, upgrades, building works). Customers / Environments: Commercial - pubs, restaurants, gyms, retail stores etc. Requirements: Must be able to work full time, office based in Sutton. Experience as a Facilities Administrator / Facilities Co-Ordinator / Contract Support / Helpdesk Administrator would be highly advantageous. We are open to a variety of backgrounds, however if you have worked in Property Maintenance, Commercial Building Services etc then this would be a large advantage. Must have strong IT skills (word, excel etc). Experience using a CAFM system would be an advantage, experience using Simpro or ProNett as a CAFM system would be a major advantage. Comfortable working in a busy, fast paced environment. This is a fantastic opportunity for a Facilities Administrator to join a successful, well established business with a huge amount of support for career growth and opportunity. If you would be interested in this Facilities Administrator position then please apply by submitting a full CV.

Lettings Coordinator A minimum of 2 years experience is required and you will need to know the current Lettings legislation and show that you have carried out referencing/renewals in the past. Monday to Friday 9.00am to 6.00pm. An exciting opportunity for a Lettings Coordinator to join a busy Lettings team. The successful candidate will fulfill a busy and important role, liaising between landlords and tenants to ascertain if they want to renew their current tenancy for a further fixed term period, and if so, negotiating new levels of rent and any specific terms. Knowledge of using Fcc Paragon or CFP Winman would be an advantage. Lettings Coordinator You will be responsible for negotiating the terms of a tenancy renewal with the Tenant and the Landlord. Liaising with both parties to agree any new levels of rent or other specific terms outside of our standard tenancy agreement. All negotiations are undertaken either by telephone or email, so candidates must be a confident and professional communicator. Utilising our computer-based systems to ensure records are kept up to date. Ensuring all parties are kept up to date, including fellow work colleagues. Referencing tenants and checking safety certificates and Lettings Administration and running a property file from start to finish. Carrying out compliance checks. Preparing legal documents. Chasing arrears. Lettings Coordinator Previous experience within Tenancy Renewals or another area or Residential Lettings. A proactive "can do" attitude, with exceptional organisational skills and capable of working efficiently to specific deadlines. Excellent communication skills, both written and verbal IT proficient, you will be familiar with MS Office packages and able to learn quickly. Lettings Coordinator The position would suit someone with a flair for administration and organisation. Lettings Coordinator Basic salary £30,000. Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website at (url removed) for online Estate Agency vacancies. Find Steve King on LinkedIn.

Senior Administrator - Permanent - Full-time - Hybrid - Formby - Immediate Start Your new company My client, a privately-owned social housing organisation, who are committed to delivering high-quality tenant support across a variety of locations. With a strong community focus and a reputation for integrity and care, I am seeking a highly capable Senior Administrator to join their dedicated team. Your new role The position is offered full-time, Monday to Friday, with standard office hours from 09.00am until 17.00pm. However, some flexibility will be available. A hybrid model is also in place. Based from offices in Formby, you will need to drive due to the business location. As the Senior Administrator, you will play a pivotal role in ensuring the smooth running of the office operations. You'll be the backbone of their administrative function, supporting internal teams, liaising with tenants and external partners, and maintaining accurate records with precision and professionalism.Some of your duties will include but not limited to Oversee day-to-day administrative operations, ensuring efficiency and complianceAct as a key point of contact for internal and external communicationsMaintain and manage accurate documentation, databases, and filing systemsSupport senior management with reporting, scheduling, and project coordinationIdentify and implement process improvements to enhance service deliveryBuild strong relationships with tenants, contractors, and stakeholders What you'll need to succeed Proven experience in a senior administrative role, ideally within housing or property servicesExcellent written and verbal communication skillsImpeccable attention to detail and organisational abilityProficiency in Microsoft Office and database management systemsA proactive, solution-focused mindset with the ability to work independently and as part of a teamThe ability to drive and access to your own car due to office location What you'll get in return Very friendly and supportive team Free parking Competitive salary between £26,000 and £30,000 depending on experience Progression opportunities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

This is an exciting opportunity to support our Commercial Property team as a legal assistant - commercial property. We d like to hear from you if you: Are motivated by a busy workload and relish keeping on track of a variety of important deadlines Are an experienced administrator with a flexible approach Are used to providing secretarial support in a professional services environment Have a good understanding of the importance of compliance processes and procedures Benefits 33 days holiday (including bank holidays, pro-rata for part-time staff) Contributory pension scheme with Royal London for eligible staff Annual salary reviews and promotion panels Occupational sick pay from day one, plus assessed Income Protection benefits for longer-term absences Free Specsavers eye tests and vouchers towards lenses for display screen equipment Employee assistance programme including counselling, 24/7 online GP services and wellbeing support Paid compassionate leave Access to the BUPA Menopause Plan under our menopause policy Discounts on legal services Paid professional memberships Active Social Committee organising annual events and activities Key Duties Include As a legal assistant for the commercial property team, you will: Respond efficiently to client queries as a first point of contact, ensuring a positive client experience and maintaining excellent ongoing relationships Undertake and effectively prioritise tasks on a daily basis, including creating emails and letters to clients and third parties, as well as drafting contracts and transfers Effectively manage numerous versions of large documents including contracts, leases, licences and mortgage deeds, ensuring accurate version control and use of tracked changes, consistently demonstrating attention to detail Work in a paper-light way, scanning documentation and ensuring that electronic files are maintained to a high standard on the case management system Maintain all case files to a high standard and in accordance with SRA requirements, the Law Society protocol, internal procedures, and the LEXCEL quality mark requirements Skills & Experience Exceptional organisation and communication skills Attention to detail and effective time management High degree of IT literacy, particularly familiarity with MS Office and ideally experience with electronic case management systems Regularly working with detailed legal documents, with proficiency in version control and use of track changes Experience in a similar role in a residential or commercial property legal team is a distinct advantage Basic accounting knowledge as it relates to property processes is also an advantage Legal secretarial qualification or business/administrative qualification to NVQ Level 3 or equivalent This role is ideal for a legal assistant in commercial property who thrives in a busy, detail-oriented environment and wants to grow their expertise in commercial property law. Joining our team as a legal assistant in commercial property provides exposure to complex property transactions and the opportunity to develop a deep understanding of compliance and property law processes. We are looking for a proactive and highly organised legal assistant to contribute to the ongoing success of our Commercial Property team.

This is an exciting opportunity to support our busy Residential Property team as a legal assistant - residential property. We d love to hear from you if you re highly organised, enjoy managing a varied workload, and thrive on meeting important deadlines. You ll be an experienced administrator with a flexible approach, strong secretarial skills, and a solid understanding of compliance processes and procedures within a professional services environment. This role is ideal for a legal assistant in residential property who wants to develop their expertise in property law. Benefits 33 days holiday (including bank holidays and pro-rata for part-time staff) Contributory pension scheme with Royal London for eligible staff Annual salary reviews and promotion panels Occupational sick pay from day one, plus assessed Income Protection benefits for eligible longer-term absences Free Specsavers eye tests and vouchers towards lenses for display screen equipment Employee assistance programme including counselling, 24/7 online GP services, and a range of health and wellbeing support Paid compassionate leave Access to the BUPA Menopause Plan under our menopause policy Discounts on legal services Access to financial support services Paid professional memberships Introduce a Friend scheme Active Social Committee arranging annual events and a wide range of other activities Key Responsibilities As a legal assistant - residential property , you will: Act as the first point of contact for client queries, ensuring a positive experience and building strong, ongoing relationships Manage daily tasks efficiently, including drafting emails, letters, contracts, and property-related documents such as transfers Handle multiple versions of large documents (contracts, leases, licences, mortgage deeds), ensuring accurate version control and correct use of tracked changes Maintain a paper-light approach: scan documents and keep electronic files to a high standard within the case management system Ensure all case files are managed in line with SRA requirements, Law Society protocols, internal procedures, and the LEXCEL quality mark Skills & Experience Demonstrate exceptional organisation and communication skills, with meticulous attention to detail Strong time management, able to prioritise effectively in a busy environment High IT literacy: proficient in MS Office, with experience using electronic case management systems Skilled at working with detailed legal documents, with proven proficiency in version control and tracked changes Experience in a residential or commercial property legal team is an advantage Basic accounting knowledge relating to property processes is desirable A legal secretarial qualification or NVQ Level 3 (or equivalent) in business/administration is advantageous Joining our team as a legal assistant for the residential property team which offers excellent opportunities to gain hands-on experience in property transactions. This position allows a legal assistant for residential property to contribute to a high-performing team while developing skills in compliance, document management, and client support. We are looking for a proactive and highly organised legal assistant in residential property to play a key role in the ongoing success of our Residential Property team.