8 jobs found

The Role On behalf of our client, we are seeking a Part Time HR and Trustee Coordinator to provide high-quality HR operational support and trustee governance administration. This part-time role reports to the Head of HR and combines HR coordination, recruitment support, payroll administration, and HR systems maintenance with administrative support for the Trustee body click apply for full job details

From this autumn, Barnett Waddingham will become Howden, bringing our people together as one and creating a more connected approach to retirement, benefits and risk. As you explore opportunities with us, you will see more of Howden s name and expertise, reflecting broader capability for our clients and offering our people greater opportunities to grow, connect and develop. We are recruiting an experienced Senior Project Administrator to join the Pension Administration business area. Our project teams provide support to our Pension Administration clients by carrying out one-off, non-repeatable projects and processes, such as GMP projects, bespoke administration data and project work, guiding Schemes through a PPF Assessment Period, data preparation for a buy-in and new scheme implementations. The primary focus for our Senior Project Administrator is to support their Team Leader and to ensure that all project work is carried out efficiently, accurately and within budget. This is a permanent role and can be based at either of our Liverpool or Leeds offices, working on a hybrid basis. A snapshot of your day: Acting as a coordinator for large or complex Data Initiatives (including those detailed on the project plan to allow for the completion of the Pension Protection Fund (PPF) Assessment Period, Checking work of others to ensure accuracy and compliance with Scheme rules, procedures, and legislation Checking calculations and output of complex data rectification exercises Building calculation matrices for testing complex system calculations against expected output Produces project status reports for trustees Liaises with Client Relationship Managers to ensure projects are progressed in accordance with the project plan Providing constructive feedback for others in order to improve their understanding and knowledge and support the development of the individual Ensures that project work is delivered within budget We would love to hear from if you have: In depth knowledge of both DB and DC occupational pension schemes GCSE/A levels are required. A relevant degree, QPA or progress with PMI examinations is desirable together with experience appropriate for the role in pension administration. A strong understanding of Microsoft Office programmes, in particular Excel, Word and Outlook. What's in it for you: Competitive discretionary annual bonus Generous pension scheme Core benefits for you including private medical cover, life assurance, group income protection, and up to 30 days holiday per year with holiday trading A comprehensive range of voluntary benefits to suit you (and your family) including an electric car leasing scheme, tech scheme, cycle to work scheme, dental cover, healthcare cash plan, health assessments, critical illness cover, Sports Allowance we pay up to 50% of your gym/sports membership (up to £50 pm), travel insurance, paid volunteering, and a broad range of retailer discounts For a full list of benefits, please click here Happy to talk flexible working Accessibility We are a Disability Confident Employer. If you require reasonable adjustments or want more information on accessibility, please click here Not quite the right opportunity for you this time? For more about us and other Careers at BW, please click here Follow Barnett Waddingham on LinkedIn We kindly ask recruitment agencies to not send speculative CVs. Should we need assistance, we will reach out.

From this autumn, Barnett Waddingham will become Howden, bringing our people together as one and creating a more connected approach to retirement, benefits and risk. As you explore opportunities with us, you will see more of Howden s name and expertise, reflecting broader capability for our clients and offering our people greater opportunities to grow, connect and develop. We are looking to recruit an experienced Project Administrator to join our Scheme Initiatives team. Our project teams provide support to our Pension Administration clients by carrying out one-off, non-repeatable projects and processes, such as GMP projects, bespoke administration data and project work, guiding Schemes through a PPF Assessment Period, data preparation for a buy-in and new scheme implementations. This is a permanent role and can be based at either of our Glasgow, Leeds or Birmingham offices, working on a hybrid basis. A snapshot of your day: Checking work of others to ensure accuracy and compliance with Scheme rules, procedures, and legislation Supporting the team in all aspects of simple pension scheme projects Carry out and check more complex data cleansing / rectification exercises Leading on, and coordinating the delivery of simple projects and delivering results in line with the project plan Leading on complex existence check projects, including liaising with tracing agencies, analysing trace results, issuing correspondence and monitoring replies Building calculation matrices for testing complex system calculations against expected output Producing project status reports for trustees Carrying out data audit analysis and preparing a report for Trustees on proposed next steps Assist with more complex aspects of new client implementations including the running and checking of parallel payrolls We would love to hear from if you have: A minimum of 4 years pensions experience In depth knowledge of both DB and DC occupational pension schemes GCSE/A levels are required - A relevant degree, QPA or progress with PMI examinations is desirable An awareness of GMP projects A strong understanding of Microsoft Office programmes, in particular Excel, Word and Outlook. What's in it for you: Competitive discretionary annual bonus Generous pension scheme Core benefits for you including private medical cover, life assurance, group income protection, and up to 30 days holiday per year with holiday trading A comprehensive range of voluntary benefits to suit you (and your family) including an electric car leasing scheme, tech scheme, cycle to work scheme, dental cover, healthcare cash plan, health assessments, critical illness cover, Sports Allowance we pay up to 50% of your gym/sports membership (up to £50 pm), travel insurance, paid volunteering, and a broad range of retailer discounts For a full list of benefits, please click here Happy to talk flexible working Accessibility We are a Disability Confident Employer. If you require reasonable adjustments or want more information on accessibility, please click here Not quite the right opportunity for you this time? For more about us and other Careers at BW, please click here Follow Barnett Waddingham on LinkedIn We kindly ask recruitment agencies to not send speculative CVs. Should we need assistance, we will reach out.

Job title: Client Services Assistant Location: Kendal Adecco is recruiting an Experienced Client Services Assistant to provide comprehensive administrative and client support. In this position, you will work closely with Financial Planners and Relationship Managers, under the guidance of the Manager of HR & Administration, ensuring that all activity aligns with responsible business practices and Consumer Duty principles. What You Will Do? Process new business, incremental business, surrenders, encashment, switches, and alterations to policies using company IT systems, ensuring accurate and timely completion. Follow each case from start to finish, issue policy documents and contract notes, and keep all company IT systems fully updated, including uploading and maintaining all scanned documents. Co-ordinate with providers regarding clients' change of address, Appointment/retirement of trustees, and any death cases, including liaison with legal parties where necessary. Prepare client files for Financial Planners, update client information on the IT system before meetings, insert the correct client pack, and highlight any outstanding compliance requirements in advance. Collate documents and illustrations for the financial plan, send and collate letters of authority and policy information, and obtain policy information and literature from the internet and other available sources. Handle enquiries from insurance companies and clients as far as possible, providing accurate information, escalating where appropriate, and recording relevant details on company IT systems. Check daily tasks on company IT systems, chase any outstanding entries, and obtain quotations as required for corporate clients in response to internal or external requests. Produce valuations for clients as required, taking into account each client's service standard, and accurately record all valuations and related notes on company IT systems. Update client Factfinds on the IT system after meetings, prepare clients' portfolios, set up all required information, and instigate PFP access with each client as appropriate. Chase Initial fees from providers to ensure company cash flow is not detrimentally impacted, and run and analyze client profit and loss reports to identify any areas where required income or fees are not being achieved. Cover reception when required to provide a professional and welcoming service, maintaining a tidy and organized client-facing area consistent with company standards. Identify any training and development needs required to meet the responsibilities of your role, and complete any additional tasks requested from time to time by management. Act as a Consumer Duty Champion on committees and across the business, ensuring decisions and priorities are aligned with Consumer Duty principles and supporting the implementation and annual review of the Consumer Duty framework. Your Skills Demonstrated experience with Basic Word, Excel and Outlook, using these tools confidently for document preparation, data handling, email, and calendar management in a professional environment. Excellent customer service skills (both internal and external), with the ability to manage client and colleague interactions professionally, tactfully, and in a manner that supports long-term business relationships. Excellent written and verbal communication skills, enabling you to draft clear correspondence, explain information accurately, and communicate effectively with providers, clients, colleagues, and management. Strong interpersonal skills, including the ability to work collaboratively, provide constructive feedback, recognize others' achievements, and avoid office politics or gossip in day-to-day interactions. At least 2 years relevant administrative experience, ideally within financial services or a similar professional environment, with evidence of working to defined processes and service standards. Willingness to participate in learning opportunities/events outside of usual work hours, demonstrating a proactive approach to maintaining product knowledge, system knowledge, and ongoing professional development. Business-like approach in both appearance and conduct, consistently behaving professionally, maintaining confidentiality regarding clients and colleagues, and not bringing the company into disrepute. Strong organizational skills, including the ability to prioritize daily activities, keep work and client areas clean and tidy, and respond efficiently and effectively to queries while meeting agreed SLA's. Proactive problem-solving mindset, taking ownership to minimize problems, researching solutions to challenges or issues, and maintaining a positive attitude to change and a 'Can Do' attitude. Flexible approach to tasks and working hours to ensure work is completed and business needs are met, fully supporting the Directors/Management Team and aligning your workload with the company's business strategy and goals. Benefits Annual leave is 22 days holidays + bank holidays + currently 3 additional days off between Christmas and New Year, providing a clearly defined and structured entitlement. The role is covered by a Death In service Scheme, offering a specified company-backed benefit in the event of employee death. Retirement provision includes a 3% company contribution Pension Scheme, giving a clearly stated employer pension contribution level. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Our client is seeking a Deputy Administration Manager to join their pensions administration team in Bristol. Our client prides themselves on ensuring each client receives a dedicated service, fostering strong relationships and delivering exceptional customer service As Deputy Administration Manager your role will involve: Oversee annual and ad-hoc projects for defined benefit (DB) schemes Monitor and ensure timely completion of projects in line with legislative and client requirements Review and quality-check the work of less experienced administrators Monitor team accuracy, performance, and SLA adherence, taking action to ensure targets are achieved Conduct appraisals, probation reviews, mentoring sessions, and regular team catch-ups Ensure accurate use of the time recording system for chargeable and non-chargeable activities Maintain strong client relationships, acting as a credible partner for scheme trustees and sponsors Prepare, check, and issue administration bills Update change control logs, schedules, and internal spreadsheets Oversee breaches, errors, and complaints logs, ensuring prompt action and review Deputise at Administration Manager meetings when required Manage day-to-day workflow, holding regular meetings with senior team members to resolve issues and maintain progress The person: Expert knowledge of pensions administration (defined benefit schemes) across all processes: leavers, retirements, deaths, transfers, and reporting Strong understanding of current pensions legislation and regulatory frameworks (Pensions and Finance Acts) Proven supervisory and workflow management experience, including appraisals, performance monitoring, and recruitment Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Strong people management skills, with the ability to motivate and support staff Demonstrable numerical aptitude through work or academic achievements Qualifications Minimum: Maths and English GCSE (Grade C/5 or above, or equivalent Desirable: Progression in a relevant pensions qualification (CPC, QPA, DPC, RPC, APMI) Benefits: Competitive salary and annual discretionary bonus 25 days' holiday (with buy/sell flexibility) Generous pension matching scheme Healthcare plan, life assurance, and employee discounts. Flexible benefits scheme and employee assistance program Digital GP service and paid volunteering days Referral bonuses for introducing suitable candidates

Join Our Client as a Part Time Executive Assistant! Are you an enthusiastic and highly organised individual with a passion for making a difference in the charity sector? If so, we have the perfect opportunity for you! Our client is on the lookout for a dedicated Part Time Executive Assistant to support their mission. This role offers the chance to contribute to meaningful causes while enjoying flexible working hours. Position Details: Contract Type: Permanent Working Pattern: Part Time (24 hours per week) Salary: 33,000 FTE (pro rata) Location: Newcastle, with hybrid remote working options available What You'll Do: As the Executive Assistant, you will play a vital role in ensuring the smooth operation of the organisation. Your key responsibilities will include: Liaising with Trustees: Prepare Board papers and attend Board meetings, ensuring accurate minute-taking. Document Standardisation: Help standardise documents in line with organisational guidelines. Meeting Coordination: Arrange meetings with both internal and external stakeholders. Data Management: Perform data entry on our accounting system and assist with basic bookkeeping tasks, including petty cash reconciliation. General Administration: Complete various administrative tasks to ensure smooth operations. Support Senior Management: Assist the CEO, Senior Management Team, and Trustees with agenda setting and organisation of meetings. Board and Committee Support: Prepare and distribute information and reports for Board and Committee meetings. Governance Processes: Help with governance administration, documentation, and minute-taking during meetings. HR Coordination: Assist with recruitment, onboarding, absence tracking, and maintaining employee records. Standardisation of Practices: Collaborate with the management team to ensure consistent practices across the organisation. Staff Training Records: Keep accurate training records in compliance with requirements. Who You Are: To excel in this role, you will need: Previous experience as a senior administrator or personal assistant. Proven ability to take minutes and provide board/committee support. A keen eye for detail and outstanding organisational skills. Excellent grammar and communication skills. Basic bookkeeping skills. A friendly personality that fosters effective collaboration with senior staff and Trustees. A full, clean driving licence. This is more than just a job; it's an opportunity to be part of a dedicated team committed to making a positive impact in the community. How to Apply: If you're excited about this opportunity and believe you have what it takes, please submit your CV today! If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

12 month contract - Inside IR35 - Investment Banking Core accountabilities of role Advanced level expert to lead work on the Bank's UK Defined Benefit (DB) pension schemes, to include actuarial funding, investment, Trustee accounting, Corporate accounting, administration and vendor management. Manage medium and large DB projects that arise in the year, which is likely to include merging several DB schemes Able to autonomously manage all key stakeholders independently, reporting to the Head of UK Pensions, Benefits & Wellbeing Lead contact and adviser for Heads of HR and CFOs at UK group companies with DB schemes and represent those Group companies to the Professional Trustee Lead the pension accounting process (IAS19) to support Group HR and local Finance, ensuring timely reporting of balance sheet and P&L numbers, agreeing key financial assumptions with actuaries, Group companies and Group HR and managing market movement issues with the key stakeholders and external auditors Lead the Professional Trustee relationship ensuring continuing constructive and collaborative engagement. Lead services to the schemes and trustee to ensure the efficient operation of the schemes and the providers in line with best practice, UK regulatory requirements and Group policies. Manages third party suppliers, including corporate actuaries, lawyers, company auditors, trustee auditors and administrators, including management of advisor budgets across all UK pension schemes (trustee and corporate). Member of the Bank's International Pension Plans Committee, and lead management of the IPP provider in Jersey Support DC Pension Specialist on UK Defined Contribution (DC) Scheme projects, including support for monthly pension contribution reconciliation and DC pension communications. Management of complex pension employee queries to central mailbox and via internal HR portal. Provision of pension 121s for employees with complex issues on request and provision of pension and support on wider HR matters (such as employee assignments, redundancies etc.) Technical expert reviewer for work of Head of Pension, Benefits & Wellbeing Liaising with internal procurement, governance and IT security teams regarding pension team vendor reviews/documentation. Managing the documentation and annual review of Pension procedures for internal governance purposes. Knowledge, Skill and Experience Essential Extensive experience in the pensions industry Expert level of DB pensions knowledge Very good working knowledge of pension tax rules Very good working knowledge of DB pension accounting Ability to challenge expert advisers Strong communication skills for communications to all staff, individuals and key stakeholders in what can be highly technical areas Project management and ability to oversee and manage teams of third party suppliers Proficient experience using Microsoft Excel to handle large data sets Preferred Working towards or qualified Actuarial qualification or Diploma working towards or qualified Associate of the Pensions Management Institute or other relevant experience. Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation. They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity. The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects. The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work. This is a strategic and hands-on leadership role. Key Responsibilities: Leadership To work collaboratively with the Managing Director and other senior leaders to deliver the objectives of the organisation. develop our services & ways of working to ensure the charity s long term sustainability. engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to. work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements. contribute to strategic planning and collaborate with external advisors on specialist projects as required. Operations Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT. Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant. Manage the operations and ensure efficient use of resources. Manage the budget, reconciliation and year end accounting processes. Lead on operational projects and oversee office administration, tech support and premises management. Lead on Quality Assurance requirements related to operational delivery. Manage data collection and evaluation across multiple platforms including charity log. Produce tailored reports and insights for funders, Trustees and partners. Manage outsourced contracts. Organisational Development Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant. Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations. Grant Management Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports. To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate. Deliver a regular report to the Board on performance against grants and trusts. Team Management Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation. Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values. Support effective management of any non home visiting Volunteers supporting the organisation s work. Line Management: Business Support Administrator Data specialist (freelance) Knowledge, Skills and Experience: Strategic thinker with the ability to manage multiple projects and priorities Proven experience in operations management Experience in financial management essential and using Xero is desirable Strong knowledge of service evaluation and data analysis Management experience of small/medium teams Solutions focussed team player Excellent written and verbal communication Flexible and adaptable to change Excellent organisational and project management skills Experience of using Charity Log or other database management systems. Knowledge of GDPR legislation Experience of Board level reporting against objectives and/or data led reporting Experience of working in the non-profit or community support sector is desirable