Job Title: Executive Assistant to the Founder & Director Location : Marylebone, London (Hybrid Working) Salary: £55,000 to £65,000 DOE plus benefits Job Type: Permanent, Full Time. Designed by Woulfe is an internationally recognised luxury interior design studio creating timeless, bespoke interiors for private residential clients worldwide. As the business continues to grow and evolve, we are seeking a highly organised, proactive and resourceful Executive Assistant to provide direct support to the Founder & Director. In this role, you will become a trusted and dependable assistant to the Founder, supporting both professional and personal responsibilities while helping ensure the smooth running of the studio. The Executive Assistant role is varied and fast-paced requiring exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities simultaneously. The Role: The Executive Assistant will provide comprehensive support across diary management, travel planning, financial administration, office operations and project coordination. This role is ideal for someone who enjoys taking ownership, solving problems independently and ensuring that nothing is overlooked. Key Responsibilities: Complex diary and calendar management - coordinating meetings, appointments and events Booking international and domestic travel, accommodation and transport along with preparing detailed travel itineraries Managing personal administration and correspondence Coordinating household matters including maintenance, insurance renewals and service providers Managing personal bills, subscriptions and key documentation Supporting the Founder's commitments outside the studio, including polo season logistics and events Assisting with new business ventures and entrepreneurial projects as they launch Coordinating supplier visits, studio meetings and team events Supporting office management responsibilities and ensuring the studio runs smoothly Maintaining operational systems, procedures and documentation Assisting with company administration and business development activities Helping coordinate company initiatives, launches and special projects About You: You are exceptionally organised, highly proactive and thrive in a fast-moving environment. You enjoy creating order, solving problems and taking ownership of tasks from start to finish. You are someone who naturally thinks ahead, communicates clearly and can be trusted with confidential information. Essential Requirements: Previous experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive, founder or entrepreneur Exceptional organisational and time-management skills Strong financial administration and expense management experience Advanced Microsoft Excel skills Effective written and verbal communication skills Strong attention to detail and accuracy Ability to prioritise effectively and manage multiple workstreams Highly discreet and trustworthy with confidential information A self-starter who requires minimal supervision Full, clean UK driving licence Right to work in the United Kingdom Comfortable working around dogs & horses Desirable Skills & Experience: Experience supporting a founder, entrepreneur or business owner Experience within luxury, design, property, hospitality or lifestyle sectors Office management experience Experience coordinating international travel Additional language skills Experience using Xero, QuickBooks or similar accounting software Working Arrangement: Hybrid working model Three to four days per week based in our Marylebone studio Flexibility required to support occasional events, travel and business commitments UK or international Why Join Us? This is a unique opportunity to work closely with the Founder of a growing international design studio and play an integral role in the next chapter of the business. You will gain exposure to luxury residential projects, entrepreneurial ventures and a dynamic creative environment while becoming a trusted member of a close-knit team. Candidates with the experience or relevant job titles of: Executive Assistant, Senior Executive Assistant, Personal Assistant, Senior Personal Assistant, Founder's Executive Assistant, Executive & Personal Assistant, Executive Business Partner, Founder's Associate, Chief of Staff, Executive Coordinator, Office Manager, Office & Executive Assistant, Executive Operations Coordinator, Operations Coordinator, Operations Manager, Business Support Manager, Business Support Executive, Administrative Manager, Senior Administrator, Executive Administrator, Executive Office Manager, Studio Manager, Studio Coordinator, Business Manager, Project Coordinator, Project Administrator, may also be considered for this role.
Jul 08, 2026
Full time
Job Title: Executive Assistant to the Founder & Director Location : Marylebone, London (Hybrid Working) Salary: £55,000 to £65,000 DOE plus benefits Job Type: Permanent, Full Time. Designed by Woulfe is an internationally recognised luxury interior design studio creating timeless, bespoke interiors for private residential clients worldwide. As the business continues to grow and evolve, we are seeking a highly organised, proactive and resourceful Executive Assistant to provide direct support to the Founder & Director. In this role, you will become a trusted and dependable assistant to the Founder, supporting both professional and personal responsibilities while helping ensure the smooth running of the studio. The Executive Assistant role is varied and fast-paced requiring exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities simultaneously. The Role: The Executive Assistant will provide comprehensive support across diary management, travel planning, financial administration, office operations and project coordination. This role is ideal for someone who enjoys taking ownership, solving problems independently and ensuring that nothing is overlooked. Key Responsibilities: Complex diary and calendar management - coordinating meetings, appointments and events Booking international and domestic travel, accommodation and transport along with preparing detailed travel itineraries Managing personal administration and correspondence Coordinating household matters including maintenance, insurance renewals and service providers Managing personal bills, subscriptions and key documentation Supporting the Founder's commitments outside the studio, including polo season logistics and events Assisting with new business ventures and entrepreneurial projects as they launch Coordinating supplier visits, studio meetings and team events Supporting office management responsibilities and ensuring the studio runs smoothly Maintaining operational systems, procedures and documentation Assisting with company administration and business development activities Helping coordinate company initiatives, launches and special projects About You: You are exceptionally organised, highly proactive and thrive in a fast-moving environment. You enjoy creating order, solving problems and taking ownership of tasks from start to finish. You are someone who naturally thinks ahead, communicates clearly and can be trusted with confidential information. Essential Requirements: Previous experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive, founder or entrepreneur Exceptional organisational and time-management skills Strong financial administration and expense management experience Advanced Microsoft Excel skills Effective written and verbal communication skills Strong attention to detail and accuracy Ability to prioritise effectively and manage multiple workstreams Highly discreet and trustworthy with confidential information A self-starter who requires minimal supervision Full, clean UK driving licence Right to work in the United Kingdom Comfortable working around dogs & horses Desirable Skills & Experience: Experience supporting a founder, entrepreneur or business owner Experience within luxury, design, property, hospitality or lifestyle sectors Office management experience Experience coordinating international travel Additional language skills Experience using Xero, QuickBooks or similar accounting software Working Arrangement: Hybrid working model Three to four days per week based in our Marylebone studio Flexibility required to support occasional events, travel and business commitments UK or international Why Join Us? This is a unique opportunity to work closely with the Founder of a growing international design studio and play an integral role in the next chapter of the business. You will gain exposure to luxury residential projects, entrepreneurial ventures and a dynamic creative environment while becoming a trusted member of a close-knit team. Candidates with the experience or relevant job titles of: Executive Assistant, Senior Executive Assistant, Personal Assistant, Senior Personal Assistant, Founder's Executive Assistant, Executive & Personal Assistant, Executive Business Partner, Founder's Associate, Chief of Staff, Executive Coordinator, Office Manager, Office & Executive Assistant, Executive Operations Coordinator, Operations Coordinator, Operations Manager, Business Support Manager, Business Support Executive, Administrative Manager, Senior Administrator, Executive Administrator, Executive Office Manager, Studio Manager, Studio Coordinator, Business Manager, Project Coordinator, Project Administrator, may also be considered for this role.
Executive Support Administrator (Nursing Directorate) Contract: Rate: £165 per day inside IR35 Contract length: Initially 2 months Start date: ASAP Working pattern: Hybrid, with 1-2 days per week in the office Location: Portland House, Worthing Directorate: Nursing Reporting to: Chief Nursing Officer We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate. This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making. Key responsibilities: Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination. Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports. Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity. Producing, analysing and presenting complex information to support service planning, improvement and change. Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required. Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes. Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work. Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times. Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters. Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer. Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate. Essential experience and skills: Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level. Evidence of continued personal and professional development. Knowledge of business case procedures. Experience analysing, interpreting and presenting information. Experience of project support or leading project activity through a project management process. Experience of performance monitoring and maintaining data management systems. Experience servicing meetings and taking accurate minutes. Experience of line managing staff. Experience handling confidential and sensitive issues with tact and diplomacy. Strong administrative skills, with the ability to produce accurate, high-quality documents. Excellent attention to detail. Advanced Microsoft Office skills, including Excel, Word and PowerPoint. Strong analytical, organisational, planning and communication skills. Ability to engage confidently with stakeholders at all levels. Ability to work independently, prioritise urgent work and remain calm under pressure. Desirable experience: Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role. Knowledge of the current NHS performance agenda. Project management qualification such as PRINCE2, or equivalent experience. Understanding of Human Rights practices in relation to the role. Ability to travel across sites when required. Ideal candidate: An experienced Executive Support Administrator. A Business Support Officer or Directorate Support Officer. An Executive Assistant with strong organisational and stakeholder management skills. A Project Support professional or senior administrator with NHS, healthcare or public sector experience. Someone with a strong background in performance reporting, business coordination and team management. Salt contact: Robert Sprigens, Senior Consultant - Rates depend on experience and client requirements
Jul 07, 2026
Seasonal
Executive Support Administrator (Nursing Directorate) Contract: Rate: £165 per day inside IR35 Contract length: Initially 2 months Start date: ASAP Working pattern: Hybrid, with 1-2 days per week in the office Location: Portland House, Worthing Directorate: Nursing Reporting to: Chief Nursing Officer We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate. This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making. Key responsibilities: Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination. Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports. Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity. Producing, analysing and presenting complex information to support service planning, improvement and change. Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required. Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes. Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work. Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times. Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters. Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer. Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate. Essential experience and skills: Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level. Evidence of continued personal and professional development. Knowledge of business case procedures. Experience analysing, interpreting and presenting information. Experience of project support or leading project activity through a project management process. Experience of performance monitoring and maintaining data management systems. Experience servicing meetings and taking accurate minutes. Experience of line managing staff. Experience handling confidential and sensitive issues with tact and diplomacy. Strong administrative skills, with the ability to produce accurate, high-quality documents. Excellent attention to detail. Advanced Microsoft Office skills, including Excel, Word and PowerPoint. Strong analytical, organisational, planning and communication skills. Ability to engage confidently with stakeholders at all levels. Ability to work independently, prioritise urgent work and remain calm under pressure. Desirable experience: Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role. Knowledge of the current NHS performance agenda. Project management qualification such as PRINCE2, or equivalent experience. Understanding of Human Rights practices in relation to the role. Ability to travel across sites when required. Ideal candidate: An experienced Executive Support Administrator. A Business Support Officer or Directorate Support Officer. An Executive Assistant with strong organisational and stakeholder management skills. A Project Support professional or senior administrator with NHS, healthcare or public sector experience. Someone with a strong background in performance reporting, business coordination and team management. Salt contact: Robert Sprigens, Senior Consultant - Rates depend on experience and client requirements
Are you an experienced Executive Assistant looking for a role where you can make a real impact? We're seeking an organised, proactive and highly professional Executive Assistant to support a Chief Executive Officer and President of a small charity / membership organisation, while playing a key role in the smooth running of our governance and leadership functions. This is an exciting opportunity to join a respected UK membership organisation where you'll work closely with senior leaders, Board members and key stakeholders in a varied and rewarding role. About the Role You'll provide high-level executive support to the CEO and President, managing complex diaries, coordinating meetings and travel, and acting as a trusted point of contact. You'll also play a central role in supporting the Board of Trustees, Executive and Council by coordinating meetings, preparing agendas and papers, producing accurate minutes, maintaining governance records and tracking actions. The role also includes supporting governance processes, officer recruitment, elections, senior communications and occasional attendance at national events, including the organisation's annual conference. About You You'll be an experienced Executive Assistant, Personal Assistant or senior administrator with excellent organisational skills and the confidence to work with senior executives and Board-level stakeholders. You'll have: Proven Executive Assistant or Personal Assistant experience supporting senior leaders. Experience organising complex meetings and managing busy diaries. Excellent minute taking and administrative skills. (minute taking is AI enabled) Outstanding organisation, attention to detail and the ability to manage multiple priorities. Strong communication skills and the ability to handle confidential information with discretion. Excellent Microsoft Office skills and confidence using digital technology. Experience supporting Boards, Trustees or committees, or working within a charity, membership organisation, healthcare or not-for-profit environment would be advantageous but is not essential. What We Offer Hybrid working (2 days London office / 3 days home) A varied, high-profile role supporting senior leadership A collaborative and supportive team culture Opportunities to develop your governance and executive support expertise If you're an experienced Executive Assistant who enjoys working at the heart of an organisation, we'd love to hear from you. Salary 40K 43K depending upon skills and experience plus excellent benefits. Apply now for immediate consideration! (We know applying for jobs takes time and effort and we genuinely appreciate every application we receive. Owing to the volume of responses, we are unable to provide individual feedback or replies to all applicants. Thank you for your understanding and interest in working with us.)
Jul 06, 2026
Full time
Are you an experienced Executive Assistant looking for a role where you can make a real impact? We're seeking an organised, proactive and highly professional Executive Assistant to support a Chief Executive Officer and President of a small charity / membership organisation, while playing a key role in the smooth running of our governance and leadership functions. This is an exciting opportunity to join a respected UK membership organisation where you'll work closely with senior leaders, Board members and key stakeholders in a varied and rewarding role. About the Role You'll provide high-level executive support to the CEO and President, managing complex diaries, coordinating meetings and travel, and acting as a trusted point of contact. You'll also play a central role in supporting the Board of Trustees, Executive and Council by coordinating meetings, preparing agendas and papers, producing accurate minutes, maintaining governance records and tracking actions. The role also includes supporting governance processes, officer recruitment, elections, senior communications and occasional attendance at national events, including the organisation's annual conference. About You You'll be an experienced Executive Assistant, Personal Assistant or senior administrator with excellent organisational skills and the confidence to work with senior executives and Board-level stakeholders. You'll have: Proven Executive Assistant or Personal Assistant experience supporting senior leaders. Experience organising complex meetings and managing busy diaries. Excellent minute taking and administrative skills. (minute taking is AI enabled) Outstanding organisation, attention to detail and the ability to manage multiple priorities. Strong communication skills and the ability to handle confidential information with discretion. Excellent Microsoft Office skills and confidence using digital technology. Experience supporting Boards, Trustees or committees, or working within a charity, membership organisation, healthcare or not-for-profit environment would be advantageous but is not essential. What We Offer Hybrid working (2 days London office / 3 days home) A varied, high-profile role supporting senior leadership A collaborative and supportive team culture Opportunities to develop your governance and executive support expertise If you're an experienced Executive Assistant who enjoys working at the heart of an organisation, we'd love to hear from you. Salary 40K 43K depending upon skills and experience plus excellent benefits. Apply now for immediate consideration! (We know applying for jobs takes time and effort and we genuinely appreciate every application we receive. Owing to the volume of responses, we are unable to provide individual feedback or replies to all applicants. Thank you for your understanding and interest in working with us.)
Baird And Co Recruitment Ltd
Leicester, Leicestershire
Business Support Manager The Opportunity: We are seeking an efficient, organised, and highly capable Business Support Manager to lead our core business support function from our head office in Leicester. Reporting directly to the Operations Director, the successful Business Support Manager will take full operational responsibility for a wide range of corporate back-office tasks, ensuring seamless delivery across administration, project governance, HR, and facilities management. This is a fantastic opportunity for an adaptable professional to act as a central hub for the organisation, working closely with the senior executive team while coordinating communications with external partners and landlords. Key Duties: Act as the central point of contact within the organisation, managing ongoing tasks, coordinating projects, and overseeing internal data quality. Oversee and develop necessary administrative processes, coordinate existing admin roles, and produce key corporate documents such as contracts and service level agreements (SLAs). Serve as the dedicated project coordinator, managing diary schedules for project meetings, updating project plans, and compiling comprehensive agendas, minutes, and action plans. Provide vital governance support to the Operations Director and Chief Executive, including preparing documentation packs for Board and Committee meetings and tracking upcoming deadlines. Support marketing and communication efforts by assisting in the production and distribution of various materials via post, email, and telephone. Manage facilities and office operations as the primary contact for our serviced office provider, supervising office equipment, IT provisions, and mailing services. Deliver high-level Personal Assistant (PA) support to the executive team, handling diary management, meeting preparation, and low-level queries with complete discretion. Benefits: Salary: 40,000 per annum. Location: Based primarily from our central Leicester Head Office. Executive Exposure: Work closely alongside the Chief Executive and Operations Director, directly influencing corporate governance and board-level operations. Diverse Portfolio: A broad, multi-disciplinary remit spanning project management, facilities, and HR, offering exceptional career breadth. Requirements: Experience: Proven experience operating as a Business Support Manager, Senior Administrator, or Executive PA, realised within a corporate or housing-related environment. Skills: Outstanding organisational and diary management skills, with a track record of producing accurate business reports, meeting minutes, and legal documentation. Project & Governance Knowledge: Strong capabilities in project management governance support, including the ability to manage project schedules or update project plans confidently. Communication: Exceptional written and verbal communication skills, with the ability to confidently liaise with landlords, external partners, and Board members. Core Attributes: Must demonstrate absolute openness, integrity, honesty, trustworthiness, and high levels of professional discretion when handling confidential data. Flexibility: A commitment to equality and diversity, alongside the flexibility to occasionally attend or organise evening meetings and conference calls as required by the service. How to Apply: If you are interested in this Business Support Manager position, please apply for this role online or contact Matt Baird at Avalon for a confidential discussion. Avalon, trading name of Spirehouse Recruitment Limited, is an equal opportunities employment business and employment agency. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all individuals.
Jul 04, 2026
Full time
Business Support Manager The Opportunity: We are seeking an efficient, organised, and highly capable Business Support Manager to lead our core business support function from our head office in Leicester. Reporting directly to the Operations Director, the successful Business Support Manager will take full operational responsibility for a wide range of corporate back-office tasks, ensuring seamless delivery across administration, project governance, HR, and facilities management. This is a fantastic opportunity for an adaptable professional to act as a central hub for the organisation, working closely with the senior executive team while coordinating communications with external partners and landlords. Key Duties: Act as the central point of contact within the organisation, managing ongoing tasks, coordinating projects, and overseeing internal data quality. Oversee and develop necessary administrative processes, coordinate existing admin roles, and produce key corporate documents such as contracts and service level agreements (SLAs). Serve as the dedicated project coordinator, managing diary schedules for project meetings, updating project plans, and compiling comprehensive agendas, minutes, and action plans. Provide vital governance support to the Operations Director and Chief Executive, including preparing documentation packs for Board and Committee meetings and tracking upcoming deadlines. Support marketing and communication efforts by assisting in the production and distribution of various materials via post, email, and telephone. Manage facilities and office operations as the primary contact for our serviced office provider, supervising office equipment, IT provisions, and mailing services. Deliver high-level Personal Assistant (PA) support to the executive team, handling diary management, meeting preparation, and low-level queries with complete discretion. Benefits: Salary: 40,000 per annum. Location: Based primarily from our central Leicester Head Office. Executive Exposure: Work closely alongside the Chief Executive and Operations Director, directly influencing corporate governance and board-level operations. Diverse Portfolio: A broad, multi-disciplinary remit spanning project management, facilities, and HR, offering exceptional career breadth. Requirements: Experience: Proven experience operating as a Business Support Manager, Senior Administrator, or Executive PA, realised within a corporate or housing-related environment. Skills: Outstanding organisational and diary management skills, with a track record of producing accurate business reports, meeting minutes, and legal documentation. Project & Governance Knowledge: Strong capabilities in project management governance support, including the ability to manage project schedules or update project plans confidently. Communication: Exceptional written and verbal communication skills, with the ability to confidently liaise with landlords, external partners, and Board members. Core Attributes: Must demonstrate absolute openness, integrity, honesty, trustworthiness, and high levels of professional discretion when handling confidential data. Flexibility: A commitment to equality and diversity, alongside the flexibility to occasionally attend or organise evening meetings and conference calls as required by the service. How to Apply: If you are interested in this Business Support Manager position, please apply for this role online or contact Matt Baird at Avalon for a confidential discussion. Avalon, trading name of Spirehouse Recruitment Limited, is an equal opportunities employment business and employment agency. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all individuals.
Chief of Staff to the Chief Technology Officer (CTO) - 100,000 - 130,000 + Car + Bonus + Benefits Role Overview We are seeking a highly motivated, strategic, and commercially astute Chief of Staff to support our Chief Technology Officer (CTO) and the broader technology leadership team. This is a pivotal role that blends strategic planning, operational excellence, and executive advisory to enable the CTO to focus on high-impact priorities. As a trusted partner, you will drive alignment across the technology function, ensure effective governance, and represent the CTO in key internal and external engagements. You'll bring a strong understanding of technology, business drivers, and market trends, and be comfortable operating in a fast-paced, complex environment. This is a fantastic opportunity to join a large technology and digital team and organisation where Technology is at the very core of the business. Key Responsibilities Strategic Planning & Execution- Partner with the CTO to define, prioritise, and communicate the technology strategy and roadmap.- Translate strategic goals into actionable initiatives with clear timelines, owners, and success metrics.- Deliver high-quality insights and recommendations to support decision-making at the executive level. Operational Leadership- Lead the operating rhythm of the CTO function, including leadership meetings, quarterly planning, and performance reviews.- Oversee internal workflows and ensure alignment across engineering, product, data, and design teams.- Drive governance processes in collaboration with Finance, Risk, and other key stakeholders. Executive Support & Representation- Prepare high-quality presentations, briefing materials, and board-level documentation.- Represent the CTO in internal and external meetings, ensuring alignment and follow-through on decisions.- Provide a "temperature check" across the organisation, offering insight into areas requiring attention. Cross-Functional Collaboration- Act as a bridge between the CTO and other business units, ensuring clarity on priorities and dependencies.- Support budget planning, vendor management, and resource allocation in partnership with Finance and People teams. External Engagement & Thought Leadership- Shape and amplify the CTO's external presence through speaking engagements, media, and thought leadership content.- Draft speeches, blogs, and articles that reflect the CTO's vision and the company's strategic direction.- Monitor emerging technologies and market trends to inform internal strategy. Culture & Communications- Collaborate with internal communications, HR, and leadership to drive a cohesive culture and engagement plan.- Ensure internal communications are transparent, aligned, and inspiring across the technology organisation. Key Deliverables - Strategic board papers and functional strategy documents.- High-quality briefing packs and executive communications.- Governance and budget oversight documentation.- Project plans and delivery of key CTO-led initiatives. Essential Skills & Experience Proven experience in technology, strategy, operations, or executive communications.- Strong commercial acumen and understanding of business drivers. Proven ability to influence at senior levels and manage complex stakeholder relationships.- Exceptional written, verbal, and interpersonal communication skills. Strong analytical and problem-solving capabilities. Highly proficient in Microsoft Office (PowerPoint, Excel, Word, Teams). Experience with digital collaboration tools and agile ways of working.- Ability to work with integrity, discretion, and sound judgment. Key Interfaces- CTO and Technology Leadership Team Executive Assistants and Business Managers- Finance, People, and Communications Teams- External partners, vendors, and industry peers What Success Looks Like The CTO is enabled to focus on strategic priorities with confidence in operational execution. The technology organisation operates with clarity, alignment, and efficiency. The CTO's external visibility and influence are elevated through impactful engagements. The Chief of Staff is a trusted advisor, internal operator, and external amplifier of the CTO's vision. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jul 04, 2026
Full time
Chief of Staff to the Chief Technology Officer (CTO) - 100,000 - 130,000 + Car + Bonus + Benefits Role Overview We are seeking a highly motivated, strategic, and commercially astute Chief of Staff to support our Chief Technology Officer (CTO) and the broader technology leadership team. This is a pivotal role that blends strategic planning, operational excellence, and executive advisory to enable the CTO to focus on high-impact priorities. As a trusted partner, you will drive alignment across the technology function, ensure effective governance, and represent the CTO in key internal and external engagements. You'll bring a strong understanding of technology, business drivers, and market trends, and be comfortable operating in a fast-paced, complex environment. This is a fantastic opportunity to join a large technology and digital team and organisation where Technology is at the very core of the business. Key Responsibilities Strategic Planning & Execution- Partner with the CTO to define, prioritise, and communicate the technology strategy and roadmap.- Translate strategic goals into actionable initiatives with clear timelines, owners, and success metrics.- Deliver high-quality insights and recommendations to support decision-making at the executive level. Operational Leadership- Lead the operating rhythm of the CTO function, including leadership meetings, quarterly planning, and performance reviews.- Oversee internal workflows and ensure alignment across engineering, product, data, and design teams.- Drive governance processes in collaboration with Finance, Risk, and other key stakeholders. Executive Support & Representation- Prepare high-quality presentations, briefing materials, and board-level documentation.- Represent the CTO in internal and external meetings, ensuring alignment and follow-through on decisions.- Provide a "temperature check" across the organisation, offering insight into areas requiring attention. Cross-Functional Collaboration- Act as a bridge between the CTO and other business units, ensuring clarity on priorities and dependencies.- Support budget planning, vendor management, and resource allocation in partnership with Finance and People teams. External Engagement & Thought Leadership- Shape and amplify the CTO's external presence through speaking engagements, media, and thought leadership content.- Draft speeches, blogs, and articles that reflect the CTO's vision and the company's strategic direction.- Monitor emerging technologies and market trends to inform internal strategy. Culture & Communications- Collaborate with internal communications, HR, and leadership to drive a cohesive culture and engagement plan.- Ensure internal communications are transparent, aligned, and inspiring across the technology organisation. Key Deliverables - Strategic board papers and functional strategy documents.- High-quality briefing packs and executive communications.- Governance and budget oversight documentation.- Project plans and delivery of key CTO-led initiatives. Essential Skills & Experience Proven experience in technology, strategy, operations, or executive communications.- Strong commercial acumen and understanding of business drivers. Proven ability to influence at senior levels and manage complex stakeholder relationships.- Exceptional written, verbal, and interpersonal communication skills. Strong analytical and problem-solving capabilities. Highly proficient in Microsoft Office (PowerPoint, Excel, Word, Teams). Experience with digital collaboration tools and agile ways of working.- Ability to work with integrity, discretion, and sound judgment. Key Interfaces- CTO and Technology Leadership Team Executive Assistants and Business Managers- Finance, People, and Communications Teams- External partners, vendors, and industry peers What Success Looks Like The CTO is enabled to focus on strategic priorities with confidence in operational execution. The technology organisation operates with clarity, alignment, and efficiency. The CTO's external visibility and influence are elevated through impactful engagements. The Chief of Staff is a trusted advisor, internal operator, and external amplifier of the CTO's vision. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Executive Assistant to Group Chief Communications Officer Location: London, UK (Remote) at times having to travel into West London Rate: 32- 39 per hour Contract: Ongoing Temporary Assignment Working Pattern: Flexible, aligned to international travel and global time zones Our client is seeking an experienced and highly organised Executive Assistant to provide dedicated support to their Group Chief Communications Officer (CCO) . This is an exciting opportunity to work closely with a senior executive operating across international communications, government relations, stakeholder engagement, and strategic business initiatives. This is a high-profile role requiring exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced global environment. The successful candidate will act as a trusted partner to the CCO, ensuring seamless coordination across multiple markets and stakeholders. Key Responsibilities Executive Support & Prioritisation Manage a complex and constantly evolving diary across multiple time zones. Ensure the CCO's schedule is aligned to key strategic priorities. Prepare briefing packs, meeting materials, and stakeholder information. Monitor actions and follow-ups to ensure timely completion. Anticipate requirements and proactively support day-to-day priorities. Travel & Logistics Coordinate complex international travel arrangements, often involving multi-stop itineraries. Manage travel schedules, accommodation, transport, and associated logistics. Maintain travel documentation, including visas, passports, ESTA/ETA requirements, and related records. Provide real-time support and itinerary adjustments when required. Communications & Stakeholder Coordination Act as a key liaison between the CCO and internal and external stakeholders. Manage and prioritise inbox activity and correspondence. Support the preparation of presentations, briefing documents, reports, and communications materials. Ensure outputs are professional, accurate, and delivered to deadline. Meetings & Project Support Coordinate senior leadership, government, and stakeholder meetings. Prepare agendas, supporting documentation, and action trackers. Support strategic projects and communications initiatives. Process expenses and maintain records, trackers, and administrative documentation. Experience Experience in an Executive Assistant or similar role. Experience supporting senior executives within a fast-paced and complex environment. Previous exposure to communications, corporate affairs, marketing, public affairs, government relations, or similar functions would be highly advantageous. Skills & Competencies Exceptional organisation and prioritisation skills. Strong written and verbal communication abilities. Ability to exercise discretion and sound judgement when handling confidential information. Strong attention to detail and ability to work independently. Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel. Experience with design tools such as Adobe Illustrator, Photoshop, or Canva would be beneficial. Fluent English (written and spoken) is essential. Additional languages, particularly French, would be advantageous Personal Attributes Calm, adaptable, and solutions-focused. Proactive and highly responsive. Comfortable managing changing priorities and working with ambiguity. Professional, discreet, and dependable. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jul 03, 2026
Seasonal
Executive Assistant to Group Chief Communications Officer Location: London, UK (Remote) at times having to travel into West London Rate: 32- 39 per hour Contract: Ongoing Temporary Assignment Working Pattern: Flexible, aligned to international travel and global time zones Our client is seeking an experienced and highly organised Executive Assistant to provide dedicated support to their Group Chief Communications Officer (CCO) . This is an exciting opportunity to work closely with a senior executive operating across international communications, government relations, stakeholder engagement, and strategic business initiatives. This is a high-profile role requiring exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced global environment. The successful candidate will act as a trusted partner to the CCO, ensuring seamless coordination across multiple markets and stakeholders. Key Responsibilities Executive Support & Prioritisation Manage a complex and constantly evolving diary across multiple time zones. Ensure the CCO's schedule is aligned to key strategic priorities. Prepare briefing packs, meeting materials, and stakeholder information. Monitor actions and follow-ups to ensure timely completion. Anticipate requirements and proactively support day-to-day priorities. Travel & Logistics Coordinate complex international travel arrangements, often involving multi-stop itineraries. Manage travel schedules, accommodation, transport, and associated logistics. Maintain travel documentation, including visas, passports, ESTA/ETA requirements, and related records. Provide real-time support and itinerary adjustments when required. Communications & Stakeholder Coordination Act as a key liaison between the CCO and internal and external stakeholders. Manage and prioritise inbox activity and correspondence. Support the preparation of presentations, briefing documents, reports, and communications materials. Ensure outputs are professional, accurate, and delivered to deadline. Meetings & Project Support Coordinate senior leadership, government, and stakeholder meetings. Prepare agendas, supporting documentation, and action trackers. Support strategic projects and communications initiatives. Process expenses and maintain records, trackers, and administrative documentation. Experience Experience in an Executive Assistant or similar role. Experience supporting senior executives within a fast-paced and complex environment. Previous exposure to communications, corporate affairs, marketing, public affairs, government relations, or similar functions would be highly advantageous. Skills & Competencies Exceptional organisation and prioritisation skills. Strong written and verbal communication abilities. Ability to exercise discretion and sound judgement when handling confidential information. Strong attention to detail and ability to work independently. Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel. Experience with design tools such as Adobe Illustrator, Photoshop, or Canva would be beneficial. Fluent English (written and spoken) is essential. Additional languages, particularly French, would be advantageous Personal Attributes Calm, adaptable, and solutions-focused. Proactive and highly responsive. Comfortable managing changing priorities and working with ambiguity. Professional, discreet, and dependable. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Executive Assistant to the Chief Scientific Officer Location: Hybrid - Central London (2 days per week), Stevenage, Hertfordshire (1 day per week), Home-based (2 days per week) Contract Type: Permanent, Full-Time Salary: Competitive salary plus excellent benefits package We are delighted to be partnering with an innovative and growing Life Sciences organisation to recruit an experienced Executive Assistant to provide dedicated support to their Chief Scientific Officer (CSO). This is a unique opportunity for a highly organised, proactive, and professional Executive Assistant who thrives in a fast-paced environment and enjoys working at senior executive level. The successful candidate will play a pivotal role in optimising the CSO's time, ensuring smooth day-to-day operations and enabling them to focus on key strategic priorities. To be considered for this role, candidates must have recent experience working within the Life Sciences, Scientific, or related sector. Key Responsibilities Provide comprehensive and proactive diary and calendar management for the CSO, ensuring effective prioritisation of commitments. Manage and monitor the CSO's inbox, implementing and maintaining an effective email triage system. Act as a key point of contact, managing enquiries efficiently, prioritising communications, and proactively resolving issues to support seamless daily operations. Coordinate all aspects of internal and external meetings, including scheduling, room bookings, visitor management, and catering arrangements. Organise complex travel arrangements, including transportation, accommodation, itineraries, and expense management. Attend meetings, prepare accurate minutes, track actions, and follow up with stakeholders to ensure timely completion of deliverables. Serve as the primary liaison between the CSO and internal teams, external partners, and key stakeholders, fostering strong and effective working relationships. Ensure the CSO is fully briefed on upcoming commitments, providing timely updates and anticipating requirements ahead of meetings and events. Collaborate closely with Executive Assistants and Personal Assistants across the organisation to share best practices, improve processes, and provide support and cover when required. Support and lead on ad hoc projects and additional responsibilities, demonstrating flexibility and initiative. Mentor and support a PA/Administrator within the wider administrative team. Candidate Profile The ideal candidate will possess: Significant experience as an Executive Assistant supporting senior executives or board-level leaders. Recent or current experience within the Life Sciences, Scientific, Pharmaceutical, Biotechnology, or related sectors. Advanced proficiency in Microsoft Office applications. Exceptional organisational and time management skills. Excellent written and verbal communication abilities. The ability to manage multiple priorities and perform effectively under pressure. Strong problem-solving and decision-making capabilities. A proactive, energetic, and solutions-focused approach. Excellent stakeholder management and relationship-building skills. Benefits In return, our client offers an outstanding rewards package, including: Highly competitive salary Annual performance bonus Flexible benefits package 31 days annual leave plus bank holidays Pension scheme Life assurance Private healthcare This is an exceptional opportunity to join a leading organisation within the Life Sciences sector and work closely with a senior executive in a highly visible and influential role. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Jul 03, 2026
Full time
Executive Assistant to the Chief Scientific Officer Location: Hybrid - Central London (2 days per week), Stevenage, Hertfordshire (1 day per week), Home-based (2 days per week) Contract Type: Permanent, Full-Time Salary: Competitive salary plus excellent benefits package We are delighted to be partnering with an innovative and growing Life Sciences organisation to recruit an experienced Executive Assistant to provide dedicated support to their Chief Scientific Officer (CSO). This is a unique opportunity for a highly organised, proactive, and professional Executive Assistant who thrives in a fast-paced environment and enjoys working at senior executive level. The successful candidate will play a pivotal role in optimising the CSO's time, ensuring smooth day-to-day operations and enabling them to focus on key strategic priorities. To be considered for this role, candidates must have recent experience working within the Life Sciences, Scientific, or related sector. Key Responsibilities Provide comprehensive and proactive diary and calendar management for the CSO, ensuring effective prioritisation of commitments. Manage and monitor the CSO's inbox, implementing and maintaining an effective email triage system. Act as a key point of contact, managing enquiries efficiently, prioritising communications, and proactively resolving issues to support seamless daily operations. Coordinate all aspects of internal and external meetings, including scheduling, room bookings, visitor management, and catering arrangements. Organise complex travel arrangements, including transportation, accommodation, itineraries, and expense management. Attend meetings, prepare accurate minutes, track actions, and follow up with stakeholders to ensure timely completion of deliverables. Serve as the primary liaison between the CSO and internal teams, external partners, and key stakeholders, fostering strong and effective working relationships. Ensure the CSO is fully briefed on upcoming commitments, providing timely updates and anticipating requirements ahead of meetings and events. Collaborate closely with Executive Assistants and Personal Assistants across the organisation to share best practices, improve processes, and provide support and cover when required. Support and lead on ad hoc projects and additional responsibilities, demonstrating flexibility and initiative. Mentor and support a PA/Administrator within the wider administrative team. Candidate Profile The ideal candidate will possess: Significant experience as an Executive Assistant supporting senior executives or board-level leaders. Recent or current experience within the Life Sciences, Scientific, Pharmaceutical, Biotechnology, or related sectors. Advanced proficiency in Microsoft Office applications. Exceptional organisational and time management skills. Excellent written and verbal communication abilities. The ability to manage multiple priorities and perform effectively under pressure. Strong problem-solving and decision-making capabilities. A proactive, energetic, and solutions-focused approach. Excellent stakeholder management and relationship-building skills. Benefits In return, our client offers an outstanding rewards package, including: Highly competitive salary Annual performance bonus Flexible benefits package 31 days annual leave plus bank holidays Pension scheme Life assurance Private healthcare This is an exceptional opportunity to join a leading organisation within the Life Sciences sector and work closely with a senior executive in a highly visible and influential role. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Location: Office-Based Hours: Monday to Friday, 9:00am - 6:00pm The Opportunity We are a growing business looking for a highly organised and proactive Executive Assistanto support our CEO and wider Senior Leadership Team. This is a broad, hands-on role that combines traditional Executive Assistant responsibilities with operational support across the business. As a small and ambitious company, we are looking for someone who is willing to get involved wherever needed, helping to drive organisation, efficiency and communication across the team. You will act as a trusted right-hand support to the CEO, managing day-to-day priorities, coordinating schedules, handling communications and ensuring they are fully prepared for meetings and business commitments. At the same time, you will work closely with other members of the leadership team, supporting projects, improving processes and helping keep the business running smoothly. This role would suit someone who enjoys variety, takes ownership of their work and thrives in an entrepreneurial environment where they can make a genuine impact. The Role Working closely with the CEO, you will manage a busy and ever-changing diary, coordinate meetings and travel arrangements, prepare agendas and briefing materials, and ensure actions are followed up effectively. You will act as a key point of contact for internal and external stakeholders, handling communications professionally and confidently. Beyond executive support, you will play an important role in the day-to-day operations of the business. This could include coordinating projects, supporting the leadership team with administrative requirements, helping improve internal processes, maintaining company records and systems, and assisting with business initiatives as the company continues to grow. You will also support client and stakeholder communications, manage CRM records, assist with onboarding and compliance administration, and help organise events, networking opportunities and business development activities. As a small business, no two days will be the same. We are looking for someone who enjoys being part of a close-knit team, is comfortable wearing multiple hats and is happy to roll their sleeves up when required. What We're Looking For Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or in a senior business support role. Strong organisational and time management skills with the ability to manage multiple priorities. A proactive approach and the confidence to work independently. Excellent communication skills and the ability to build relationships at all levels. Strong attention to detail and a natural problem-solving mindset. Experience supporting senior stakeholders and managing confidential information. Comfortable working within a growing business where priorities can change quickly. Strong Microsoft Office skills and experience using CRM systems. Why Join Us? This is an opportunity to become a key member of a growing business and work closely with the CEO and leadership team. You'll gain exposure across all areas of the organisation, have the chance to influence how things are done, and play an important part in supporting the next phase of growth. Working Arrangement This is a full-time, office-based role , with attendance required five days per week , working Monday to Friday from 9:00am to 6:00pm . Given the collaborative nature of the position and the close support provided to the CEO and leadership team, regular office presence is essential. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jul 02, 2026
Full time
Location: Office-Based Hours: Monday to Friday, 9:00am - 6:00pm The Opportunity We are a growing business looking for a highly organised and proactive Executive Assistanto support our CEO and wider Senior Leadership Team. This is a broad, hands-on role that combines traditional Executive Assistant responsibilities with operational support across the business. As a small and ambitious company, we are looking for someone who is willing to get involved wherever needed, helping to drive organisation, efficiency and communication across the team. You will act as a trusted right-hand support to the CEO, managing day-to-day priorities, coordinating schedules, handling communications and ensuring they are fully prepared for meetings and business commitments. At the same time, you will work closely with other members of the leadership team, supporting projects, improving processes and helping keep the business running smoothly. This role would suit someone who enjoys variety, takes ownership of their work and thrives in an entrepreneurial environment where they can make a genuine impact. The Role Working closely with the CEO, you will manage a busy and ever-changing diary, coordinate meetings and travel arrangements, prepare agendas and briefing materials, and ensure actions are followed up effectively. You will act as a key point of contact for internal and external stakeholders, handling communications professionally and confidently. Beyond executive support, you will play an important role in the day-to-day operations of the business. This could include coordinating projects, supporting the leadership team with administrative requirements, helping improve internal processes, maintaining company records and systems, and assisting with business initiatives as the company continues to grow. You will also support client and stakeholder communications, manage CRM records, assist with onboarding and compliance administration, and help organise events, networking opportunities and business development activities. As a small business, no two days will be the same. We are looking for someone who enjoys being part of a close-knit team, is comfortable wearing multiple hats and is happy to roll their sleeves up when required. What We're Looking For Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or in a senior business support role. Strong organisational and time management skills with the ability to manage multiple priorities. A proactive approach and the confidence to work independently. Excellent communication skills and the ability to build relationships at all levels. Strong attention to detail and a natural problem-solving mindset. Experience supporting senior stakeholders and managing confidential information. Comfortable working within a growing business where priorities can change quickly. Strong Microsoft Office skills and experience using CRM systems. Why Join Us? This is an opportunity to become a key member of a growing business and work closely with the CEO and leadership team. You'll gain exposure across all areas of the organisation, have the chance to influence how things are done, and play an important part in supporting the next phase of growth. Working Arrangement This is a full-time, office-based role , with attendance required five days per week , working Monday to Friday from 9:00am to 6:00pm . Given the collaborative nature of the position and the close support provided to the CEO and leadership team, regular office presence is essential. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Sep 25, 2025
Seasonal
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
