2 jobs found

Job Title: Office Administrator Location: Maidstone Salary: 26,500 - 28,500 depending on experience. Job Type: Permanent, Full-Time Hours: Standard Office Hours are 8:30am - 17:30pm Mon-Fri. RGVA provides a complete vehicle branding service from to design to installation, with clients including Domino's Pizza, Lidl, Currys and Nestle, our small but hard-working team are responsible for branding some of the UK's most well-recognised liveries. Over the last 25 years we have grown from our base in Maidstone, Kent, to become the only vehicle specific, full service graphic company in the UK, and we owe our success to our close-knit team who take great care of our ever-growing customer base. About the Role RGVA is looking for an organised, proactive Office Administrator to keep our office running smoothly and support our Operations Manager and fitting teams. This is a varied role at the heart of the business - spanning day-to-day invoicing and stock ordering through to compliance, scheduling, and vehicle fleet admin. You'll need to be comfortable juggling routine admin alongside more process-driven responsibilities like ISO9001 accreditation and Risk Assessments/Method Statements. This role suits someone who likes structure, doesn't mind detail-heavy work, and wants genuine variety day to day. What You'll Be Doing: Office Administration & Finance: Invoicing jobs (full or progress-based) following completion of previous day's fitting Ordering stock for the fitting team and producing a monthly report for the MD Ordering general office supplies Collating fitters' hours from the ERP system for payroll Managing ISO9001 accreditation, including coordinating audits alongside the MD Supporting the Operations Manager: Chasing subcontractor availability Checking photos and job details uploaded by the fitting team (chassis, temps, etc.) Creating and updating tracking sheets for completed installs Setting up customer and vehicle records in Simpro / HubSpot Reviewing previous day's deliveries - checking PODs, confirming on-site readiness for fitters, and recording for supply-only invoicing Coordinating H&S compliance - tracking when staff training (PASMA, IPAF, etc.) is due for renewal and booking the relevant courses (no requirement to deliver training yourself) Creating Risk Assessments & Method Statements Booking company vehicles in for servicing, MOTs, and road tax renewal Hours Standard office hours: 8:30am - 5:30pm, Monday to Friday Plus Finish Early Fridays - 4:00pm finish if you take only a 30-minute lunch Wednesday-Friday. What's on Offer Salary 26,500 - 28,500 depending on experience 25 days holiday + bank holidays, rising by 1 day at 5 years' service and again at 10 years' Death in service policy End-of-year company bonus Finish Early Fridays What We're Looking For Strong organisational skills and comfort managing multiple ongoing tasks Confidence with office/ERP systems (training provided on Simpro/HubSpot if not already familiar) Good attention to detail - particularly for compliance, invoicing, and documentation A proactive, "gets on with it" attitude Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job title of; Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Office Assistant, Office Coordinator, Office Manager, Business Administrator may also be considered for this role.

ANSA Elevators are a highly-skilled and dedicated team delivering lift maintenance, repair, modernisation and new installation services for a wide range of customers and industries across the UK. We are looking for a detail oriented and task driven individual to join our organisation as a receptionist/fleet administrator. This is a fast paced role, involving answering a high volume of phone calls, so requires someone with strong administrative and task/deadline prioritisation skills. This role would suit candidates who can move between and focus on multiple tasks at similar times. The working hours for the role are 8:00am-4:30pm with a 45 minute lunch break. There is the occasional need to work alternative hours to cover staff absences or holidays, which is 9:00-5:30. This is a combined role with the following purposes: Fleet admin (circa 100 vehicles) Reception/General office admin FLEET ADMIN Responsible for all fleet related administration Booking MOT s Scheduling Servicing and Repairs RFL s & Registration Transfers Raising Purchase Orders Ensure Insurance Broker is made aware of vehicle changes Updating Tracking and Dashcam admin systems Fuel Cards Ordering/cancelling Liaise with Insurance re incidents and claims To minimise engineers downtime wherever possible. RECEPTION/GENERAL ADMIN Ensure that all telephone calls are answered in a timely, professionally and routed through to the correct colleagues. Liaising and assisting with Reception duties and cover in Lead Receptionists absence Any other adhoc admin duties to ensure the smooth running of the business Skills/Qualifications: GCSE English and Mathematics grade C/4 and above. Current UK valid driving licence. Preferred but not essential Knowledge of cars, repairs and maintenance is preferred but not essential. Good IT skills required. (Outlook & Excel) Excellent communicator both verbal and written. Good people skills. A professional person, able to interact effectively with a wide variety of people. Able to use sound judgment, employing discretion as appropriate. Level headed, capable of keeping order in a high pressure target driven working environment. Self-motivated, able to independently prioritise. THE BENEFITS A competitive salary Onsite parking 20 days holiday + the bank holidays (increases with length of service to 25) Company pension Employee Assistance Programme Life Insurance Scheme Free on-site gym Please note that we are only able to consider applications from those who are eligible to work in the UK and therefore do not require sponsorship.