11 jobs found

Contracts Administrator £29,500 per annum Monday-Friday, 9:00am-5:30pm Wilmslow Time Recruitment - Preferred Supplier Time Recruitment is proud to be recruiting on behalf of a leading property and facilities management organisation, seeking a meticulous and proactive Contracts Administrator to join their expanding team. This is an excellent opportunity for someone with strong administrative capability, confidence in managing high volumes of data, and a keen eye for detail. The Role You will support the Facilities Managers with all administrative aspects of over 2,500 maintenance contracts across a large commercial property portfolio. Acting as the first point of contact for all contract-related queries, you will play a vital role in ensuring compliance, accuracy, and smooth operational delivery. Key responsibilities include: Managing existing maintenance contracts and assisting in drafting new agreements. Handling queries relating to asset/plant lists, labour rates, specifications, cost changes, and invoices. Ensuring all maintenance contracts meet required Health & Safety compliance standards. Liaising directly with contractors to clarify specifications, resolve queries, and maintain accurate documentation. Supporting the Helpdesk team when required, including raising and logging jobs with contractors or maintenance operatives. Conducting audits of contractor specifications, charges, and documentation. Working closely with the Finance department to resolve cost and charge-related queries. Producing correspondence, reports, and maintaining accurate records using Microsoft 365 . About You To succeed in this role, you will bring: Strong administrative experience, ideally within facilities, property, or contract management. Excellent attention to detail and organisational skills. Confidence liaising with contractors and internal teams. Solid working knowledge of Microsoft 365 . Basic accounting understanding. A proactive, solutions-focused approach. Benefits Competitive salary of £29,500 per annum Full-time hours: 9:00am-5:30pm, Monday to Friday Opportunity to join a respected organisation with long-term career potential Supportive team environment and varied workload If you're a detail-driven administrator looking to take the next step in your career, Time Recruitment would love to hear from you. Apply today to be considered for this fantastic opportunity.

Immediate Maintenance Helpdesk Administrator Maintenance Controller Salary: Up to 32,000 Contract: 3-Month Contract (Immediate Start this coming Monday) Location: Portsmouth area We're recruiting for an experienced Maintenance Helpdesk Administrator to join a busy maintenance and facilities team on a 3-month contract with an immediate start. This role is ideal for candidates with experience working within a maintenance helpdesk, facilities management, property maintenance or building services environment. You'll be responsible for logging reactive maintenance jobs, coordinating engineers, updating maintenance systems and ensuring work orders are completed efficiently. Key Responsibilities Log and allocate reactive maintenance jobs. Coordinate engineers and subcontractors to ensure service levels are achieved. Update and maintain records using JobLogic or Concerto . Raise work orders and monitor jobs through to completion. Provide administrative support to the maintenance and facilities team. Maintain accurate data, reports and maintenance records. Liaise with clients, contractors and engineers regarding ongoing works. Ensure all maintenance requests are processed accurately and efficiently. Requirements Previous experience in a Maintenance Helpdesk, Facilities Administrator, Maintenance Administrator, Maintenance Coordinator or Maintenance Controller role. Experience using JobLogic or Concerto is essential. Strong administration and data entry skills. Excellent organisational and communication skills. Ability to prioritise workloads in a fast-paced environment. Good working knowledge of Microsoft Office. What's on Offer Salary up to 32,000 . Immediate start. 3-month contract. Office-based role in the Portsmouth area. Friendly and supportive team environment. Please note: To protect our client's confidentiality, full company details and the exact office location will be shared with shortlisted applicants. If you have experience using JobLogic or Concerto and are available to start immediately, we'd like to hear from you. Apply today with your up-to-date CV for immediate consideration.

Immediate Maintenance Helpdesk Administrator Maintenance Controller Salary: Up to £32,000 Contract: 3-Month Contract (Immediate Start this coming Monday) Location: Portsmouth area We're recruiting for an experienced Maintenance Helpdesk Administrator to join a busy maintenance and facilities team on a 3-month contract with an immediate start. This role is ideal for candidates with experience working within a maintenance helpdesk, facilities management, property maintenance or building services environment. You'll be responsible for logging reactive maintenance jobs, coordinating engineers, updating maintenance systems and ensuring work orders are completed efficiently. Key Responsibilities Log and allocate reactive maintenance jobs. Coordinate engineers and subcontractors to ensure service levels are achieved. Update and maintain records using JobLogic or Concerto . Raise work orders and monitor jobs through to completion. Provide administrative support to the maintenance and facilities team. Maintain accurate data, reports and maintenance records. Liaise with clients, contractors and engineers regarding ongoing works. Ensure all maintenance requests are processed accurately and efficiently. Requirements Previous experience in a Maintenance Helpdesk, Facilities Administrator, Maintenance Administrator, Maintenance Coordinator or Maintenance Controller role. Experience using JobLogic or Concerto is essential. Strong administration and data entry skills. Excellent organisational and communication skills. Ability to prioritise workloads in a fast-paced environment. Good working knowledge of Microsoft Office. What's on Offer Salary up to £32,000 . Immediate start. 3-month contract. Office-based role in the Portsmouth area. Friendly and supportive team environment. Please note: To protect our client's confidentiality, full company details and the exact office location will be shared with shortlisted applicants. If you have experience using JobLogic or Concerto and are available to start immediately, we'd like to hear from you. Apply today with your up-to-date CV for immediate consideration.

Office Angels are currently recruiting for a Helpdesk Administrator for our client based in Bracknell. Role: Helpdesk Administrator Location: Bracknell - Office Based Salary: 25,000 - 26,000 Our client is seeking a Helpdesk Administrator to join their team. As a Helpdesk Administrator, you will play a vital role in providing first-line helpdesk support and being the primary point of contact for facilities management requirements and administration. Key Responsibilities: Be the friendly and professional point of contact for operational colleagues, addressing their queries and concerns. Handle incoming and outgoing calls efficiently and effectively. Complete various administrative tasks on the state-of-the-art CAFM(Computer Aided Facilities Management) system including assigning contract colleagues and sub-contractors to service requirement tasks, generating purchase orders, and updating general admin information. Liaise with maintenance staff and subcontractors, ensuring timely response and resolution of service desk requirements. Work closely with the Head of Maintenance and Head of Property Help Desk to enhance service quality and reporting processes. Monitor and maintain accurate data in the CAFM system related to helpdesk work orders, ensuring proper assignment, prioritisation, and categorisation in line with cost codes. Monitor and complete work orders for any remedial actions, both in-house and contractor-related. The Ideal Candidate: Exceptional customer service and administration skills Excellent communication skills, both written and verbal Exemplary attention to detail and the ability to work accurately A self-motivated, enthusiastic, and professional individual The ability to work well under pressure and handle challenging situations Strong decision-making skills and the ability to take ownership and resolve problems independently Note: Only shortlisted candidates will be contacted. Your application will be handled with strict confidentiality. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Hexagon Group are delighted to be partnering with a highly respected real estate investment company in their search for a Facilities Administrator to join their established Property Management team. This is an excellent opportunity for an organised and detail-oriented facilities professional to join a business renowned for the quality of its property portfolio and its commitment to operational excellence. In return, you will receive a salary of up to 50,000, an excellent benefits package and the opportunity to develop your career within a highly regarded property business. This role will be heavily focused on the management and administration of the CAFM (Vantify) system, making it ideal for someone who has previous experience using CAFM platforms within a commercial property or facilities management environment. Acting as a central point of coordination, you will ensure planned and reactive maintenance activities are accurately recorded, asset data is maintained to the highest standard, and statutory compliance records remain up to date. You will also produce operational reports, monitor outstanding maintenance and compliance actions, and work closely with Building Managers, contractors and internal stakeholders to ensure service delivery remains efficient across the portfolio. Alongside managing the CAFM system, you will support the wider Facilities Management team with contractor administration, document control, compliance tracking, invoice processing and reporting. You will play an important role in maintaining accurate records, supporting audits and ensuring that maintenance and compliance activities are completed within agreed timescales. Your ability to build strong working relationships with both internal teams and external service partners will be key to your success in the position. The successful candidate will have previous experience in a facilities administration, helpdesk management, or property management administration role, with strong working knowledge of CAFM systems (ideally, Vantify) and an excellent understanding of planned preventative maintenance, reactive maintenance and statutory compliance processes. You will possess exceptional organisational skills, a high level of attention to detail and be confident using Microsoft Excel and other Microsoft Office applications to produce reports and analyse data.

Microsoft Dynamics Service Management Systems Administrator 40k DOE Location: London (Office Based) with occasional travel across the South of England. Contract: 6-Month Fixed Term Contract (Full-Time) An established and highly respected building services and maintenance organisation is seeking an experienced Microsoft Dynamics Service Management Systems Administrator to join its Operations Support team on an initial 6-month fixed-term contract. This is an excellent opportunity for a motivated systems professional with experience of Microsoft Dynamics 365 and service management platforms to play a key role in optimising maintenance operations and supporting the successful delivery of planned preventative maintenance (PPM) and reactive works. The Role of the Microsoft Dynamics Service Management Systems Administrator The successful candidate will be responsible for testing, configuring and optimising the Microsoft Dynamics 365 Service Management system, ensuring it supports efficient scheduling, compliance and operational performance. Working closely with operational teams, field engineers and stakeholders, they will ensure maintenance data is accurate, workflows are effective and system functionality meets business requirements. Alongside systems administration responsibilities, the role will also provide helpdesk and administrative support where required. Key Responsibilities of the Microsoft Dynamics Service Management Systems Administrator Configure, test and optimise Microsoft Dynamics 365 Service Management modules. Ensure client agreement booking setups, recurring work orders and reactive work dispatch processes function effectively. Work with engineers to support the successful deployment and use of mobile applications. Map building assets and equipment to SFG20 maintenance schedules, ensuring compliance with industry standards. Utilise Resource Scheduling Optimisation (RSO) tools to allocate planned and reactive work efficiently. Collaborate with operational teams to ensure maintenance data reflects site requirements. Assist with the development of reports covering SLA performance, response times and compliance. Schedule reactive maintenance and helpdesk call-outs. Maintain CAFM asset registers, records and spreadsheets. Provide general administrative support as required. About You The ideal candidate will have previous experience working with Microsoft Dynamics 365 or a similar service management platform and be comfortable working within a fast-paced maintenance or facilities environment. They will possess excellent organisational and communication skills, with the ability to translate operational requirements into effective technical system configurations. Essential Skills & Experience Proven experience with Microsoft Dynamics 365 or a similar Service Management system. Strong understanding of SFG20 standards and building maintenance compliance. Excellent communication and stakeholder management skills. Strong IT skills, including Microsoft Excel, Word and Outlook. Highly organised, methodical and able to manage multiple priorities. Confident supporting both systems administration and operational helpdesk activities. Desirable Experience Experience within construction, facilities management or property maintenance. Previous helpdesk or service desk administration experience. Familiarity with Total Mobile applications and field engineer interfaces. Experience working within CAFM systems. Willingness to travel occasionally across the South of England. Benefits 25 days annual leave plus Bank Holidays Life Assurance Pension Scheme Cycle to Work Scheme Employee Assistance Programme Occupational Health Support Professional Development Opportunities Payment of Professional Subscriptions Employee Referral Scheme Discretionary Bonus Scheme (subject to qualifying service) This is an excellent opportunity to join a well-established organisation undertaking an exciting systems optimisation project, where your expertise will have a direct impact on operational efficiency and service delivery.

Backlog & Works Administrator Remote Working Facilities Management 6 Month Contract From £17 per hour (Umbrella Pay) Industry: Facilities Management Contract Type: 6 Month Contract (Initial term until end of December 2026) Summary We are seeking a diligent and organised Backlog & Works Administrator to join the Operational Delivery Team on a government facilities management contract. This role involves the end-to-end administration, coordination, and management of planned and reactive maintenance activities, supporting the reduction and ongoing management of maintenance backlogs. The successful candidate will be responsible for scheduling, contractor engagement, financial administration, and task management to ensure maintenance works including Planned Preventive Maintenance (PPM), Reactive, Corrective, and Billable Works are accurately administered, tracked, and completed in line with contractual requirements and service level agreements (SLAs). Acting as a central point of contact for operational teams, contractors, and stakeholders, the role ensures all works are fully auditable within the Computer Aided Facilities Management (CAFM) system, with proper documentation maintained and revenue opportunities identified and billed appropriately. The position offers flexibility for remote working or office-based work depending on location. Key Responsibilities Manage and plan maintenance backlogs across PPM, Reactive, Corrective, and Billable Works. Schedule and coordinate maintenance activities to meet contractual timescales. Allocate works to in-house engineers and external contractors. Liaise with contractors for quotations, availability, and completion updates. Maintain accurate records and update task statuses within the CAFM system. Manage financial administration including quotation processing and billing for client invoicing. Ensure all documentation such as completion certificates and service reports are collected and filed. Act as a key contact for operational teams, helpdesk, contractors, and customers, managing queries related to maintenance activities. Skills Proven experience in administrative, scheduling, planning, or coordination roles. Experience within Facilities Management, Property Services, Maintenance, Engineering, Construction, or similar operational environments. Knowledge of managing reactive and planned maintenance work. Experience with CAFM systems (desirable). Understanding of Planned Preventive Maintenance (PPM) processes (desirable). Familiarity with purchase order and invoicing processes. Experience managing billable works and client charging mechanisms.

Property & Development Administrator Part time 15 hours per week Monday, Tuesday & Wednesday Salary £10,275 per annum (£(phone number removed) FTE) Location: Greenfields House, CV4 8JH The Camping and Caravanning Club is the world's oldest and largest Club for all forms of camping, and our aim is to help people enjoy the simple pleasures that camping can bring. It's an exciting time to join the organisation and be a part of our continued growth. We are recruiting for a Property & Development Administrator within our Property & Development department. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys providing high-quality administrative support to a busy team. Daily duties and responsibilities will include: Coordinating the Helpdesk function within the Club's Computer Aided Facility Management (CAFM) system. Managing and coordinating repair requests, ensuring all stakeholders are kept informed of progress and completion. Raising and processing procurement forms and purchase orders, ensuring the correct approvals and supporting documentation are in place. Maintaining accurate and compliant supplier records and campsite network databases. Processing all correspondence and administration relating to the Facilities Team, including raising planned preventative maintenance (PPM) and compliance orders, and processing associated certificates and invoices. Accurately inputting, maintaining, and reporting on Property & Development data. Processing rates, council tax invoices, and coding invoices accurately. Managing monthly utility meter readings from the campsite network. We are looking for the following in applications: Experience of working within an administrative support role Experience of dealing with remote team members and contractors Able to prioritise time and tasks while meeting agreed deadlines Possess excellent organisational skills and strong attention to detail. Be confident working with databases and Microsoft Office applications. Have strong communication and customer service skills. Be able to manage multiple priorities and work effectively in a busy team environment. Demonstrate a proactive and positive approach to problem-solving. Why Join Us? The Camping and Caravanning Club is a fantastic place to work, with a supportive and dedicated team. We've been helping people enjoy the great outdoors for over 120 years. We believe in rewarding our people for their hard work, so we have a great mix of benefits and opportunities, to give you the recognition you deserve: Benefits include 28 days annual leave plus bank holidays and holiday purchase scheme, 10% pension (5% / 5%), 3 x salary life assurance, an employee assistance programme, free staff membership for discounts on our Club sites and with our retail partners. We operate hybrid working, with 2 set days in the office and the option of working from home the remainder of the week. We are especially keen to encourage expressions of interest from people currently under-represented within the Club, these include but are not limited to those from the LGBT+ community, people with disabilities, and people from ethnic minority backgrounds. We are an equal opportunities employer and actively committed to promoting equality and diversity, and the Club expects all staff, members and volunteers to share this commitment. We have signed the Armed Forces Covenant and welcome the Armed Forces community to apply. We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications. For this role, you must have evidence of the right to work in the UK. Please upload your anonymised CV. We reserve the right to close the application process early. Applications close: 31st August 2026

Facilities Administrator Sutton, Greater London Property Maintenance Industry 26,000 - 30,000. We are currently recruiting for a Facilities Administrator to work for a well established Property Maintenance business, based in Sutton, Greater London. As the Facilities Administrator, you will be responsible for working centrally to the business in the main base of operations, assisting a variety of departments to deliver a fantastic level of property maintenance services to it's customers. Duties: Monitor company central email inbox and ensuring important emails reach the correct individuals / departments. Raising incoming works / jobs on the company CAFM system (Simpro). Assist with scheduling of works with engineers. Ensuring engineers update job notes with a detailed description of works and ensuring jobs are completed with full compliance on the CAFM system. Working with a variety of departments including Electrical, Mechanical / HVAC, Building Fabric and Quoted Projects. Liaising with in-house departments, in-house engineers, sub-contractors and suppliers via telephone and email. Assisting engineers with ordering parts / materials and providing purchase orders (POs). Package Summary: Base Salary: 26,000 - 30,000 dependant on experience. Paid overtime / out of hours works available (optional, not essential) - up to 10K per annum additionally to salary. Genuine progression opportunities within a well established, expanding business. On the job training, alongside company funded training, courses and up-skilling. Hours: Monday - Friday, 08:30am - 5:30pm, office based. Location: Sutton (closest station Sutton Common). Free on-street parking available at the offices. Casual dress code in the offices. 29 days paid annual leave (21 days + bank holidays). Company pension provided. About the Company: Hard Services Maintenance Provider Company Size: 250+ staff Location: Sutton, Greater London Services offered: Electrical, HVAC & Building Fabric Maintenance and quoted project works (installations, refurbishments, upgrades, building works). Customers / Environments: Commercial - pubs, restaurants, gyms, retail stores etc. Requirements: Must be able to work full time, office based in Sutton. Experience as a Facilities Administrator / Facilities Co-Ordinator / Contract Support / Helpdesk Administrator would be highly advantageous. We are open to a variety of backgrounds, however if you have worked in Property Maintenance, Commercial Building Services etc then this would be a large advantage. Must have strong IT skills (word, excel etc). Experience using a CAFM system would be an advantage, experience using Simpro or ProNett as a CAFM system would be a major advantage. Comfortable working in a busy, fast paced environment. This is a fantastic opportunity for a Facilities Administrator to join a successful, well established business with a huge amount of support for career growth and opportunity. If you would be interested in this Facilities Administrator position then please apply by submitting a full CV.

Estates & Development Administrator About us CareTech Community Services established in 1993 has 250 services with continuous growth with new developments/services. CareTech Community Services is a national provider of support for people with complex and challenging behaviours associated with autism, learning disabilities, mental health illness and neurological conditions. We support people to live as independently as possible within their own homes and also in residential care.We are committed to providing the highest levels of care to our residents. To enable us to do this we need caring and dedicated professionals to deliver first class care. All applicants will be subject to satisfactory references and all employees are checked against the Disclosure & Barring Service (DBS). CareTech are proud to announce they are a Disability Confident Job Purpose To assist the Development and Estates team with delivery of the growth and development programme of the business, managing and delivering building and refurbishment projects from inception to completion. Main duties & Responsibilities: Assist the team with liaising with operational colleagues within the Business to search for suitable properties for new areas of growth.Assist with the negotiations relating to new acquisitions and gather supporting information relating to the new purchase or new lease.Arrange viewing and co-ordinate diaries.Support planning applications with new growth projects including raising Purchase Orders and instructing 3rd party consultantsAssist with the due diligence and reports during acquisition of the property and internally with preparation of approval documents for Board approval.Assisting the Projects Surveyors, with delivery of development schemes, includingRaising purchase orders for works and tracking spend.Highlighting any overspends against budget to the Project ManagerLiaising with suppliers where necessaryAssisting with invoicing and cash flow forecast.Tracking expenditure on projects works against budget.Liaising with wider help desk team and regional facilities managers relating to statutory certification at handover/completion.Sending invoices to the appropriate team members for approvalCreating handover folders for new sites as and when requested. Estates Management Assist the Estates Manager with the sale of surplus properties. Deal with Estate Agents and progress sales to completion.Regularly update and maintain our Facilities Management System (QFM) with information relating to new sites, new lease information and new rental information.Upload all relevant documentation onto QFM including Planning permissions, floorplans, EPC's etcAssist with the management of business rates and council tax matters and work closely with our external advisors with requests for information.Support with requests for Landlords works to be carries out. Liaising with Landlords/Landlord Agents and ensuring Landlord works are being undertaken.Support the Estates Manager in the preparation of annual budgets for rent and dilapidations.Maintain the internal Master Property List with all keep property information.

Maintenance Administrator Temp ongoing Derby Up to £13ph Your new company You will be a part of the maintenance helpdesk team and contribute to the delivery of an efficient and effective repair maintenance service. Working across leased, owned and managed property portfolio. Your new role You will resolve repair requests and order the work to be carried out by subcontractors, homeowners or partner agencies. Obtain quotes from contractors Develop and maintain effective relationships with operational teams Monitor progress in the completion of repair and maintenance work and liaise with contractors, landlords and partner agencies to minimise delays and ensure KPIs are met. Arrange for service checks of gas, fire and electrical installations and appliances Arrange for fire risk assessments and surveys to be carried out Deal with complaints about quality of work Support the recruitment and appraisal of new property maintenance contractors Liaise with surveyors on post and pre-inspection of works Check invoices Collate information and data to reduce reports What you'll need to succeed You will have demonstrable experience as an administrator and a basic knowledge of property maintenance - not essential. Good written and verbal skills Ability to work under pressure Good IT skills and competency using Excel and Word Good telephone manner What you'll get in return This is a temp role. Immediate start Ongoing £13ph What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #