23 jobs found

Student Accommodation Sales Coordinator Newcastle c £17.00 per hour Full-Time Temporary Role Site-Based Monday to Friday Immediate Start Available We are seeking an enthusiastic and customer-focused Student Accommodation Sales Coordinator to join a leading student accommodation provider in Newcastle. This fast-paced role combines sales, customer service, lettings, and administration , making it ideal for someone who thrives on building relationships, delivering exceptional service, and driving occupancy. Key Responsibilities Customer Service & Resident Support Be the first point of contact for students, providing a warm and professional welcome. Build strong relationships with residents and create a positive student experience. Respond promptly to enquiries via email, telephone, and face-to-face interactions. Resolve resident queries and complaints efficiently, escalating where necessary. Keep students informed through regular communications and updates. Support students by directing them to appropriate wellbeing and support services. Provide regular updates and reporting to management. Sales & Lettings Manage the student journey from initial enquiry through to move-in. Arrange and conduct accommodation viewings, showcasing rooms, facilities, and amenities. Convert enquiries into bookings through excellent customer engagement. Follow up sales leads and maintain a proactive approach to occupancy levels. Respond to accommodation enquiries quickly and professionally. Maintain accurate records of enquiries, viewings, bookings, and customer interactions. Assist with marketing initiatives, student events, and occupancy campaigns. Prepare tenancy agreements and move-in documentation for new residents. Administration & Operations Manage incoming calls, emails, correspondence, and general office administration. Liaise with contractors, suppliers, and external stakeholders. Support site performance targets, including occupancy and customer satisfaction. Ensure reception, communal areas, show flats, and vacant rooms are presented to a high standard. Assist with tenancy administration and debt management processes. Property & Compliance Carry out routine property inspections and identify maintenance requirements. Log and coordinate maintenance requests, ensuring they are actioned within agreed timescales. Facilitate contractor access and monitor works completed on site. Support compliance with health and safety standards and site procedures. Report maintenance, operational, and safety concerns promptly. Skills & Experience Essential Previous experience within property, residential lettings, hospitality, student accommodation, or a similar customer-facing environment. Strong customer service, sales, and administrative skills. Experience arranging and conducting property viewings or customer tours. Excellent communication and relationship-building abilities. Highly organised with the ability to manage multiple priorities. Proactive, self-motivated, and solutions-focused. Ability to work independently and as part of a team. Comfortable working in a fast-paced environment with minimal supervision. Desirable Experience within Purpose-Built Student Accommodation (PBSA). Knowledge of student lettings, residential lettings, or tenancy management processes. If you're passionate about customer service, enjoy a sales-focused environment, and can deliver an outstanding student experience, submit your CV for immediate review.

FACILITIES COORDINATOR Location: Various locations - South Manchester Salary: 37,550 - 39,526 (Starting salary 37,550) Full Time / 35 hours per week Fixed Term Contract - 12 months Agile working within a minimum of days per week in the Office/site (Fully office-based throughout the training period) About Us Southway owns over 6,500 homes in Greater Manchester and is a community-focused housing association with a vision to provide excellent customer service and quality homes, where communities thrive. By 2030, it aims to grow to 10,000 homes and invest 5 million in its communities to help people to live well and independently. Southway strives for continuous improvement led by customers, communities and colleagues. It is a member of the Greater Manchester Good Employment Charter and is guided by its REACH values of Respect, Equity, Ambition, Compassion and Honesty. The Role An exciting opportunity has arisen in the Asset Management and Sustainability team for the post of a Facilities Coordinator and for the right person we offer a 35-hour week, competitive salary, excellent contributory pension scheme, and 25 days holiday increasing to 30 days. Candidates We are looking for an organised, proactive and customer focused Facilities Coordinator to ensure the smooth, safe and compliant day to day operation of Southway Homes, offices, community buildings, Age friendly schemes and general needs communal blocks. The postholder will lead the effective management of our buildings, ensuring they stay clean, secure and well maintained for residents, visitors and colleagues. Working closely with building compliance, health & safety and housing management teams, you will carry out regular property inspections, support statutory compliance, and contribute to long term asset planning. You will be responsible for preparing and checking budgets, coordinating contractor appointments, managing servicing and maintenance programmes, and keeping accurate facilities information systems to support high quality service delivery. The ideal candidate will bring strong communication skills, excellent organisation, and the ability to work both independently and as part of a team. You will be confident applying sector best practice, solving problems proactively, responding calmly to urgent issues, and ensuring buildings run efficiently and safely. Experience in facilities management, particularly within housing, age friendly or property settings is essential, along with an understanding of core building safety requirements, including Health & Safety, COSHH and compliance processes. A full, clean UK driving licence and access to your own vehicle is essential. Closing Date: 17 August 2026 Interview Date: TBC For an informal discussion please contact Helen Honeybone, Facilities Manager via email Applications are being reviewed as they are received, and interviews will be arranged for successful candidates in date order. The Trust reserves the right to remove the job advert once vacant positions have been recruited, please do not wait until the closing date to apply. Strictly no agencies. We are committed to equality of opportunity and welcome applications from suitably skilled people from all sectors of the community. All applicants who have a disability or from an ethnic minority background or ex armed forces that meet the minimum essential criteria for the post will be invited to interview. If you have a disability or are ex armed forces, please tell us about this on your application form. Please let us know about any special arrangements you would like us to make if you are invited in for an interview. We are committed to equality of opportunity and welcome applications from suitably skilled people from all sectors of the community. All applicants who have a disability or are ex armed forces that meet the minimum essential criteria for the post will be invited to interview. If you have a disability or are ex armed forces, please tell us about this on your application form and please let us know about any special arrangements you would like us to make if you are invited in for an interview.

Admin Coordinator Kingswood Based Construction and Maintenance £28-32k depending on experience Are you an Administrator working in the Construction, Property or Maintenance sector and looking for a new role, can you deal with planning, scheduling and coordinating engineers and sub contractors, if so this maybe the role for you As the companies Administrator / Co-ordinator you will provide administrative and operational support to ensure the smooth delivery of planned and reactive maintenance works. Acting as a key point of contact for tenants, policyholders, clients and engineers, the role is responsible for coordinating jobs, maintaining accurate records, communicating updates, and supporting the wider operations team to deliver excellent customer service. The successful candidate will be highly organised, customer-focused and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Administration Provide day-to-day administrative support to the Operations team. Maintain accurate electronic and paper records. Update internal job management systems with notes, documents and progress. Process emails and correspondence in a timely manner. Prepare quotations, work orders and completion documentation where required. Assist with scheduling appointments and engineer diaries. File compliance documentation and maintain company records. Customer & Tenant Communication Act as a professional first point of contact for tenants, leaseholders, policyholders and clients. Liaise with residents to arrange appointments and provide progress updates. Respond to telephone and email enquiries professionally and efficiently. Keep customers informed of any changes to appointments or works programmes. Escalate complaints or urgent issues to management where appropriate. Operational Support Coordinate reactive and planned maintenance works. Assist with ordering materials and tracking deliveries. Monitor outstanding jobs and follow up where required. Support engineers by ensuring job information is complete before attendance. Assist in obtaining quotations from suppliers and subcontractors. Ensure documentation is completed before jobs are closed. Compliance Maintain training and qualification records. Assist in keeping health and safety documentation up to date. Ensure compliance documents are uploaded and filed correctly. Support audits and accreditation processes. General Duties Work collaboratively with colleagues across all departments. Maintain confidentiality of company and client information. Undertake any reasonable duties within the scope of the role. Skills & Experience Essential Previous administration experience. Excellent organisational skills. Strong verbal and written communication. Professional telephone manner. Good customer service skills. Competent in Microsoft Office (Word, Excel and Outlook). Ability to prioritise workload and work under pressure. Excellent attention to detail. Desirable Experience within property maintenance, construction or facilities management. Experience using job management software. Knowledge of planned and reactive maintenance processes. Personal Attributes Friendly and approachable. Professional and reliable. Highly organised. Positive and proactive. Good problem-solving ability. Able to work independently and as part of a team. Committed to delivering excellent customer service. For further information on the role and the company please APPLY NOW or get in touch with Gary Cornes for a confidential chat INDLOW

Workplace / Office Coordinator Start: Immediate Start Location: London Bridge (office-based) Duration: 1 month (with possible extension) Pay: 16 - 18 per hour Working Hours: Monday-Thursday: 9am-5pm and Friday: 9am-1pm We're looking for an experienced Workplace / Office Coordinator to support a fast-growing, high-energy global tech company. This is a hands-on role where you'll take ownership of the day-to-day running of the office, ensuring everything operates smoothly and the team feels fully supported. Key responsibilities include: Acting as the primary contact for office operations, facilities, and vendors Managing maintenance requests, supplies, deliveries, and general administration Supporting remote team members with admin needs Overseeing equipment procurement and kitchen/restocking Coordinating meetings, including room setup, catering, and visitor management Playing a key role in maintaining a positive and well-run office environment This is an active role, particularly on busy office days-perfect for someone who enjoys being at the centre of things. About You We're looking for someone who thrives in fast-paced environments and takes real pride in delivering a top-tier office experience. You will be: Highly organised and able to work independently Proactive, reactive, and confident making decisions on the spot Adaptable with a no-task-too-small attitude Detail-oriented with a strong sense of ownership Personable, upbeat, and service-focused Comfortable rolling up your sleeves when needed (from logistics to hands-on tasks) The Environment A dynamic, social, and sales-driven office Friendly, collaborative, and energetic team A culture that values personality, positivity, and teamwork Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Logistics Coordinator An excellent opportunity has arisen for an experienced Logistics Coordinator to join a successful service, logistics and facilities provider supporting the Oil & Gas and Energy sector. This is a varied, hands-on position combining logistics coordination, warehouse operations and stock control responsibilities within a busy operational environment. The successful candidate will play a key role in supporting the day-to-day movement, storage and control of materials whilst working closely with warehouse, logistics and operational teams. The company offers a stable working environment, ongoing training and development opportunities, and the chance to join a supportive team delivering essential services to a range of leading global organisations. The Role As Logistics Coordinator, you will support the efficient operation of logistics activities, ensuring materials are handled, stored and dispatched safely and accurately whilst maintaining high standards of quality, compliance and customer service. Key Responsibilities Coordinate daily warehouse and logistics activities. Support the Warehouse Supervisor in the efficient running of warehouse operations. Ensure safe loading, unloading and movement of materials. Maintain accurate stock control records and inventory systems. Prepare and manage dispatch, delivery and warehouse documentation. Carry out daily equipment and forklift inspections. Ensure products are stored, handled and secured correctly. Support logistics operations and material movements across site. Liaise with internal teams, clients and third-party providers where required. Assist with warehouse maintenance and housekeeping activities. Complete operational reports, logs and documentation accurately. Ensure compliance with company procedures, health & safety requirements and quality standards. Promote a positive and team-focused working environment. Requirements Previous experience within a warehouse, logistics or materials handling environment. Counterbalance Forklift Licence (prefferred). Strong organisational and communication skills. Experience using stock control systems and warehouse documentation. Ability to work independently and as part of a team. Good IT skills. Proactive and flexible approach to work. Strong awareness of health and safety procedures. Desirable Experience Warehouse Team Leader, Warehouse Supervisor or Logistics Coordinator experience. Experience within engineering, manufacturing, energy, offshore or industrial environments. Knowledge of stock control and inventory management systems. Understanding of LOLER, PUWER and general HSE requirements. Experience supporting transport, logistics or warehouse operations. Package Overtime available Ongoing training and development opportunities Stable long-term career opportunity Supportive team environment

Company Profile CBRE's Global Workplace Solutions delivers end-to-end facilities management, engineering services, project management, and workplace support. Our teams combine technical expertise with a commitment to service excellence, innovation, and compliance. Through our engineering talent, digital tools, and focus on ESG and sustainability, CBRE helps clients reduce risk, drive performance, and enhance the workplace experience for their people. Job Title: Workplace Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Coordinator to join the team located in Central London . Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.

We are working with an innovative company that is experiencing an exciting period of growth. This is a fantastic opportunity to become part of a highly collaborative business where you will play a pivotal role in keeping the office running smoothly while providing support across HR, Facilities and IT. Based in Surrey, this is a varied, hands-on role where you will be at the heart of the business, ensuring an exceptional workplace experience for employees and visitors alike. If you're an organised, proactive administrator who enjoys taking ownership and thrives in a fast-paced environment, this could be the perfect opportunity. Job Title: Office Administrator Job Type: Permanent Location: Surrey Office Based (Monday to Friday) Salary: £30,000 - £35,000 (depending on experience) Benefits: 25 days holiday plus bank holidays, discretionary bonus, pension, life assurance, private healthcare, income protection and Employee Assistance Programme Reference No: 16129 Office Administrator About the Role You will be reporting to the Head of People and Talent and will be responsible for the smooth day-to-day running of the office while providing administrative support across HR, Facilities, IT and the wider business. This is a highly varied position that combines office management, administration and coordination, where you will act as the first point of contact for visitors, support employee onboarding, coordinate contractors and suppliers, whilst ensuring the workplace remains professional, organised and efficient at all times. Office Administrator Responsibilities Manage the smooth day-to-day running of the office, including office supplies, post, couriers, contractors, maintenance and ensuring a professional, well-presented working environment. Act as the first point of contact for visitors and calls, coordinating meetings, catering, travel, events and general office logistics. Provide HR administrative support, including onboarding, offboarding, recruitment administration, maintaining employee records and completing Right to Work and security checks. Support Health & Safety, office compliance, IT coordination and equipment management, liaising with external providers where required. Provide administrative support to the senior leadership team while identifying opportunities to improve office processes and enhance the overall workplace experience. Office Administrator Skills & Experience Previous experience in an Office Administrator, Office Coordinator or Business Support role. Excellent organisational skills with the ability to prioritise a varied workload and work independently. Proactive, hands-on and confident building relationships across the business. Strong communication skills, attention to detail and the ability to handle confidential information with discretion. Good working knowledge of Microsoft Office 365; previous HR administration, recruitment or facilities experience would be advantageous. Basic IT knowledge is desirable, and a full UK driving licence is essential. Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation. We do not discriminate on the grounds of any protected characteristics. Due to the high volume of applications we receive, we regret that we are unable to respond to every applicant. If you do not hear from one of our Consultants within five working days, please assume your application has been unsuccessful on this occasion. Refer a Friend If this role isn't quite right for you but you know someone who could be interested, refer them to us. You could receive a minimum of £100 in vouchers if we successfully place them into a permanent role, or £25 in vouchers for a temporary assignment (terms and conditions apply).

As Office Coordinator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to 28,000 with standard office hours Monday to Friday. Purpose of the role: Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations. Key Responsibilities and Accountabilities for the Office Coordinator: Being first point of contact for enquiries Facilities administration Historic house management: liaising with architects, other advisers and conservation specialists as required Manage the ticketing system, group bookings and corporate event bookings Overseeing maintenance and utility agreements for the house, office and parkland Fleet management including lease agreements, MOTs, servicing etc Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects Support with Health & Safety activities Maintain CRM database Source goods and services as required Assist with updating and maintaining the website including e-newsletter Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements Key Skills Required for the Office Coordinator: Strong organised administration experience Ability to work on multiple projects simultaneously High levels of accuracy and attention to detail Confident communicator with high levels of customer care Ability to build positive working relationships with internal and external teams Adaptable in a changing environment Proficient in Microsoft Office, file management systems Experience of ticket booking systems would be an advantage Own transport due to remote location What's in it for you? Offering a salary of up to 28,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator

Main Purpose of Role: To support the smooth day-to-day running of our Chester office by delivering a professional, welcoming and efficient experience for employees, customers, visitors and suppliers. Acting as the first point of contact for the business, this varied role combines reception, administration, facilities coordination and basic IT support responsibilities, ensuring the office operates effectively while providing outstanding organisational and administrative support across multiple departments. Key Responsibilities: Office Administration & Operations Support Act as the first point of contact for visitors, customers and contractors. Welcome visitors, answer the doorbell and provide a professional and friendly reception service. Coordinate visitor visits, meeting room bookings and refreshments as required. Manage inventory and restock office supplies, food deliveries, and cleaning materials. Organise travel and accommodation bookings for employees and sales meetings. Manage incoming and outgoing post and courier services which include arranging the dispatch of consumables and materials to customers as well as manage employee clothing and PPE requests. Support general office administration and maintain an organised office environment. Coordinate onboarding arrangements and inductions for new employees. Building & Facilities Maintenance Monitor standard facility systems (HVAC, lighting, plumbing) and report major issues to senior management. Coordinate with external contractors, cleaners, and technicians for repairs and routine service appointments Conduct daily walk-throughs of the premises to identify maintenance issues, repairs, or tidiness needs. Health & Safety (H&S) Compliance Perform regular, scheduled safety checks (e.g., fire extinguisher inspections, first aid box inventory, emergency light testing). Keep emergency exit routes, hallways, and common areas clear of hazards. IT Support Arrange IT equipment for new starters and existing employees as required. Assist with basic IT setup and troubleshooting where appropriate. Escalate technical issues to the IT Support team and liaise with them to ensure resolution. Support the management and tracking of company IT equipment. Skills & Experience Previous experience in an office administration, coordination or receptionist role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Confidence using Microsoft Office applications and troubleshooting basic IT issues. Ability to work independently and use initiative. Professional, approachable and customer-focused manner. Strong attention to detail and accuracy. Personal Attributes Warm, welcoming and approachable. Highly organised and proactive. Reliable and professional. Adaptable and willing to support a variety of business needs. Confident interacting with people at all levels. Enjoys building positive relationships and helping others. IT confident and comfortable supporting colleagues with basic technology queries Enhanced Benefits Annual leave entitlement starting at 23 days plus bank holiday, increasing with length of service up to 28 days plus bank holidays Matched Pension Scheme Life Assurance (4 times basic salary) BUPA healthcare and Dental Plan Long Service Awards at 5, 10, 15, 20 and 30 years Enhanced Family Leave

Are you highly organised, a strong communicator, detail oriented and passionate about maintaining high standards? Come and join our growing team! We deliver mechanical and technical services to a range of different clients, including blue chip companies and facilities management providers. At Norton we pride ourselves on exceptional customer service and fostering an inclusive, respectful working environment where every team member feels valued. Role & Responsibilities The role is primarily, but not limited to, the following activities: Answering incoming calls promptly, in a professional and friendly manner, providing outstanding customer service at all times. Gathering detailed information during each call and aim to resolve queries at the first point of contact whenever possible. Preparing quotations in line with customer requirements. Accurately log job data into our system. Maintaining accurate F-Gas records and ensure compliance with current legislation. Working to set SLA s and response times and achieving KPI s. Assist with ordering materials and liaising with suppliers where required. Monitoring job progress and ensuring deadlines are met. Awareness of customer contractual requirements. Uploading data to customer portals and maintaining our CRM system. Issue clear and comprehensive jobs sheets. Tracking works and updating internal systems and clients. Using Microsoft Word and Excel for general admin and reporting tasks. Play a key part in supporting our integrated management system (ISO9001, ISO 45001 & ISO 14001). Skills, Experience & Qualifications Experience in the HVAC industry Knowledge of planned preventative maintenance (PPM) and reactive service operations Understanding of F-Gas regulations and associated record keeping Strong organisational and administrative skills A keen eye for detail Excellent communication skills, both written and verbal A proactive and self-motivated approach to problem solving A customer focused mindset and a commitment to delivering service excellence Ability to prioritise in a fast-paced environment Must be familiar with Microsoft Outlook, Word and Excel Why work with us? Join a supportive and close-knit team in a growing business Work with a wide variety of clients Contribute to a company that cares about quality and customer service Opportunities for training, personal growth and development Health Cash Plan Scheme after qualifying period Company Pension Scheme 20 days annual leave plus bank holidays, increasing each year to 25 days Additional annual leave offered, with your birthday off Company events throughout the year If you want to join our team please send your CV and a short covering letter.

Job Title: Workplace Services Receptionist/Coordinator Job Objectives and Responsibilities This role forms part of the Workplace Services support model to enhance and improve the overall customer experience, drive consistency and quality of day-to-day services, and ensure that each individual business unit and floor is operationally ready. The Workplace Coordinator will support the Regional Workplace Services Manager, working collaboratively to engage with occupants of the demised areas, build positive relationships, ensure effective interactions, and provide timely resolution for all issues raised. This is a multi-functional role and may include support in areas such as front of house activities, hospitality, reception assistance, mail, couriers, printing, binding, on-site filing, archive services, logistics, compliance and other operational activities. The role may also include basic maintenance tasks, such as the completion of non-technical planned preventative maintenance (PPM) activities. Main Duties This role profile is a guide to the work you will initially be required to undertake. It may be amended from time to time to reflect changing business requirements, and you may be required to undertake other duties as requested by your manager. It does not form part of your contract of employment. Core responsibilities include, but are not limited to: Continuously monitor the condition of the demised areas and proactively address identified issues. Continuously monitor the condition of common areas and proactively address identified issues. Report building fabric, environmental or mechanical/electrical issues directly to the Helpdesk. Liaise regularly with the Helpdesk to ensure prompt issue resolution and proactively manage customer expectations. Manage on-floor storage, including key control. Maintain and manage signage. Reset meeting rooms and multifunction rooms following use, ensuring stationery is replenished and whiteboards/glass boards are clean. Support the Paper initiative and storage reduction programmes by providing scanning and archiving services. Ensure photocopier areas remain stocked, tidy and operational. Manage document services including secure printing, consumables ordering, scanning, filing, courier and mail requests. Ensure stationery points remain fully stocked and unused items are recycled back into circulation. Maintain high standards of cleanliness across floor areas through regular liaison with the Housekeeping team. Ensure consumables, including IT peripherals, are available at all times. Monitor and manage waste streams, including confidential waste, liaising with service providers where necessary. Deliver an excellent customer experience by taking ownership of requests through to completion and keeping customers informed throughout. Assist with the collation of monthly management information. Support space utilisation reporting and space management checks. Maintain positive relationships with key customers and escalate issues where appropriate. Coordinate building services and facilities with service partners. Liaise with contractors and landlords' agents regarding repairs and maintenance. Support IT colleagues in the delivery of IT services where required. Assist with Health and Safety compliance, including maintaining risk assessments, method statements, insurance certificates and associated compliance documentation. Ensure effective stock control processes are maintained. Support compliance with ISO accreditations. Assist with Business Continuity planning, testing and maintenance of emergency contacts and key holder information. Provide general support to the management team as required. Adhere to contractual KPIs, SLAs and office Standard Operating Procedures (SOPs). Attend all required training. Person Specification The post holder's main task will be the delivery of all the tasks outlined above and have hands on involvement in most issues relating to operation of a commercial office environment. Additionally the following skills would be preferable: Flexibility is essential to suit the needs and working practices of the department and its internal clients. Place client service and team-working high on list of attributes and values. Capable of operating as a member of a team and work unsupervised. Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure. Sound decision-making capabilities. Takes pride in personal appearance and hygiene. Good administration and organisational skills. Helpful and willing "can do" attitude. Strong Communication skills - Proven ability to communicate effectively with a wide range of customers and service personnel at a variety of levels to achieve results including good written communication IT skills - PC literacy skills and ability to learn internal IT systems Customer Service, client focused - Strong customer services skills and customer service experience Problem solving - Ability to "think outside the box" when faced with issues Planning and Organising Results and Quality Focused Relationship building Self-Motivated - Proven to be self-motivated and work under pressure from conflicting deadlines Continuous Improvement - Proven willingness to learn new skill

Job Title: Maintenance Administrator Location: Newmarket Salary: Up to 30,000 Benefits: 23 days holiday + Bank Holidays, pension A growing M&E Contractor is looking to for a Maintenance Administrator to join its busy Service & Maintenance team. The business delivers high-quality Mechanical & Electrical services across the commercial, education, domestic and healthcare sectors throughout Cambridge and the surrounding areas. This is an excellent opportunity for an organised and customer-focused Administrator to join a well-established contractor and play a key role in supporting the day-to-day running of the service department. Working closely with the Service Manager and engineering team, you'll be responsible for providing administrative support to ensure maintenance works are delivered efficiently and customers receive an excellent level of service. As the Maintenance Administrator, you will have the following responsibilities: Answering incoming telephone calls and responding to customer enquiries. Providing general administrative support to the Service & Maintenance team. Managing the service inbox and responding to emails. Logging reactive maintenance jobs and allocating work to engineers. Scheduling engineers and managing daily diaries. Booking planned preventative maintenance (PPM) visits. Liaising with clients, engineers and subcontractors to coordinate works. Updating internal systems with job progress and completion details. Ensuring service reports and documentation are completed and filed accurately. Successful applicants will have the following experience: Previous experience in an administration or helpdesk role, ideally within Building Services, Facilities Management, Construction or a similar environment. Excellent organisational skills with the ability to prioritise a busy workload. Good IT skills, including Microsoft Office. Strong communication and customer service skills. Experience scheduling engineers or coordinating workloads would be advantageous A proactive attitude with excellent attention to detail. Please contact Adam Brown on (phone number removed) / (phone number removed) for more information about this role or if you are interested in a new opportunity within the Building Services / Construction sector (Administrator, Maintenance Administrator, Helpdesk Administrator, Service Administrator, Service Coordinator, Maintenance Coordinator, Maintenance Scheduler and Office Administrator).

We are currently seeking an organised, proactive, and detail-oriented Construction Administrator / Coordinator to join a busy and expanding Capital Works team based in Newcastle. In this vital support role, you will be the administrative backbone of our capital projects, ensuring that all documentation, scheduling, and communications run seamlessly from initial planning through to project handover. If you have a background in construction, facilities management, or property administration and thrive in a fast-paced environment, this is an excellent opportunity to secure a permanent role with a competitive salary. Key Responsibilities Project Documentation: Assist in the preparation, compilation, and management of project files, Operation & Maintenance (O&M) manuals, Health & Safety files, and RAMS (Risk Assessments and Method Statements). Scheduling & Coordination: Coordinate diaries, site visits, and project meetings for the Capital Works team, ensuring engineers, contractors, and clients are fully aligned. Procurement & Invoicing: Raise purchase orders, process supplier invoices, track project expenditures, and assist with general commercial administration. Stakeholder Communication: Act as a key point of contact for internal teams, subcontractors, and clients, handling enquiries promptly and professionally. Compliance & Record Keeping: Maintain accurate logs of project progress, compliance certificates, subcontractor certifications, and site audits using in-house management systems. General Office Support: Provide general administrative assistance to the Capital Works management team to drive operational efficiency. Candidate Requirements Experience: Proven administrative experience within a construction, facilities management, property, or engineering environment. Organisation: Exceptional time-management skills with the ability to juggle competing priorities in a deadline-driven setting. Communication: Strong written and verbal communication skills, with a confident, professional telephone manner. IT Literacy: Proficient across Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new database or project management software. Attention to Detail: Meticulous approach to compliance, data entry, and document control. Whats on Offer Salary: 28,000 per annum Contract: Permanent, Full-Time Benefits: Standard company pension scheme, generous holiday allowance, and opportunities for professional development within a growing sector. Apply online today or contact Astrid Camacho at Branta Recruitment for more information.

Do you have strong experience in an HR Coordinator or HR Administrator role? Do you have experience or the ability to provide wider office support? Want to work for a highly successful company that is continuing to expand? Are you looking for a role that offers excellent prospects including training and development with support to study CIPD? If so, this is the role for you! Based in their modern offices in the centre of Manchester and close to transport links, this is a fantastic career opportunity. As well as a salary of up to 35,000, the role offers superb benefits. What will you get in return for your work as an HR Coordinator? A salary of 29,000 to 35,000, depending on experience 23 days plus bank holidays (rising over time to 30 days) Your birthday as an extra day off The ability to buy more holidays Private healthcare after 1 years service Pension scheme Life insurance of 3 x annual salary Bonus scheme Long service awards Perkbox rewards scheme Company events Wellbeing programme Suggestions reward scheme We would LOVE to hear from you if you have the following skills and experience: Previous strong experience in a similar busy HR Administrator or HR Coordinator role An experienced Office manager with strong general HR support experience would also be considered CIPD qualified would be beneficial but not essential as the opportunity to provide study support is available Comfortable using Word, Excel and Outlook Confident and assertive The ability to make decisions independently Able to work in a fast paced environment, multitasking and working to deadlines Strong attention to detail What will you be doing as an HR Coordinator? Working as the sole HR support in the office, liaising with the wider HR team, you will be providing varied HR and office support for an expanding professional services company. The role will be mainly focused on HR administration with some elements of assisting with the office facilities. Duties will include: Providing HR administration support across the business, including managing personnel records, employee documentation, and HR databases Assisting with recruitment processes, from job posting to offer management and onboarding Maintaining employee files and ensure accurate record-keeping Managing and monitor employee absence, holidays, and sickness Supporting the performance management process Assisting with employee relations matters, providing support where needed Coordinating training and development activities Assisting with payroll administration Providing general HR support and guidance to managers and staff across the business Helping ensure the smooth day to day running of the office, acting as the main point of contact for office related issues and facilities requests Liaising with and managing a range of suppliers and service providers including stationary, utilities, cleaning and maintenance Coordinating Health and Safety requirements Assisting organising internal meetings and staff events Liaising with building management for office maintenance, repairs, and general upkeep Supporting senior management with general office administration and operational improvements If this sounds like the HR Coordinator role you have been looking for, please send your CV today! Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.

Helpdesk Supervisor Contract: Up to 11th October Location: Midland Metropolitan University Hospital, B66 2QT Role Overview Working across the Sandwell and West Birmingham NHS Trust estate, including Midland Metropolitan University Hospital (MMUH), Sandwell Health Campus, City Health Campus and community healthcare facilities, you will support the Helpdesk Coordinator in delivering an efficient Hard FM maintenance support service. Key Responsibilities Helpdesk & Team Management: Supervise Helpdesk Operators, monitor performance, support training and development, manage staff rotas, assist with absence, disciplinary and grievance procedures, and provide Helpdesk cover during periods of absence. Maintenance Coordination: Allocate reactive maintenance work to Engineers, manage jeopardy situations, monitor work completion against contractual response times, coordinate subcontractor attendance, chase outstanding information and documentation, and oversee reactive works exceeding maintenance cost thresholds. CAFM & Administration: Maintain accurate information within the Maximo CAFM system, ensure job notes and response targets are achieved, update Operation & Maintenance Manuals, add new assets and Planned Preventative Maintenance schedules, maintain compliant maintenance records, and review Local Operating Procedures to ensure documentation remains current. Reporting & Performance: Produce monthly service, utilisation, deduction and failure reports, manage KPI reporting, analyse service performance, carry out audits, lead outstanding works meetings, monitor contractual performance, and identify opportunities to improve service delivery while reducing payment deductions. Financial & Operational Support: Record Trust Works, ensure additional works are accurately recharged, support damage claim administration, assist with commercial reporting, participate in on-call and emergency recall rotas, attend client and contract meetings, lead internal performance meetings, implement auditing processes, and undertake any other reasonable duties appropriate to the role. Essential Experience Previous experience within a maintenance environment is essential together with a good knowledge of building fabric maintenance, including fire doors, passive fire protection, drainage systems, cladding, roofing systems and general joinery repairs. Applicants should also have a minimum of three years' post-apprenticeship experience within a maintenance environment. Desirable Experience Experience within a healthcare maintenance environment, knowledge of mechanical and electrical building services, and previous experience as a Competent Person or Authorised Person, including confined spaces or working at height, would be advantageous. Qualifications A recognised apprenticeship in a relevant engineering discipline to City & Guilds level or equivalent, together with GCSE/O Level (or equivalent) in Mathematics and English, is essential. Competent Person or Authorised Person qualifications, Confined Spaces certification and Working at Height certification are desirable. Skills & Attributes You will have excellent communication and customer service skills, strong leadership and people management abilities, excellent organisational and planning skills, attention to detail, proactive problem-solving skills, the ability to work independently and under pressure, a commitment to continuous improvement, and a collaborative approach. Flexibility to work varying shift patterns, including nights where required, willingness to travel between Trust sites, and a full UK driving licence are also essential. Additional Information This position forms part of the onsite Management Team and may require working across multiple Trust locations. Participation in an on-call and emergency recall rota is required. The duties outlined above represent the primary responsibilities of the role and may be amended to meet the changing needs of the service. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.

Maintenance Engineer & Facilities Coordinator Location: Autochair Ltd Alfreton, Derbyshire Salary: Competitive, DOE Contract: Full-Time, Permanent Hours: 39 hours per week, Monday to Friday: 7:00am 3:30pm (20-minute paid break and 30-minute unpaid lunch) About Autochair At Autochair, we're passionate about improving people's lives by creating innovative mobility solutions that help individuals maintain their independence. Our products are trusted across the UK and internationally, and we're proud of our reputation for quality, innovation and customer care. As we continue to invest in our manufacturing operations, we're looking for a proactive and hands-on Maintenance Engineer & Facilities Coordinator to help ensure our equipment, facilities and working environment operate safely, efficiently and reliably. The Role The Maintenance Engineer & Facilities Coordinator is responsible for the day-to-day maintenance of manufacturing equipment, site facilities and building services, ensuring the safe, efficient and compliant operation of the Alfreton facility. Combining practical engineering expertise with facilities coordination, the role is responsible for preventative and reactive maintenance, contractor management, statutory compliance, site security, and continuous improvement initiatives. Working closely with the Operations team, you will play a key role in maximising equipment reliability, maintaining a safe working environment, and supporting operational performance. Key Responsibilities Maintenance & Engineering • Carry out planned preventative maintenance (PPM) across manufacturing equipment and site facilities. • Respond to equipment breakdowns and complete reactive maintenance to minimise production downtime. • Service, repair and maintain machinery, equipment and building services. • Support the specification and procurement of new machinery and equipment. • Assist with machinery installations, relocations and factory improvement projects. • Contribute to Total Productive Maintenance (TPM) and continuous improvement initiatives. Facilities Management • Coordinate the maintenance and upkeep of the manufacturing facility and surrounding site. • Manage external contractors, ensuring work is completed safely, efficiently and in accordance with company procedures. • Coordinate building repairs, maintenance activities and refurbishment projects. • Oversee site services including lighting, heating, utilities and general building maintenance. • Respond promptly to facilities-related issues and emergencies. Compliance, Health & Safety • Ensure ongoing compliance with statutory maintenance and inspection requirements including PUWER, COSHH, LOLER, LEV, SEMA and other relevant legislation. • Coordinate contractor permits, Safe Systems of Work and Risk Assessments for non-routine activities. • Maintain servicing records, statutory inspection documentation and ISO 9001 maintenance records. • Support Health, Safety and Environmental compliance across the site. • Manage site security systems including fire alarms, CCTV, access control and intruder alarms. Continuous Improvement • Identify opportunities to improve equipment reliability, maintenance processes and site efficiency. • Support factory layout changes and operational improvement projects. • Maintain accurate maintenance records, reports and expenditure tracking. • Promote a proactive maintenance culture and contribute to Kaizen and continuous improvement activities. Key Relationships • Internal • Head of Operations • Production Team • Engineering & Quality Teams • Warehouse & Stores • Senior Leadership Team • External • Maintenance Contractors • Equipment Suppliers • Service Engineers • Statutory Inspection Providers About You We're looking for a practical, hands-on Maintenance Engineer who enjoys solving problems, improving equipment reliability and taking ownership of site facilities. You'll be equally comfortable fault-finding machinery, coordinating contractors, ensuring statutory compliance and supporting improvement projects across a busy manufacturing environment. Essential Skills & Experience • NVQ Level 3 in Engineering Maintenance or equivalent qualification. • Proven experience in a maintenance engineering role within a manufacturing or industrial environment. • Experience carrying out preventative and reactive maintenance on machinery and equipment. • Good understanding of statutory maintenance requirements including PUWER, COSHH, LOLER and related legislation. • Experience coordinating external contractors and service providers. • Strong organisational and problem-solving skills. • Good record-keeping and documentation skills. • Proficient in Microsoft Office. • Able to work independently and manage competing priorities. • Strong communication skills and a proactive approach. Desirable • Facilities Management qualification or working towards one. • Experience leading small maintenance or facilities improvement projects. • Knowledge of ISO 9001 quality systems. • Experience implementing TPM or Lean Manufacturing initiatives. What You'll Receive • Competitive salary • 23 days annual leave plus statutory bank holidays • Company pension scheme • Life Insurance • Profit Related Pay (PRP) • Employee Assistance Programme (EAP) • Free on-site parking • Stable Monday to Friday working pattern • Opportunity to contribute to continuous improvement projects within a growing manufacturing business Additional Information This role is based at Autochair's Alfreton manufacturing facility and requires a hands-on approach to both engineering maintenance and facilities coordination. The successful candidate will occasionally be required to support site improvement projects outside of routine maintenance activities and will play an important role in ensuring the business maintains a safe, compliant and efficient working environment.activities and will play an important role in ensuring the business maintains a safe, compliant and efficient working environment.

Our client based in Aberdeen are looking for a Procurement & Facilities Coordinator to join their team on a staff basis. The role will be spilt between their 2 bases in Aberdeen. Summary: The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across two branches. Essential Duties And Responsibilities: Maintain accurate records of purchases, pricing, and other important data. Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures. Manage relationships with suppliers to ensure timely delivery of goods and services. Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request. Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs Track and check deliveries to ensure ordered items are received Liaise with suppliers regarding order changes, cancellations or late/missed deliveries Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required. Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects. Purchase personal protective equipment and other safety equipment as required. Provide completed delivery notes, invoices and month end receipting to Accounts. Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries. Coordinate control stock inventory levels in line with repairs and maintenance schedules. Support the Laboratory with their calibration requirements. Maintain departmental documents and files in good order. Oversee day to day facilities coordination for two branches facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance. Coordinate with contractors and service providers for facilities related work. Ensure office facilities and services for facilities are managed and kept up to date. Experience & Qualifications Ability to work independently. Exceptional organization skills with attention to detail. Effective communications skills, bother verbal and written. Able to create and submit accurate paperwork to company-required standards. Ability to effectively present information, and respond to questions from suppliers, clients and managers. Proactively works to achieve tasks and objectives in a safe, timely and efficient manner. Be an effective negotiator, acting as intermediary between suppliers and internal departments. Excellent attention to detail and compile accurate documentation and business correspondence. Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes. Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector. Proven experience in facilities coordination. Intermediate skill level of MS Excel, Word and Outlook as a minimum. Experience of JD Edwards Enterprise 1.

Job Title : Facilities Coordinator Location: Piccadilly Circus, London Contract Type: Temporary Duration: 3-6 months Pay : 19 - 21.50 per hour Working Hours: Monday to Friday, 8 AM - 5 PM The Role: As a Facilities Coordinator, you will play a crucial role in maintaining the smooth running of our client's facilities operations. Your responsibilities will include: Daily Service Contracts Coordination: Liaise with contractors and theatre teams to schedule service visits and manage general contract coordination. Quoted Works Tracking: Monitor quoted works, purchase orders, and coordinate with contractors and theatre personnel to ensure timely execution. Reactive Tasks Management: Address tasks that fall outside the scope of the maintenance contractor and ensure they are tracked effectively. Weekly Site Visits: Conduct weekly site visits, coordinating with property and project teams to engage relevant personnel for a productive two-hour visit. Compliance Monitoring: Oversee compliance action notes, manage the compliance action tracker, and follow up on updates. Monthly Maintenance Reporting: Ensure timely chasing and distribution of the monthly maintenance report provided by a third party. Facilities Small Works Coordination: Assist in meetings with contractors regarding small works and general coordination tasks. Weekly Walkaround Meetings: Attend weekly meetings with theatres and properties to discuss facilities matters (to be confirmed). EICR Testing Coordination: Support general coordination and address access issues related to Electrical Installation Condition Report (EICR) testing. Legionella Actions Tracking: Help monitor and track reactive legionella and water management tasks. Quotes and Invoices Tracking: Manage tracking of quotes and invoices related to repairs and maintenance (R&M), fabric, and mechanical, electrical, and plumbing (MEP) tasks. Escalations Tracking: Keep a record of any escalated tasks within properties. Decorator Coordination: Assist with coordinating packaged decorating works. Health & Safety Coordination: Collaborate with Heads of Departments (HODs) on health and safety actions. R&M Spend Tracking: Aid in tracking repairs and maintenance expenditure. What We're Looking For: Strong communication skills and the ability to work collaboratively with diverse teams. Comfortable with a 50/50 split between on-site and office work, requiring regular daily and weekly site visits. Proficiency in MS Office packages, SharePoint, and Excel. A proactive approach to problem-solving and task management. Any physical maintenance / facilities experience is advantageous. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Catch 22 Recruitment are seeking experienced Facilities Coordinators to join our team, providing temporary support to a range of prestigious clients across Manchester. This is an excellent opportunity for individuals who enjoy working in fast-paced environments and are looking for flexibility and variety. Varied hours (dependant on individual client needs) Competitive pay (hourly £) Role Overview: You will assist with the day-to-day management of facilities services, including: Responding to facilities queries Coordinating maintenance and contractor works Supporting health and safety compliance Maintaining records and systems Providing general administrative support About You: Previous facilities or workplace support experience Strong organisational and communication skills Confident with Microsoft Office Flexible to work across different sites as needed DBS would be preferred (Most Clients require) What's on Offer: Competitive hourly rates Flexible temporary assignments Immediate starts available If you are available immediately and have relevant experience, apply today or email your CV to (url removed)