Customer Care Coordinator National Housebuilder Location: Suffolk Hours: Monday to Friday Full-Time Join One of the UK s Leading Housebuilders An exciting opportunity has arisen for an experienced Coordinator to join a well-established national housebuilder with an excellent reputation for quality developments, career progression, and long-term stability. This is the perfect role for someone with previous housebuilding or construction industry experience who thrives in a fast-paced environment and enjoys being at the centre of major residential developments. You ll become a key part of a professional and supportive team, helping deliver high-quality homes across Suffolk. Why Join Us? Competitive salary of Monday to Friday working hours no weekends Ongoing freelance opportunity with a recognised national developer Friendly, supportive working environment Excellent opportunities for progression and development Modern office environment within a growing regional team Be part of delivering high-quality new homes across the region The Role As Coordinator, you will play a vital role in supporting the smooth running of residential developments from pre-construction through to completion. You ll work closely with site teams, subcontractors, suppliers, and internal departments to ensure projects remain organised, compliant, and on schedule. This is a busy and varied role where no two days are the same. Key Responsibilities Coordinating schedules, documentation, and site communications Liaising with subcontractors, suppliers, and site management teams Supporting the delivery of residential housing developments Managing reports, systems, and project administration Ensuring all information is accurate and up to date Assisting with customer and contractor queries Maintaining strong communication across multiple departments What We re Looking For Previous experience within the housebuilding or construction industry is essential Strong organisational and communication skills Ability to manage multiple tasks in a fast-paced environment Confident using Microsoft Office and internal systems Professional, proactive, and team-focused attitude Excellent attention to detail Apply Now If you re looking to join a respected national housebuilder where your experience is valued and your career can grow, we d love to hear from you. This is a fantastic opportunity to secure a Monday-to-Friday role with a market-leading company offering stability, support, and genuine progression opportunities in Suffolk.
Aug 12, 2026
Contractor
Customer Care Coordinator National Housebuilder Location: Suffolk Hours: Monday to Friday Full-Time Join One of the UK s Leading Housebuilders An exciting opportunity has arisen for an experienced Coordinator to join a well-established national housebuilder with an excellent reputation for quality developments, career progression, and long-term stability. This is the perfect role for someone with previous housebuilding or construction industry experience who thrives in a fast-paced environment and enjoys being at the centre of major residential developments. You ll become a key part of a professional and supportive team, helping deliver high-quality homes across Suffolk. Why Join Us? Competitive salary of Monday to Friday working hours no weekends Ongoing freelance opportunity with a recognised national developer Friendly, supportive working environment Excellent opportunities for progression and development Modern office environment within a growing regional team Be part of delivering high-quality new homes across the region The Role As Coordinator, you will play a vital role in supporting the smooth running of residential developments from pre-construction through to completion. You ll work closely with site teams, subcontractors, suppliers, and internal departments to ensure projects remain organised, compliant, and on schedule. This is a busy and varied role where no two days are the same. Key Responsibilities Coordinating schedules, documentation, and site communications Liaising with subcontractors, suppliers, and site management teams Supporting the delivery of residential housing developments Managing reports, systems, and project administration Ensuring all information is accurate and up to date Assisting with customer and contractor queries Maintaining strong communication across multiple departments What We re Looking For Previous experience within the housebuilding or construction industry is essential Strong organisational and communication skills Ability to manage multiple tasks in a fast-paced environment Confident using Microsoft Office and internal systems Professional, proactive, and team-focused attitude Excellent attention to detail Apply Now If you re looking to join a respected national housebuilder where your experience is valued and your career can grow, we d love to hear from you. This is a fantastic opportunity to secure a Monday-to-Friday role with a market-leading company offering stability, support, and genuine progression opportunities in Suffolk.
Your new company A well-established organisation is seeking a proactive and creative Communications & Stakeholder Engagement Coordinator to support the delivery of internal communications, customer engagement activities and stakeholder relationship management.This varied role offers the opportunity to develop engaging communications, create high-quality content, support customer interactions, and build strong relationships across operational teams and external stakeholders. The successful candidate will play a key role in promoting collaboration, supporting business objectives and enhancing both employee and customer experience. Your new role Produce engaging monthly newsletters, including content creation, copywriting, visual design and publication management. Maintain and continuously update internal communication platforms with business updates, success stories and key organisational messages. Develop professional presentations for a range of audiences, ensuring clear messaging and engaging design. Design posters, promotional materials and communication assets to support internal and external campaigns. Assist in producing best practice guides, case studies and supporting documentation. Support the preparation of award submissions and recognition initiatives through effective content creation and storytelling. Conduct regular engagement visits with operational and internal teams to strengthen collaboration and develop positive working relationships. Build and maintain strong relationships with clients, supply chain partners and wider stakeholders. Gather feedback and insights from stakeholders to support continuous improvement initiatives. Work closely with operational leadership teams to ensure consistent and effective communication across the business. Prepare and issue professional responses to customer enquiries. Support customer communication activities, ensuring information is delivered accurately and within agreed timescales. Assist in enhancing customer satisfaction through effective engagement and communication. Support the delivery of social value commitments and community-focused initiatives. Participate in organised volunteering and community engagement activities. Identify opportunities to enhance stakeholder engagement and positive community impact. What you'll need to succeed Previous experience within a communications, administration, customer service or stakeholder engagement role. Excellent written and verbal communication skills. Strong organisational and time-management abilities. Experience producing communications materials such as newsletters, presentations or promotional content. Strong attention to detail and commitment to quality. Good knowledge of Microsoft Office applications, including Word, Outlook, Excel and PowerPoint. Confidence communicating with a variety of stakeholders. Ability to manage multiple priorities and meet deadlines. Strong problem-solving skills and a proactive approach. Experience producing internal communications or employee engagement content. Experience supporting customer communications and stakeholder management. Experience writing case studies, award submissions or business documentation. Understanding of social value, community engagement or corporate responsibility initiatives. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Aug 12, 2026
Full time
Your new company A well-established organisation is seeking a proactive and creative Communications & Stakeholder Engagement Coordinator to support the delivery of internal communications, customer engagement activities and stakeholder relationship management.This varied role offers the opportunity to develop engaging communications, create high-quality content, support customer interactions, and build strong relationships across operational teams and external stakeholders. The successful candidate will play a key role in promoting collaboration, supporting business objectives and enhancing both employee and customer experience. Your new role Produce engaging monthly newsletters, including content creation, copywriting, visual design and publication management. Maintain and continuously update internal communication platforms with business updates, success stories and key organisational messages. Develop professional presentations for a range of audiences, ensuring clear messaging and engaging design. Design posters, promotional materials and communication assets to support internal and external campaigns. Assist in producing best practice guides, case studies and supporting documentation. Support the preparation of award submissions and recognition initiatives through effective content creation and storytelling. Conduct regular engagement visits with operational and internal teams to strengthen collaboration and develop positive working relationships. Build and maintain strong relationships with clients, supply chain partners and wider stakeholders. Gather feedback and insights from stakeholders to support continuous improvement initiatives. Work closely with operational leadership teams to ensure consistent and effective communication across the business. Prepare and issue professional responses to customer enquiries. Support customer communication activities, ensuring information is delivered accurately and within agreed timescales. Assist in enhancing customer satisfaction through effective engagement and communication. Support the delivery of social value commitments and community-focused initiatives. Participate in organised volunteering and community engagement activities. Identify opportunities to enhance stakeholder engagement and positive community impact. What you'll need to succeed Previous experience within a communications, administration, customer service or stakeholder engagement role. Excellent written and verbal communication skills. Strong organisational and time-management abilities. Experience producing communications materials such as newsletters, presentations or promotional content. Strong attention to detail and commitment to quality. Good knowledge of Microsoft Office applications, including Word, Outlook, Excel and PowerPoint. Confidence communicating with a variety of stakeholders. Ability to manage multiple priorities and meet deadlines. Strong problem-solving skills and a proactive approach. Experience producing internal communications or employee engagement content. Experience supporting customer communications and stakeholder management. Experience writing case studies, award submissions or business documentation. Understanding of social value, community engagement or corporate responsibility initiatives. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Role Purpose The Workplace Coordinator is responsible for the day-to-day operation of client's Bristol office, ensuring the workplace remains safe, compliant, welcoming, and operational while delivering an exceptional experience for our people and visitors. As the primary on-site representative of the UK & Ireland Workplace team, the Workplace Coordinator acts as a visible ambassador for both the Bristol office and the wider Workplace function. Working closely with the Bristol Site Lead, leadership team, and local stakeholders, the role helps create an inclusive and productive workplace environment that enables our people to do their best work. Contract - 6-12 months Location - Bristol Working pattern - all 5 days on-site Rate - attractive rate (inside IR35) Workplace Operations Maintain daily operational oversight of the Bristol office. Ensure workplace standards, presentation, functionality, cleanliness, and housekeeping are consistently maintained. Conduct regular workplace checks and floor walks to identify operational, maintenance, safety, and workplace experience opportunities. Manage workplace consumables, stationery, and office supplies. Coordinate workspace moves, seating changes, and local workplace reconfigurations. Maintain awareness of workplace risks, issues, and service impacts, ensuring appropriate action is taken. Workplace Experience & Hospitality Create a welcoming, professional, and inclusive environment for our people and visitors. Act as the primary point of contact for workplace-related enquiries. Coordinate visitor and guest experiences. Support new starter workplace inductions and onboarding activities. Coordinate hospitality and catering requirements. Support the planning and delivery of workplace events, engagement activities, and initiatives that enhance workplace experience, wellbeing, and site culture. Promote awareness and effective use of workplace spaces, services, and amenities. Communicate workplace updates, building information, and operational changes to the Bristol community. Champion workplace experience and lead continuous improvements that enhance usability and the day-to-day experience of our people and visitors. Leadership Engagement Build strong relationships with the Bristol Site Lead, Site Leadership Team, and teams across the Bristol office, representing the Workplace function and participating in leadership forums. Partner with business leaders to understand workplace needs and proactively identify solutions. Provide regular updates on occupancy trends, operational risks, improvement opportunities, and people feedback. Vendor & Building Management Manage day-to-day relationships with workplace vendors, suppliers, and service providers. Coordinate reactive and planned maintenance activities. Monitor service delivery performance and escalate concerns where required. Coordinate contractor access, site activities, and workplace service requests. Supervise contractor activities where appropriate. Obtain quotations and support supplier procurement activities. Act as the primary liaison with building management. Workplace Administration Manage workplace help requests and service tickets, ensuring timely follow-up and resolution. Respond to workplace enquiries received through workplace support channels, including email, messaging platforms, and other local communication tools. Raise and receipt purchase orders. Support invoice processing and query resolution. Assist with operational budget tracking and spend monitoring. Manage incoming mail, deliveries, and courier requests. Maintain workplace records, documentation, and operational data. Health & Safety Support workplace health, safety, compliance, and wellbeing programmes. Maintain workplace risk assessments, procedures, and compliance documentation. Maintain maintenance, training, and statutory compliance records. Support emergency preparedness, evacuation planning, and business continuity activities. Coordinate fire wardens and first-aider communities. Organise health and safety related training activities. Monitor and coordinate replenishment of first aid equipment. Coordinate workplace defibrillator compliance requirements. Support contractor compliance activities and documentation. Support DSE assessments and workplace wellbeing initiatives. Support internal and external audits and ensure actions are completed. Record and report sustainability and energy-related information where required. Incident & Business Continuity Management Act as the first point of contact for workplace operational incidents. Coordinate incident response and service recovery activities. Escalate incidents and provide stakeholder communications where required. Work closely with Workplace, Security, IT, EHS, vendors, and building management teams. Support out-of-hours incident response where required. Support workplace resilience and business continuity planning. Skills & Experience Essential Experience in workplace operations, facilities management, or workplace experience in roles within a corporate environment. Strong stakeholder management and relationship building skills. Experience managing vendors, contractors, and service providers. Excellent organisational and prioritisation skills. Strong communication and customer service skills. Ability to work independently and manage multiple priorities. Proficiency with Microsoft Office applications. Desirable Experience within a technology or professional services environment. Health and Safety qualification or practical workplace compliance experience. Experience supporting workplace events and engagement programmes. Experience managing purchase orders, invoices, and budgets. Key Behaviours Creates a welcoming and inclusive environment where people feel supported and valued. Builds trusted relationships across all levels of the organisation. Takes ownership and follows through on commitments. Anticipates issues and proactively identifies solutions. Demonstrates confidence when making decisions. Balances operational excellence with a strong focus on people experience. Communicates clearly, professionally, and with empathy. Acts with integrity and represents the client positively both internally and externally. Continuously seeks opportunities to improve services, processes, and workplace experience.
Aug 12, 2026
Contractor
Role Purpose The Workplace Coordinator is responsible for the day-to-day operation of client's Bristol office, ensuring the workplace remains safe, compliant, welcoming, and operational while delivering an exceptional experience for our people and visitors. As the primary on-site representative of the UK & Ireland Workplace team, the Workplace Coordinator acts as a visible ambassador for both the Bristol office and the wider Workplace function. Working closely with the Bristol Site Lead, leadership team, and local stakeholders, the role helps create an inclusive and productive workplace environment that enables our people to do their best work. Contract - 6-12 months Location - Bristol Working pattern - all 5 days on-site Rate - attractive rate (inside IR35) Workplace Operations Maintain daily operational oversight of the Bristol office. Ensure workplace standards, presentation, functionality, cleanliness, and housekeeping are consistently maintained. Conduct regular workplace checks and floor walks to identify operational, maintenance, safety, and workplace experience opportunities. Manage workplace consumables, stationery, and office supplies. Coordinate workspace moves, seating changes, and local workplace reconfigurations. Maintain awareness of workplace risks, issues, and service impacts, ensuring appropriate action is taken. Workplace Experience & Hospitality Create a welcoming, professional, and inclusive environment for our people and visitors. Act as the primary point of contact for workplace-related enquiries. Coordinate visitor and guest experiences. Support new starter workplace inductions and onboarding activities. Coordinate hospitality and catering requirements. Support the planning and delivery of workplace events, engagement activities, and initiatives that enhance workplace experience, wellbeing, and site culture. Promote awareness and effective use of workplace spaces, services, and amenities. Communicate workplace updates, building information, and operational changes to the Bristol community. Champion workplace experience and lead continuous improvements that enhance usability and the day-to-day experience of our people and visitors. Leadership Engagement Build strong relationships with the Bristol Site Lead, Site Leadership Team, and teams across the Bristol office, representing the Workplace function and participating in leadership forums. Partner with business leaders to understand workplace needs and proactively identify solutions. Provide regular updates on occupancy trends, operational risks, improvement opportunities, and people feedback. Vendor & Building Management Manage day-to-day relationships with workplace vendors, suppliers, and service providers. Coordinate reactive and planned maintenance activities. Monitor service delivery performance and escalate concerns where required. Coordinate contractor access, site activities, and workplace service requests. Supervise contractor activities where appropriate. Obtain quotations and support supplier procurement activities. Act as the primary liaison with building management. Workplace Administration Manage workplace help requests and service tickets, ensuring timely follow-up and resolution. Respond to workplace enquiries received through workplace support channels, including email, messaging platforms, and other local communication tools. Raise and receipt purchase orders. Support invoice processing and query resolution. Assist with operational budget tracking and spend monitoring. Manage incoming mail, deliveries, and courier requests. Maintain workplace records, documentation, and operational data. Health & Safety Support workplace health, safety, compliance, and wellbeing programmes. Maintain workplace risk assessments, procedures, and compliance documentation. Maintain maintenance, training, and statutory compliance records. Support emergency preparedness, evacuation planning, and business continuity activities. Coordinate fire wardens and first-aider communities. Organise health and safety related training activities. Monitor and coordinate replenishment of first aid equipment. Coordinate workplace defibrillator compliance requirements. Support contractor compliance activities and documentation. Support DSE assessments and workplace wellbeing initiatives. Support internal and external audits and ensure actions are completed. Record and report sustainability and energy-related information where required. Incident & Business Continuity Management Act as the first point of contact for workplace operational incidents. Coordinate incident response and service recovery activities. Escalate incidents and provide stakeholder communications where required. Work closely with Workplace, Security, IT, EHS, vendors, and building management teams. Support out-of-hours incident response where required. Support workplace resilience and business continuity planning. Skills & Experience Essential Experience in workplace operations, facilities management, or workplace experience in roles within a corporate environment. Strong stakeholder management and relationship building skills. Experience managing vendors, contractors, and service providers. Excellent organisational and prioritisation skills. Strong communication and customer service skills. Ability to work independently and manage multiple priorities. Proficiency with Microsoft Office applications. Desirable Experience within a technology or professional services environment. Health and Safety qualification or practical workplace compliance experience. Experience supporting workplace events and engagement programmes. Experience managing purchase orders, invoices, and budgets. Key Behaviours Creates a welcoming and inclusive environment where people feel supported and valued. Builds trusted relationships across all levels of the organisation. Takes ownership and follows through on commitments. Anticipates issues and proactively identifies solutions. Demonstrates confidence when making decisions. Balances operational excellence with a strong focus on people experience. Communicates clearly, professionally, and with empathy. Acts with integrity and represents the client positively both internally and externally. Continuously seeks opportunities to improve services, processes, and workplace experience.
Key Account Coordinator Location: Ferndown, Dorset (relocating to Bournemouth within the next three months) Hours: Monday to Friday, 9:00am to 5:00pm Working Pattern: Hybrid (office and home working) Salary: 30,000 per annum About Message Direct Message Direct is an award-winning UK contact centre and customer communications provider, delivering exceptional customer service solutions to organisations across a wide range of sectors. We support our clients through inbound customer service, switchboard and call handling services, helping them deliver outstanding experiences to their customers every day. As our business continues to grow, we're looking for a proactive and customer-focused Key Account Coordinator to join our Sales Team. This is an excellent opportunity for someone looking to develop their career within account management and customer relationship management. About the Role The Key Account Coordinator provides operational and administrative support to the Key Account Management team, ensuring customer requests are handled efficiently while helping to deliver an excellent customer experience. Acting as a key point of contact for day-to-day enquiries, you'll play an important role in maintaining strong client relationships and supporting account growth. Key Responsibilities Managing day-to-day enquiries from key accounts. Processing Quality Control (QC) requests. Completing minor script amendments. Coordinating customer requests with internal departments. Monitoring shared inboxes and ensuring queries are actioned promptly. Supporting reseller administration and enquiries. Preparing documentation for customer meetings and service reviews. Updating CRM records and customer databases. Tracking actions and following up with internal teams. Assisting with onboarding new clients Producing reports where required. Supporting customer retention initiatives. About You We're looking for someone who is: Customer focused and passionate about delivering excellent service. Highly organised with strong attention to detail. An excellent communicator, both written and verbal. Able to prioritise and manage multiple tasks effectively. Proactive, professional and willing to learn. Comfortable working independently and as part of a team. Experience & Skills Essential Excellent customer service skills. Strong organisational and communication skills. Good IT skills. Strong attention to detail. Desirable Customer service experience. Experience using CRM systems. Contact centre experience. Account management experience. Development Opportunity This role has been designed as a development opportunity for ambitious individuals looking to build a career in account management. Working alongside experienced Key Account Managers, you'll gain practical experience in, customer relationship management, commercial decision-making, account growth and retention and strategic client support. The role provides a clear and structured pathway towards becoming a Key Account Manager . Benefits 25 days annual leave plus bank holidays. Hybrid working. Access to Simplyhealth. Company sick pay scheme. Ongoing training and development opportunities.
Aug 12, 2026
Full time
Key Account Coordinator Location: Ferndown, Dorset (relocating to Bournemouth within the next three months) Hours: Monday to Friday, 9:00am to 5:00pm Working Pattern: Hybrid (office and home working) Salary: 30,000 per annum About Message Direct Message Direct is an award-winning UK contact centre and customer communications provider, delivering exceptional customer service solutions to organisations across a wide range of sectors. We support our clients through inbound customer service, switchboard and call handling services, helping them deliver outstanding experiences to their customers every day. As our business continues to grow, we're looking for a proactive and customer-focused Key Account Coordinator to join our Sales Team. This is an excellent opportunity for someone looking to develop their career within account management and customer relationship management. About the Role The Key Account Coordinator provides operational and administrative support to the Key Account Management team, ensuring customer requests are handled efficiently while helping to deliver an excellent customer experience. Acting as a key point of contact for day-to-day enquiries, you'll play an important role in maintaining strong client relationships and supporting account growth. Key Responsibilities Managing day-to-day enquiries from key accounts. Processing Quality Control (QC) requests. Completing minor script amendments. Coordinating customer requests with internal departments. Monitoring shared inboxes and ensuring queries are actioned promptly. Supporting reseller administration and enquiries. Preparing documentation for customer meetings and service reviews. Updating CRM records and customer databases. Tracking actions and following up with internal teams. Assisting with onboarding new clients Producing reports where required. Supporting customer retention initiatives. About You We're looking for someone who is: Customer focused and passionate about delivering excellent service. Highly organised with strong attention to detail. An excellent communicator, both written and verbal. Able to prioritise and manage multiple tasks effectively. Proactive, professional and willing to learn. Comfortable working independently and as part of a team. Experience & Skills Essential Excellent customer service skills. Strong organisational and communication skills. Good IT skills. Strong attention to detail. Desirable Customer service experience. Experience using CRM systems. Contact centre experience. Account management experience. Development Opportunity This role has been designed as a development opportunity for ambitious individuals looking to build a career in account management. Working alongside experienced Key Account Managers, you'll gain practical experience in, customer relationship management, commercial decision-making, account growth and retention and strategic client support. The role provides a clear and structured pathway towards becoming a Key Account Manager . Benefits 25 days annual leave plus bank holidays. Hybrid working. Access to Simplyhealth. Company sick pay scheme. Ongoing training and development opportunities.
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Spanish Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Spain with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Spanish & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
Aug 12, 2026
Full time
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Spanish Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Spain with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Spanish & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced French Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in France with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both French & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
Aug 12, 2026
Full time
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced French Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in France with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both French & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Dutch Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Holland with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Dutch & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
Aug 12, 2026
Full time
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Dutch Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Holland with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Dutch & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Italian Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Italy with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Italian & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
Aug 12, 2026
Full time
GBR Recruitment Ltd are working in close partnership with a leading direct sales & marketing business (B2C), recruiting for an experienced Italian Speaking Office Coordinator to join the companies commercial office team, working on a hybrid basis consisting of 3 days in the office & 2 days from home. In this key coordinator role, you will be supporting business leaders in Italy with all administrative tasks (e-mail correspondence, documents, data entry), plus compiling monthly business performance reports, monthly sales results & overall findings from all business sales / marketing activities. Duties: Coordinating the sales leadership & development program Process applications from those wishing to be considered for the leadership & development program, carrying out all administrative tasks Coordinating training programs & events Coordinate employee awards events & compile the details of those who are to be awarded due to their exceptional performance (i.e. top salesperson etc.) Produce sales performance reports & create presentations for the employee awards ceremony Liaise with the German sales team updating them on current business developments & dealing with any queries they may have or any concerns Support the sales team Inform the sales team of any product promotions / new product campaigns Update the intranet with sales reports & performance levels Managing monthly communications Taking part in webinars / video calls Desired Attributes: Strong administrator / coordinator / business support / sales skills. Strong using Excel, Word, PowerPoint & Social media. Professional communication skills, at all levels. Strong attention to detail with the ability to multi-task. Must be fluent in both Italian & English Other useful skills would be; direct sales industry exposure, employee engagement & rewards experience / knowledge, L&D, project coordinating & administration. This role is commutable from Buckinghamshire, Bedfordshire & Northamptonshire. Interviews to take place immediately. Apply today!
Service Coordinator Location: Bromsgrove Job Type: Permanent, Full-Time Salary: £27,000 - £28,000 per annum Pertemps are currently recruiting for a Service Coordinator to join a well-established and growing organisation based in Bromsgrove. This is an exciting opportunity for an organised and customer-focused individual who enjoys working in a fast-paced environment and coordinating multiple priorities. The Role As a Service Coordinator, the successful candidate will provide essential planning and administrative support to ensure the smooth delivery of customer service operations. Working closely with engineers, customers and internal departments, they will be responsible for scheduling work, managing customer enquiries and ensuring service jobs are completed efficiently. Key Responsibilities Planning, booking and scheduling work for field-based and workshop engineers. Coordinating engineer diaries to maximise efficiency and meet customer requirements. Acting as the first point of contact for customer enquiries via telephone and email. Managing inbound and outbound communications with customers and engineers. Resolving customer queries and providing regular updates on service requests. Booking travel and accommodation for engineers when required. Processing service documentation and maintaining accurate records on internal systems. Updating CRM and service management systems to ensure information is accurate and up to date. Raising invoices and supporting the administration of completed service jobs. Working closely with internal departments to ensure excellent customer service is delivered at all times. Providing general administrative support to the wider customer service team. The Ideal Candidate Previous experience in a Service Coordinator, Planner, Customer Service Coordinator or Administration role. Experience working within a busy customer service or scheduling environment. Strong organisational skills with the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Confident using Microsoft Office, particularly Excel, and CRM systems. A proactive approach with strong problem-solving abilities. Able to work effectively both independently and as part of a team.
Aug 12, 2026
Full time
Service Coordinator Location: Bromsgrove Job Type: Permanent, Full-Time Salary: £27,000 - £28,000 per annum Pertemps are currently recruiting for a Service Coordinator to join a well-established and growing organisation based in Bromsgrove. This is an exciting opportunity for an organised and customer-focused individual who enjoys working in a fast-paced environment and coordinating multiple priorities. The Role As a Service Coordinator, the successful candidate will provide essential planning and administrative support to ensure the smooth delivery of customer service operations. Working closely with engineers, customers and internal departments, they will be responsible for scheduling work, managing customer enquiries and ensuring service jobs are completed efficiently. Key Responsibilities Planning, booking and scheduling work for field-based and workshop engineers. Coordinating engineer diaries to maximise efficiency and meet customer requirements. Acting as the first point of contact for customer enquiries via telephone and email. Managing inbound and outbound communications with customers and engineers. Resolving customer queries and providing regular updates on service requests. Booking travel and accommodation for engineers when required. Processing service documentation and maintaining accurate records on internal systems. Updating CRM and service management systems to ensure information is accurate and up to date. Raising invoices and supporting the administration of completed service jobs. Working closely with internal departments to ensure excellent customer service is delivered at all times. Providing general administrative support to the wider customer service team. The Ideal Candidate Previous experience in a Service Coordinator, Planner, Customer Service Coordinator or Administration role. Experience working within a busy customer service or scheduling environment. Strong organisational skills with the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Confident using Microsoft Office, particularly Excel, and CRM systems. A proactive approach with strong problem-solving abilities. Able to work effectively both independently and as part of a team.
The Role Workmate Agency are looking for a highly organised and proactive Admin Account Coordinator to provide administrative and account support across multiple client projects. This role is central to ensuring smooth day-to-day operations by coordinating client communications, maintaining accurate records, supporting project delivery, and assisting the Account Management and Operations teams. The successful candidate will be detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities Provide day-to-day administrative support to the Account Management team. Act as a first point of contact for client enquiries, ensuring timely and professional responses. Maintain accurate client records, project files, and CRM systems. Prepare quotations, purchase orders, invoices, and project documentation. Coordinate project schedules, meetings, and client communications. Support logistics planning for vehicle deployments, roadshows, exhibitions, and events. Liaise with internal departments including Operations, Workshop, Logistics, Graphics, and Finance. Monitor project timelines and ensure administrative tasks are completed within deadlines. Arrange travel, accommodation, and meeting logistics where required. Assist in preparing reports, presentations, and project updates for clients. Ensure documentation complies with company procedures and quality standards. Support post-project administration, invoicing, and customer feedback processes. Skills & Experience Essential Previous experience in an administrative, account coordination, or customer service role. Excellent organisational and time management skills. Strong written and verbal communication skills. High level of accuracy and attention to detail. Confident using Microsoft Office (Word, Excel, Outlook, and PowerPoint). Ability to prioritise workload and manage multiple tasks simultaneously. Professional and customer-focused approach. Desirable Experience within events, logistics, manufacturing, or project administration. Knowledge of CRM or ERP systems. Experience supporting client accounts or project teams. Understanding of purchase orders and invoicing processes. Personal Attributes Friendly, professional, and approachable. Excellent problem-solving skills. Proactive with a positive attitude. Strong team player with the ability to work independently. Adaptable and comfortable working in a fast-paced environment. Committed to delivering exceptional customer service. Apply now or call Bea on (phone number removed). Whilst we aim to provide valuable feedback to all candidates who apply for our roles, please understand this may not be possible during busy periods. If you do not hear back from us within 5 working days, your application has unfortunately been unsuccessful. Disclaimer: No terminology in this advert is intended to discriminate on any grounds - every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Workmate Agency acts as an employment business for temporary positions and an employment agency for permanent positions. Please visit the Workmate Agency website for more information on our services.
Aug 12, 2026
Full time
The Role Workmate Agency are looking for a highly organised and proactive Admin Account Coordinator to provide administrative and account support across multiple client projects. This role is central to ensuring smooth day-to-day operations by coordinating client communications, maintaining accurate records, supporting project delivery, and assisting the Account Management and Operations teams. The successful candidate will be detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities Provide day-to-day administrative support to the Account Management team. Act as a first point of contact for client enquiries, ensuring timely and professional responses. Maintain accurate client records, project files, and CRM systems. Prepare quotations, purchase orders, invoices, and project documentation. Coordinate project schedules, meetings, and client communications. Support logistics planning for vehicle deployments, roadshows, exhibitions, and events. Liaise with internal departments including Operations, Workshop, Logistics, Graphics, and Finance. Monitor project timelines and ensure administrative tasks are completed within deadlines. Arrange travel, accommodation, and meeting logistics where required. Assist in preparing reports, presentations, and project updates for clients. Ensure documentation complies with company procedures and quality standards. Support post-project administration, invoicing, and customer feedback processes. Skills & Experience Essential Previous experience in an administrative, account coordination, or customer service role. Excellent organisational and time management skills. Strong written and verbal communication skills. High level of accuracy and attention to detail. Confident using Microsoft Office (Word, Excel, Outlook, and PowerPoint). Ability to prioritise workload and manage multiple tasks simultaneously. Professional and customer-focused approach. Desirable Experience within events, logistics, manufacturing, or project administration. Knowledge of CRM or ERP systems. Experience supporting client accounts or project teams. Understanding of purchase orders and invoicing processes. Personal Attributes Friendly, professional, and approachable. Excellent problem-solving skills. Proactive with a positive attitude. Strong team player with the ability to work independently. Adaptable and comfortable working in a fast-paced environment. Committed to delivering exceptional customer service. Apply now or call Bea on (phone number removed). Whilst we aim to provide valuable feedback to all candidates who apply for our roles, please understand this may not be possible during busy periods. If you do not hear back from us within 5 working days, your application has unfortunately been unsuccessful. Disclaimer: No terminology in this advert is intended to discriminate on any grounds - every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Workmate Agency acts as an employment business for temporary positions and an employment agency for permanent positions. Please visit the Workmate Agency website for more information on our services.
We re hiring a Business Support & Planning Coordinator to join our team at Zeta Compliance Services, based in Bicester. You will be responsible for the effective planning, booking, and coordination of daily workloads for a team of technicians operating across multiple UK locations. Your role will ensure that resources are scheduled efficiently to support high-quality service delivery, meet commercial objectives, and satisfy operational requirements. Proactive scheduling of all client visits will be a key part of your role, requiring a forward-thinking, organised approach to ensure timely service delivery. This is a role that demands initiative, attention to detail, and the ability to thrive in a fast-paced, service-driven environment. Your work ethic and willingness to learn is more important to us than experience so if you have great communications skills, are IT literate and enjoy a fast-paced working environment, feel free to apply. What you receive for joining us: We re offering a competitive salary, depending on experience, along with a strong package designed to support you both in and out of work. You ll have access to private healthcare, an employee assistance programme including a 24/7 mental health helpline, to support your wellbeing. You ll work 37.75hrs per week (Mon-Thur 8.45am-5.00pm, Fri 8.45am-4.00pm) and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays. Here s a look at some of the things you ll be doing: Plan, coordinate, and manage the daily workload of technicians across the UK, ensuring efficient allocation of internal and external resources based on location, skill set, and job requirements. Maintain accurate scheduling via the Labour Management System, proactively booking client visits in line with contractual deadlines and SLAs through both email and telephone communication Collaborate closely with Commercial, Operations, and senior leadership including the Head of Internal Operations and Head of Infield Service Delivery to ensure field activity aligns with divisional goals and business priorities. Regularly communicate to meet client expectations and escalate service or client issues promptly and appropriately Proactively manage client portals, review changes, and notify account managers as needed. Identify and resolve scheduling conflicts or capacity gaps to prevent service disruption. Provide responsive telephone and email support to field-based staff to ensure continuity of service Champion continuous business improvement, uphold company values as an internal and external ambassador, and comply with Health & Safety policies and safe working practices reporting incidents or near misses in line with procedures and maintaining responsibility for safety within the work environment Can you show experience in some of these areas: Are you an organised, self-driven individual, and equipped with strong work ethic and time management skills, with the ability to work independently or as part of a team and perform well under pressure? Are you personable and communicative, with a clear understanding of when to escalate or communicate concerns appropriately, always maintaining professionalism? Demonstrates a strong sense of confidentiality and shows flexibility in working hours to meet both customer and business needs Experience in labour resourcing would be ideal Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants. Introducing our organisation: Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.
Aug 12, 2026
Full time
We re hiring a Business Support & Planning Coordinator to join our team at Zeta Compliance Services, based in Bicester. You will be responsible for the effective planning, booking, and coordination of daily workloads for a team of technicians operating across multiple UK locations. Your role will ensure that resources are scheduled efficiently to support high-quality service delivery, meet commercial objectives, and satisfy operational requirements. Proactive scheduling of all client visits will be a key part of your role, requiring a forward-thinking, organised approach to ensure timely service delivery. This is a role that demands initiative, attention to detail, and the ability to thrive in a fast-paced, service-driven environment. Your work ethic and willingness to learn is more important to us than experience so if you have great communications skills, are IT literate and enjoy a fast-paced working environment, feel free to apply. What you receive for joining us: We re offering a competitive salary, depending on experience, along with a strong package designed to support you both in and out of work. You ll have access to private healthcare, an employee assistance programme including a 24/7 mental health helpline, to support your wellbeing. You ll work 37.75hrs per week (Mon-Thur 8.45am-5.00pm, Fri 8.45am-4.00pm) and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays. Here s a look at some of the things you ll be doing: Plan, coordinate, and manage the daily workload of technicians across the UK, ensuring efficient allocation of internal and external resources based on location, skill set, and job requirements. Maintain accurate scheduling via the Labour Management System, proactively booking client visits in line with contractual deadlines and SLAs through both email and telephone communication Collaborate closely with Commercial, Operations, and senior leadership including the Head of Internal Operations and Head of Infield Service Delivery to ensure field activity aligns with divisional goals and business priorities. Regularly communicate to meet client expectations and escalate service or client issues promptly and appropriately Proactively manage client portals, review changes, and notify account managers as needed. Identify and resolve scheduling conflicts or capacity gaps to prevent service disruption. Provide responsive telephone and email support to field-based staff to ensure continuity of service Champion continuous business improvement, uphold company values as an internal and external ambassador, and comply with Health & Safety policies and safe working practices reporting incidents or near misses in line with procedures and maintaining responsibility for safety within the work environment Can you show experience in some of these areas: Are you an organised, self-driven individual, and equipped with strong work ethic and time management skills, with the ability to work independently or as part of a team and perform well under pressure? Are you personable and communicative, with a clear understanding of when to escalate or communicate concerns appropriately, always maintaining professionalism? Demonstrates a strong sense of confidentiality and shows flexibility in working hours to meet both customer and business needs Experience in labour resourcing would be ideal Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants. Introducing our organisation: Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.
Project Coordinator An established and growing organisation within the construction sector is looking to appoint a Project Coordinator to join their team based in Stoke-on-Trent. This is an excellent opportunity for a highly organised individual who enjoys managing multiple projects, liaising with customers, and working across several departments to ensure projects run smoothly from initial order through to completion. The successful candidate will play a pivotal role in supporting the sales function, maintaining strong customer relationships, and ensuring project milestones are delivered on time. Key Responsibilities Provide day-to-day support to Regional Sales Managers and the wider commercial team. Coordinate projects throughout their lifecycle, from order placement to successful completion. Act as a key point of contact for customers, providing updates and resolving queries in a timely manner. Monitor project progress Liaise with internal departments Prepare quotations, project documentation, reports and customer communications. Maintain accurate records within CRM and business systems. Organise meetings, track actions and ensure follow-up activities are completed. Produce regular project updates and performance reports for management. Contribute to the ongoing improvement of internal processes and project workflows. About You To be successful in this role, you will be a proactive and organised professional with excellent communication skills and the ability to manage competing priorities in a fast-paced environment. You will ideally have: Previous experience within a Project Coordinator, Project Administrator, Sales Support or similar role. Knowledge of the construction industry, building products, or related sectors. Experience using CRM and/or ERP systems. An understanding of project delivery processes and customer requirements. Strong organisational and administrative skills with exceptional attention to detail. The ability to coordinate multiple projects and stakeholders simultaneously. A customer-focused approach and a solution-driven mindset. Excellent written and verbal communication skills. Good IT skills, including Microsoft Office applications. Qualifications & Skills Essential GCSEs (or equivalent) including Maths and English at Grade 4/C or above. Previous experience in an administrative, sales support, customer service or project coordination environment. Strong IT literacy, including Microsoft Office applications. Desirable Degree qualification in Business, Project Management, Construction Management or a related discipline. Knowledge of construction products, systems or specifications. Familiarity with technical documentation and project-related information. Experience working with CRM or ERP platforms. What's on Offer? Competitive salary of 27,000 - 29,000. 26 days annual leave plus bank holidays. Stable Monday to Friday working hours. Opportunity to join a growing and successful business. Supportive team environment with opportunities for development and progression. If you're a highly organised coordinator who thrives on keeping projects on track and delivering excellent customer service, we'd love to hear from you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 11, 2026
Full time
Project Coordinator An established and growing organisation within the construction sector is looking to appoint a Project Coordinator to join their team based in Stoke-on-Trent. This is an excellent opportunity for a highly organised individual who enjoys managing multiple projects, liaising with customers, and working across several departments to ensure projects run smoothly from initial order through to completion. The successful candidate will play a pivotal role in supporting the sales function, maintaining strong customer relationships, and ensuring project milestones are delivered on time. Key Responsibilities Provide day-to-day support to Regional Sales Managers and the wider commercial team. Coordinate projects throughout their lifecycle, from order placement to successful completion. Act as a key point of contact for customers, providing updates and resolving queries in a timely manner. Monitor project progress Liaise with internal departments Prepare quotations, project documentation, reports and customer communications. Maintain accurate records within CRM and business systems. Organise meetings, track actions and ensure follow-up activities are completed. Produce regular project updates and performance reports for management. Contribute to the ongoing improvement of internal processes and project workflows. About You To be successful in this role, you will be a proactive and organised professional with excellent communication skills and the ability to manage competing priorities in a fast-paced environment. You will ideally have: Previous experience within a Project Coordinator, Project Administrator, Sales Support or similar role. Knowledge of the construction industry, building products, or related sectors. Experience using CRM and/or ERP systems. An understanding of project delivery processes and customer requirements. Strong organisational and administrative skills with exceptional attention to detail. The ability to coordinate multiple projects and stakeholders simultaneously. A customer-focused approach and a solution-driven mindset. Excellent written and verbal communication skills. Good IT skills, including Microsoft Office applications. Qualifications & Skills Essential GCSEs (or equivalent) including Maths and English at Grade 4/C or above. Previous experience in an administrative, sales support, customer service or project coordination environment. Strong IT literacy, including Microsoft Office applications. Desirable Degree qualification in Business, Project Management, Construction Management or a related discipline. Knowledge of construction products, systems or specifications. Familiarity with technical documentation and project-related information. Experience working with CRM or ERP platforms. What's on Offer? Competitive salary of 27,000 - 29,000. 26 days annual leave plus bank holidays. Stable Monday to Friday working hours. Opportunity to join a growing and successful business. Supportive team environment with opportunities for development and progression. If you're a highly organised coordinator who thrives on keeping projects on track and delivering excellent customer service, we'd love to hear from you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are seeking to recruit a Marketing & Internal Communications Co-ordinator to join our Central Team, reporting to the Head of Communications. This role provides essential administrative and operational support to the Marketing & Internal Communications function. Responsibilities include supporting marketing and business development activity, coordinating events, delivering internal communications, and assisting the wider team. The position plays a key bridging role between creative, administrative, and cross-departmental teams, helping to enhance internal alignment and deliver coordinated promotional activity. This is an excellent opportunity for an individual looking to develop a professional career in marketing and communications within a dynamic and growing business. To be successful in the role you will need to demonstrate a commitment to innovation and a determination to provide a market leading service and product on behalf of the company. Key Skills: • Excellent communication skills, both written and verbal • Strong IT proficiency and digital literacy • Demonstrates personal and professional integrity and leads by example • Able to work effectively both independently and as part of a team • Works accurately under pressure, meeting deadlines and service standards • Degree (or equivalent experience) in Marketing or a related field (desirable) • Experience in a marketing function, CRM/BD administration, or event support; internal communications experience is advantageous • Proven experience coordinating events (virtual and/or in-person) and supporting internal communications initiatives is highly desirable • Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and marketing tools (e.g. Mailchimp, LinkedIn, website platforms such as Drupal/WordPress, intranet systems) • Highly organised with strong attention to detail • Ability to manage multiple events and timelines simultaneously • Excellent written and verbal communication skills, with the ability to create clear and professional messaging • Experience in content creation, basic document design, social media management, and presentation development • Ability to prepare reports, collate data from multiple sources, and identify improvement opportunities • Proactive team player who collaborates effectively across departments • Familiarity with CRM systems and email marketing tools (desirable) • Motivated, proactive, and creative • Able to thrive in a fast-paced environment The role involves: • Delivering a high level of technical quality and service • Providing exceptional customer service at all times • Contributing positively as a team member by sharing knowledge, feedback, and suggestions • Taking accountability for resolving issues effectively • Carrying out general administrative tasks for the department, including calendar management, correspondence, mailbox management, and meeting support • Leading the coordination of marketing events, conferences, client events, and promotional activities, including logistics, venues, sponsorship, invitations, on-site support, post-event follow-up, and budget tracking • Supporting the creation of internal communications such as newsletters, announcements, intranet updates, and employee engagement materials to ensure consistent messaging across the organisation • Assisting in the production of high-quality collateral including presentations, social media content, and website updates, ensuring adherence to brand guidelines • Maintaining and updating brand templates and managing an organised library of marketing assets and digital resources • Managing procurement, stock control, and distribution of branded merchandise and event materials • Updating and maintaining marketing databases, contact lists, CRM records, and central file storage • Monitoring and analysing external review platform feedback, sharing insights with stakeholders • Supporting the project management of tenders and RFPs through to submission • Processing invoices and payments • Liaising with internal stakeholders, external clients, and supplier partners (e.g. agencies, printers, venues) If successful, you can expect a competitive salary, along with benefits such as pension, bonus, enhanced annual leave, death in service and more. The company have expanded rapidly in recent years and have ambitious plans to continue, so there will be opportunities for progression.
Aug 11, 2026
Full time
We are seeking to recruit a Marketing & Internal Communications Co-ordinator to join our Central Team, reporting to the Head of Communications. This role provides essential administrative and operational support to the Marketing & Internal Communications function. Responsibilities include supporting marketing and business development activity, coordinating events, delivering internal communications, and assisting the wider team. The position plays a key bridging role between creative, administrative, and cross-departmental teams, helping to enhance internal alignment and deliver coordinated promotional activity. This is an excellent opportunity for an individual looking to develop a professional career in marketing and communications within a dynamic and growing business. To be successful in the role you will need to demonstrate a commitment to innovation and a determination to provide a market leading service and product on behalf of the company. Key Skills: • Excellent communication skills, both written and verbal • Strong IT proficiency and digital literacy • Demonstrates personal and professional integrity and leads by example • Able to work effectively both independently and as part of a team • Works accurately under pressure, meeting deadlines and service standards • Degree (or equivalent experience) in Marketing or a related field (desirable) • Experience in a marketing function, CRM/BD administration, or event support; internal communications experience is advantageous • Proven experience coordinating events (virtual and/or in-person) and supporting internal communications initiatives is highly desirable • Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and marketing tools (e.g. Mailchimp, LinkedIn, website platforms such as Drupal/WordPress, intranet systems) • Highly organised with strong attention to detail • Ability to manage multiple events and timelines simultaneously • Excellent written and verbal communication skills, with the ability to create clear and professional messaging • Experience in content creation, basic document design, social media management, and presentation development • Ability to prepare reports, collate data from multiple sources, and identify improvement opportunities • Proactive team player who collaborates effectively across departments • Familiarity with CRM systems and email marketing tools (desirable) • Motivated, proactive, and creative • Able to thrive in a fast-paced environment The role involves: • Delivering a high level of technical quality and service • Providing exceptional customer service at all times • Contributing positively as a team member by sharing knowledge, feedback, and suggestions • Taking accountability for resolving issues effectively • Carrying out general administrative tasks for the department, including calendar management, correspondence, mailbox management, and meeting support • Leading the coordination of marketing events, conferences, client events, and promotional activities, including logistics, venues, sponsorship, invitations, on-site support, post-event follow-up, and budget tracking • Supporting the creation of internal communications such as newsletters, announcements, intranet updates, and employee engagement materials to ensure consistent messaging across the organisation • Assisting in the production of high-quality collateral including presentations, social media content, and website updates, ensuring adherence to brand guidelines • Maintaining and updating brand templates and managing an organised library of marketing assets and digital resources • Managing procurement, stock control, and distribution of branded merchandise and event materials • Updating and maintaining marketing databases, contact lists, CRM records, and central file storage • Monitoring and analysing external review platform feedback, sharing insights with stakeholders • Supporting the project management of tenders and RFPs through to submission • Processing invoices and payments • Liaising with internal stakeholders, external clients, and supplier partners (e.g. agencies, printers, venues) If successful, you can expect a competitive salary, along with benefits such as pension, bonus, enhanced annual leave, death in service and more. The company have expanded rapidly in recent years and have ambitious plans to continue, so there will be opportunities for progression.
Property Coordinator Central London Full Time Monday-Friday Competitive Salary + Benefits An exciting opportunity has arisen for a Property Coordinator to join the management team of a prestigious commercial property in Central London. This role is ideal for a highly organised and customer-focused individual looking to build a career within property management. Working closely with occupiers, contractors and the wider property management team, you will support the smooth day-to-day operation of a flagship commercial asset while helping to deliver an exceptional customer experience. Key Responsibilities Support the daily operational management of the property. Act as a key point of contact for occupiers and service partners. Coordinate contractor activities and service delivery. Maintain accurate records, reports and compliance documentation. Assist with health & safety administration and building procedures. Organise meetings, take minutes and follow up on actions. Manage occupier communications and engagement initiatives. Support the Property Management team with administrative and operational tasks. Ensure high standards of customer service are delivered at all times. Assist with reporting, risk management and audit requirements. About You Minimum 2 years' experience in an administrative or customer-facing role. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Excellent communication and organisational skills. Ability to prioritise workload and manage multiple tasks. High attention to detail and professional presentation. Strong customer service and stakeholder management skills. Able to work both independently and as part of a team. Desirable Experience Property management, facilities management or front-of-house experience. Understanding of health & safety requirements. Experience with helpdesk or CAFM systems. IOSH Managing Safely qualification. This is an excellent opportunity to join a well-established property management team and gain exposure to a high-profile commercial environment with genuine opportunities for development and progression.
Aug 11, 2026
Full time
Property Coordinator Central London Full Time Monday-Friday Competitive Salary + Benefits An exciting opportunity has arisen for a Property Coordinator to join the management team of a prestigious commercial property in Central London. This role is ideal for a highly organised and customer-focused individual looking to build a career within property management. Working closely with occupiers, contractors and the wider property management team, you will support the smooth day-to-day operation of a flagship commercial asset while helping to deliver an exceptional customer experience. Key Responsibilities Support the daily operational management of the property. Act as a key point of contact for occupiers and service partners. Coordinate contractor activities and service delivery. Maintain accurate records, reports and compliance documentation. Assist with health & safety administration and building procedures. Organise meetings, take minutes and follow up on actions. Manage occupier communications and engagement initiatives. Support the Property Management team with administrative and operational tasks. Ensure high standards of customer service are delivered at all times. Assist with reporting, risk management and audit requirements. About You Minimum 2 years' experience in an administrative or customer-facing role. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Excellent communication and organisational skills. Ability to prioritise workload and manage multiple tasks. High attention to detail and professional presentation. Strong customer service and stakeholder management skills. Able to work both independently and as part of a team. Desirable Experience Property management, facilities management or front-of-house experience. Understanding of health & safety requirements. Experience with helpdesk or CAFM systems. IOSH Managing Safely qualification. This is an excellent opportunity to join a well-established property management team and gain exposure to a high-profile commercial environment with genuine opportunities for development and progression.
Committees Coordinator Location: Their office is in central London at the Royal College of Surgeons and they operate hybrid working arrangements (at least 1 day a week to be spent in the office). Contract: Full-time, permanent Salary: £33,000 per annum Reports to: Governance and Committees Lead Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments. Position Overview The position will provide high-quality administrative and operational support to the BAUS Governance and Committees LeadThe position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees. You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records. The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date. Main Job Functions Elections Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies Awards and Bursaries Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively Liaise with Committee Executive Officers, committee members and external education providers Meeting Management Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day Governance & Committee Support Manage governance records, registers and digital platforms Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications Manage methods, processes and procedures for documentation of governance activity Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media Ensure adherence to record retention policies and ongoing management of governance records. Administration Provide administrative and coordination support for education events, as required Coordinate and administer induction processes for Section Executive Officers Administer and collate the output of BAUS surveys Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs Experience / qualifications required Minimum of three years' experience working in a similar administrative function in a professional body High level administrative experience in a busy environment Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines Excellent attention to detail Technical proficiency; strong IT skills and competence with document management systems Exceptional communication skills Equal Opportunities Statement They are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. They welcome applications from people of all backgrounds and actively promote equality of opportunity in their recruitment and employment practices. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply. Due to the volume of applications they may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.
Aug 11, 2026
Full time
Committees Coordinator Location: Their office is in central London at the Royal College of Surgeons and they operate hybrid working arrangements (at least 1 day a week to be spent in the office). Contract: Full-time, permanent Salary: £33,000 per annum Reports to: Governance and Committees Lead Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments. Position Overview The position will provide high-quality administrative and operational support to the BAUS Governance and Committees LeadThe position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees. You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records. The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date. Main Job Functions Elections Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies Awards and Bursaries Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively Liaise with Committee Executive Officers, committee members and external education providers Meeting Management Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day Governance & Committee Support Manage governance records, registers and digital platforms Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications Manage methods, processes and procedures for documentation of governance activity Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media Ensure adherence to record retention policies and ongoing management of governance records. Administration Provide administrative and coordination support for education events, as required Coordinate and administer induction processes for Section Executive Officers Administer and collate the output of BAUS surveys Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs Experience / qualifications required Minimum of three years' experience working in a similar administrative function in a professional body High level administrative experience in a busy environment Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines Excellent attention to detail Technical proficiency; strong IT skills and competence with document management systems Exceptional communication skills Equal Opportunities Statement They are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. They welcome applications from people of all backgrounds and actively promote equality of opportunity in their recruitment and employment practices. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply. Due to the volume of applications they may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.
Services Sales Coordinator Location: London (1/2 days a week) Contract: 6 Months Rate: 300- 350 per day (Outside IR35) We're partnering with a leading global technology organisation to recruit an experienced Services Sales Coordinator to join their Professional Services team on an initial 6-month contract. This role sits at the heart of the Professional Services Sales function, supporting the sales process from initial customer engagement through to project handover. Working closely with Account Managers, Professional Services Consultants and Project Managers, you'll coordinate services opportunities, prepare customer proposals and ensure everything is in place before work moves into delivery. Key Responsibilities Support the Professional Services Sales team throughout the sales lifecycle. Coordinate Professional Services opportunities from initial enquiry through to project handover. Work with Account Managers to understand customer requirements and define the appropriate services offering. Schedule discovery calls and planning meetings with customers and internal stakeholders. Coordinate the preparation of Statements of Work (SOWs), proposals, quotations and supporting documentation. Assist with pricing requests, approvals and general commercial administration. Track opportunities through Salesforce (or a similar CRM), ensuring records remain accurate and up to date. Liaise with Professional Services teams to confirm resource availability, timelines and project readiness. Act as the central point of coordination between Sales, Professional Services and customers throughout the pre-sales process. Support forecasting, reporting and general administrative activities for the Services Sales team. Ensure a smooth handover of signed opportunities into the delivery team. About You Previous experience in a Services Sales Coordinator , Sales Coordinator , Sales Support , Professional Services Coordinator or similar role. Experience supporting sales activities within a technology, cloud, networking or IT services environment. Comfortable coordinating proposals, Statements of Work (SOWs), quotations and customer-facing documentation. Strong organisational skills with the ability to manage multiple opportunities simultaneously. Excellent communication and stakeholder management skills. Commercially minded with a good understanding of the sales lifecycle. Experience using Salesforce or another CRM platform is highly desirable. Previous exposure to Professional Services or technology consulting would be advantageous. Fluent English is essential.
Aug 11, 2026
Contractor
Services Sales Coordinator Location: London (1/2 days a week) Contract: 6 Months Rate: 300- 350 per day (Outside IR35) We're partnering with a leading global technology organisation to recruit an experienced Services Sales Coordinator to join their Professional Services team on an initial 6-month contract. This role sits at the heart of the Professional Services Sales function, supporting the sales process from initial customer engagement through to project handover. Working closely with Account Managers, Professional Services Consultants and Project Managers, you'll coordinate services opportunities, prepare customer proposals and ensure everything is in place before work moves into delivery. Key Responsibilities Support the Professional Services Sales team throughout the sales lifecycle. Coordinate Professional Services opportunities from initial enquiry through to project handover. Work with Account Managers to understand customer requirements and define the appropriate services offering. Schedule discovery calls and planning meetings with customers and internal stakeholders. Coordinate the preparation of Statements of Work (SOWs), proposals, quotations and supporting documentation. Assist with pricing requests, approvals and general commercial administration. Track opportunities through Salesforce (or a similar CRM), ensuring records remain accurate and up to date. Liaise with Professional Services teams to confirm resource availability, timelines and project readiness. Act as the central point of coordination between Sales, Professional Services and customers throughout the pre-sales process. Support forecasting, reporting and general administrative activities for the Services Sales team. Ensure a smooth handover of signed opportunities into the delivery team. About You Previous experience in a Services Sales Coordinator , Sales Coordinator , Sales Support , Professional Services Coordinator or similar role. Experience supporting sales activities within a technology, cloud, networking or IT services environment. Comfortable coordinating proposals, Statements of Work (SOWs), quotations and customer-facing documentation. Strong organisational skills with the ability to manage multiple opportunities simultaneously. Excellent communication and stakeholder management skills. Commercially minded with a good understanding of the sales lifecycle. Experience using Salesforce or another CRM platform is highly desirable. Previous exposure to Professional Services or technology consulting would be advantageous. Fluent English is essential.
Executive Assistant / Project Coordinator Location: Central London (Hybrid - 2-3 days per week in the office) Salary: £50,000-£60,000 + 20% Performance Bonus + Benefits Hours: Monday-Friday, 9:00am-5:30pm About Our Client Our client is an ambitious boutique executive search start-up specialising in senior leadership appointments across private equity-backed, growth and corporate businesses. Founded by experienced executive search professionals with an outstanding track record, the firm partners with ambitious organisations to identify and secure exceptional leadership talent. With an entrepreneurial culture and exciting growth plans, this is a fantastic opportunity to join the business at an early stage and play a key role in its continued success. The Opportunity This is a varied, fast-paced role where you'll coordinate multiple executive search projects simultaneously, acting as the central point of contact for clients, candidates and the internal team. You'll thrive in this role if you're highly organised, proactive and enjoy working in a collaborative, high-performing environment where no two days are the same. As a growing boutique business, you'll have the opportunity to take on increasing responsibility, contribute beyond your core role and develop your career as the company expands. Key Responsibilities Coordinate multiple retained executive search assignments from briefing through to completion. Manage complex interview scheduling across multiple stakeholders and time zones. Prepare high-quality candidate reports, presentations, proposals and client documentation. Maintain accurate records and candidate data within Invenias and ensure CRM compliance. Support the Partners with diary management, meeting preparation and project administration. Manage candidate communications, delivering an exceptional candidate experience throughout the search process. Build strong relationships with clients, candidates and senior stakeholders. Track project milestones and ensure deadlines are consistently met. Support market mapping, research coordination and wider search administration. Assist with operational and business support activities as the business continues to grow. About You We're looking for someone who enjoys taking ownership, solving problems and delivering exceptional service. You'll be positive, professional and approachable, with excellent attention to detail and the ability to juggle multiple priorities. Just as importantly, you'll enjoy being part of a close-knit, supportive team where collaboration and a good sense of humour are genuinely valued. You'll Have At least 2 years' experience within executive search. Experience supporting Partners, Consultants or Principals on retained search assignments. Previous experience using CRM and candidate management systems (Invenias experience is advantageous). Outstanding organisational and project coordination skills. Excellent written and verbal communication skills. Strong Microsoft Office skills, particularly PowerPoint, Word and Outlook. A calm, solutions-focused approach under pressure. Confidence building relationships with senior executives, clients and candidates. High levels of professionalism, discretion and confidentiality. What's on Offer Salary of £50,000-£60,000 , depending on experience. 20% performance-related bonus. Hybrid working - 2-3 days per week in the Central London office. The opportunity to join an ambitious boutique start-up at an exciting stage of its growth. Significant scope for career development, progression and increased responsibility as the business expands. A collaborative, entrepreneurial and supportive working environment. The chance to work closely with experienced Partners on high-profile executive search assignments. Apply If you're an experienced Executive Assistant or Project Coordinator with executive search experience and are looking for an opportunity where you can make a real impact, grow with the business and help shape its future, we'd love to hear from you. Apply today with your CV to be considered.
Aug 11, 2026
Full time
Executive Assistant / Project Coordinator Location: Central London (Hybrid - 2-3 days per week in the office) Salary: £50,000-£60,000 + 20% Performance Bonus + Benefits Hours: Monday-Friday, 9:00am-5:30pm About Our Client Our client is an ambitious boutique executive search start-up specialising in senior leadership appointments across private equity-backed, growth and corporate businesses. Founded by experienced executive search professionals with an outstanding track record, the firm partners with ambitious organisations to identify and secure exceptional leadership talent. With an entrepreneurial culture and exciting growth plans, this is a fantastic opportunity to join the business at an early stage and play a key role in its continued success. The Opportunity This is a varied, fast-paced role where you'll coordinate multiple executive search projects simultaneously, acting as the central point of contact for clients, candidates and the internal team. You'll thrive in this role if you're highly organised, proactive and enjoy working in a collaborative, high-performing environment where no two days are the same. As a growing boutique business, you'll have the opportunity to take on increasing responsibility, contribute beyond your core role and develop your career as the company expands. Key Responsibilities Coordinate multiple retained executive search assignments from briefing through to completion. Manage complex interview scheduling across multiple stakeholders and time zones. Prepare high-quality candidate reports, presentations, proposals and client documentation. Maintain accurate records and candidate data within Invenias and ensure CRM compliance. Support the Partners with diary management, meeting preparation and project administration. Manage candidate communications, delivering an exceptional candidate experience throughout the search process. Build strong relationships with clients, candidates and senior stakeholders. Track project milestones and ensure deadlines are consistently met. Support market mapping, research coordination and wider search administration. Assist with operational and business support activities as the business continues to grow. About You We're looking for someone who enjoys taking ownership, solving problems and delivering exceptional service. You'll be positive, professional and approachable, with excellent attention to detail and the ability to juggle multiple priorities. Just as importantly, you'll enjoy being part of a close-knit, supportive team where collaboration and a good sense of humour are genuinely valued. You'll Have At least 2 years' experience within executive search. Experience supporting Partners, Consultants or Principals on retained search assignments. Previous experience using CRM and candidate management systems (Invenias experience is advantageous). Outstanding organisational and project coordination skills. Excellent written and verbal communication skills. Strong Microsoft Office skills, particularly PowerPoint, Word and Outlook. A calm, solutions-focused approach under pressure. Confidence building relationships with senior executives, clients and candidates. High levels of professionalism, discretion and confidentiality. What's on Offer Salary of £50,000-£60,000 , depending on experience. 20% performance-related bonus. Hybrid working - 2-3 days per week in the Central London office. The opportunity to join an ambitious boutique start-up at an exciting stage of its growth. Significant scope for career development, progression and increased responsibility as the business expands. A collaborative, entrepreneurial and supportive working environment. The chance to work closely with experienced Partners on high-profile executive search assignments. Apply If you're an experienced Executive Assistant or Project Coordinator with executive search experience and are looking for an opportunity where you can make a real impact, grow with the business and help shape its future, we'd love to hear from you. Apply today with your CV to be considered.
Office & HR Administrator Temporary - 6 months initially with review for further extension Full-time hours 9am 5pm £15 per hour plus holiday pay Location: Slough Working pattern: Hybrid office-based every Monday, Tuesday and Wednesday Our client is seeking a highly organised and proactive Office & HR Administrator to support the smooth day-to-day running of its UK office while providing valuable administrative support to the HR function. This is a varied, hands-on position combining office coordination, facilities, supplier management, health and safety, finance administration, IT coordination and HR support. It would suit someone who enjoys taking ownership, building strong working relationships and ensuring everything operates efficiently behind the scenes. The role offers hybrid working, with a requirement to attend the Slough office every Monday, Tuesday and Wednesday. Applicants must also be flexible to work from the office on additional days when business needs require. The role Working closely with the Head of HR and colleagues across the organisation, your responsibilities will include: • Acting as the main point of contact for office administration queries • Ensuring the office remains professional, organised, safe and welcoming • Managing office supplies, stationery, refreshments and consumables • Coordinating post, couriers, deliveries, meeting rooms and visitors • Maintaining accurate office records, trackers and filing systems • Supporting employee and visitor travel arrangements • Managing relationships with suppliers and external service providers • Coordinating office maintenance, repairs and facilities requirements • Maintaining health and safety records, inspections and compliance documentation • Supporting supplier set-up, invoice tracking and purchase order administration • Maintaining petty cash and office expenditure records • Coordinating IT equipment for new starters and leavers • Maintaining accurate office and IT asset records • Supporting employee onboarding, inductions and new starter documentation • Updating employee records and HR systems accurately and confidentially • Assisting with leaver administration and other employee lifecycle changes • Coordinating training records and compliance documentation • Supporting employee engagement activities, wellbeing initiatives and internal events • Providing administrative support for HR projects and annual people processes • Assisting with internal communications, company meetings and occasional off-site events • Identifying opportunities to improve administrative processes and ways of working What we re looking for The successful candidate will have: • Previous experience in an Office Manager, Office Coordinator, Executive Administrator or similar multifunctional role • Excellent organisational and administrative skills • Strong attention to detail and a methodical approach • The confidence to manage multiple priorities and work independently • Experience liaising with suppliers and external service providers • Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint • Experience handling confidential records and sensitive information • Excellent written and verbal communication skills • A professional, proactive and customer-focused approach • The flexibility to attend the office outside the usual Monday-to-Wednesday pattern when required Experience supporting HR administration, onboarding, health and safety, finance processes or employee events would be advantageous. Previous experience within a regulated environment would also be beneficial but is not essential. Why apply? This is an excellent opportunity to join a growing and dynamic organisation in a broad position where you can take genuine ownership of office operations while developing your HR administration experience. If you are organised, approachable and enjoy creating an efficient and positive working environment, we would be delighted to hear from you. What You Need to Do Now: If this sounds like the role for you, don t wait - apply today with your up-to-date CV! If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice.
Aug 11, 2026
Seasonal
Office & HR Administrator Temporary - 6 months initially with review for further extension Full-time hours 9am 5pm £15 per hour plus holiday pay Location: Slough Working pattern: Hybrid office-based every Monday, Tuesday and Wednesday Our client is seeking a highly organised and proactive Office & HR Administrator to support the smooth day-to-day running of its UK office while providing valuable administrative support to the HR function. This is a varied, hands-on position combining office coordination, facilities, supplier management, health and safety, finance administration, IT coordination and HR support. It would suit someone who enjoys taking ownership, building strong working relationships and ensuring everything operates efficiently behind the scenes. The role offers hybrid working, with a requirement to attend the Slough office every Monday, Tuesday and Wednesday. Applicants must also be flexible to work from the office on additional days when business needs require. The role Working closely with the Head of HR and colleagues across the organisation, your responsibilities will include: • Acting as the main point of contact for office administration queries • Ensuring the office remains professional, organised, safe and welcoming • Managing office supplies, stationery, refreshments and consumables • Coordinating post, couriers, deliveries, meeting rooms and visitors • Maintaining accurate office records, trackers and filing systems • Supporting employee and visitor travel arrangements • Managing relationships with suppliers and external service providers • Coordinating office maintenance, repairs and facilities requirements • Maintaining health and safety records, inspections and compliance documentation • Supporting supplier set-up, invoice tracking and purchase order administration • Maintaining petty cash and office expenditure records • Coordinating IT equipment for new starters and leavers • Maintaining accurate office and IT asset records • Supporting employee onboarding, inductions and new starter documentation • Updating employee records and HR systems accurately and confidentially • Assisting with leaver administration and other employee lifecycle changes • Coordinating training records and compliance documentation • Supporting employee engagement activities, wellbeing initiatives and internal events • Providing administrative support for HR projects and annual people processes • Assisting with internal communications, company meetings and occasional off-site events • Identifying opportunities to improve administrative processes and ways of working What we re looking for The successful candidate will have: • Previous experience in an Office Manager, Office Coordinator, Executive Administrator or similar multifunctional role • Excellent organisational and administrative skills • Strong attention to detail and a methodical approach • The confidence to manage multiple priorities and work independently • Experience liaising with suppliers and external service providers • Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint • Experience handling confidential records and sensitive information • Excellent written and verbal communication skills • A professional, proactive and customer-focused approach • The flexibility to attend the office outside the usual Monday-to-Wednesday pattern when required Experience supporting HR administration, onboarding, health and safety, finance processes or employee events would be advantageous. Previous experience within a regulated environment would also be beneficial but is not essential. Why apply? This is an excellent opportunity to join a growing and dynamic organisation in a broad position where you can take genuine ownership of office operations while developing your HR administration experience. If you are organised, approachable and enjoy creating an efficient and positive working environment, we would be delighted to hear from you. What You Need to Do Now: If this sounds like the role for you, don t wait - apply today with your up-to-date CV! If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice.
Your new company An established organisation is seeking a proactive and organised Administrative & Communications Coordinator to provide high-quality administrative support and help coordinate internal communications across a busy team.This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring the smooth running of day-to-day operations. Your new role Reporting into a senior leadership team, you will play a key role in supporting projects, meetings, communications, and administrative activities. You will be responsible for ensuring information flows effectively, coordinating key activities, and providing essential support to colleagues and stakeholders. Coordinate and manage meetings, including scheduling, room bookings, agendas, and logistics Support the planning and delivery of internal meetings, workshops, and events Prepare, distribute, and maintain documentation, reports, and meeting papers Coordinate internal communications and ensure key messages are shared effectively Liaise with colleagues and stakeholders to gather information and progress actions Monitor deadlines and follow up on outstanding actions and requests Maintain accurate records, trackers, and administrative systems Support project activities through effective coordination and organisation Manage shared inboxes and respond to enquiries where appropriate Assist with document formatting, presentations, and communication materials Provide general administrative support to ensure the efficient operation of the team What you'll need to succeed Previous experience in an administrative, coordination, or support role Excellent organisational skills with the ability to manage competing priorities Strong written and verbal communication skills Confidence liaising with a range of internal and external stakeholders Experience coordinating meetings, diaries, and communications Strong attention to detail and accuracy Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel A proactive and collaborative approach to work What you'll get in return Guaranteed 6-month Contract Competitive rate of pay Hybrid working pattern Office based in Glasgow City centre What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Aug 11, 2026
Seasonal
Your new company An established organisation is seeking a proactive and organised Administrative & Communications Coordinator to provide high-quality administrative support and help coordinate internal communications across a busy team.This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring the smooth running of day-to-day operations. Your new role Reporting into a senior leadership team, you will play a key role in supporting projects, meetings, communications, and administrative activities. You will be responsible for ensuring information flows effectively, coordinating key activities, and providing essential support to colleagues and stakeholders. Coordinate and manage meetings, including scheduling, room bookings, agendas, and logistics Support the planning and delivery of internal meetings, workshops, and events Prepare, distribute, and maintain documentation, reports, and meeting papers Coordinate internal communications and ensure key messages are shared effectively Liaise with colleagues and stakeholders to gather information and progress actions Monitor deadlines and follow up on outstanding actions and requests Maintain accurate records, trackers, and administrative systems Support project activities through effective coordination and organisation Manage shared inboxes and respond to enquiries where appropriate Assist with document formatting, presentations, and communication materials Provide general administrative support to ensure the efficient operation of the team What you'll need to succeed Previous experience in an administrative, coordination, or support role Excellent organisational skills with the ability to manage competing priorities Strong written and verbal communication skills Confidence liaising with a range of internal and external stakeholders Experience coordinating meetings, diaries, and communications Strong attention to detail and accuracy Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel A proactive and collaborative approach to work What you'll get in return Guaranteed 6-month Contract Competitive rate of pay Hybrid working pattern Office based in Glasgow City centre What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Committees Coordinator Location: Our office is in central London at the Royal College of Surgeons and we operate hybrid working arrangements (at least 1 day a week to be spent in the office). Contract : Full-time, permanent Salary : £33,000 per annum Reports to : Governance and Committees Lead Annual leave : 25 days annual, plus bank holidays and normally days off between Christmas and New Year Benefits : Fantastic pension scheme with a minimum 16% contribution from the organisation Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments. This vacancy is being advertised and managed by MemberWise Jobs on behalf of our client. Your application will be reviewed and assessed by a member of the team and referred to the client if shortlisted. Position Overview The position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees. You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records. The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date. Main Job Functions Elections Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies Awards and Bursaries Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively Liaise with Committee Executive Officers, committee members and external education providers Meeting Management Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day Governance & Committee Support Manage governance records, registers and digital platforms Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications Manage methods, processes and procedures for documentation of governance activity Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media Ensure adherence to record retention policies and ongoing management of governance records. Administration Provide administrative and coordination support for education events, as required Coordinate and administer induction processes for Section Executive Officers Administer and collate the output of BAUS surveys Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs Experience / qualifications required Minimum of three years experience working in a similar administrative function in a professional body High level administrative experience in a busy environment Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines Excellent attention to detail Technical proficiency; strong IT skills and competence with document management systems Exceptional communication skills Equal Opportunities Statement We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply. Due to the volume of applications we may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.
Aug 10, 2026
Full time
Committees Coordinator Location: Our office is in central London at the Royal College of Surgeons and we operate hybrid working arrangements (at least 1 day a week to be spent in the office). Contract : Full-time, permanent Salary : £33,000 per annum Reports to : Governance and Committees Lead Annual leave : 25 days annual, plus bank holidays and normally days off between Christmas and New Year Benefits : Fantastic pension scheme with a minimum 16% contribution from the organisation Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments. This vacancy is being advertised and managed by MemberWise Jobs on behalf of our client. Your application will be reviewed and assessed by a member of the team and referred to the client if shortlisted. Position Overview The position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees. You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records. The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date. Main Job Functions Elections Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies Awards and Bursaries Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively Liaise with Committee Executive Officers, committee members and external education providers Meeting Management Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day Governance & Committee Support Manage governance records, registers and digital platforms Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications Manage methods, processes and procedures for documentation of governance activity Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media Ensure adherence to record retention policies and ongoing management of governance records. Administration Provide administrative and coordination support for education events, as required Coordinate and administer induction processes for Section Executive Officers Administer and collate the output of BAUS surveys Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs Experience / qualifications required Minimum of three years experience working in a similar administrative function in a professional body High level administrative experience in a busy environment Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines Excellent attention to detail Technical proficiency; strong IT skills and competence with document management systems Exceptional communication skills Equal Opportunities Statement We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply. Due to the volume of applications we may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.
