We have an exciting opportunity for a Senior Marketing Assistant to join the Marketing team, based in the A&O Shearman Belfast office. Marketing team - Belfast The Digital and Marketing Technology team implements and manages the firm's integrated marketing information systems and digital marketing communications channels. The digital channels include our public and client websites, email marketing, content libraries, and blogs. The team is responsible for the technologies that support core BD and marketing processes, including but not limited to experience collection, contact management, pitching and opportunity management, CV management, events, client segmentation and marketing analytics. These two broad areas of marketing technology activity support each other and overlap, helping to provide a 360 view of our interactions with a client. The team is based in London, Belfast, New York, Munich and Sydney and is part of the global marketing, business development and communications function. What you will do The senior assistant for marketing technology is a member of the Digital and Marketing Technology support team operating from the firm's Shared Services Centre in Belfast. The role of the senior assistant is to complete business as usual tasks sent to the team from internal stakeholders and regular tasks carried out to maintain our systems. The senior marketing technology assistant support internal stakeholders by acting as a 'go-to' across our marketing technology platforms. The working hours for this role is one week of 7:00am - 3:30pm UK time, one week of 10:30am - 7:00pm UK time and two weeks of 9:00am - 5:30pm UK time. We also require the senior digital assistant to step into workflow responsibilities when the primary workflow co-ordinators are not available. The job holder will support on the BAU, acting as a link between the digital and marketing technology function and: the needs of the business, primarily the BD/marketing function, lawyers and PAs internal IT stakeholders other support functions such as HR, Finance and Business Services Being an advocate for the new MS Dynamics CRM, ensuring best practice use and the latest guidance is shared and understood. Being a point of contact for our marketing technology systems (Dynamics CRM, EPiC, Vuture, Sitecore, AOhub) and providing best practice advice and guidance to users. With other senior assistants, ensure regular tasks and priorities are carried out across Sitecore, Dynamics CRM, Vuture, etc. With mailboxes monitored and actioned in a timely manner. Providing ad-hoc training to users of our marketing technology systems, as and when needed. Supporting on the creation of process documents and guides. Assisting on ad-hoc projects, providing updates to management on a regular basis. Troubleshooting issues across our marketing technology systems and liaising with senior members of the team or external system providers, as and when needed. Supporting any system upgrades and enhancements to our platforms are correctly tested and implemented. Supporting on the distribution of firm-wide email campaigns, including producing analytics reports and giving advice on how to improve campaigns in the future. Acting as a data steward for the firm's contact management platform, managing collateral, standard text, etc. Performing administration duties across workflow platform (monitoring of contact inboxes, answering calls, updating trackers). Providing cover for the workflow coordinators when required. Liaising with and supporting internal stakeholders, managing expectations in line with service agreements and A&O Shearman's strategic objectives. Performing any other tasks and duties as may be required, commensurate with the level of the post. What you will have Strong experience of working with data and a good understanding of how information systems and processes work. Strong experience of data handling with an attention for detail. Excellent knowledge of Excel, and a good working knowledge of Word and Outlook. Very high attention to detail and ability to quality check own work. Experience with PowerBI and other Power apps is desirable. An ability to identify and troubleshoot issues and delegate to technical colleagues or external providers if required. Experience of assisting on key projects and helping to deliver solutions. Experience of using email marketing systems, such as Vuture. Experience of website publishing using content management systems, Sitecore and SharePoint highly preferable. Strong editorial and proofreading skills. Experience working with digital assets and web technologies such as websites and apps. Excellent organizational and project management skills. Self-motivated, enthusiastic, responsive, proactive and innovative with good problem solving skills. Good communication and interpersonal skills, able to confidently interact at all levels and across cultures. Ability to work under pressure. Team player. What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.
Aug 10, 2026
Full time
We have an exciting opportunity for a Senior Marketing Assistant to join the Marketing team, based in the A&O Shearman Belfast office. Marketing team - Belfast The Digital and Marketing Technology team implements and manages the firm's integrated marketing information systems and digital marketing communications channels. The digital channels include our public and client websites, email marketing, content libraries, and blogs. The team is responsible for the technologies that support core BD and marketing processes, including but not limited to experience collection, contact management, pitching and opportunity management, CV management, events, client segmentation and marketing analytics. These two broad areas of marketing technology activity support each other and overlap, helping to provide a 360 view of our interactions with a client. The team is based in London, Belfast, New York, Munich and Sydney and is part of the global marketing, business development and communications function. What you will do The senior assistant for marketing technology is a member of the Digital and Marketing Technology support team operating from the firm's Shared Services Centre in Belfast. The role of the senior assistant is to complete business as usual tasks sent to the team from internal stakeholders and regular tasks carried out to maintain our systems. The senior marketing technology assistant support internal stakeholders by acting as a 'go-to' across our marketing technology platforms. The working hours for this role is one week of 7:00am - 3:30pm UK time, one week of 10:30am - 7:00pm UK time and two weeks of 9:00am - 5:30pm UK time. We also require the senior digital assistant to step into workflow responsibilities when the primary workflow co-ordinators are not available. The job holder will support on the BAU, acting as a link between the digital and marketing technology function and: the needs of the business, primarily the BD/marketing function, lawyers and PAs internal IT stakeholders other support functions such as HR, Finance and Business Services Being an advocate for the new MS Dynamics CRM, ensuring best practice use and the latest guidance is shared and understood. Being a point of contact for our marketing technology systems (Dynamics CRM, EPiC, Vuture, Sitecore, AOhub) and providing best practice advice and guidance to users. With other senior assistants, ensure regular tasks and priorities are carried out across Sitecore, Dynamics CRM, Vuture, etc. With mailboxes monitored and actioned in a timely manner. Providing ad-hoc training to users of our marketing technology systems, as and when needed. Supporting on the creation of process documents and guides. Assisting on ad-hoc projects, providing updates to management on a regular basis. Troubleshooting issues across our marketing technology systems and liaising with senior members of the team or external system providers, as and when needed. Supporting any system upgrades and enhancements to our platforms are correctly tested and implemented. Supporting on the distribution of firm-wide email campaigns, including producing analytics reports and giving advice on how to improve campaigns in the future. Acting as a data steward for the firm's contact management platform, managing collateral, standard text, etc. Performing administration duties across workflow platform (monitoring of contact inboxes, answering calls, updating trackers). Providing cover for the workflow coordinators when required. Liaising with and supporting internal stakeholders, managing expectations in line with service agreements and A&O Shearman's strategic objectives. Performing any other tasks and duties as may be required, commensurate with the level of the post. What you will have Strong experience of working with data and a good understanding of how information systems and processes work. Strong experience of data handling with an attention for detail. Excellent knowledge of Excel, and a good working knowledge of Word and Outlook. Very high attention to detail and ability to quality check own work. Experience with PowerBI and other Power apps is desirable. An ability to identify and troubleshoot issues and delegate to technical colleagues or external providers if required. Experience of assisting on key projects and helping to deliver solutions. Experience of using email marketing systems, such as Vuture. Experience of website publishing using content management systems, Sitecore and SharePoint highly preferable. Strong editorial and proofreading skills. Experience working with digital assets and web technologies such as websites and apps. Excellent organizational and project management skills. Self-motivated, enthusiastic, responsive, proactive and innovative with good problem solving skills. Good communication and interpersonal skills, able to confidently interact at all levels and across cultures. Ability to work under pressure. Team player. What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.
Your new company An established and highly successful manufacturing organisation is seeking a Junior Purchasing Assistant to join its busy procurement team. Operating within a fast-paced production environment, the business is committed to delivering operational excellence and maintaining strong supplier partnerships. This is an excellent opportunity for someone looking to develop a long-term career within purchasing, procurement, or supply chain operations. Your new role As a Junior Purchasing Assistant, you will provide administrative and operational support to the purchasing function, ensuring the smooth management of purchase orders, supplier communications, and material deliveries. You will work closely with internal departments and external suppliers to ensure continuity of supply and help maintain accurate procurement records and systems. Responsibilities will include: Managing purchase order confirmations and supplier acknowledgements. Updating and maintaining purchase order information within the ERP system. Reviewing open order books and monitoring outstanding orders. Tracking deliveries and shipment schedules to ensure timely receipt of materials. Following up with suppliers regarding order status and expediting requirements. Communicating supplier delays and delivery changes to internal stakeholders. Escalating supplier performance issues where commitments are not met. Managing consumable purchasing requirements and stock levels. Supporting procurement activities for site facilities. Assisting with supplier onboarding and vendor setup processes. Maintaining supplier information within the vendor management system. Carrying out data checks and due diligence activities to support the purchasing team. Maintaining accurate records, documentation, and filing systems. What you'll need to succeed To be successful in this role, you'll be an organised and proactive individual with strong administrative skills and excellent attention to detail.You'll ideally possess: Previous experience in an administrative, procurement, purchasing, or supply chain support role. Strong organisational skills with the ability to manage multiple priorities. Excellent attention to detail and a high level of accuracy. Strong communication and relationship-building skills. The ability to work effectively in a fast-paced environment. A proactive approach and willingness to learn new processes and systems. Good problem-solving skills and the confidence to follow up with suppliers. Strong IT skills, including Microsoft Office applications. What you'll get in return Competitive salary and benefits package. The opportunity to gain valuable experience within a professional procurement environment. Career progression and development opportunities within purchasing and supply chain. Ongoing training and support from an experienced team. Exposure to ERP systems and supplier management processes. A collaborative and supportive working environment. The chance to develop a long-term career within a growing and successful organisation. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Aug 10, 2026
Full time
Your new company An established and highly successful manufacturing organisation is seeking a Junior Purchasing Assistant to join its busy procurement team. Operating within a fast-paced production environment, the business is committed to delivering operational excellence and maintaining strong supplier partnerships. This is an excellent opportunity for someone looking to develop a long-term career within purchasing, procurement, or supply chain operations. Your new role As a Junior Purchasing Assistant, you will provide administrative and operational support to the purchasing function, ensuring the smooth management of purchase orders, supplier communications, and material deliveries. You will work closely with internal departments and external suppliers to ensure continuity of supply and help maintain accurate procurement records and systems. Responsibilities will include: Managing purchase order confirmations and supplier acknowledgements. Updating and maintaining purchase order information within the ERP system. Reviewing open order books and monitoring outstanding orders. Tracking deliveries and shipment schedules to ensure timely receipt of materials. Following up with suppliers regarding order status and expediting requirements. Communicating supplier delays and delivery changes to internal stakeholders. Escalating supplier performance issues where commitments are not met. Managing consumable purchasing requirements and stock levels. Supporting procurement activities for site facilities. Assisting with supplier onboarding and vendor setup processes. Maintaining supplier information within the vendor management system. Carrying out data checks and due diligence activities to support the purchasing team. Maintaining accurate records, documentation, and filing systems. What you'll need to succeed To be successful in this role, you'll be an organised and proactive individual with strong administrative skills and excellent attention to detail.You'll ideally possess: Previous experience in an administrative, procurement, purchasing, or supply chain support role. Strong organisational skills with the ability to manage multiple priorities. Excellent attention to detail and a high level of accuracy. Strong communication and relationship-building skills. The ability to work effectively in a fast-paced environment. A proactive approach and willingness to learn new processes and systems. Good problem-solving skills and the confidence to follow up with suppliers. Strong IT skills, including Microsoft Office applications. What you'll get in return Competitive salary and benefits package. The opportunity to gain valuable experience within a professional procurement environment. Career progression and development opportunities within purchasing and supply chain. Ongoing training and support from an experienced team. Exposure to ERP systems and supplier management processes. A collaborative and supportive working environment. The chance to develop a long-term career within a growing and successful organisation. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
I'm delighted to be partnering with a highly successful, manufacturing business in Wrexham to recruit a Cash & Bank Administrator. Offering the opportunity to take ownership of a key finance function within a collaborative and supportive team. This isn't a processing role. Instead, you'll become the go-to person for the company's day-to-day banking operations, ensuring cash is accurately posted, reconciled and positioned across multiple accounts. Client Details The business has built an excellent reputation within its sector and supplies premium products to some of the UK's leading retailers. They offer a friendly, down-to-earth culture where people genuinely enjoy coming to work, and where everyone's contribution is recognised. You'll work closely with an experienced Financial Accountant who will support your development while giving you the autonomy to manage your own workload. Description As Cash & Bank Administrator, you'll play a vital role in maintaining the accuracy and integrity of the company's banking processes. Your responsibilities will include: Managing daily bank postings and ensuring all receipts and payments are accurately recorded. Completing daily bank reconciliations and investigating any discrepancies. Executing authorised bank-to-bank cash transfers to maintain liquidity across business accounts. Supporting month-end processes, audit requirements and cash flow reporting. Working alongside the Financial Accountant to continually improve banking processes and controls. Providing additional finance administration support where required, giving the role plenty of variety. Profile We're keen to speak with candidates who have: Previous experience within a Cash & Bank, Treasury Assistant, Accounts Assistant or Bookkeeping role. Hands-on experience completing bank reconciliations and managing daily banking activities. Exposure to cash management, funding transfers or cashbook administration. Strong attention to detail and a methodical approach to work. Good Excel skills and experience working with finance systems. Previous experience within manufacturing, FMCG or another fast-paced commercial environment would be advantageous. Job Offer Our client will offer you: Salary of around £31,000. Newly created role with genuine ownership and autonomy. Supportive and approachable finance leadership. Stable, successful and growing business. Long-term career development opportunities. On-site parking. Staff discounts. Company pension. Healthcare options. Hybrid flexibility once established in the role. If you're interested in this role, apply now.
Aug 10, 2026
Full time
I'm delighted to be partnering with a highly successful, manufacturing business in Wrexham to recruit a Cash & Bank Administrator. Offering the opportunity to take ownership of a key finance function within a collaborative and supportive team. This isn't a processing role. Instead, you'll become the go-to person for the company's day-to-day banking operations, ensuring cash is accurately posted, reconciled and positioned across multiple accounts. Client Details The business has built an excellent reputation within its sector and supplies premium products to some of the UK's leading retailers. They offer a friendly, down-to-earth culture where people genuinely enjoy coming to work, and where everyone's contribution is recognised. You'll work closely with an experienced Financial Accountant who will support your development while giving you the autonomy to manage your own workload. Description As Cash & Bank Administrator, you'll play a vital role in maintaining the accuracy and integrity of the company's banking processes. Your responsibilities will include: Managing daily bank postings and ensuring all receipts and payments are accurately recorded. Completing daily bank reconciliations and investigating any discrepancies. Executing authorised bank-to-bank cash transfers to maintain liquidity across business accounts. Supporting month-end processes, audit requirements and cash flow reporting. Working alongside the Financial Accountant to continually improve banking processes and controls. Providing additional finance administration support where required, giving the role plenty of variety. Profile We're keen to speak with candidates who have: Previous experience within a Cash & Bank, Treasury Assistant, Accounts Assistant or Bookkeeping role. Hands-on experience completing bank reconciliations and managing daily banking activities. Exposure to cash management, funding transfers or cashbook administration. Strong attention to detail and a methodical approach to work. Good Excel skills and experience working with finance systems. Previous experience within manufacturing, FMCG or another fast-paced commercial environment would be advantageous. Job Offer Our client will offer you: Salary of around £31,000. Newly created role with genuine ownership and autonomy. Supportive and approachable finance leadership. Stable, successful and growing business. Long-term career development opportunities. On-site parking. Staff discounts. Company pension. Healthcare options. Hybrid flexibility once established in the role. If you're interested in this role, apply now.
ABOUT THE ROLE As a Residential Senior Carer at a Barchester care home, you'll look after the different needs of our residents to enable us to deliver quality, person-centred care and support. You will be responsible for leading a team of care staff, which will include training, supervisions and delegating duties on shift. You will also support with the administering and ordering of medication, reviewing and updating resident care plans and risk assessment, and liaising with GP's, district nursing teams and resident family members. Like everyone here, as a Residential Senior Care Assistant, you'll always respect the dignity and preferences of our residents as well playing your own part in creating an environment that's warm, welcoming and vibrant. ABOUT YOU The successful candidate will have NVQ Level 3 or Advanced Diploma in Health & Social Care to join us as a Residential Senior Care Assistant. You will have previous experience in a residential care setting along with proven team leadership skills and the ability to make appropriate decisions to support the needs and wellbeing of our Residents. We're looking for people who are warm-hearted, compassionate and committed to giving each resident individualised care and support. You'll have the opportunity to develop your career through ongoing training opportunities, so there's no limit to how far you can go with us. Many of our Senior Carer Assistants progress into Care Practitioners, Care Community Leads or on to nursing pathways. REWARDS PACKAGE In return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your motivational and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.
Aug 10, 2026
Full time
ABOUT THE ROLE As a Residential Senior Carer at a Barchester care home, you'll look after the different needs of our residents to enable us to deliver quality, person-centred care and support. You will be responsible for leading a team of care staff, which will include training, supervisions and delegating duties on shift. You will also support with the administering and ordering of medication, reviewing and updating resident care plans and risk assessment, and liaising with GP's, district nursing teams and resident family members. Like everyone here, as a Residential Senior Care Assistant, you'll always respect the dignity and preferences of our residents as well playing your own part in creating an environment that's warm, welcoming and vibrant. ABOUT YOU The successful candidate will have NVQ Level 3 or Advanced Diploma in Health & Social Care to join us as a Residential Senior Care Assistant. You will have previous experience in a residential care setting along with proven team leadership skills and the ability to make appropriate decisions to support the needs and wellbeing of our Residents. We're looking for people who are warm-hearted, compassionate and committed to giving each resident individualised care and support. You'll have the opportunity to develop your career through ongoing training opportunities, so there's no limit to how far you can go with us. Many of our Senior Carer Assistants progress into Care Practitioners, Care Community Leads or on to nursing pathways. REWARDS PACKAGE In return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your motivational and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.
Office Administrator Administrator Administrative Assistant Office Assistant Business Support Administrator Bridport, Dorset (DT6) £25,000 per annum Monday to Friday 8am-4:30pm Permanent Introduction Acorn by Synergie is recruiting on behalf of a well-established and growing organisation for an Office Administrator to join their friendly and supportive team in Bridport . This is an excellent opportunity for an organised and proactive individual who enjoys working in a busy office environment and takes pride in delivering accurate, high-quality administrative support. You'll play an important role in ensuring the smooth day-to-day running of the office while supporting colleagues and customers across the business. Key Duties Manage and maintain customer equipment records. Format and upload reports to customer portals. Update and maintain information using Microsoft Access databases. Answer incoming telephone calls and direct enquiries appropriately. Provide general administrative support to the wider office team. Ensure all records and documentation are accurate and up to date. Support colleagues with day-to-day office administration as required. Requirements Minimum of one year's experience in an office administration role. Strong IT skills, including Microsoft Excel and Microsoft Access. Excellent organisational skills with a high level of attention to detail. Professional and confident telephone manner. Strong written and verbal communication skills. Ability to work effectively both independently and as part of a team. Flexible, positive attitude with a willingness to support colleagues. What We Offer £25,000 per annum. Permanent, full-time position. Monday to Friday working pattern. Working hours of 8am-4:30pm . Friendly and supportive working environment. Ongoing training and development opportunities. Genuine career progression opportunities. Interested? If you're looking for your next opportunity as an Office Administrator , Administrator , Administrative Assistant , Office Assistant , or Business Support Administrator in Bridport , apply today with your up-to-date CV for immediate consideration. Acorn by Synergie acts as an employment agency for permanent recruitment.
Aug 10, 2026
Full time
Office Administrator Administrator Administrative Assistant Office Assistant Business Support Administrator Bridport, Dorset (DT6) £25,000 per annum Monday to Friday 8am-4:30pm Permanent Introduction Acorn by Synergie is recruiting on behalf of a well-established and growing organisation for an Office Administrator to join their friendly and supportive team in Bridport . This is an excellent opportunity for an organised and proactive individual who enjoys working in a busy office environment and takes pride in delivering accurate, high-quality administrative support. You'll play an important role in ensuring the smooth day-to-day running of the office while supporting colleagues and customers across the business. Key Duties Manage and maintain customer equipment records. Format and upload reports to customer portals. Update and maintain information using Microsoft Access databases. Answer incoming telephone calls and direct enquiries appropriately. Provide general administrative support to the wider office team. Ensure all records and documentation are accurate and up to date. Support colleagues with day-to-day office administration as required. Requirements Minimum of one year's experience in an office administration role. Strong IT skills, including Microsoft Excel and Microsoft Access. Excellent organisational skills with a high level of attention to detail. Professional and confident telephone manner. Strong written and verbal communication skills. Ability to work effectively both independently and as part of a team. Flexible, positive attitude with a willingness to support colleagues. What We Offer £25,000 per annum. Permanent, full-time position. Monday to Friday working pattern. Working hours of 8am-4:30pm . Friendly and supportive working environment. Ongoing training and development opportunities. Genuine career progression opportunities. Interested? If you're looking for your next opportunity as an Office Administrator , Administrator , Administrative Assistant , Office Assistant , or Business Support Administrator in Bridport , apply today with your up-to-date CV for immediate consideration. Acorn by Synergie acts as an employment agency for permanent recruitment.
FRENCH SELECTION (FS) French speaking Personal Assistant Location: Mansfield Office Based with Fridays Work from Home Salary: up to £37,500 per annum plus benefits Ref: 8241PA To apply using our preferred format, please visit French Selection website, go to the vacancies page, search job reference: 8241PA The company: An award-winning, multinational organisation who provide specialist services on a global scale. The company is recognised for its strong core values, commitment to sustainability, and collaborative working environment. Main duties: An exciting opportunity to become the trusted right-hand support to the Operations Director. You will act as a first point of contact for key stakeholders, and provide a high level of executive and operational support The role: - Manage the Director's diary including meetings, travel and the preparation of briefing materials. - Provide high-level administrative and secretarial support, including drafting professional correspondence, reports and managing communications - Coordinate meetings and events while also handling agendas, minutes and logistics - Conduct research and prepare reports, summaries and presentations - Act as the first point of contact for internal and external stakeholders, handling enquiries and welcoming visitors when required, ensuring a high level of professionalism - Arrange and manage travel logistics, consisting of bookings, itineraries, and trip coordination. - Uphold confidentiality and discretion when handling sensitive information and communications. - Support the wider leadership team with ad-hoc tasks and project coordination as needed. The candidate: - Fluent in French to Business level standard - Proven experience working as a Personal Assistant or Executive assistant to Senior Management - Essential - Strong interpersonal and communication skills (written and spoken) with confidence handling challenging enquiries. - Highly organised with the ability to prioritise and meet tight deadlines. - Self-motivated and flexible with the ability to work independently and adapt working hours when needed - Advanced IT proficiency especially in Microsoft Office - Car owner due to location The salary: up to £37,500 per annum plus benefits French Selection, leading UK-based consultancy specialising in the recruitment of bilingual and multilingual professionals for international business (industries and services). We are the leading recruitment consultancy for German, French, Italian and Spanish speaking positions. Also recruiting for positions with other languages such as Dutch, Polish, Portuguese, Scandinavian languages, Mandarin, Japanese and Arabic.
Aug 10, 2026
Full time
FRENCH SELECTION (FS) French speaking Personal Assistant Location: Mansfield Office Based with Fridays Work from Home Salary: up to £37,500 per annum plus benefits Ref: 8241PA To apply using our preferred format, please visit French Selection website, go to the vacancies page, search job reference: 8241PA The company: An award-winning, multinational organisation who provide specialist services on a global scale. The company is recognised for its strong core values, commitment to sustainability, and collaborative working environment. Main duties: An exciting opportunity to become the trusted right-hand support to the Operations Director. You will act as a first point of contact for key stakeholders, and provide a high level of executive and operational support The role: - Manage the Director's diary including meetings, travel and the preparation of briefing materials. - Provide high-level administrative and secretarial support, including drafting professional correspondence, reports and managing communications - Coordinate meetings and events while also handling agendas, minutes and logistics - Conduct research and prepare reports, summaries and presentations - Act as the first point of contact for internal and external stakeholders, handling enquiries and welcoming visitors when required, ensuring a high level of professionalism - Arrange and manage travel logistics, consisting of bookings, itineraries, and trip coordination. - Uphold confidentiality and discretion when handling sensitive information and communications. - Support the wider leadership team with ad-hoc tasks and project coordination as needed. The candidate: - Fluent in French to Business level standard - Proven experience working as a Personal Assistant or Executive assistant to Senior Management - Essential - Strong interpersonal and communication skills (written and spoken) with confidence handling challenging enquiries. - Highly organised with the ability to prioritise and meet tight deadlines. - Self-motivated and flexible with the ability to work independently and adapt working hours when needed - Advanced IT proficiency especially in Microsoft Office - Car owner due to location The salary: up to £37,500 per annum plus benefits French Selection, leading UK-based consultancy specialising in the recruitment of bilingual and multilingual professionals for international business (industries and services). We are the leading recruitment consultancy for German, French, Italian and Spanish speaking positions. Also recruiting for positions with other languages such as Dutch, Polish, Portuguese, Scandinavian languages, Mandarin, Japanese and Arabic.
Customer Returns and Administration Assistant Full-Time 40 hours per week (Monday - Friday) We are looking for a reliable Customer Returns and Administration Assistant to join our busy office admin team. Key Responsibilities Provide administrative support across operations Process and manage sales orders accurately Handle customer queries and order tracking Coordinate product returns and documentation Key Skills & Competencies Strong attention to detail and organisational skills Excellent communication and customer service skills Self-motivated with ability to work independently Proficient in Microsoft Word and Excel Desirable Experience with NetSuite or ERP systems Knowledge of warehousing, logistics or returns processes Essential Requirements Must hold a full valid driving licence Happy to travel occasionally Ideal for someone organised and customer-focused. Apply now!
Aug 10, 2026
Full time
Customer Returns and Administration Assistant Full-Time 40 hours per week (Monday - Friday) We are looking for a reliable Customer Returns and Administration Assistant to join our busy office admin team. Key Responsibilities Provide administrative support across operations Process and manage sales orders accurately Handle customer queries and order tracking Coordinate product returns and documentation Key Skills & Competencies Strong attention to detail and organisational skills Excellent communication and customer service skills Self-motivated with ability to work independently Proficient in Microsoft Word and Excel Desirable Experience with NetSuite or ERP systems Knowledge of warehousing, logistics or returns processes Essential Requirements Must hold a full valid driving licence Happy to travel occasionally Ideal for someone organised and customer-focused. Apply now!
Team Administration Assistant 30,000 - 32,000 DOE Permanent, Full Time 8:30am - 5:30pm City of London - Near Liverpool Street Station This is an excellent opportunity for an organised, proactive, and client-focused individual to join a successful financial planning team. Working closely with several Financial Advisers, you will play a key role in delivering an exceptional client experience while supporting the efficient management of client relationships, business processing, and regulatory requirements. The role would suit someone with a genuine interest in financial services, strong administrative skills, and a passion for providing outstanding support in a fast-paced environment. Key Responsibilities: Act as a primary contact for client administration and onboarding activities, ensuring a seamless client journey. Conduct Anti-Money Laundering (AML) and compliance checks in accordance with regulatory standards. Accurately upload and maintain client records, including digitising Client Financial Reviews (CFRs) and updating internal systems. Process new business applications from submission through to completion, ensuring all requirements are met efficiently. Liaise with clients to obtain outstanding documentation, application forms, and funds required to progress cases. Prepare and draft Suitability Reports and associated documentation for investment recommendations. Monitor and manage the new business pipeline, tracking cases and resolving any issues to ensure timely completion. Coordinate client communications, including birthday greetings, electronic correspondence, and postal enquiries. Build strong relationships with advisers, administration teams, and external providers to resolve operational and client-related queries. Process policy servicing requests, including encashments, surrenders, and premium amendments. Maintain accurate, compliant, and up-to-date client information across all systems and records. Assist with client events, marketing activities, and broader team support initiatives. Support the firm's paperless working practices through effective document management and digital record keeping. Contribute to business improvement projects and provide general administrative support as required. Requirements: Previous experience within a financial services environment. Exceptional attention to detail and a commitment to maintaining high levels of accuracy. Strong analytical, organisational, and problem-solving skills. Professional, personable, and confident communication skills when dealing with clients and colleagues. Proven experience in an administrative or client support role. An understanding of the expectations and service requirements of high-net-worth clients. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. Background in administration, client servicing, customer support, financial planning support, or a similar role within the industry. This is an exciting opportunity to grow your career in a professional and exciting environment. You will be part of a collaborative team, contributing to the overall success of the organisation. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 10, 2026
Full time
Team Administration Assistant 30,000 - 32,000 DOE Permanent, Full Time 8:30am - 5:30pm City of London - Near Liverpool Street Station This is an excellent opportunity for an organised, proactive, and client-focused individual to join a successful financial planning team. Working closely with several Financial Advisers, you will play a key role in delivering an exceptional client experience while supporting the efficient management of client relationships, business processing, and regulatory requirements. The role would suit someone with a genuine interest in financial services, strong administrative skills, and a passion for providing outstanding support in a fast-paced environment. Key Responsibilities: Act as a primary contact for client administration and onboarding activities, ensuring a seamless client journey. Conduct Anti-Money Laundering (AML) and compliance checks in accordance with regulatory standards. Accurately upload and maintain client records, including digitising Client Financial Reviews (CFRs) and updating internal systems. Process new business applications from submission through to completion, ensuring all requirements are met efficiently. Liaise with clients to obtain outstanding documentation, application forms, and funds required to progress cases. Prepare and draft Suitability Reports and associated documentation for investment recommendations. Monitor and manage the new business pipeline, tracking cases and resolving any issues to ensure timely completion. Coordinate client communications, including birthday greetings, electronic correspondence, and postal enquiries. Build strong relationships with advisers, administration teams, and external providers to resolve operational and client-related queries. Process policy servicing requests, including encashments, surrenders, and premium amendments. Maintain accurate, compliant, and up-to-date client information across all systems and records. Assist with client events, marketing activities, and broader team support initiatives. Support the firm's paperless working practices through effective document management and digital record keeping. Contribute to business improvement projects and provide general administrative support as required. Requirements: Previous experience within a financial services environment. Exceptional attention to detail and a commitment to maintaining high levels of accuracy. Strong analytical, organisational, and problem-solving skills. Professional, personable, and confident communication skills when dealing with clients and colleagues. Proven experience in an administrative or client support role. An understanding of the expectations and service requirements of high-net-worth clients. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. Background in administration, client servicing, customer support, financial planning support, or a similar role within the industry. This is an exciting opportunity to grow your career in a professional and exciting environment. You will be part of a collaborative team, contributing to the overall success of the organisation. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Join Our Team as an Assistant IT Coordinator! NO EXPERIENCE REQUIRED, JUST A PASSION FOR THE IT INDUSTRY! Advertised by OA West End Are you looking to kickstart your career in the IT industry? Do you have a keen interest in technology and a proactive, can-do attitude? Our client, a growing and friendly IT consultancy based in the West End, is seeking an enthusiastic Assistant Technical IT Coordinator to join their close-knit team. This is a fantastic opportunity for someone eager to gain hands-on experience, learn from industry professionals, and become part of a supportive and sociable working environment. Position: Assistant Technical IT Coordinator Contract Type: Permanent Annual Salary: 25,000 - 28,000 Working Pattern: Full Time (Monday - Friday, 8:30am - 5:30pm) - Office-based What You'll Do: As an Assistant Technical Coordinator, you'll play a key role in supporting the smooth running of the business. This is a varied position where no two days are the same. Duties include: Providing administrative support to the Office Manager and technical consultants Assisting with coordination of internal processes and client requirements Managing communications via email and Microsoft Teams Supporting documentation, scheduling, and general office organisation Helping ensure tasks and projects are kept on track Acting as a central point of support across the team You'll gain valuable exposure to how an IT consultancy operates and work alongside experienced professionals who are happy to share their knowledge. Key Skills & Attributes: We're looking for someone with the right attitude and potential, rather than extensive experience: Highly organised with the ability to manage multiple tasks Strong communication skills, both written and verbal Confident using Microsoft Office and digital tools Proactive, curious, and eager to learn Positive, reliable, and keen to get involved Able to use initiative and think things through Comfortable asking questions and developing new skills Takes pride in delivering high-quality work The Ideal Candidate Will Be: Resourceful - enjoys problem-solving and thinking independently Respectful - professional and approachable with colleagues and clients Reliable - committed and dependable Resilient - adaptable in a fast-paced environment Ready to Learn - eager to build a long-term career in IT Why Join Us? Career Starter Opportunity: Perfect for those looking to break into the IT industry Supportive Team: Friendly, collaborative environment where everyone helps each other Learning & Development: Gain exposure to a wide range of technologies and business operations Positive Culture: Sociable, approachable team with a professional yet relaxed atmosphere Requirements: Right to work in the UK A genuine interest in IT and technology Willingness to learn and develop professionally If you're ready to take the first step in your IT career and join a company that values enthusiasm and potential, we'd love to hear from you. Apply today and start your journey in IT! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 10, 2026
Full time
Join Our Team as an Assistant IT Coordinator! NO EXPERIENCE REQUIRED, JUST A PASSION FOR THE IT INDUSTRY! Advertised by OA West End Are you looking to kickstart your career in the IT industry? Do you have a keen interest in technology and a proactive, can-do attitude? Our client, a growing and friendly IT consultancy based in the West End, is seeking an enthusiastic Assistant Technical IT Coordinator to join their close-knit team. This is a fantastic opportunity for someone eager to gain hands-on experience, learn from industry professionals, and become part of a supportive and sociable working environment. Position: Assistant Technical IT Coordinator Contract Type: Permanent Annual Salary: 25,000 - 28,000 Working Pattern: Full Time (Monday - Friday, 8:30am - 5:30pm) - Office-based What You'll Do: As an Assistant Technical Coordinator, you'll play a key role in supporting the smooth running of the business. This is a varied position where no two days are the same. Duties include: Providing administrative support to the Office Manager and technical consultants Assisting with coordination of internal processes and client requirements Managing communications via email and Microsoft Teams Supporting documentation, scheduling, and general office organisation Helping ensure tasks and projects are kept on track Acting as a central point of support across the team You'll gain valuable exposure to how an IT consultancy operates and work alongside experienced professionals who are happy to share their knowledge. Key Skills & Attributes: We're looking for someone with the right attitude and potential, rather than extensive experience: Highly organised with the ability to manage multiple tasks Strong communication skills, both written and verbal Confident using Microsoft Office and digital tools Proactive, curious, and eager to learn Positive, reliable, and keen to get involved Able to use initiative and think things through Comfortable asking questions and developing new skills Takes pride in delivering high-quality work The Ideal Candidate Will Be: Resourceful - enjoys problem-solving and thinking independently Respectful - professional and approachable with colleagues and clients Reliable - committed and dependable Resilient - adaptable in a fast-paced environment Ready to Learn - eager to build a long-term career in IT Why Join Us? Career Starter Opportunity: Perfect for those looking to break into the IT industry Supportive Team: Friendly, collaborative environment where everyone helps each other Learning & Development: Gain exposure to a wide range of technologies and business operations Positive Culture: Sociable, approachable team with a professional yet relaxed atmosphere Requirements: Right to work in the UK A genuine interest in IT and technology Willingness to learn and develop professionally If you're ready to take the first step in your IT career and join a company that values enthusiasm and potential, we'd love to hear from you. Apply today and start your journey in IT! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Personal Assistant & Project Coordinator to the Founder & CEO Location: Grantham, Lincolnshire (Hybrid) Salary: £32,000-£40,000 per annum (depending on experience) Job Type: Full-time Join a Fast-Growing Property Development Business The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK. As our business continues to grow, we're looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO. This is far more than a traditional PA role. You'll become the CEO's trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks. If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we'd love to hear from you. About the Role You'll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed. No two days are the same. One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. You'll become the central point of coordination across the business. Personal Assistant Support • Manage the CEO's diary, appointments and meetings. • Prioritise emails and correspondence. • Prepare meeting agendas and take clear action notes. • Track actions arising from meetings and ensure they are completed. • Organise travel, accommodation and business events. • Prepare presentations, reports and business documents. • Assist with confidential business matters. Project Coordination Support the delivery of projects across the business by: • Maintaining project plans and trackers. • Monitoring progress against deadlines. • Chasing outstanding actions. • Coordinating communication between internal teams and external consultants. • Escalating risks or delays to the CEO. • Producing regular project updates. • Ensure the CEO has accurate, organised information for weekly and monthly reporting. • Collate information into concise management reports and dashboards. • Review reports for completeness and consistency before they reach the CEO. • Chase outstanding reports and actions. • Develop and maintain standard reporting templates. • Ensure department managers and external consultants submit reports in an agreed format and on time. Management Reporting Operations Support Help improve the day-to-day running of the business by: • Coordinating weekly operations meetings. • Monitoring business KPIs and action plans. • Keeping project dashboards up to date. • Supporting recruitment and onboarding. • Assisting with business improvement initiatives. • Ensuring information is organised and easily accessible. Systems & Process Coordination You won't be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: • Monitoring progress of department managers as they create and update their own SOPs. • Following up on outstanding documentation. • Maintaining a central SOP library. • Ensuring documents are filed correctly and remain current. • Identifying gaps and ensuring ownership is assigned. Communication Work closely with: • The CEO • Property Management Team • Finance • Architects • Planning Consultants • Contractors • Solicitors • Investors • Virtual Assistants • External suppliers to ensure projects continue moving efficiently. About You • Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. • A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. • Exceptionally organised. • Proactive and self-motivated. • Calm under pressure. • Professional and highly trustworthy. • Confident communicating with people at all levels. • Comfortable managing multiple priorities. • Solutions-focused with excellent attention to detail. • Able to work independently and take ownership of tasks. Essential Skills Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. • Excellent organisational skills. • Strong written and verbal communication. • High attention to detail. • Excellent time management. Experience using Asana or similar task management software. • Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Desirable Experience • Property • Construction • Professional Services • Project Coordination • CRM or project management software (such as ClickUp) • AI productivity tools What Success Looks Like Within your first three months, you'll have: • Built a strong understanding of the business and our projects. • Implemented clear project and action tracking. • Helped reduce the CEO's administrative workload. • Established effective follow-up processes for meetings and actions. • Organised and maintained our central SOP library. • Improved communication and accountability across the team. • Become a trusted member of the leadership team. What We Offer • Competitive salary of £32,000-£40,000 depending on experience. • Opportunity to work directly with the CEO of a growing property business. • A varied and rewarding role with genuine responsibility. • Career progression as the business expands. • Supportive and ambitious working environment. • Exposure to exciting development and investment projects.
Aug 09, 2026
Full time
Personal Assistant & Project Coordinator to the Founder & CEO Location: Grantham, Lincolnshire (Hybrid) Salary: £32,000-£40,000 per annum (depending on experience) Job Type: Full-time Join a Fast-Growing Property Development Business The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK. As our business continues to grow, we're looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO. This is far more than a traditional PA role. You'll become the CEO's trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks. If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we'd love to hear from you. About the Role You'll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed. No two days are the same. One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. You'll become the central point of coordination across the business. Personal Assistant Support • Manage the CEO's diary, appointments and meetings. • Prioritise emails and correspondence. • Prepare meeting agendas and take clear action notes. • Track actions arising from meetings and ensure they are completed. • Organise travel, accommodation and business events. • Prepare presentations, reports and business documents. • Assist with confidential business matters. Project Coordination Support the delivery of projects across the business by: • Maintaining project plans and trackers. • Monitoring progress against deadlines. • Chasing outstanding actions. • Coordinating communication between internal teams and external consultants. • Escalating risks or delays to the CEO. • Producing regular project updates. • Ensure the CEO has accurate, organised information for weekly and monthly reporting. • Collate information into concise management reports and dashboards. • Review reports for completeness and consistency before they reach the CEO. • Chase outstanding reports and actions. • Develop and maintain standard reporting templates. • Ensure department managers and external consultants submit reports in an agreed format and on time. Management Reporting Operations Support Help improve the day-to-day running of the business by: • Coordinating weekly operations meetings. • Monitoring business KPIs and action plans. • Keeping project dashboards up to date. • Supporting recruitment and onboarding. • Assisting with business improvement initiatives. • Ensuring information is organised and easily accessible. Systems & Process Coordination You won't be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: • Monitoring progress of department managers as they create and update their own SOPs. • Following up on outstanding documentation. • Maintaining a central SOP library. • Ensuring documents are filed correctly and remain current. • Identifying gaps and ensuring ownership is assigned. Communication Work closely with: • The CEO • Property Management Team • Finance • Architects • Planning Consultants • Contractors • Solicitors • Investors • Virtual Assistants • External suppliers to ensure projects continue moving efficiently. About You • Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. • A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. • Exceptionally organised. • Proactive and self-motivated. • Calm under pressure. • Professional and highly trustworthy. • Confident communicating with people at all levels. • Comfortable managing multiple priorities. • Solutions-focused with excellent attention to detail. • Able to work independently and take ownership of tasks. Essential Skills Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. • Excellent organisational skills. • Strong written and verbal communication. • High attention to detail. • Excellent time management. Experience using Asana or similar task management software. • Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Desirable Experience • Property • Construction • Professional Services • Project Coordination • CRM or project management software (such as ClickUp) • AI productivity tools What Success Looks Like Within your first three months, you'll have: • Built a strong understanding of the business and our projects. • Implemented clear project and action tracking. • Helped reduce the CEO's administrative workload. • Established effective follow-up processes for meetings and actions. • Organised and maintained our central SOP library. • Improved communication and accountability across the team. • Become a trusted member of the leadership team. What We Offer • Competitive salary of £32,000-£40,000 depending on experience. • Opportunity to work directly with the CEO of a growing property business. • A varied and rewarding role with genuine responsibility. • Career progression as the business expands. • Supportive and ambitious working environment. • Exposure to exciting development and investment projects.
Job Title: Assistant Branch Manager About the Assistant Branch Manager role: In this unique and exciting management role, we are looking for a goal orientated Assistant Branch Manager with a proven sales track record and experinece of managing staff. The company are going from strength to strength and growing at a fast rate within the UK, with this role allowing the postholder the opportunity to help to manage their existing site in Doncaster, reporting into the Store and Regional Manager. The ideal candidate will have some retail management/team leading experience and be someone who likes variety and has excellent communication skills and can provide exceptional customer service. The role requires someone who is organised, self-motivated and can manage their own and other s time effectively. Storage experience is not necessary, but people management/team leading experience at some level, as well as sales experience are essential. The key aspects of the role are converting inbound sales enquiries for customers wanting to use self storage, maintaining site standards, people management and administration. Assistant Managers are responsible for supporting the Store Manager and taking on their responsibilities if they re away - as well as taking ownership of other crucial aspects of the store and staff. Key Benefits for the Assistant Manager: • Generous End of Year Bonus Scheme - Training and development programme - Contributory pension scheme - 30 days holiday, including bank holidays. - Employee 'free perks scheme What you ll do Sales and Customer Service o Convert sales and help customers make informed decisions o Achieve sales targets by maximising sales opportunities o Provide stellar customer service, resolve complaints and address concerns, always keeping our values in mind Supervise and train employees o Organise rotas, give sales training, delegate tasks and help with employee performance management o Motivate staff, giving praise when things go well and helping them improve in the areas they need to o Help others achieve their goals through leadership, giving encouragement and advice in how to meet budgets and get results Assume responsibility in the Store Manager s absence o Develop and grow the store alongside the manager, achieving revenue and growth targets o Take full responsibility for the site when the manager is away, completing reports to give back to them upon their return o Demonstrate an active approach, getting involved fully to achieve joint goals faster and with an exciting urgency Maintenance and administration o Take pride in the site and maintain excellent standards and record keeping o Keep the site safe and healthy for staff and customers o Keep company systems, policies and procedures running smoothly, and assist with the creation and implementation of marketing plans to promote the store and create brand awareness o Promote the store in the local community by networking and liaising with local shops and businesses Who we re looking for in the ideal Assistant Manager Likes variety, has excellent communication skills, and can provide exceptional customer service Proven people management experience and self-motivation Strong organisational skills, with the ability to prioritise and delegate effectively A good level of numeracy and literacy Strong people skills, with the ability to build effective relationships with customers and staff We would welcome applicants to call in to discuss the role following their online application.
Aug 09, 2026
Full time
Job Title: Assistant Branch Manager About the Assistant Branch Manager role: In this unique and exciting management role, we are looking for a goal orientated Assistant Branch Manager with a proven sales track record and experinece of managing staff. The company are going from strength to strength and growing at a fast rate within the UK, with this role allowing the postholder the opportunity to help to manage their existing site in Doncaster, reporting into the Store and Regional Manager. The ideal candidate will have some retail management/team leading experience and be someone who likes variety and has excellent communication skills and can provide exceptional customer service. The role requires someone who is organised, self-motivated and can manage their own and other s time effectively. Storage experience is not necessary, but people management/team leading experience at some level, as well as sales experience are essential. The key aspects of the role are converting inbound sales enquiries for customers wanting to use self storage, maintaining site standards, people management and administration. Assistant Managers are responsible for supporting the Store Manager and taking on their responsibilities if they re away - as well as taking ownership of other crucial aspects of the store and staff. Key Benefits for the Assistant Manager: • Generous End of Year Bonus Scheme - Training and development programme - Contributory pension scheme - 30 days holiday, including bank holidays. - Employee 'free perks scheme What you ll do Sales and Customer Service o Convert sales and help customers make informed decisions o Achieve sales targets by maximising sales opportunities o Provide stellar customer service, resolve complaints and address concerns, always keeping our values in mind Supervise and train employees o Organise rotas, give sales training, delegate tasks and help with employee performance management o Motivate staff, giving praise when things go well and helping them improve in the areas they need to o Help others achieve their goals through leadership, giving encouragement and advice in how to meet budgets and get results Assume responsibility in the Store Manager s absence o Develop and grow the store alongside the manager, achieving revenue and growth targets o Take full responsibility for the site when the manager is away, completing reports to give back to them upon their return o Demonstrate an active approach, getting involved fully to achieve joint goals faster and with an exciting urgency Maintenance and administration o Take pride in the site and maintain excellent standards and record keeping o Keep the site safe and healthy for staff and customers o Keep company systems, policies and procedures running smoothly, and assist with the creation and implementation of marketing plans to promote the store and create brand awareness o Promote the store in the local community by networking and liaising with local shops and businesses Who we re looking for in the ideal Assistant Manager Likes variety, has excellent communication skills, and can provide exceptional customer service Proven people management experience and self-motivation Strong organisational skills, with the ability to prioritise and delegate effectively A good level of numeracy and literacy Strong people skills, with the ability to build effective relationships with customers and staff We would welcome applicants to call in to discuss the role following their online application.
Customer Service and Administration Assistant Full-Time 40 hours per week (Monday - Friday) About the Role As a key member of the Office Admin Team, you will work closely with Customer Service and Admin colleagues to ensure smooth day-to-day operations. This varied role involves supporting order processing, returns management, and customer service, while helping to maintain efficient office administration. Key Responsibilities - Provide administrative support across all areas of operations - Process and manage sales orders accurately and efficiently - Handle customer queries and ensure timely order tracking - Coordinate and manage product returns and related documentation Key Skills & Competencies - Strong attention to detail and organisational skills - Excellent communication and customer service skills - Self-motivated and able to work independently - Proficient in Microsoft Word and Excel Desirable Experience - Familiarity with NetSuite or other ERP systems - Understanding of third-party warehousing or transport logistics - Experience in B2B/B2C customer service - Knowledge of return logistics processes
Aug 09, 2026
Full time
Customer Service and Administration Assistant Full-Time 40 hours per week (Monday - Friday) About the Role As a key member of the Office Admin Team, you will work closely with Customer Service and Admin colleagues to ensure smooth day-to-day operations. This varied role involves supporting order processing, returns management, and customer service, while helping to maintain efficient office administration. Key Responsibilities - Provide administrative support across all areas of operations - Process and manage sales orders accurately and efficiently - Handle customer queries and ensure timely order tracking - Coordinate and manage product returns and related documentation Key Skills & Competencies - Strong attention to detail and organisational skills - Excellent communication and customer service skills - Self-motivated and able to work independently - Proficient in Microsoft Word and Excel Desirable Experience - Familiarity with NetSuite or other ERP systems - Understanding of third-party warehousing or transport logistics - Experience in B2B/B2C customer service - Knowledge of return logistics processes
Accounts Payable Assistant Reed are partnering with an exciting organisation in their search for a detail-oriented and proactive Accounts Payable Assistant to join our Finance team in Cambridge. This is an excellent opportunity for someone looking to build or develop their finance career within a busy and collaborative environment. Reporting to the Finance Operations Manager, you'll play a key role in supporting the end-to-end Accounts Payable function, ensuring supplier invoices, expenses and financial transactions are processed accurately and efficiently. You'll gain exposure to a wide range of finance activities while working within a complex international operating environment. What You'll Be Doing As an Accounts Payable Assistant, your responsibilities will include: Processing supplier invoices, expenses, credit card submissions and partner project claims. Validating expenses and invoices, ensuring compliance with company policies and VAT requirements. Coding invoices and expenses accurately to the relevant General Ledger accounts. Setting up new suppliers and verifying supplier bank details. Managing invoice and expense data within finance systems, including Sage. Supporting payment runs and maintaining accurate purchase ledger records. Reconciling supplier statements and resolving discrepancies. Responding to supplier and employee queries in a professional and timely manner. Monitoring outstanding invoices and following up where required. Assisting with month-end close activities, including invoice accruals and reconciliations. Managing shared finance inboxes and providing support to colleagues across the business. Assisting with year-end audit requirements and other finance administration tasks as needed. What We're Looking For We're keen to hear from candidates who have: Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role. Strong attention to detail and a high level of accuracy. Excellent organisational and time management skills. Good communication skills and confidence liaising with colleagues and suppliers. Experience using finance systems such as Sage (or similar ERP systems). Good working knowledge of Microsoft Excel and Microsoft Office applications. A proactive approach, with the ability to manage multiple priorities in a fast-paced environment. An interest in developing a career within finance. Working Arrangements Our client operates a flexible hybrid working model. During your initial onboarding period, you will be expected to be office-based 4-5 days per week for approximately six months. Following this, the role will move to a hybrid arrangement with a minimum of 3 days per week in the Cambridge office.
Aug 09, 2026
Full time
Accounts Payable Assistant Reed are partnering with an exciting organisation in their search for a detail-oriented and proactive Accounts Payable Assistant to join our Finance team in Cambridge. This is an excellent opportunity for someone looking to build or develop their finance career within a busy and collaborative environment. Reporting to the Finance Operations Manager, you'll play a key role in supporting the end-to-end Accounts Payable function, ensuring supplier invoices, expenses and financial transactions are processed accurately and efficiently. You'll gain exposure to a wide range of finance activities while working within a complex international operating environment. What You'll Be Doing As an Accounts Payable Assistant, your responsibilities will include: Processing supplier invoices, expenses, credit card submissions and partner project claims. Validating expenses and invoices, ensuring compliance with company policies and VAT requirements. Coding invoices and expenses accurately to the relevant General Ledger accounts. Setting up new suppliers and verifying supplier bank details. Managing invoice and expense data within finance systems, including Sage. Supporting payment runs and maintaining accurate purchase ledger records. Reconciling supplier statements and resolving discrepancies. Responding to supplier and employee queries in a professional and timely manner. Monitoring outstanding invoices and following up where required. Assisting with month-end close activities, including invoice accruals and reconciliations. Managing shared finance inboxes and providing support to colleagues across the business. Assisting with year-end audit requirements and other finance administration tasks as needed. What We're Looking For We're keen to hear from candidates who have: Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role. Strong attention to detail and a high level of accuracy. Excellent organisational and time management skills. Good communication skills and confidence liaising with colleagues and suppliers. Experience using finance systems such as Sage (or similar ERP systems). Good working knowledge of Microsoft Excel and Microsoft Office applications. A proactive approach, with the ability to manage multiple priorities in a fast-paced environment. An interest in developing a career within finance. Working Arrangements Our client operates a flexible hybrid working model. During your initial onboarding period, you will be expected to be office-based 4-5 days per week for approximately six months. Following this, the role will move to a hybrid arrangement with a minimum of 3 days per week in the Cambridge office.
Are you an experienced, proactive office and accounts professional seeking an opportunity to make a meaningful impact within a longstanding SME? A leading business in the construction sector, is looking for a dedicated Office/Accounts Administrator. Based in Petersfield, this organisation boasts a close-knit team and a strong reputation built on quality and referral. With a steady turnover of approximately £1.2m to £1.4m, the company values high standards, independence, and a collaborative spirit. This role offers an excellent environment for someone eager to support the day to day running of an SME business, on a part-time basis. What will the Office/Accounts Assistant role involve? Providing comprehensive administrative support across the business, ensuring smooth daily operations Managing financial tasks including raising sales invoices, processing payments, and assisting with credit control Overseeing diary management for the team, supporting scheduling, and coordinating customer and supplier communications Assisting in process reviews and suggesting operational improvements to optimise efficiency Acting as a key point of contact for customer interactions, both face-to-face and via telephone, representing the company's professional image Suitable Candidate for the Office/Accounts Assistant vacancy: Demonstrates experience within SME administrative and financial functions Confident using financial systems such as Sage and proficient with common IT tools (Outlook, Excel) Self-motivated, able to work independently and proactively manage workload Approachable, with excellent communication skills and a client-focused attitude Adaptable and eager to learn, contributing to continuous process improvement initiatives Additional benefits and information for the role of Office/Accounts Assistant: 9am - 3pm hours Monday to Friday Close to public transport links Opportunities to contribute to process enhancements and operational efficiencies Paid holiday entitlement of 28 days inclusive of Bank Holidays Salary will be dependent on experience CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and doesn t discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.
Aug 09, 2026
Full time
Are you an experienced, proactive office and accounts professional seeking an opportunity to make a meaningful impact within a longstanding SME? A leading business in the construction sector, is looking for a dedicated Office/Accounts Administrator. Based in Petersfield, this organisation boasts a close-knit team and a strong reputation built on quality and referral. With a steady turnover of approximately £1.2m to £1.4m, the company values high standards, independence, and a collaborative spirit. This role offers an excellent environment for someone eager to support the day to day running of an SME business, on a part-time basis. What will the Office/Accounts Assistant role involve? Providing comprehensive administrative support across the business, ensuring smooth daily operations Managing financial tasks including raising sales invoices, processing payments, and assisting with credit control Overseeing diary management for the team, supporting scheduling, and coordinating customer and supplier communications Assisting in process reviews and suggesting operational improvements to optimise efficiency Acting as a key point of contact for customer interactions, both face-to-face and via telephone, representing the company's professional image Suitable Candidate for the Office/Accounts Assistant vacancy: Demonstrates experience within SME administrative and financial functions Confident using financial systems such as Sage and proficient with common IT tools (Outlook, Excel) Self-motivated, able to work independently and proactively manage workload Approachable, with excellent communication skills and a client-focused attitude Adaptable and eager to learn, contributing to continuous process improvement initiatives Additional benefits and information for the role of Office/Accounts Assistant: 9am - 3pm hours Monday to Friday Close to public transport links Opportunities to contribute to process enhancements and operational efficiencies Paid holiday entitlement of 28 days inclusive of Bank Holidays Salary will be dependent on experience CMA Recruitment Group is acting as a recruitment agency in relation to this role. CMA complies with all relevant UK legislation and doesn t discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.
Recruitment Solutions (North West) Ltd
Accrington, Lancashire
We are looking for a proactive and organised Finance Assistant to join our growing finance team. This is an excellent opportunity for someone with previous finance experience, strong attention to detail, and hands-on knowledge of Sage and Microsoft Excel . The successful candidate will support the day-to-day financial operations of the business, ensuring accurate financial records and providing administrative support to the finance department. Key Responsibilities Processing purchase and sales invoices accurately and efficiently Matching, batching and coding invoices Managing supplier statements and reconciling accounts Processing supplier payments Assisting with bank reconciliations Posting journals where required Credit control and chasing outstanding payments Maintaining accurate financial records using Sage Assisting with month-end procedures Producing reports and analysing financial data using Excel Supporting the Finance Manager with ad hoc finance duties Essential Requirements Previous experience in a Finance Assistant, Accounts Assistant or similar finance role Experience using Sage (Sage 50 or Sage Business Cloud preferred) Intermediate Microsoft Excel skills , including: VLOOKUP/XLOOKUP / Pivot Tables / SUMIF/SUMIFS Data sorting and filtering Excellent numerical accuracy and attention to detail Strong organisational and time management skills Good communication skills Ability to work independently and as part of a team If you have experience using Sage , strong Excel skills, and are looking for your next opportunity in finance, we'd love to hear from you. Apply today with your up-to-date CV. Disclaimer Due to the large number of applications we receive, we may not be able to respond to every applicant. If you have not heard from us within two weeks, please consider your application for the currently advertised position unsuccessful. However, we may contact you regarding other suitable roles. We want to emphasize that no wording in this advertisement is intended to discriminate based on gender, marital status, race, religion, ethnicity, age, disability, or sexual orientation. All candidates will be evaluated solely on their merits, qualifications, and ability to fulfil the responsibilities of the role. Recruitment Solutions (NW) LTD operates as an employment agency for both permanent recruitment and temporary placements.
Aug 09, 2026
Seasonal
We are looking for a proactive and organised Finance Assistant to join our growing finance team. This is an excellent opportunity for someone with previous finance experience, strong attention to detail, and hands-on knowledge of Sage and Microsoft Excel . The successful candidate will support the day-to-day financial operations of the business, ensuring accurate financial records and providing administrative support to the finance department. Key Responsibilities Processing purchase and sales invoices accurately and efficiently Matching, batching and coding invoices Managing supplier statements and reconciling accounts Processing supplier payments Assisting with bank reconciliations Posting journals where required Credit control and chasing outstanding payments Maintaining accurate financial records using Sage Assisting with month-end procedures Producing reports and analysing financial data using Excel Supporting the Finance Manager with ad hoc finance duties Essential Requirements Previous experience in a Finance Assistant, Accounts Assistant or similar finance role Experience using Sage (Sage 50 or Sage Business Cloud preferred) Intermediate Microsoft Excel skills , including: VLOOKUP/XLOOKUP / Pivot Tables / SUMIF/SUMIFS Data sorting and filtering Excellent numerical accuracy and attention to detail Strong organisational and time management skills Good communication skills Ability to work independently and as part of a team If you have experience using Sage , strong Excel skills, and are looking for your next opportunity in finance, we'd love to hear from you. Apply today with your up-to-date CV. Disclaimer Due to the large number of applications we receive, we may not be able to respond to every applicant. If you have not heard from us within two weeks, please consider your application for the currently advertised position unsuccessful. However, we may contact you regarding other suitable roles. We want to emphasize that no wording in this advertisement is intended to discriminate based on gender, marital status, race, religion, ethnicity, age, disability, or sexual orientation. All candidates will be evaluated solely on their merits, qualifications, and ability to fulfil the responsibilities of the role. Recruitment Solutions (NW) LTD operates as an employment agency for both permanent recruitment and temporary placements.
Connect It Utility Services Limited
Hedge End, Hampshire
Connect it Utility Services is a leading provider of multi-utility and infrastructure solutions, supporting major residential, commercial and renewable energy projects across the UK. Due to continued growth, we are looking for an organised and proactive Assistant Buyer to join our Procurement team and support the delivery of efficient purchasing services across the business. Based at our head office in Hedge End, Southampton, with core hours between 8am and 4pm. This is an excellent opportunity for someone with purchasing, procurement or supply chain experience who enjoys working in a fast-paced environment, building supplier relationships and ensuring operational teams have the materials, equipment and services they need to deliver projects successfully. Responsibilities Place day-to-day orders for materials, plant, equipment, PPE, civils materials and services, ensuring operational requirements are understood, approved and ordered accurately. Manage procurement email inboxes and telephone enquiries, providing prompt and professional responses to internal and external stakeholders. Obtain and review supplier quotations where required, checking pricing, availability, lead times and product suitability against operational requirements. Confirm agreed rates and select approved suppliers in accordance with company procedures, delegated authority levels and procurement controls. Raise, check and issue purchase orders for stock items, collections and direct-to-site deliveries, ensuring accuracy of quantities, descriptions, pricing, delivery locations and project codes. Issue purchase orders to suppliers and obtain acknowledgements confirming acceptance of pricing, specifications and required delivery dates. Monitor and progress open purchase orders, proactively chasing suppliers to ensure delivery commitments are achieved. Manage back orders, part deliveries and overdue purchase orders, escalating concerns where delivery issues could impact projects or operational activities. Maintain accurate procurement records including purchase order information, quotations, supplier details, goods receipts, pricing data and product information within Salesforce and other business systems. Support the administration of supplier rate cards and product catalogues, including recording validity dates and highlighting missing, expired or inconsistent information. Work closely with Operational, Project Management, Commercial, Warehouse, Transport, Estimating and Finance teams to coordinate requirements and maintain effective procurement handovers. Provide accurate reporting on open orders, overdue orders, supplier responses, expected delivery dates and outstanding procurement actions. Assist with resolving routine pricing, delivery, availability and invoice queries through effective communication with suppliers and internal departments. Ensure all purchasing activities comply with company procedures, delegated authority limits, budget controls, anti-bribery requirements, ISO management systems and procurement governance standards. Skills Required Experience within purchasing administration, procurement support, buying, order processing or supply chain coordination roles. Experience within utilities, construction, infrastructure or a similar operational environment would be advantageous, including familiarity with utility materials, plant hire, PPE, consumables and civils products. Ability to take ownership of the purchasing process from receipt of an approved requirement through to order placement, supplier communication and delivery completion. Good understanding of procurement activities including quotations, purchase orders, supplier acknowledgements, delivery scheduling and goods receipt processes. Strong administrative skills with the ability to manage a high volume of purchasing activity while maintaining accuracy and attention to detail. Experience checking quotations, pricing schedules, supplier rates and purchasing information to ensure accuracy and compliance. Confident written and verbal communication skills, with the ability to develop positive working relationships with suppliers and internal stakeholders. Ability to work effectively with operational teams and respond to changing project requirements in a fast-paced environment. Strong problem-solving skills and the ability to resolve routine order, pricing, availability, delivery and invoice discrepancies. Good working knowledge of Microsoft Excel, Outlook and Word. Experience using purchasing, accounting, ERP or CRM systems, with Salesforce experience considered advantageous. Ability to manage competing priorities and meet deadlines while maintaining a high level of service. Educational Requirements GCSE (or equivalent) in Mathematics and English. A Levels, preferably in business-related subjects, desirable. Business Administration, Procurement or Supply Chain qualifications desirable, or relevant experience within a purchasing, procurement or buying support role. An interest in pursuing professional procurement or supply chain qualifications would be advantageous. Connect it is an equal opportunities employer, and we value diversity and promote equality across our business. We welcome applications from all sections of society and are always happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. The terminology used in this advert is not intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. By submitting your application for this position, you are authorising for your personal information to be treated in accordance with GDPR. All information submitted to us in relation to your application will be stored confidentially and will only be used in accordance with the Connect it Privacy Policy.
Aug 09, 2026
Full time
Connect it Utility Services is a leading provider of multi-utility and infrastructure solutions, supporting major residential, commercial and renewable energy projects across the UK. Due to continued growth, we are looking for an organised and proactive Assistant Buyer to join our Procurement team and support the delivery of efficient purchasing services across the business. Based at our head office in Hedge End, Southampton, with core hours between 8am and 4pm. This is an excellent opportunity for someone with purchasing, procurement or supply chain experience who enjoys working in a fast-paced environment, building supplier relationships and ensuring operational teams have the materials, equipment and services they need to deliver projects successfully. Responsibilities Place day-to-day orders for materials, plant, equipment, PPE, civils materials and services, ensuring operational requirements are understood, approved and ordered accurately. Manage procurement email inboxes and telephone enquiries, providing prompt and professional responses to internal and external stakeholders. Obtain and review supplier quotations where required, checking pricing, availability, lead times and product suitability against operational requirements. Confirm agreed rates and select approved suppliers in accordance with company procedures, delegated authority levels and procurement controls. Raise, check and issue purchase orders for stock items, collections and direct-to-site deliveries, ensuring accuracy of quantities, descriptions, pricing, delivery locations and project codes. Issue purchase orders to suppliers and obtain acknowledgements confirming acceptance of pricing, specifications and required delivery dates. Monitor and progress open purchase orders, proactively chasing suppliers to ensure delivery commitments are achieved. Manage back orders, part deliveries and overdue purchase orders, escalating concerns where delivery issues could impact projects or operational activities. Maintain accurate procurement records including purchase order information, quotations, supplier details, goods receipts, pricing data and product information within Salesforce and other business systems. Support the administration of supplier rate cards and product catalogues, including recording validity dates and highlighting missing, expired or inconsistent information. Work closely with Operational, Project Management, Commercial, Warehouse, Transport, Estimating and Finance teams to coordinate requirements and maintain effective procurement handovers. Provide accurate reporting on open orders, overdue orders, supplier responses, expected delivery dates and outstanding procurement actions. Assist with resolving routine pricing, delivery, availability and invoice queries through effective communication with suppliers and internal departments. Ensure all purchasing activities comply with company procedures, delegated authority limits, budget controls, anti-bribery requirements, ISO management systems and procurement governance standards. Skills Required Experience within purchasing administration, procurement support, buying, order processing or supply chain coordination roles. Experience within utilities, construction, infrastructure or a similar operational environment would be advantageous, including familiarity with utility materials, plant hire, PPE, consumables and civils products. Ability to take ownership of the purchasing process from receipt of an approved requirement through to order placement, supplier communication and delivery completion. Good understanding of procurement activities including quotations, purchase orders, supplier acknowledgements, delivery scheduling and goods receipt processes. Strong administrative skills with the ability to manage a high volume of purchasing activity while maintaining accuracy and attention to detail. Experience checking quotations, pricing schedules, supplier rates and purchasing information to ensure accuracy and compliance. Confident written and verbal communication skills, with the ability to develop positive working relationships with suppliers and internal stakeholders. Ability to work effectively with operational teams and respond to changing project requirements in a fast-paced environment. Strong problem-solving skills and the ability to resolve routine order, pricing, availability, delivery and invoice discrepancies. Good working knowledge of Microsoft Excel, Outlook and Word. Experience using purchasing, accounting, ERP or CRM systems, with Salesforce experience considered advantageous. Ability to manage competing priorities and meet deadlines while maintaining a high level of service. Educational Requirements GCSE (or equivalent) in Mathematics and English. A Levels, preferably in business-related subjects, desirable. Business Administration, Procurement or Supply Chain qualifications desirable, or relevant experience within a purchasing, procurement or buying support role. An interest in pursuing professional procurement or supply chain qualifications would be advantageous. Connect it is an equal opportunities employer, and we value diversity and promote equality across our business. We welcome applications from all sections of society and are always happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. The terminology used in this advert is not intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. By submitting your application for this position, you are authorising for your personal information to be treated in accordance with GDPR. All information submitted to us in relation to your application will be stored confidentially and will only be used in accordance with the Connect it Privacy Policy.
Are you an experienced Personal Assistant or Office Manager looking for your next opportunity? We're recruiting on behalf of a well-established insurance firm in the heart of the City of London for an organised, proactive and professional individual to join their team on a 5-month temporary basis , starting ASAP . This is a fantastic opportunity to work within a fast-paced corporate environment where no two days are the same. The Role You'll play a key role in supporting senior stakeholders while ensuring the smooth day-to-day running of the office. Responsibilities will include: Providing high-level PA support to senior executives. Managing complex diaries, meetings and travel arrangements. Coordinating office operations and facilities. Organising meetings, events and catering. Preparing documents, presentations and correspondence. Liaising confidently with internal teams and external clients. Supporting the wider business with administration and office management duties. About You We're looking for someone who: Has previous experience as a Personal Assistant, Executive Assistant or Office Manager. Is highly organised with exceptional attention to detail. Has excellent communication and relationship-building skills. Is confident using Microsoft Office, particularly Outlook, Word, Excel, Concur and PowerPoint. Can manage multiple priorities in a busy environment. Is available to start immediately. What's in it for You? £25.00 per hour plus holiday pay Prestigious City of London location Immediate start Opportunity to gain experience within a respected insurance business Friendly, collaborative and professional working environment If you're available immediately and ready to hit the ground running, we'd love to hear from you. Apply today with your up-to-date CV to be considered. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Aug 09, 2026
Seasonal
Are you an experienced Personal Assistant or Office Manager looking for your next opportunity? We're recruiting on behalf of a well-established insurance firm in the heart of the City of London for an organised, proactive and professional individual to join their team on a 5-month temporary basis , starting ASAP . This is a fantastic opportunity to work within a fast-paced corporate environment where no two days are the same. The Role You'll play a key role in supporting senior stakeholders while ensuring the smooth day-to-day running of the office. Responsibilities will include: Providing high-level PA support to senior executives. Managing complex diaries, meetings and travel arrangements. Coordinating office operations and facilities. Organising meetings, events and catering. Preparing documents, presentations and correspondence. Liaising confidently with internal teams and external clients. Supporting the wider business with administration and office management duties. About You We're looking for someone who: Has previous experience as a Personal Assistant, Executive Assistant or Office Manager. Is highly organised with exceptional attention to detail. Has excellent communication and relationship-building skills. Is confident using Microsoft Office, particularly Outlook, Word, Excel, Concur and PowerPoint. Can manage multiple priorities in a busy environment. Is available to start immediately. What's in it for You? £25.00 per hour plus holiday pay Prestigious City of London location Immediate start Opportunity to gain experience within a respected insurance business Friendly, collaborative and professional working environment If you're available immediately and ready to hit the ground running, we'd love to hear from you. Apply today with your up-to-date CV to be considered. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
We are seeking a dedicated and detail-oriented Claims Assistant Administrator to join our clients dynamic and inclusive team. This role is ideal for someone with strong computer skills and a passion for organisation who is looking to support the claims process in an efficient and professional manner. Responsibilities Provide administrative support to the claims team to ensure smooth operations and timely processing of claims. Manage and update claims-related documents, spreadsheets, and correspondence using Excel and Word. Accurately input and maintain data across various systems, ensuring data integrity and compliance with company policies. Respond to claims inquiries via phone or email, delivering excellent customer service and clear communication. Assist in preparing reports, summaries, and documentation for claims processing and audits. Ensure all claims documentation is filed, organised, and readily accessible for team members. Use Excel to maintain claims logs, analyse data, and generate reports as needed. Maintain an orderly filing system (both digital and physical as required) for easy access to claims documentation. Provide general administrative support, such as data entry, scheduling, and record-keeping. Experience Required Proficiency in Microsoft Excel and Word with the ability to create, edit, and manage spreadsheets and documents. Confident and efficient computer skills with the ability to quickly learn new software or systems. Exceptional organizational skills and attention to detail to manage multiple tasks and responsibilities. Strong problem-solving abilities and the capacity to work under deadlines in a fast-paced environment. Excellent written and verbal communication skills to engage with internal teams and external stakeholders. Previous experience in administration or support roles, particularly within insurance, claims, or related industries, is an advantage. A positive, proactive attitude with a willingness to learn and support the team.
Aug 09, 2026
Full time
We are seeking a dedicated and detail-oriented Claims Assistant Administrator to join our clients dynamic and inclusive team. This role is ideal for someone with strong computer skills and a passion for organisation who is looking to support the claims process in an efficient and professional manner. Responsibilities Provide administrative support to the claims team to ensure smooth operations and timely processing of claims. Manage and update claims-related documents, spreadsheets, and correspondence using Excel and Word. Accurately input and maintain data across various systems, ensuring data integrity and compliance with company policies. Respond to claims inquiries via phone or email, delivering excellent customer service and clear communication. Assist in preparing reports, summaries, and documentation for claims processing and audits. Ensure all claims documentation is filed, organised, and readily accessible for team members. Use Excel to maintain claims logs, analyse data, and generate reports as needed. Maintain an orderly filing system (both digital and physical as required) for easy access to claims documentation. Provide general administrative support, such as data entry, scheduling, and record-keeping. Experience Required Proficiency in Microsoft Excel and Word with the ability to create, edit, and manage spreadsheets and documents. Confident and efficient computer skills with the ability to quickly learn new software or systems. Exceptional organizational skills and attention to detail to manage multiple tasks and responsibilities. Strong problem-solving abilities and the capacity to work under deadlines in a fast-paced environment. Excellent written and verbal communication skills to engage with internal teams and external stakeholders. Previous experience in administration or support roles, particularly within insurance, claims, or related industries, is an advantage. A positive, proactive attitude with a willingness to learn and support the team.
Business Support Administrator Business Support Administrator who has excellent communication, organisation and administration skills, with the confidence to engage with businesses, stakeholders and project participants by phone, email, video call and face-to-face, is required for a part-time role supporting a skills improvement project in Preston. If you've also worked in the following roles, we'd also like to hear from you: Business Support Officer, Project Support Officer, Project Administrator, Business Engagement Officer, Engagement Officer, Business Support Coordinator, Team Administrator, Office Administrator, Administration Assistant, Stakeholder Engagement Officer SALARY: £25,000 per annum pro rata + Benefits LOCATION: Preston, Lancashire, North West England with occasional travel within the local area. Candidates must have a full driving licence and their own vehicle JOB TYPE: Part-Time, Permanent WORKING HOURS: 15 Hours per Week, 9am - 5pm, Monday & Friday JOB OVERVIEW The organisation is part of a Skills England project putting employers at the heart of skills provision across the county. This is a fantastic new job opportunity for a Business Support Administrator who enjoys working with people, supporting varied project activity and helping to build positive relationships with employers, training providers and local stakeholders. Working as the Business Support Administrator, you will support the development and delivery of a Local Skills Improvement Plan, helping to move the project into its next delivery phase and support recommendations that benefit employers across a wide range of sectors. Reporting to the Project Lead, you will help build and maintain relationships, coordinate activity, arrange meetings and provide secretarial and administrative support. The role will involve regular telephone, email, video call and face-to-face communication, so confidence, professionalism and strong written and verbal communication skills are essential. DUTIES Your duties as the Business Support Administrator include: Following Leads: Involve relevant people and support engagement with participants, businesses and stakeholders Stakeholder Communication: Keep participants and stakeholders informed about project activity, meetings and collaborative work Meeting Coordination: Arrange meetings, working groups and collaborative sessions, including liaising with attendees and supporting smooth delivery Administrative Support: Provide secretarial and administrative support to help the project run efficiently and professionally Events Support: Liaise with the team on events and business engagement activity Joint Activity Coordination: Work with stakeholders to coordinate shared activity and support project outcomes Participant Engagement: Communicate confidently and professionally face-to-face, by telephone, via video calls and through regular email correspondence Reporting Support: Provide input into weekly and monthly reports for management meetings and the Board CANDIDATE REQUIREMENTS As the Business Support Administrator you will have the following skills, experience and attributes: Confident and polite when engaging with participants, businesses and stakeholders Able to act as an ambassador for the company, clients, partners and stakeholders Resilient and determined, with the ability to work to targets Good command of English with strong written and verbal communication skills Good computer skills, including the ability to use Microsoft Teams for virtual meetings Professional mindset with the ability to follow project guidelines Confidence dealing with high-profile people from a wide range of backgrounds Able to work independently and collaboratively as part of a team Good organisational skills with meticulous attention to detail Polite and courteous telephone manner Able to plan, organise and prioritise workload effectively Able to attend meetings and events at other venues when required Full UK driving licence and own vehicle The successful candidate must have the Right to Work in the UK and be able to produce proof at interview stage HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14985 Part-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Preston, Lancashire, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Aug 09, 2026
Full time
Business Support Administrator Business Support Administrator who has excellent communication, organisation and administration skills, with the confidence to engage with businesses, stakeholders and project participants by phone, email, video call and face-to-face, is required for a part-time role supporting a skills improvement project in Preston. If you've also worked in the following roles, we'd also like to hear from you: Business Support Officer, Project Support Officer, Project Administrator, Business Engagement Officer, Engagement Officer, Business Support Coordinator, Team Administrator, Office Administrator, Administration Assistant, Stakeholder Engagement Officer SALARY: £25,000 per annum pro rata + Benefits LOCATION: Preston, Lancashire, North West England with occasional travel within the local area. Candidates must have a full driving licence and their own vehicle JOB TYPE: Part-Time, Permanent WORKING HOURS: 15 Hours per Week, 9am - 5pm, Monday & Friday JOB OVERVIEW The organisation is part of a Skills England project putting employers at the heart of skills provision across the county. This is a fantastic new job opportunity for a Business Support Administrator who enjoys working with people, supporting varied project activity and helping to build positive relationships with employers, training providers and local stakeholders. Working as the Business Support Administrator, you will support the development and delivery of a Local Skills Improvement Plan, helping to move the project into its next delivery phase and support recommendations that benefit employers across a wide range of sectors. Reporting to the Project Lead, you will help build and maintain relationships, coordinate activity, arrange meetings and provide secretarial and administrative support. The role will involve regular telephone, email, video call and face-to-face communication, so confidence, professionalism and strong written and verbal communication skills are essential. DUTIES Your duties as the Business Support Administrator include: Following Leads: Involve relevant people and support engagement with participants, businesses and stakeholders Stakeholder Communication: Keep participants and stakeholders informed about project activity, meetings and collaborative work Meeting Coordination: Arrange meetings, working groups and collaborative sessions, including liaising with attendees and supporting smooth delivery Administrative Support: Provide secretarial and administrative support to help the project run efficiently and professionally Events Support: Liaise with the team on events and business engagement activity Joint Activity Coordination: Work with stakeholders to coordinate shared activity and support project outcomes Participant Engagement: Communicate confidently and professionally face-to-face, by telephone, via video calls and through regular email correspondence Reporting Support: Provide input into weekly and monthly reports for management meetings and the Board CANDIDATE REQUIREMENTS As the Business Support Administrator you will have the following skills, experience and attributes: Confident and polite when engaging with participants, businesses and stakeholders Able to act as an ambassador for the company, clients, partners and stakeholders Resilient and determined, with the ability to work to targets Good command of English with strong written and verbal communication skills Good computer skills, including the ability to use Microsoft Teams for virtual meetings Professional mindset with the ability to follow project guidelines Confidence dealing with high-profile people from a wide range of backgrounds Able to work independently and collaboratively as part of a team Good organisational skills with meticulous attention to detail Polite and courteous telephone manner Able to plan, organise and prioritise workload effectively Able to attend meetings and events at other venues when required Full UK driving licence and own vehicle The successful candidate must have the Right to Work in the UK and be able to produce proof at interview stage HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14985 Part-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Preston, Lancashire, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Legal PA - Clinical Negligence & Legal Secretary - Personal Injury Location: Manchester Salary: Up to £30,000 My client is an award-winning law firm that serves clients nationwide. They are ranked highly in the Top 200 UK Law firms and are a Legal 500 Recognised Leading Firm, and have a 5-star ranking with Trust Pilot. They are currently recruiting for a Clinical Negligence Legal PA as well as a Personal Injury Legal Secretary, to be based in their Manchester office. The ideal candidate must have previous experience working as a Legal Secretary or Legal PA. We are open to Legal Secretaries from all backgrounds for the Secretarial role however candidates for the PA role will need to Clinical Negligence experience. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. Key Responsibilities To prepare correspondence and documents through audiotyping and word processing. To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual. To prepare mail and enclosures for despatch if required. To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task. To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required. To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care. To ensure the confidentiality of all the firm's and clients' documentation and information. Person specification Essential Legal Secretary or Legal PA experience Excellent command of English spelling, punctuation and grammar Computer literate with excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of dealing with Clinical Negligence matters is required for the PA role Desirable Knowledge of the Proclaim case management system Experience of working in a Personal Injury law firm, or civil litigation firm would be desirable but is not essential as training can be given Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Benefits: Hybrid working available after a probation period. 23 days holiday a year, rising to 26 days (3 days reserved for Christmas closure of the office) 3 holiday buy backs per year after 1 year of service Extra day's holiday for your birthday after 2 years' service. Private medical insurance available after 2 years' service Attending fee earner meetings and training sessions (every other month) Death in Service - 2 x salary Active social committee with generous departmental and firm-wide social budget. Active training culture and various groups and events such as Diversity & Inclusion. Netball / Football team, 10km Manchester team and more. Enhanced Maternity Leave payment if you have over 1-year tenure Other benefits including Employee Assistance Programme, free fruit & annual flu jab
Aug 09, 2026
Full time
Legal PA - Clinical Negligence & Legal Secretary - Personal Injury Location: Manchester Salary: Up to £30,000 My client is an award-winning law firm that serves clients nationwide. They are ranked highly in the Top 200 UK Law firms and are a Legal 500 Recognised Leading Firm, and have a 5-star ranking with Trust Pilot. They are currently recruiting for a Clinical Negligence Legal PA as well as a Personal Injury Legal Secretary, to be based in their Manchester office. The ideal candidate must have previous experience working as a Legal Secretary or Legal PA. We are open to Legal Secretaries from all backgrounds for the Secretarial role however candidates for the PA role will need to Clinical Negligence experience. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. Key Responsibilities To prepare correspondence and documents through audiotyping and word processing. To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual. To prepare mail and enclosures for despatch if required. To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task. To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required. To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care. To ensure the confidentiality of all the firm's and clients' documentation and information. Person specification Essential Legal Secretary or Legal PA experience Excellent command of English spelling, punctuation and grammar Computer literate with excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of dealing with Clinical Negligence matters is required for the PA role Desirable Knowledge of the Proclaim case management system Experience of working in a Personal Injury law firm, or civil litigation firm would be desirable but is not essential as training can be given Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Benefits: Hybrid working available after a probation period. 23 days holiday a year, rising to 26 days (3 days reserved for Christmas closure of the office) 3 holiday buy backs per year after 1 year of service Extra day's holiday for your birthday after 2 years' service. Private medical insurance available after 2 years' service Attending fee earner meetings and training sessions (every other month) Death in Service - 2 x salary Active social committee with generous departmental and firm-wide social budget. Active training culture and various groups and events such as Diversity & Inclusion. Netball / Football team, 10km Manchester team and more. Enhanced Maternity Leave payment if you have over 1-year tenure Other benefits including Employee Assistance Programme, free fruit & annual flu jab
