Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
Aug 13, 2026
Full time
Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
Office Coordinator - Immediate Start Job Title: Office Coordinator Location: Gatwick Salary: £15 Hours: Full-time onsite, Monday to Friday 9am - 5:30pm Start Date: Immediate Durarion: At least until end of September About the Role We are seeking a highly organised and proactive Office Coordinator to join our clients busy and friendly team with an immediate start required . This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys being at the heart of daily business operations. As the first point of contact for visitors, suppliers, and colleagues, you will play a key role in ensuring the smooth running of the office while providing essential administrative and operational support. Key Responsibilities Manage day-to-day office operations and administration Coordinate meeting rooms, office facilities, and equipment Welcome visitors and handle incoming calls and correspondence Order and maintain office supplies and stationery Support onboarding activities for new employees Coordinate travel, accommodation, and meeting arrangements Maintain accurate records, databases, and filing systems Assist with health and safety compliance and office policies Support senior management with ad hoc administrative tasks Liaise with suppliers, contractors, and service providers About You The ideal candidate will have: Previous experience in an Office Coordinator, Office Administrator, or similar role Excellent organisational and time-management skills Strong communication and interpersonal abilities Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams) Ability to prioritise tasks and work independently A positive, flexible, and proactive attitude Strong attention to detail How to Apply If you are an organised and enthusiastic professional looking for your next opportunity and can start immediately, we'd love to hear from you. Next Steps: Apply today, the client is looking for someone to interview immediately and start asap! Please apply today with your up to date CV and contact details If you have trouble uploading your CV, please email it to and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 13, 2026
Contractor
Office Coordinator - Immediate Start Job Title: Office Coordinator Location: Gatwick Salary: £15 Hours: Full-time onsite, Monday to Friday 9am - 5:30pm Start Date: Immediate Durarion: At least until end of September About the Role We are seeking a highly organised and proactive Office Coordinator to join our clients busy and friendly team with an immediate start required . This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys being at the heart of daily business operations. As the first point of contact for visitors, suppliers, and colleagues, you will play a key role in ensuring the smooth running of the office while providing essential administrative and operational support. Key Responsibilities Manage day-to-day office operations and administration Coordinate meeting rooms, office facilities, and equipment Welcome visitors and handle incoming calls and correspondence Order and maintain office supplies and stationery Support onboarding activities for new employees Coordinate travel, accommodation, and meeting arrangements Maintain accurate records, databases, and filing systems Assist with health and safety compliance and office policies Support senior management with ad hoc administrative tasks Liaise with suppliers, contractors, and service providers About You The ideal candidate will have: Previous experience in an Office Coordinator, Office Administrator, or similar role Excellent organisational and time-management skills Strong communication and interpersonal abilities Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams) Ability to prioritise tasks and work independently A positive, flexible, and proactive attitude Strong attention to detail How to Apply If you are an organised and enthusiastic professional looking for your next opportunity and can start immediately, we'd love to hear from you. Next Steps: Apply today, the client is looking for someone to interview immediately and start asap! Please apply today with your up to date CV and contact details If you have trouble uploading your CV, please email it to and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Part-Time Accounts Assistant Location: Caterham, Surrey (Fully Office Based) Salary: 28,100 Pro Rata Hours: 24 Hours Per Week Job Type: Permanent Looking for a Flexible Accounts Role in a Stable, Growing Business? We're looking for an organised and proactive Accounts Assistant to join our friendly team in Caterham on a part-time basis. This is an excellent opportunity for someone with a background in accounts, bookkeeping or finance administration who enjoys working in a busy environment and takes pride in delivering accurate and efficient financial support. Candidates with experience gained within construction, building maintenance, facilities management, property services, engineering, trade or contractor-led businesses will be particularly well suited to this role due to the nature of the accounts processes involved, including CIS and supplier management. There is also potential for the role to develop into a full-time position in the future, subject to business growth and the successful candidate's aspirations. The Role You'll play an important part in the day-to-day running of the finance function, ensuring financial records are maintained accurately and suppliers and subcontractors are paid efficiently. Key Responsibilities Processing purchase invoices and maintaining the sales ledger. Managing general bookkeeping and financial administration. Reconciling bank accounts and credit card transactions. Preparing and submitting VAT and CIS returns. Assisting with payroll and wage administration as required. Liaising with suppliers, subcontractors and customers regarding account queries. Handling incoming telephone calls and email enquiries. Filing, scanning and maintaining confidential financial documentation. Supporting year-end accounts preparation and audit activities. Providing general administrative support to the wider team. About You We would love to hear from candidates who have experience in an Accounts Assistant, Finance Assistant, Bookkeeper, Accounts Administrator or similar position. Experience gained within any of the following sectors would be highly advantageous: Construction Building Maintenance Facilities Management Property Services Engineering Mechanical & Electrical (M&E) Trades or Contracting Businesses Ideally You'll Have: Previous experience in an accounts, finance or bookkeeping role. A good understanding of purchase ledger, sales ledger and reconciliations. Experience preparing or supporting VAT returns. Knowledge of CIS administration or experience within a construction-related business. Experience using accounting software. Good Microsoft Excel and Microsoft Office skills. Excellent attention to detail and accuracy. Strong organisational and communication skills. The ability to manage workload independently and prioritise effectively. What's on Offer? Permanent part-time role (24 hours per week). Flexible working hours across the week. Friendly, supportive and stable working environment. Opportunity to take ownership of key finance processes. Exposure to a varied role within a busy business. Potential for the position to grow into a full-time opportunity in the future. If you're an experienced Accounts Assistant or Bookkeeper looking for a flexible role within a friendly business where your experience will be valued, we'd love to hear from you. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Aug 13, 2026
Full time
Part-Time Accounts Assistant Location: Caterham, Surrey (Fully Office Based) Salary: 28,100 Pro Rata Hours: 24 Hours Per Week Job Type: Permanent Looking for a Flexible Accounts Role in a Stable, Growing Business? We're looking for an organised and proactive Accounts Assistant to join our friendly team in Caterham on a part-time basis. This is an excellent opportunity for someone with a background in accounts, bookkeeping or finance administration who enjoys working in a busy environment and takes pride in delivering accurate and efficient financial support. Candidates with experience gained within construction, building maintenance, facilities management, property services, engineering, trade or contractor-led businesses will be particularly well suited to this role due to the nature of the accounts processes involved, including CIS and supplier management. There is also potential for the role to develop into a full-time position in the future, subject to business growth and the successful candidate's aspirations. The Role You'll play an important part in the day-to-day running of the finance function, ensuring financial records are maintained accurately and suppliers and subcontractors are paid efficiently. Key Responsibilities Processing purchase invoices and maintaining the sales ledger. Managing general bookkeeping and financial administration. Reconciling bank accounts and credit card transactions. Preparing and submitting VAT and CIS returns. Assisting with payroll and wage administration as required. Liaising with suppliers, subcontractors and customers regarding account queries. Handling incoming telephone calls and email enquiries. Filing, scanning and maintaining confidential financial documentation. Supporting year-end accounts preparation and audit activities. Providing general administrative support to the wider team. About You We would love to hear from candidates who have experience in an Accounts Assistant, Finance Assistant, Bookkeeper, Accounts Administrator or similar position. Experience gained within any of the following sectors would be highly advantageous: Construction Building Maintenance Facilities Management Property Services Engineering Mechanical & Electrical (M&E) Trades or Contracting Businesses Ideally You'll Have: Previous experience in an accounts, finance or bookkeeping role. A good understanding of purchase ledger, sales ledger and reconciliations. Experience preparing or supporting VAT returns. Knowledge of CIS administration or experience within a construction-related business. Experience using accounting software. Good Microsoft Excel and Microsoft Office skills. Excellent attention to detail and accuracy. Strong organisational and communication skills. The ability to manage workload independently and prioritise effectively. What's on Offer? Permanent part-time role (24 hours per week). Flexible working hours across the week. Friendly, supportive and stable working environment. Opportunity to take ownership of key finance processes. Exposure to a varied role within a busy business. Potential for the position to grow into a full-time opportunity in the future. If you're an experienced Accounts Assistant or Bookkeeper looking for a flexible role within a friendly business where your experience will be valued, we'd love to hear from you. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Customer Account Administrator Gateshead Office Based Temp to Perm Immediate Start A great team, a great opportunity, and a workplace you'll enjoy being part of! Are you an organised, people-focused administrator who loves variety, enjoys helping customers and wants to join a team where work is taken seriously - but having fun is part of the culture too? We're recruiting for a Customer Account Administrator to join a fantastic Key Accounts team within a successful and growing fleet management business based in Gateshead. This is a brilliant opportunity for someone who enjoys being the person who keeps everything running smoothly - coordinating orders, supporting customers, solving problems and working closely with a friendly team who genuinely enjoy what they do. Why you'll love working here This isn't just another office job. You'll be joining a welcoming, energetic team where people are valued, supported and encouraged to develop. You'll enjoy: A friendly and supportive team environment Regular team socials and nights out Birthday celebrations and prizes Office treats, goodies and a well-stocked tuck shop Amazing on-site facilities Free on-site parking Convenient Team Valley location with great local amenities nearby Full training and ongoing support A positive workplace where people enjoy coming to work If you're looking for a role where you'll feel part of a team rather than just another employee, this could be the perfect fit. What's in it for you? Starting salary of £25,350, rising to £26,810 (inclusive of bonus) if you secure a permanent position Temp-to-perm opportunity Immediate start (please only apply if you're available immediately or have a short notice period) Monday-Friday, 8:30am-5:00pm (37.5 hours per week), office based Free on-site parking Full training provided Long-term career development opportunities About the Role As a Customer Account Administrator , you'll be a key part of the customer journey, supporting clients from initial quotation through to successful vehicle delivery. Working alongside Key Account Managers, customers, suppliers and internal teams, you'll make sure orders progress smoothly, information is accurate and customers receive an excellent experience every step of the way. This role is perfect for someone who enjoys a mix of administration, organisation and customer contact. You'll be busy, you'll be involved, and you'll play an important role in keeping everything on track. What You'll Be Doing Your day-to-day responsibilities will include: Preparing customer quotations and supporting account activity Processing customer orders accurately using internal systems Checking pricing, specifications and customer details Keeping customers updated throughout the order process Coordinating vehicle availability, stock and delivery arrangements Liaising with suppliers, manufacturers and internal teams Resolving customer queries and finding solutions Preparing and uploading documentation Maintaining accurate records and ensuring processes are followed Supporting Key Account Managers with customer account management Escalating any issues quickly to keep customers informed and happy About You We're looking for someone who brings the right attitude as much as the right experience. You'll be someone who: Enjoys speaking with people and building positive relationships Is organised and loves keeping things running smoothly Takes pride in accuracy and attention to detail Can manage multiple tasks and priorities Has a proactive, can-do approach Enjoys being part of a busy and supportive team You'll ideally have experience within administration, customer service, order processing, account support or a similar office-based role. Why This Role? This is a chance to join a company where you'll be more than just a number. You'll become part of a close-knit team that celebrates success, supports each other and creates a genuinely enjoyable working environment. If you're looking for a role where you can build your skills, develop your career and work alongside great people, we'd love to hear from you. Ready to Apply? Don't miss out on the opportunity to join a team that combines professional success with a fun and positive workplace culture. Apply today and take the next step in your career! If you require any reasonable adjustments at any stage of the application or interview process, please let us know and we'll be happy to support you. Due to the volume of applications received, we cannot provide individual feedback to all applicants. If your application is successful, a member of our team will be in touch. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 13, 2026
Full time
Customer Account Administrator Gateshead Office Based Temp to Perm Immediate Start A great team, a great opportunity, and a workplace you'll enjoy being part of! Are you an organised, people-focused administrator who loves variety, enjoys helping customers and wants to join a team where work is taken seriously - but having fun is part of the culture too? We're recruiting for a Customer Account Administrator to join a fantastic Key Accounts team within a successful and growing fleet management business based in Gateshead. This is a brilliant opportunity for someone who enjoys being the person who keeps everything running smoothly - coordinating orders, supporting customers, solving problems and working closely with a friendly team who genuinely enjoy what they do. Why you'll love working here This isn't just another office job. You'll be joining a welcoming, energetic team where people are valued, supported and encouraged to develop. You'll enjoy: A friendly and supportive team environment Regular team socials and nights out Birthday celebrations and prizes Office treats, goodies and a well-stocked tuck shop Amazing on-site facilities Free on-site parking Convenient Team Valley location with great local amenities nearby Full training and ongoing support A positive workplace where people enjoy coming to work If you're looking for a role where you'll feel part of a team rather than just another employee, this could be the perfect fit. What's in it for you? Starting salary of £25,350, rising to £26,810 (inclusive of bonus) if you secure a permanent position Temp-to-perm opportunity Immediate start (please only apply if you're available immediately or have a short notice period) Monday-Friday, 8:30am-5:00pm (37.5 hours per week), office based Free on-site parking Full training provided Long-term career development opportunities About the Role As a Customer Account Administrator , you'll be a key part of the customer journey, supporting clients from initial quotation through to successful vehicle delivery. Working alongside Key Account Managers, customers, suppliers and internal teams, you'll make sure orders progress smoothly, information is accurate and customers receive an excellent experience every step of the way. This role is perfect for someone who enjoys a mix of administration, organisation and customer contact. You'll be busy, you'll be involved, and you'll play an important role in keeping everything on track. What You'll Be Doing Your day-to-day responsibilities will include: Preparing customer quotations and supporting account activity Processing customer orders accurately using internal systems Checking pricing, specifications and customer details Keeping customers updated throughout the order process Coordinating vehicle availability, stock and delivery arrangements Liaising with suppliers, manufacturers and internal teams Resolving customer queries and finding solutions Preparing and uploading documentation Maintaining accurate records and ensuring processes are followed Supporting Key Account Managers with customer account management Escalating any issues quickly to keep customers informed and happy About You We're looking for someone who brings the right attitude as much as the right experience. You'll be someone who: Enjoys speaking with people and building positive relationships Is organised and loves keeping things running smoothly Takes pride in accuracy and attention to detail Can manage multiple tasks and priorities Has a proactive, can-do approach Enjoys being part of a busy and supportive team You'll ideally have experience within administration, customer service, order processing, account support or a similar office-based role. Why This Role? This is a chance to join a company where you'll be more than just a number. You'll become part of a close-knit team that celebrates success, supports each other and creates a genuinely enjoyable working environment. If you're looking for a role where you can build your skills, develop your career and work alongside great people, we'd love to hear from you. Ready to Apply? Don't miss out on the opportunity to join a team that combines professional success with a fun and positive workplace culture. Apply today and take the next step in your career! If you require any reasonable adjustments at any stage of the application or interview process, please let us know and we'll be happy to support you. Due to the volume of applications received, we cannot provide individual feedback to all applicants. If your application is successful, a member of our team will be in touch. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
Aug 13, 2026
Full time
Job Specification The Insurance & Property Marketing Administrator is responsible for managing the company's commercial property insurance portfolio, coordinating insurance claims and maintaining accurate records. The role also leads on external property marketing by managing property listings, website content, and social media presence to promote the company's commercial property portfolio. This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to balance administration with creative marketing responsibilities. Key Responsibilities Insurance Administration Insurance Policy Management Manage the company's commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant & Machinery & Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Claims Management Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability & injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress updates. Record Management Maintain insurance records using Microsoft Excel and SharePoint. Ensure policy documents and claims files are accurate, complete and easily accessible. Property Marketing Property Listings Manage the company's Rightmove account & upload new commercial property listings & emend existing listings. Produce accurate, engaging property descriptions. Ensure all listing information remains current and and accurate Website Management Maintain company website(s). Upload new property acquisitions promptly Update available property listings. Social Media Manage company social media channels. Promote new property acquistions, availble units & company news. Create engaging content to maximise visibility and enquiries. Monitor trends and recommend new marketing opportunities General Responsibilities Maintain accurate electronic records. Work closely with Property Management, Finance and Accounts teams. Prioritise workload to meet deadlines. Handle confidential information appropriately. Provide administrative support as required. Assist with continuous improvement of internal processes. Person Specification Skills & Experience Excellent organisational and administrative skills. Strong attention to detail and accuracy. Confident using Microsoft 365, particularly in Excel, Word & SharePoint. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously. Able to work independently and use initiative Strong problem-solving skills. Previous experience within commercial property, facilities management or insurance administration. Experience handling insurance claims & commercial insurance. Experience managing property listings on Rightmove or similar platforms. Experience maintaining websites and social media pages. Experience using QuickBooks or other accounting software.
Facilities Management Coordinator Location: London Salary: 35,000- 40,000 per annum (depending on experience) About the Role We are seeking a proactive and organised Facilities Management Coordinator to support the day-to-day delivery of facilities management services across a diverse property portfolio. This is an excellent opportunity for someone with strong coordination skills and a passion for delivering high standards of building operations and customer service. Working closely with the Facilities Managers, contractors and clients, you will ensure planned and reactive maintenance activities are completed efficiently while maintaining compliance with health and safety legislation. Key Responsibilities Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works. Raise, allocate and monitor work orders through CAFM systems. Liaise with contractors to arrange attendance, monitor performance and ensure service level agreements are achieved. Track maintenance requests from receipt through to completion, providing regular updates to clients and stakeholders. Support the mobilisation of new contracts and properties where required. Maintain accurate records of statutory compliance, certification and maintenance documentation. Assist with contractor onboarding, ensuring all relevant documentation and insurances are up to date. Monitor health and safety compliance, including contractor RAMS and statutory inspections. Produce reports on maintenance performance, contractor KPIs and outstanding actions. Raise purchase orders, process invoices and assist with budget tracking. Build strong working relationships with clients, occupiers and contractors, delivering a high level of customer service. Provide administrative and operational support to the wider Facilities Management team. About You Previous experience in a Facilities Coordinator, Facilities Administrator, Property Coordinator or similar facilities management role. Experience within commercial property, residential, mixed-use developments, Build to Rent (BTR), PBSA, managing agents or facilities management. Strong organisational skills with the ability to manage multiple priorities. Excellent communication and stakeholder management skills. Experience using CAFM or property management systems. Good understanding of planned and reactive maintenance processes. Proficient in Microsoft Office, particularly Excel, Outlook and Word. Knowledge of health and safety and statutory compliance is desirable. A proactive, detail-oriented approach with excellent problem-solving skills. Benefits Salary of 35,000- 40,000 per annum. Company pension. Ongoing training and professional development. Opportunities for career progression. Collaborative and supportive team environment. Exposure to a diverse property portfolio.
Aug 13, 2026
Full time
Facilities Management Coordinator Location: London Salary: 35,000- 40,000 per annum (depending on experience) About the Role We are seeking a proactive and organised Facilities Management Coordinator to support the day-to-day delivery of facilities management services across a diverse property portfolio. This is an excellent opportunity for someone with strong coordination skills and a passion for delivering high standards of building operations and customer service. Working closely with the Facilities Managers, contractors and clients, you will ensure planned and reactive maintenance activities are completed efficiently while maintaining compliance with health and safety legislation. Key Responsibilities Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works. Raise, allocate and monitor work orders through CAFM systems. Liaise with contractors to arrange attendance, monitor performance and ensure service level agreements are achieved. Track maintenance requests from receipt through to completion, providing regular updates to clients and stakeholders. Support the mobilisation of new contracts and properties where required. Maintain accurate records of statutory compliance, certification and maintenance documentation. Assist with contractor onboarding, ensuring all relevant documentation and insurances are up to date. Monitor health and safety compliance, including contractor RAMS and statutory inspections. Produce reports on maintenance performance, contractor KPIs and outstanding actions. Raise purchase orders, process invoices and assist with budget tracking. Build strong working relationships with clients, occupiers and contractors, delivering a high level of customer service. Provide administrative and operational support to the wider Facilities Management team. About You Previous experience in a Facilities Coordinator, Facilities Administrator, Property Coordinator or similar facilities management role. Experience within commercial property, residential, mixed-use developments, Build to Rent (BTR), PBSA, managing agents or facilities management. Strong organisational skills with the ability to manage multiple priorities. Excellent communication and stakeholder management skills. Experience using CAFM or property management systems. Good understanding of planned and reactive maintenance processes. Proficient in Microsoft Office, particularly Excel, Outlook and Word. Knowledge of health and safety and statutory compliance is desirable. A proactive, detail-oriented approach with excellent problem-solving skills. Benefits Salary of 35,000- 40,000 per annum. Company pension. Ongoing training and professional development. Opportunities for career progression. Collaborative and supportive team environment. Exposure to a diverse property portfolio.
Order Processing Administrator Gateshead Office Based Temp to Perm Immediate Start A great team, a great opportunity, and a workplace you'll enjoy being part of! Are you an organised administrator who enjoys working with systems, processing information accurately and being part of a team where work is taken seriously - but having fun is part of the culture too? We're recruiting for an Order Processing Administrator to join a fantastic Fleet Division within a successful and growing business based in Gateshead. This is a brilliant opportunity for someone who enjoys the detail behind the process - managing information, keeping records accurate, working across multiple systems and portals, and making sure orders move smoothly from start to finish. You'll become an important part of a friendly team who genuinely enjoy what they do, supporting the wider operation and ensuring everything runs efficiently behind the scenes. Why you'll love working here This isn't just another office job. You'll be joining a welcoming, energetic team where people are valued, supported and encouraged to develop. You'll enjoy: A friendly and supportive team environment Regular team socials and nights out Birthday celebrations and prizes Office treats, goodies and a well-stocked tuck shop Amazing on-site facilities Free on-site parking Convenient Team Valley location with great local amenities nearby Full training and ongoing support A positive workplace where people enjoy coming to work If you're looking for a role where you'll feel part of a team rather than just another employee, this could be the perfect fit. What's in it for you? Starting salary of £25,350 , rising to £26,810 (inclusive of bonus) if you secure a permanent position Temp-to-perm opportunity Immediate start (please only apply if you're available immediately or have a short notice period) Monday-Friday, 8:30am-5:00pm (37.5 hours per week), office based Free on-site parking Full training provided Long-term career development opportunities About the Role As an Order Processing Administrator , you'll play a key role within the Fleet Division, ensuring orders are processed accurately, information is maintained correctly and internal processes run smoothly. Working behind the scenes with internal teams, suppliers and account functions, you'll manage order information across multiple systems and portals, ensuring every detail is correct and all documentation is completed to a high standard. This role is perfect for someone who enjoys administration, organisation and working with data. You'll be busy, you'll be involved, and you'll play an important role in keeping everything moving. What You'll Be Doing Your day-to-day responsibilities will include: Processing sales orders accurately using internal systems and external portals Inputting and maintaining order information and records Checking specifications, pricing and data accuracy Managing information across multiple platforms and systems Reviewing documentation and ensuring all details are complete Uploading and maintaining relevant paperwork Monitoring order progress and updating internal records Supporting internal teams with accurate information Identifying and resolving any data discrepancies or issues Ensuring processes are followed and deadlines are met Providing general administrative support across the Fleet Division About You We're looking for someone who brings the right attitude as much as the right experience. You'll be someone who: Enjoys working with systems, processes and information Is organised and loves keeping things running smoothly Takes pride in accuracy and attention to detail Can manage multiple tasks and priorities Has a proactive, can-do approach Enjoys being part of a busy and supportive team You'll ideally have experience within administration, order processing, data entry, sales support or a similar office-based role. Experience working with multiple systems, portals, databases or processing high volumes of information would be advantageous. Why This Role? This is a chance to join a company where you'll be more than just a number. You'll become part of a close-knit team that celebrates success, supports each other and creates a genuinely enjoyable working environment. If you're looking for a role where you can build your skills, develop your career and work alongside great people, we'd love to hear from you. If you require any reasonable adjustments at any stage of the application or interview process, please let us know and we'll be happy to support you. Due to the volume of applications received, we cannot provide individual feedback to all applicants. If your application is successful, a member of our team will be in touch. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 13, 2026
Full time
Order Processing Administrator Gateshead Office Based Temp to Perm Immediate Start A great team, a great opportunity, and a workplace you'll enjoy being part of! Are you an organised administrator who enjoys working with systems, processing information accurately and being part of a team where work is taken seriously - but having fun is part of the culture too? We're recruiting for an Order Processing Administrator to join a fantastic Fleet Division within a successful and growing business based in Gateshead. This is a brilliant opportunity for someone who enjoys the detail behind the process - managing information, keeping records accurate, working across multiple systems and portals, and making sure orders move smoothly from start to finish. You'll become an important part of a friendly team who genuinely enjoy what they do, supporting the wider operation and ensuring everything runs efficiently behind the scenes. Why you'll love working here This isn't just another office job. You'll be joining a welcoming, energetic team where people are valued, supported and encouraged to develop. You'll enjoy: A friendly and supportive team environment Regular team socials and nights out Birthday celebrations and prizes Office treats, goodies and a well-stocked tuck shop Amazing on-site facilities Free on-site parking Convenient Team Valley location with great local amenities nearby Full training and ongoing support A positive workplace where people enjoy coming to work If you're looking for a role where you'll feel part of a team rather than just another employee, this could be the perfect fit. What's in it for you? Starting salary of £25,350 , rising to £26,810 (inclusive of bonus) if you secure a permanent position Temp-to-perm opportunity Immediate start (please only apply if you're available immediately or have a short notice period) Monday-Friday, 8:30am-5:00pm (37.5 hours per week), office based Free on-site parking Full training provided Long-term career development opportunities About the Role As an Order Processing Administrator , you'll play a key role within the Fleet Division, ensuring orders are processed accurately, information is maintained correctly and internal processes run smoothly. Working behind the scenes with internal teams, suppliers and account functions, you'll manage order information across multiple systems and portals, ensuring every detail is correct and all documentation is completed to a high standard. This role is perfect for someone who enjoys administration, organisation and working with data. You'll be busy, you'll be involved, and you'll play an important role in keeping everything moving. What You'll Be Doing Your day-to-day responsibilities will include: Processing sales orders accurately using internal systems and external portals Inputting and maintaining order information and records Checking specifications, pricing and data accuracy Managing information across multiple platforms and systems Reviewing documentation and ensuring all details are complete Uploading and maintaining relevant paperwork Monitoring order progress and updating internal records Supporting internal teams with accurate information Identifying and resolving any data discrepancies or issues Ensuring processes are followed and deadlines are met Providing general administrative support across the Fleet Division About You We're looking for someone who brings the right attitude as much as the right experience. You'll be someone who: Enjoys working with systems, processes and information Is organised and loves keeping things running smoothly Takes pride in accuracy and attention to detail Can manage multiple tasks and priorities Has a proactive, can-do approach Enjoys being part of a busy and supportive team You'll ideally have experience within administration, order processing, data entry, sales support or a similar office-based role. Experience working with multiple systems, portals, databases or processing high volumes of information would be advantageous. Why This Role? This is a chance to join a company where you'll be more than just a number. You'll become part of a close-knit team that celebrates success, supports each other and creates a genuinely enjoyable working environment. If you're looking for a role where you can build your skills, develop your career and work alongside great people, we'd love to hear from you. If you require any reasonable adjustments at any stage of the application or interview process, please let us know and we'll be happy to support you. Due to the volume of applications received, we cannot provide individual feedback to all applicants. If your application is successful, a member of our team will be in touch. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Introduction A great opportunity has arisen at Listers Head Office, Alok House, for a part-time Administrator to join our Property Team in Solihull. This is a part-time role requiring three working days per week (Monday to Friday), with standard hours of 8:30am to 5:30pm. Salary is up to £29,000 pro-rata. We require a motivated individual to work closely with our property team to assist in ensuring the properties are maintained to the highest standard, while prioritising workload to ensure essential repairs are carried out as timely as possible and providing administrative support to the property team. There is a fast-paced and varied workload, so you need to manage multiple priorities whilst delivering a great service for our sites. Role and Responsibilities Responding to calls, emails from site for reactive works. Scheduling and confirming appointments for routine/planned maintenance. Review and schedule remedial works following routine maintenance and servicing. Daily liaison with contractors and site personnel. To monitor and action works as appropriate to achieve agreed service levels whilst keeping. Listers sites informed of status and progress of resolution. Provide administrative support to the property team. Maintaining property records, asset lists, updating maintenance schedules. About you Experience in a similar role would be beneficial, along with familiarity with CAFM systems such as Access Maintain. A background working with EV charging portals would be an advantage, though not essential. Preferably you will have some basic technical knowledge of property repairs/maintenance. Great communication and stakeholder management skills. Have strong administration skills and must be IT proficient. Ability to work on own initiative and within a pressurised environment with excellent. organisational and planning skills. What we offer 25 days holiday pro rata plus bank holidays Pension scheme Health & wellbeing benefits Group life insurance Staff discount on car servicing Listers Benefits - discounts on retailers, restaurants, cinemas & holidays Long service and loyalty incentives Staff referral scheme In-house, manufacturer & professional qualifications Why Listers? Founded in 1979, Listers Group stands as one of the largest privately and family-owned motor retailer groups in the UK There's a reason why this is the case, actually there's over two and a half thousand reasons, our team. Since the very beginning our success has been a product of the fantastic people that work for us. This is recognised by representing some of the world's most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk and Yorkshire. We support employees in all areas of the business, whatever your aspirations might be so if you are looking for a career within the motor trade, automotive or car dealership sector then please apply today. If you are looking for similar motor trade jobs you can also join our Talent Bank.
Aug 13, 2026
Full time
Job Introduction A great opportunity has arisen at Listers Head Office, Alok House, for a part-time Administrator to join our Property Team in Solihull. This is a part-time role requiring three working days per week (Monday to Friday), with standard hours of 8:30am to 5:30pm. Salary is up to £29,000 pro-rata. We require a motivated individual to work closely with our property team to assist in ensuring the properties are maintained to the highest standard, while prioritising workload to ensure essential repairs are carried out as timely as possible and providing administrative support to the property team. There is a fast-paced and varied workload, so you need to manage multiple priorities whilst delivering a great service for our sites. Role and Responsibilities Responding to calls, emails from site for reactive works. Scheduling and confirming appointments for routine/planned maintenance. Review and schedule remedial works following routine maintenance and servicing. Daily liaison with contractors and site personnel. To monitor and action works as appropriate to achieve agreed service levels whilst keeping. Listers sites informed of status and progress of resolution. Provide administrative support to the property team. Maintaining property records, asset lists, updating maintenance schedules. About you Experience in a similar role would be beneficial, along with familiarity with CAFM systems such as Access Maintain. A background working with EV charging portals would be an advantage, though not essential. Preferably you will have some basic technical knowledge of property repairs/maintenance. Great communication and stakeholder management skills. Have strong administration skills and must be IT proficient. Ability to work on own initiative and within a pressurised environment with excellent. organisational and planning skills. What we offer 25 days holiday pro rata plus bank holidays Pension scheme Health & wellbeing benefits Group life insurance Staff discount on car servicing Listers Benefits - discounts on retailers, restaurants, cinemas & holidays Long service and loyalty incentives Staff referral scheme In-house, manufacturer & professional qualifications Why Listers? Founded in 1979, Listers Group stands as one of the largest privately and family-owned motor retailer groups in the UK There's a reason why this is the case, actually there's over two and a half thousand reasons, our team. Since the very beginning our success has been a product of the fantastic people that work for us. This is recognised by representing some of the world's most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk and Yorkshire. We support employees in all areas of the business, whatever your aspirations might be so if you are looking for a career within the motor trade, automotive or car dealership sector then please apply today. If you are looking for similar motor trade jobs you can also join our Talent Bank.
Contract Personnel are delighted to be supporting one of Norfolk's largest employers through their busy season, with the appointment of a temporary Administrator. The successful candidate will play a key role in ensuring maintenance operations run smoothly. They will act as the central point of contact for coordinating reactive and planned works, liaising with engineers and external contractors to deliver an efficient service. Key responsibilities will include: Coordinating and allocating work requests to internal teams or external contractors Raising purchase orders and processing invoices for completed works Managing the full lifecycle of reactive and planned maintenance (PPM) tasks Monitoring project progress and providing timely updates to clients Supporting the Facilities Manager in prioritising tasks across the client portfolio Handling work requests for key clients within the portfolio, ensuring prompt allocation and resolution Tracking and updating work orders to ensure deadlines are met Approving completed works and ensuring accurate invoicing Assisting the Finance team with monthly reports and processing Due to business needs, we are looking for someone to start ASAP. Monday to Friday 09:00am - 17:00pm £13.50ph About Contract Personnel: Contract Personnel are one of East Anglia s longest-standing, leading independent recruitment agencies established in 1989. Offering Temporary and Permanent recruitment solutions, we keep you updated with the latest opportunities and support you throughout your job search. Contact Rosie at Contract Personnel for more details today!
Aug 13, 2026
Seasonal
Contract Personnel are delighted to be supporting one of Norfolk's largest employers through their busy season, with the appointment of a temporary Administrator. The successful candidate will play a key role in ensuring maintenance operations run smoothly. They will act as the central point of contact for coordinating reactive and planned works, liaising with engineers and external contractors to deliver an efficient service. Key responsibilities will include: Coordinating and allocating work requests to internal teams or external contractors Raising purchase orders and processing invoices for completed works Managing the full lifecycle of reactive and planned maintenance (PPM) tasks Monitoring project progress and providing timely updates to clients Supporting the Facilities Manager in prioritising tasks across the client portfolio Handling work requests for key clients within the portfolio, ensuring prompt allocation and resolution Tracking and updating work orders to ensure deadlines are met Approving completed works and ensuring accurate invoicing Assisting the Finance team with monthly reports and processing Due to business needs, we are looking for someone to start ASAP. Monday to Friday 09:00am - 17:00pm £13.50ph About Contract Personnel: Contract Personnel are one of East Anglia s longest-standing, leading independent recruitment agencies established in 1989. Offering Temporary and Permanent recruitment solutions, we keep you updated with the latest opportunities and support you throughout your job search. Contact Rosie at Contract Personnel for more details today!
We are looking for an HR & Office Administrative Assistant to join our clients growingteam. In your role as an HR & Office Administrative Assistant, you will report to the Global HR Manager. To support the office culture and logistics, you will be required to work from the office 3 days a week, with every Wednesday being an all company day, with the remaining two days worked remotely. You will be responsible for managing end-to-end office operations and serving as a key operational hub for HR and employee experience. Office Logistics & Facilities: Vendor Management: Acting as the primary point of contact for the landlord and external vendors, such as electricians and plumbers. Supply Management: Managing the ordering of office supplies and maintaining inventory. Health & Safety: Ensuring the office remains a safe environment and staying compliant with health and safety standards. Team Events: Coordinating team lunches and planning events for the Summer and Christmas parties, as well as smaller ad-hoc gatherings. General Admin: Providing general business administration support to ensure efficient operations. HR & Employee Lifecycle HR Data & Systems Management: Maintain HR software by accurately inputting employee details and tracking annual leave, sickness, and attendance Recruitment Assistance: Providing assistance with recruitment and candidate sourcing, screening, and referencing. Onboarding & Offboarding: Assisting with the onboarding and offboarding of employees to ensure a seamless transition for all staff. Policy Guidance: Developing a strong knowledge and understanding of company policies to provide accurate advice and support to the team. Assist in drafting, updating, and implementing HR policies HR Research & Initiatives: Assisting with research on upcoming HR initiatives and providing administrative support for the People team. Travel & Scheduling: Managing team travel arrangements and booking meetings and candidate interviews. Requirements Up to 2 years of experience in a similar administrative or HR role. Communication: Have excellent verbal and written communication skills to effectively liaise with internal teams and external stakeholders. Soft Skills: Leverage emotional intelligence and active listening skills to work harmoniously and effectively with others. Organisation: Be diligent and attentive to detail with a strong ability to resolve issues in a timely and efficient manner. Tech Savvy: Be adept at working with Microsoft Office/G-Suite and comfortable working with different technologies. Attitude: Have a "can do" attitude to taking on new challenges
Aug 13, 2026
Full time
We are looking for an HR & Office Administrative Assistant to join our clients growingteam. In your role as an HR & Office Administrative Assistant, you will report to the Global HR Manager. To support the office culture and logistics, you will be required to work from the office 3 days a week, with every Wednesday being an all company day, with the remaining two days worked remotely. You will be responsible for managing end-to-end office operations and serving as a key operational hub for HR and employee experience. Office Logistics & Facilities: Vendor Management: Acting as the primary point of contact for the landlord and external vendors, such as electricians and plumbers. Supply Management: Managing the ordering of office supplies and maintaining inventory. Health & Safety: Ensuring the office remains a safe environment and staying compliant with health and safety standards. Team Events: Coordinating team lunches and planning events for the Summer and Christmas parties, as well as smaller ad-hoc gatherings. General Admin: Providing general business administration support to ensure efficient operations. HR & Employee Lifecycle HR Data & Systems Management: Maintain HR software by accurately inputting employee details and tracking annual leave, sickness, and attendance Recruitment Assistance: Providing assistance with recruitment and candidate sourcing, screening, and referencing. Onboarding & Offboarding: Assisting with the onboarding and offboarding of employees to ensure a seamless transition for all staff. Policy Guidance: Developing a strong knowledge and understanding of company policies to provide accurate advice and support to the team. Assist in drafting, updating, and implementing HR policies HR Research & Initiatives: Assisting with research on upcoming HR initiatives and providing administrative support for the People team. Travel & Scheduling: Managing team travel arrangements and booking meetings and candidate interviews. Requirements Up to 2 years of experience in a similar administrative or HR role. Communication: Have excellent verbal and written communication skills to effectively liaise with internal teams and external stakeholders. Soft Skills: Leverage emotional intelligence and active listening skills to work harmoniously and effectively with others. Organisation: Be diligent and attentive to detail with a strong ability to resolve issues in a timely and efficient manner. Tech Savvy: Be adept at working with Microsoft Office/G-Suite and comfortable working with different technologies. Attitude: Have a "can do" attitude to taking on new challenges
Backlog & Works Administrator Remote Working Facilities Management 6 Month Contract From £13.45 per hour PAYE Industry: Facilities Management Contract Type: 6 Month Contract (Initial term until end of December 2026) Summary We are seeking a diligent and organised Backlog & Works Administrator to join the Operational Delivery Team on a government facilities management contract. This role involves the end-to-end administration, coordination, and management of planned and reactive maintenance activities, supporting the reduction and ongoing management of maintenance backlogs. The successful candidate will be responsible for scheduling, contractor engagement, financial administration, and task management to ensure maintenance works including Planned Preventive Maintenance (PPM), Reactive, Corrective, and Billable Works are accurately administered, tracked, and completed in line with contractual requirements and service level agreements (SLAs). Acting as a central point of contact for operational teams, contractors, and stakeholders, the role ensures all works are fully auditable within the Computer Aided Facilities Management (CAFM) system, with proper documentation maintained and revenue opportunities identified and billed appropriately. The position offers flexibility for remote working or office-based work depending on location. Key Responsibilities Manage and plan maintenance backlogs across PPM, Reactive, Corrective, and Billable Works. Schedule and coordinate maintenance activities to meet contractual timescales. Allocate works to in-house engineers and external contractors. Liaise with contractors for quotations, availability, and completion updates. Maintain accurate records and update task statuses within the CAFM system. Manage financial administration including quotation processing and billing for client invoicing. Ensure all documentation such as completion certificates and service reports are collected and filed. Act as a key contact for operational teams, helpdesk, contractors, and customers, managing queries related to maintenance activities. Skills Proven experience in administrative, scheduling, planning, or coordination roles. Experience within Facilities Management, Property Services, Maintenance, Engineering, Construction, or similar operational environments. Knowledge of managing reactive and planned maintenance work. Experience with CAFM systems (desirable). Understanding of Planned Preventive Maintenance (PPM) processes (desirable). Familiarity with purchase order and invoicing processes. Experience managing billable works and client charging mechanisms.
Aug 13, 2026
Contractor
Backlog & Works Administrator Remote Working Facilities Management 6 Month Contract From £13.45 per hour PAYE Industry: Facilities Management Contract Type: 6 Month Contract (Initial term until end of December 2026) Summary We are seeking a diligent and organised Backlog & Works Administrator to join the Operational Delivery Team on a government facilities management contract. This role involves the end-to-end administration, coordination, and management of planned and reactive maintenance activities, supporting the reduction and ongoing management of maintenance backlogs. The successful candidate will be responsible for scheduling, contractor engagement, financial administration, and task management to ensure maintenance works including Planned Preventive Maintenance (PPM), Reactive, Corrective, and Billable Works are accurately administered, tracked, and completed in line with contractual requirements and service level agreements (SLAs). Acting as a central point of contact for operational teams, contractors, and stakeholders, the role ensures all works are fully auditable within the Computer Aided Facilities Management (CAFM) system, with proper documentation maintained and revenue opportunities identified and billed appropriately. The position offers flexibility for remote working or office-based work depending on location. Key Responsibilities Manage and plan maintenance backlogs across PPM, Reactive, Corrective, and Billable Works. Schedule and coordinate maintenance activities to meet contractual timescales. Allocate works to in-house engineers and external contractors. Liaise with contractors for quotations, availability, and completion updates. Maintain accurate records and update task statuses within the CAFM system. Manage financial administration including quotation processing and billing for client invoicing. Ensure all documentation such as completion certificates and service reports are collected and filed. Act as a key contact for operational teams, helpdesk, contractors, and customers, managing queries related to maintenance activities. Skills Proven experience in administrative, scheduling, planning, or coordination roles. Experience within Facilities Management, Property Services, Maintenance, Engineering, Construction, or similar operational environments. Knowledge of managing reactive and planned maintenance work. Experience with CAFM systems (desirable). Understanding of Planned Preventive Maintenance (PPM) processes (desirable). Familiarity with purchase order and invoicing processes. Experience managing billable works and client charging mechanisms.
Office Manager (Full-Time or Part-Time) Legal Services Sector An established and highly respected professional services organisation is seeking an experienced and proactive Office Manager to play a key role in the smooth and efficient running of its operations. This is a varied and rewarding position offering the opportunity to take ownership of office administration, people management, facilities coordination, and business support functions. The role can be offered on either a full-time or part-time basis, making it an attractive opportunity for someone looking for flexibility alongside responsibility. The Role Reporting directly to senior leadership, you will oversee the day-to-day management of office operations, ensuring high standards of service, organisation, and professionalism across the business. Key responsibilities will include: Managing and developing the reception and administration team Providing PA and executive support to senior management as required Coordinating the production and distribution of the company's monthly newsletter Managing supplier relationships and contracts Acting as the main point of contact for internal IT-related issues and liaising with external support providers Supporting HR administration and employee-related processes Assisting with project costings and general business administration Working alongside the Facilities Manager to oversee premises and facilities matters Identifying opportunities to improve processes, efficiency, and service delivery Providing wider operational support to Directors and senior management There may also be opportunities for the successful candidate to become involved in selected finance-related activities, depending on experience and business needs. About You We are looking for an organised, confident and adaptable individual who thrives in a busy professional environment. You will ideally have: Previous experience in an Office Manager, Administration Manager, Practice Manager, Operations Coordinator, or similar role Experience managing, motivating, and developing staff Strong organisational and multitasking abilities Excellent communication and interpersonal skills A proactive approach to problem-solving and continuous improvement Strong Microsoft Office skills, particularly Excel The ability to manage competing priorities while maintaining attention to detail We would also welcome applications from experienced senior administrators or business support professionals who are ready to take the next step into a management position. What's on Offer Competitive salary, dependent on experience Full-time or part-time working arrangements available 33 days holiday Christmas and summer social events Active staff social groups A supportive and collaborative working environment The opportunity to make a meaningful impact within a well-established and respected organisation Opportunity to work 4 days or 5 days per week
Aug 13, 2026
Full time
Office Manager (Full-Time or Part-Time) Legal Services Sector An established and highly respected professional services organisation is seeking an experienced and proactive Office Manager to play a key role in the smooth and efficient running of its operations. This is a varied and rewarding position offering the opportunity to take ownership of office administration, people management, facilities coordination, and business support functions. The role can be offered on either a full-time or part-time basis, making it an attractive opportunity for someone looking for flexibility alongside responsibility. The Role Reporting directly to senior leadership, you will oversee the day-to-day management of office operations, ensuring high standards of service, organisation, and professionalism across the business. Key responsibilities will include: Managing and developing the reception and administration team Providing PA and executive support to senior management as required Coordinating the production and distribution of the company's monthly newsletter Managing supplier relationships and contracts Acting as the main point of contact for internal IT-related issues and liaising with external support providers Supporting HR administration and employee-related processes Assisting with project costings and general business administration Working alongside the Facilities Manager to oversee premises and facilities matters Identifying opportunities to improve processes, efficiency, and service delivery Providing wider operational support to Directors and senior management There may also be opportunities for the successful candidate to become involved in selected finance-related activities, depending on experience and business needs. About You We are looking for an organised, confident and adaptable individual who thrives in a busy professional environment. You will ideally have: Previous experience in an Office Manager, Administration Manager, Practice Manager, Operations Coordinator, or similar role Experience managing, motivating, and developing staff Strong organisational and multitasking abilities Excellent communication and interpersonal skills A proactive approach to problem-solving and continuous improvement Strong Microsoft Office skills, particularly Excel The ability to manage competing priorities while maintaining attention to detail We would also welcome applications from experienced senior administrators or business support professionals who are ready to take the next step into a management position. What's on Offer Competitive salary, dependent on experience Full-time or part-time working arrangements available 33 days holiday Christmas and summer social events Active staff social groups A supportive and collaborative working environment The opportunity to make a meaningful impact within a well-established and respected organisation Opportunity to work 4 days or 5 days per week
As Sales Administrator you will be working as part of a supportive team who deliver first class service to their customers. The role is full time and permanent working onsite in their Brackley office. The company have been established since 2010 and has grown to over 300 locations. Hours are Monday to Friday 8.30 am to 5.00 pm and offering a starting salary of up to 27,500. This role will suit a customer service professional who wants to grow with the business. Purpose of the role: To deliver high levels of administration and customer service working ensuring end to end a smooth customer journey. Key Accountabilities for the Sales Administrator: Logging and matching customer contracts to goods ordered Approving orders, making amendments, resolving queries, obtaining supplier quotes Processing orders, sending out PO Sending out estimated delivery dates and dispatch confirmations Reporting damaged/missing items maintaining logs Sending out contracts Liaising with customers daily basis providing updates, dealing with complaints Arranging conference facilities for meetings and training days Liaising with internal teams Carry out credit control ensuring orders are processed within date Key Skills Required for the Sales Administrator: High levels of customer service over the phone and by email Solid administration skills Experience of working with a CRM would be an advantage Highly organised with excellent levels of attention to detail Adaptable in a changing environment Credit control experience Strong IT skills What's in it for you? A starting salary of up to 27,500 Based onsite Mon - Fri 8.30 - 5.00 pm (30 mins lunch and two 10 min breaks 23 days hol + bank hols (you can also buy and sell hols days Birthday day off (after one year service Training, development and progression Annual performance and company related bonus Associate days, socials Associate equity program Plenty of free parking
Aug 13, 2026
Full time
As Sales Administrator you will be working as part of a supportive team who deliver first class service to their customers. The role is full time and permanent working onsite in their Brackley office. The company have been established since 2010 and has grown to over 300 locations. Hours are Monday to Friday 8.30 am to 5.00 pm and offering a starting salary of up to 27,500. This role will suit a customer service professional who wants to grow with the business. Purpose of the role: To deliver high levels of administration and customer service working ensuring end to end a smooth customer journey. Key Accountabilities for the Sales Administrator: Logging and matching customer contracts to goods ordered Approving orders, making amendments, resolving queries, obtaining supplier quotes Processing orders, sending out PO Sending out estimated delivery dates and dispatch confirmations Reporting damaged/missing items maintaining logs Sending out contracts Liaising with customers daily basis providing updates, dealing with complaints Arranging conference facilities for meetings and training days Liaising with internal teams Carry out credit control ensuring orders are processed within date Key Skills Required for the Sales Administrator: High levels of customer service over the phone and by email Solid administration skills Experience of working with a CRM would be an advantage Highly organised with excellent levels of attention to detail Adaptable in a changing environment Credit control experience Strong IT skills What's in it for you? A starting salary of up to 27,500 Based onsite Mon - Fri 8.30 - 5.00 pm (30 mins lunch and two 10 min breaks 23 days hol + bank hols (you can also buy and sell hols days Birthday day off (after one year service Training, development and progression Annual performance and company related bonus Associate days, socials Associate equity program Plenty of free parking
Time Recruitment Solutions Ltd
Alderley Edge, Cheshire
Contracts Administrator £29,500 per annum Monday-Friday, 9:00am-5:30pm Wilmslow Time Recruitment - Preferred Supplier Time Recruitment is proud to be recruiting on behalf of a leading property and facilities management organisation, seeking a meticulous and proactive Contracts Administrator to join their expanding team. This is an excellent opportunity for someone with strong administrative capability, confidence in managing high volumes of data, and a keen eye for detail. The Role You will support the Facilities Managers with all administrative aspects of over 2,500 maintenance contracts across a large commercial property portfolio. Acting as the first point of contact for all contract-related queries, you will play a vital role in ensuring compliance, accuracy, and smooth operational delivery. Key responsibilities include: Managing existing maintenance contracts and assisting in drafting new agreements. Handling queries relating to asset/plant lists, labour rates, specifications, cost changes, and invoices. Ensuring all maintenance contracts meet required Health & Safety compliance standards. Liaising directly with contractors to clarify specifications, resolve queries, and maintain accurate documentation. Supporting the Helpdesk team when required, including raising and logging jobs with contractors or maintenance operatives. Conducting audits of contractor specifications, charges, and documentation. Working closely with the Finance department to resolve cost and charge-related queries. Producing correspondence, reports, and maintaining accurate records using Microsoft 365 . About You To succeed in this role, you will bring: Strong administrative experience, ideally within facilities, property, or contract management. Excellent attention to detail and organisational skills. Confidence liaising with contractors and internal teams. Solid working knowledge of Microsoft 365 . Basic accounting understanding. A proactive, solutions-focused approach. Benefits Competitive salary of £29,500 per annum Full-time hours: 9:00am-5:30pm, Monday to Friday Opportunity to join a respected organisation with long-term career potential Supportive team environment and varied workload If you're a detail-driven administrator looking to take the next step in your career, Time Recruitment would love to hear from you. Apply today to be considered for this fantastic opportunity.
Aug 13, 2026
Full time
Contracts Administrator £29,500 per annum Monday-Friday, 9:00am-5:30pm Wilmslow Time Recruitment - Preferred Supplier Time Recruitment is proud to be recruiting on behalf of a leading property and facilities management organisation, seeking a meticulous and proactive Contracts Administrator to join their expanding team. This is an excellent opportunity for someone with strong administrative capability, confidence in managing high volumes of data, and a keen eye for detail. The Role You will support the Facilities Managers with all administrative aspects of over 2,500 maintenance contracts across a large commercial property portfolio. Acting as the first point of contact for all contract-related queries, you will play a vital role in ensuring compliance, accuracy, and smooth operational delivery. Key responsibilities include: Managing existing maintenance contracts and assisting in drafting new agreements. Handling queries relating to asset/plant lists, labour rates, specifications, cost changes, and invoices. Ensuring all maintenance contracts meet required Health & Safety compliance standards. Liaising directly with contractors to clarify specifications, resolve queries, and maintain accurate documentation. Supporting the Helpdesk team when required, including raising and logging jobs with contractors or maintenance operatives. Conducting audits of contractor specifications, charges, and documentation. Working closely with the Finance department to resolve cost and charge-related queries. Producing correspondence, reports, and maintaining accurate records using Microsoft 365 . About You To succeed in this role, you will bring: Strong administrative experience, ideally within facilities, property, or contract management. Excellent attention to detail and organisational skills. Confidence liaising with contractors and internal teams. Solid working knowledge of Microsoft 365 . Basic accounting understanding. A proactive, solutions-focused approach. Benefits Competitive salary of £29,500 per annum Full-time hours: 9:00am-5:30pm, Monday to Friday Opportunity to join a respected organisation with long-term career potential Supportive team environment and varied workload If you're a detail-driven administrator looking to take the next step in your career, Time Recruitment would love to hear from you. Apply today to be considered for this fantastic opportunity.
Estates Administrator Location: Leicester - Must drive Job Type: Permanent Full Time The Opportunity We are recruiting for an organised and proactive Estates Administrator and you must drive to join a busy Property team supporting a nationwide retail estate. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment. You'll play a key role in ensuring property records are accurately maintained, supporting lease administration, liaising with internal and external stakeholders, and helping to keep day-to-day property operations running smoothly. No two days are the same, making this an ideal role for someone who enjoys variety, problem solving and working collaboratively across multiple departments. Key Responsibilities Maintain accurate property and lease records, including renewals, rent reviews and key estate information. Ensure all property documentation is up to date and accurately filed. Respond to property-related enquiries from internal departments, landlords and external partners. Support lease administration and general estates management activities. Assist with the administration of rent, service charge, business rates and insurance payments. Process and check invoices, working closely with the Finance team. Produce reports and maintain accurate records relating to the property portfolio. Support new store acquisitions, relocations and closures by ensuring all records are updated. Provide general administrative support to the wider Property team. Assist with ad hoc projects and continuous improvement initiatives. About You To be successful in this role, you will have: Previous administration experience. Excellent organisational skills with strong attention to detail. The ability to prioritise a varied workload and meet deadlines. Strong written and verbal communication skills. A proactive and positive approach to problem solving. Good Microsoft Office skills, particularly Excel and Outlook. The ability to build strong working relationships with colleagues and external stakeholders. Experience within Property, Estates, Facilities or Retail would be advantageous but is not essential. What's on Offer Permanent, full-time position Company pension Employee discount scheme Free onsite parking Generous annual leave entitlement A supportive and collaborative working environment Opportunities for training, development and career progression If you're an organised administrator looking to build your career within a busy Property team, we'd love to hear from you. Apply today to be considered for this exciting opportunity. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 13, 2026
Full time
Estates Administrator Location: Leicester - Must drive Job Type: Permanent Full Time The Opportunity We are recruiting for an organised and proactive Estates Administrator and you must drive to join a busy Property team supporting a nationwide retail estate. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment. You'll play a key role in ensuring property records are accurately maintained, supporting lease administration, liaising with internal and external stakeholders, and helping to keep day-to-day property operations running smoothly. No two days are the same, making this an ideal role for someone who enjoys variety, problem solving and working collaboratively across multiple departments. Key Responsibilities Maintain accurate property and lease records, including renewals, rent reviews and key estate information. Ensure all property documentation is up to date and accurately filed. Respond to property-related enquiries from internal departments, landlords and external partners. Support lease administration and general estates management activities. Assist with the administration of rent, service charge, business rates and insurance payments. Process and check invoices, working closely with the Finance team. Produce reports and maintain accurate records relating to the property portfolio. Support new store acquisitions, relocations and closures by ensuring all records are updated. Provide general administrative support to the wider Property team. Assist with ad hoc projects and continuous improvement initiatives. About You To be successful in this role, you will have: Previous administration experience. Excellent organisational skills with strong attention to detail. The ability to prioritise a varied workload and meet deadlines. Strong written and verbal communication skills. A proactive and positive approach to problem solving. Good Microsoft Office skills, particularly Excel and Outlook. The ability to build strong working relationships with colleagues and external stakeholders. Experience within Property, Estates, Facilities or Retail would be advantageous but is not essential. What's on Offer Permanent, full-time position Company pension Employee discount scheme Free onsite parking Generous annual leave entitlement A supportive and collaborative working environment Opportunities for training, development and career progression If you're an organised administrator looking to build your career within a busy Property team, we'd love to hear from you. Apply today to be considered for this exciting opportunity. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Description - Maintenance Administration Coordinator Job Title: Maintenance Administration Coordinator Department: Estates / Facilities Management Reports To: Estates Maintenance Manager (or equivalent) Role Purpose To provide comprehensive administrative support to the Estates Maintenance team, ensuring robust, auditable systems and processes are maintained to support operational compliance and service delivery. The postholder will assist with the coordination of maintenance activities, financial administration, record management, contractor liaison, and reporting functions. Key Responsibilities Maintenance Administration Provide administrative support to the Estates Maintenance team to ensure the effective delivery of maintenance services. Maintain accurate and auditable records, ensuring compliance with organisational policies, procedures, and regulatory requirements. Coordinate maintenance-related paperwork, documentation, and service records. Schedule and coordinate contractor and supplier visits, ensuring all relevant documentation is completed and retained. Financial Administration Process purchase requisitions, goods received notices, and invoices through the organisation's financial management system. Raise purchase orders and liaise with suppliers regarding orders, deliveries, and invoicing queries. Monitor and maintain accurate financial records to support budget management and auditing requirements. Contract and Supplier Coordination Support the administration of maintenance contracts and service agreements. Maintain records relating to contractor performance, inspections, service schedules, and compliance documentation. Liaise with internal stakeholders and external suppliers to ensure maintenance services are delivered as planned. Staff Records and Training Administration Record and monitor staff attendance information. Maintain employee records and training databases, ensuring information is accurate and up to date. Coordinate communications between staff and internal/external training providers to support training delivery and compliance requirements. Produce reports relating to staff training, attendance, and competency records as required. Meeting and Communication Support Organise meetings, prepare supporting documentation, and distribute relevant information. Attend meetings and accurately record, prepare, and distribute minutes and actions. Develop and maintain effective working relationships with colleagues, contractors, suppliers, and external service providers. Computerised Maintenance Management System (CMMS) Operate and maintain the Computerised Maintenance Management System (CMMS). Allocate, monitor, update, and close maintenance work orders. Record maintenance activities and generate reports to support operational performance monitoring and compliance assurance. Ensure maintenance data is accurate, complete, and available for management reporting and audit purposes. Person Specification Essential Skills and Experience Experience in an administrative or coordination role. Strong organisational and record-keeping skills with excellent attention to detail. Experience using computerised systems and databases. Competent in Microsoft Office applications, particularly Word, Excel, and Outlook. Ability to prioritise workloads and meet deadlines. Excellent written and verbal communication skills. Experience producing accurate meeting minutes and reports. Desirable Skills and Experience Experience working within estates, facilities management, maintenance, engineering, or a similar operational environment. Knowledge of Computerised Maintenance Management Systems (CMMS). Experience using financial management or purchase order systems. Understanding of compliance, audit, and quality assurance processes. Key Attributes Professional and reliable approach to work. Strong attention to accuracy and data integrity. Ability to work independently and as part of a team. Proactive problem-solving skills. Commitment to maintaining confidentiality and compliance standards. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Aug 13, 2026
Seasonal
Job Description - Maintenance Administration Coordinator Job Title: Maintenance Administration Coordinator Department: Estates / Facilities Management Reports To: Estates Maintenance Manager (or equivalent) Role Purpose To provide comprehensive administrative support to the Estates Maintenance team, ensuring robust, auditable systems and processes are maintained to support operational compliance and service delivery. The postholder will assist with the coordination of maintenance activities, financial administration, record management, contractor liaison, and reporting functions. Key Responsibilities Maintenance Administration Provide administrative support to the Estates Maintenance team to ensure the effective delivery of maintenance services. Maintain accurate and auditable records, ensuring compliance with organisational policies, procedures, and regulatory requirements. Coordinate maintenance-related paperwork, documentation, and service records. Schedule and coordinate contractor and supplier visits, ensuring all relevant documentation is completed and retained. Financial Administration Process purchase requisitions, goods received notices, and invoices through the organisation's financial management system. Raise purchase orders and liaise with suppliers regarding orders, deliveries, and invoicing queries. Monitor and maintain accurate financial records to support budget management and auditing requirements. Contract and Supplier Coordination Support the administration of maintenance contracts and service agreements. Maintain records relating to contractor performance, inspections, service schedules, and compliance documentation. Liaise with internal stakeholders and external suppliers to ensure maintenance services are delivered as planned. Staff Records and Training Administration Record and monitor staff attendance information. Maintain employee records and training databases, ensuring information is accurate and up to date. Coordinate communications between staff and internal/external training providers to support training delivery and compliance requirements. Produce reports relating to staff training, attendance, and competency records as required. Meeting and Communication Support Organise meetings, prepare supporting documentation, and distribute relevant information. Attend meetings and accurately record, prepare, and distribute minutes and actions. Develop and maintain effective working relationships with colleagues, contractors, suppliers, and external service providers. Computerised Maintenance Management System (CMMS) Operate and maintain the Computerised Maintenance Management System (CMMS). Allocate, monitor, update, and close maintenance work orders. Record maintenance activities and generate reports to support operational performance monitoring and compliance assurance. Ensure maintenance data is accurate, complete, and available for management reporting and audit purposes. Person Specification Essential Skills and Experience Experience in an administrative or coordination role. Strong organisational and record-keeping skills with excellent attention to detail. Experience using computerised systems and databases. Competent in Microsoft Office applications, particularly Word, Excel, and Outlook. Ability to prioritise workloads and meet deadlines. Excellent written and verbal communication skills. Experience producing accurate meeting minutes and reports. Desirable Skills and Experience Experience working within estates, facilities management, maintenance, engineering, or a similar operational environment. Knowledge of Computerised Maintenance Management Systems (CMMS). Experience using financial management or purchase order systems. Understanding of compliance, audit, and quality assurance processes. Key Attributes Professional and reliable approach to work. Strong attention to accuracy and data integrity. Ability to work independently and as part of a team. Proactive problem-solving skills. Commitment to maintaining confidentiality and compliance standards. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Hatched Recruitment Group
Cambridge, Cambridgeshire
Facilities Administrator We are looking for a reliable and organized Facilities Administrator to provide temporary maternity cover support within a busy operational environment. This is an excellent opportunity for someone with strong administrative skills who enjoys coordinating contractors, monitoring progress, and keeping accurate records. Key Responsibilities Signing contractors in and out of the site Carrying out general administrative duties Chasing engineers and contractors for job updates Monitoring the progress of maintenance and service jobs Updating trackers and maintaining accurate records Allocating deliveries to the correct contacts and departments Supporting the wider facilities and operations team with day-to-day coordination tasks Requirements Previous experience in an administrative or facilities support role Strong organizational and communication skills Confident using Microsoft Office, particularly Excel and Outlook Ability to manage multiple tasks and prioritize effectively Professional and approachable manner when dealing with contractors, engineers, and internal teams Good attention to detail and accurate record-keeping skills This is a temporary maternity cover position offering 40 hours per week in a fast-paced and supportive working environment.
Aug 13, 2026
Seasonal
Facilities Administrator We are looking for a reliable and organized Facilities Administrator to provide temporary maternity cover support within a busy operational environment. This is an excellent opportunity for someone with strong administrative skills who enjoys coordinating contractors, monitoring progress, and keeping accurate records. Key Responsibilities Signing contractors in and out of the site Carrying out general administrative duties Chasing engineers and contractors for job updates Monitoring the progress of maintenance and service jobs Updating trackers and maintaining accurate records Allocating deliveries to the correct contacts and departments Supporting the wider facilities and operations team with day-to-day coordination tasks Requirements Previous experience in an administrative or facilities support role Strong organizational and communication skills Confident using Microsoft Office, particularly Excel and Outlook Ability to manage multiple tasks and prioritize effectively Professional and approachable manner when dealing with contractors, engineers, and internal teams Good attention to detail and accurate record-keeping skills This is a temporary maternity cover position offering 40 hours per week in a fast-paced and supportive working environment.
HR Assistant Location: Aberdeen Job Type: Full-Time, Permanent Working Pattern: Hybrid working available following successful completion of training. About the Role Our client, a well-established and highly successful organisation within the energy sector, is seeking an organised and proactive HR Assistant to join its Aberdeen team. This opportunity would suit a recent college leaver, university graduate, business graduate , or an experienced administrator or coordinator looking to build a career in Human Resources. The role is heavily focused on supporting employee onboarding, compliance activities, workforce administration and HR operations. You will play a key role in ensuring new employees have a positive start with the business, employee medical requirements are efficiently managed, and the HR team is supported with reporting, employee relations activities and ongoing people initiatives. Working closely with the HR team, you will gain exposure to a broad range of HR activities while developing valuable skills in employee relations, compliance, reporting and people administration. Key Responsibilities Organise, schedule and track employee medicals, ensuring records remain up to date and compliant Coordinate and deliver onshore inductions for new employees, providing a positive onboarding experience Prepare HR administration documentation including contracts, employment letters and employee communications Create content and supporting reports for HR board papers and management meetings Maintain accurate HR records and employee data across HR systems Support recruitment activities, including interview scheduling and offer administration Assist with onboarding and employee lifecycle administration from hire through to departure Become involved in a variety of HR casework activities, supporting the HR team with investigations, absence management, disciplinary and grievance processes as appropriate Respond to employee queries and provide first-line HR support Assist with HR reporting, audits and compliance requirements Support employee engagement initiatives, wellbeing activities and company events Provide general administrative and coordination support across the HR function About You We are interested in hearing from candidates who are looking to develop a career within Human Resources and enjoy working in a fast-paced, people-focused environment. You may be: A recent college or university graduate A Business, Management or Human Resources graduate An administrator or coordinator seeking a move into HR Someone with previous experience in office administration, customer service, business support or compliance administration You'll also have: Strong organisational and planning skills Excellent attention to detail and accuracy Confidence dealing with employees and stakeholders at all levels Strong written communication skills and the ability to prepare professional documentation and reports Good Microsoft Office skills, particularly Word, Excel and PowerPoint The ability to handle confidential information with discretion and professionalism A proactive approach and willingness to learn The ability to manage multiple priorities and deadlines effectively What's on Offer Competitive salary Discretionary annual bonus Employer pension contribution 33 days annual leave Medical insurance On-site gym facilities Subsidised meals Half-day finish every Friday
Aug 13, 2026
Full time
HR Assistant Location: Aberdeen Job Type: Full-Time, Permanent Working Pattern: Hybrid working available following successful completion of training. About the Role Our client, a well-established and highly successful organisation within the energy sector, is seeking an organised and proactive HR Assistant to join its Aberdeen team. This opportunity would suit a recent college leaver, university graduate, business graduate , or an experienced administrator or coordinator looking to build a career in Human Resources. The role is heavily focused on supporting employee onboarding, compliance activities, workforce administration and HR operations. You will play a key role in ensuring new employees have a positive start with the business, employee medical requirements are efficiently managed, and the HR team is supported with reporting, employee relations activities and ongoing people initiatives. Working closely with the HR team, you will gain exposure to a broad range of HR activities while developing valuable skills in employee relations, compliance, reporting and people administration. Key Responsibilities Organise, schedule and track employee medicals, ensuring records remain up to date and compliant Coordinate and deliver onshore inductions for new employees, providing a positive onboarding experience Prepare HR administration documentation including contracts, employment letters and employee communications Create content and supporting reports for HR board papers and management meetings Maintain accurate HR records and employee data across HR systems Support recruitment activities, including interview scheduling and offer administration Assist with onboarding and employee lifecycle administration from hire through to departure Become involved in a variety of HR casework activities, supporting the HR team with investigations, absence management, disciplinary and grievance processes as appropriate Respond to employee queries and provide first-line HR support Assist with HR reporting, audits and compliance requirements Support employee engagement initiatives, wellbeing activities and company events Provide general administrative and coordination support across the HR function About You We are interested in hearing from candidates who are looking to develop a career within Human Resources and enjoy working in a fast-paced, people-focused environment. You may be: A recent college or university graduate A Business, Management or Human Resources graduate An administrator or coordinator seeking a move into HR Someone with previous experience in office administration, customer service, business support or compliance administration You'll also have: Strong organisational and planning skills Excellent attention to detail and accuracy Confidence dealing with employees and stakeholders at all levels Strong written communication skills and the ability to prepare professional documentation and reports Good Microsoft Office skills, particularly Word, Excel and PowerPoint The ability to handle confidential information with discretion and professionalism A proactive approach and willingness to learn The ability to manage multiple priorities and deadlines effectively What's on Offer Competitive salary Discretionary annual bonus Employer pension contribution 33 days annual leave Medical insurance On-site gym facilities Subsidised meals Half-day finish every Friday
My client is a well-established, growing technology business renowned for genuinely looking after their staff, offering an HR Administrator position where your development is prioritised in a genuinely supportive environment. This is an opportunity to join a thriving HR team in a company committed to sustainable growth, where hybrid working and genuine career progression make this an exceptionally attractive place to build your career as an HR Administrator. As an HR Administrator, you'll have the opportunity to play a key role in keeping all HR functions running smoothly, supporting the full employee journey from recruitment through to onboarding and beyond. You'll manage incoming telephone calls and shared mailboxes, provide administrative support across the HR function, handle time-sensitive documentation with accuracy and confidentiality, and support recruitment activities including liaising with recruitment agencies and coordinating candidates. Working within the HR Department team, you'll assist with tracking departmental KPIs, book and coordinate training events, support company engagement and wellbeing initiatives, maintain HR procedures and policies, and act as an approachable point of contact for employee queries giving you genuine variety and exposure to the full spectrum of HR administration in a growing business. This HR Administrator role would suit someone who's diligent and reliable with strong attention to detail, confident and positive with a professional and approachable manner. You'll bring excellent organisational skills, friendly and personable interpersonal abilities, and the flexibility to adapt in a fast-paced environment. Your strong computer literacy, confidence using HR systems and Microsoft Office, and full driving licence will help you thrive, whilst previous administrative experience, recruitment background, and resourceful, proactive approach would be particularly valuable. What you'll enjoy as part of the package: Salary of £26,500 - £28,000 Hybrid working arrangement 33 days holiday rising to 35+ days with service Private healthcare, gym access, and comprehensive wellbeing support My client is a well-established technology business with over 120+ team members, growing steadily and sustainably for 18+ years whilst staying true to their values. Their dedication to the welfare and development of their team, commitment to work-life balance, and investment in employee wellbeing make them an employer genuinely renowned for looking after staff. With on-site gym facilities, personal life coaching, Vitality private health insurance, and a comprehensive programme of funded events, this is a company that celebrates its people and supports career progression. If this HR Administrator opportunity sounds like the right next step for you, get in touch with Jade at Select Recruitment today to find out more.
Aug 13, 2026
Full time
My client is a well-established, growing technology business renowned for genuinely looking after their staff, offering an HR Administrator position where your development is prioritised in a genuinely supportive environment. This is an opportunity to join a thriving HR team in a company committed to sustainable growth, where hybrid working and genuine career progression make this an exceptionally attractive place to build your career as an HR Administrator. As an HR Administrator, you'll have the opportunity to play a key role in keeping all HR functions running smoothly, supporting the full employee journey from recruitment through to onboarding and beyond. You'll manage incoming telephone calls and shared mailboxes, provide administrative support across the HR function, handle time-sensitive documentation with accuracy and confidentiality, and support recruitment activities including liaising with recruitment agencies and coordinating candidates. Working within the HR Department team, you'll assist with tracking departmental KPIs, book and coordinate training events, support company engagement and wellbeing initiatives, maintain HR procedures and policies, and act as an approachable point of contact for employee queries giving you genuine variety and exposure to the full spectrum of HR administration in a growing business. This HR Administrator role would suit someone who's diligent and reliable with strong attention to detail, confident and positive with a professional and approachable manner. You'll bring excellent organisational skills, friendly and personable interpersonal abilities, and the flexibility to adapt in a fast-paced environment. Your strong computer literacy, confidence using HR systems and Microsoft Office, and full driving licence will help you thrive, whilst previous administrative experience, recruitment background, and resourceful, proactive approach would be particularly valuable. What you'll enjoy as part of the package: Salary of £26,500 - £28,000 Hybrid working arrangement 33 days holiday rising to 35+ days with service Private healthcare, gym access, and comprehensive wellbeing support My client is a well-established technology business with over 120+ team members, growing steadily and sustainably for 18+ years whilst staying true to their values. Their dedication to the welfare and development of their team, commitment to work-life balance, and investment in employee wellbeing make them an employer genuinely renowned for looking after staff. With on-site gym facilities, personal life coaching, Vitality private health insurance, and a comprehensive programme of funded events, this is a company that celebrates its people and supports career progression. If this HR Administrator opportunity sounds like the right next step for you, get in touch with Jade at Select Recruitment today to find out more.
Wallace Hind Selection LTD
Peterborough, Cambridgeshire
Are you an experienced Office Manager who enjoys being at the heart of a business? This is a varied, hands-on role, office based in Corby, where you'll oversee office operations, support HR, Health & Safety and quality systems, whilst managing a small internal team and helping the business run efficiently every day. BASIC SALARY: £35,000 BENEFITS: Quarterly bonus scheme (OTE circa £38,000) 25 days annual leave Pension LOCATION: This is an office based role, based in Corby. COMMUTABLE LOCATIONS: Kettering, Market Harborough, Wellingborough, Uppingham, Stamford, Oakham, Northampton, Peterborough. JOB DESCRIPTION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 As our Office Manager, you'll become the central point of coordination across the business, ensuring everything runs smoothly behind the scenes whilst supporting the wider team. This is far more than a traditional administration role; you'll oversee office operations, manage a small internal team, support HR activities, coordinate Health & Safety, manage facilities and lead our ISO 9001 Quality Management System. You'll work closely with the Managing Director and department managers, playing a key role in maintaining compliance, improving business processes and creating an organised, efficient workplace. KEY RESPONSIBILITIES: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 As our Office Manager, you will: Lead and support the Internal Sales team and Import/Export Administrator through regular one-to-ones and team meetings. Support senior management with administration, reporting and business projects. Assist with recruitment, onboarding, inductions and employee administration. Maintain confidential HR records and support payroll preparation. Coordinate employee training, performance reviews and wellbeing initiatives. Ensure HR policies remain compliant with current legislation. Take responsibility for Health & Safety across both company sites, including audits, risk assessments and statutory compliance. Manage office facilities, maintenance, security and contractor relationships. Lead and maintain the company's ISO 9001 Quality Management System, coordinating internal and external audits whilst driving continuous improvement across the business. PERSON SPECIFICATION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 Ideally, you're an organised and proactive Office Manager who enjoys taking ownership and keeping a business running efficiently. You're equally comfortable supporting people, improving processes and ensuring compliance, whilst confidently juggling a wide variety of responsibilities. You'll ideally have: Previous people management or team leadership experience. Experience supporting HR administration throughout the employee lifecycle. Knowledge of Health & Safety within an office or industrial environment. Experience managing facilities, contractors and external suppliers. An understanding of ISO 9001 or other quality management systems. Strong communication skills and confidence working across all levels of a business. Good Microsoft 365 skills, including Outlook, Word, Excel and Teams. It would be advantageous if you also have an IOSH, NEBOSH, CIPD or ISO Internal Auditor qualification, although these aren't essential. THE COMPANY: We're a well-established and growing business with a reputation for quality and excellent customer service. Our success is built on strong relationships, efficient processes and a supportive working environment where everyone contributes to the continued growth of the business. It is highly likely you will have worked in any of the following roles: Office Manager, Office & Operations Manager, Administration Manager, Business Support Manager, Operations Coordinator, Office & HR Manager or Practice Manager. You'll probably also have experience of HR administration, Health & Safety, facilities management and ISO 9001 quality systems. INTERESTED? Please click apply. You will receive an acknowledgement of your application. Wallace Hind Selection, alongside our client embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives. Please Note: Wallace Hind Selection have been chosen as the recruitment partner of our client. REF: SM18609, Wallace Hind Selection
Aug 13, 2026
Full time
Are you an experienced Office Manager who enjoys being at the heart of a business? This is a varied, hands-on role, office based in Corby, where you'll oversee office operations, support HR, Health & Safety and quality systems, whilst managing a small internal team and helping the business run efficiently every day. BASIC SALARY: £35,000 BENEFITS: Quarterly bonus scheme (OTE circa £38,000) 25 days annual leave Pension LOCATION: This is an office based role, based in Corby. COMMUTABLE LOCATIONS: Kettering, Market Harborough, Wellingborough, Uppingham, Stamford, Oakham, Northampton, Peterborough. JOB DESCRIPTION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 As our Office Manager, you'll become the central point of coordination across the business, ensuring everything runs smoothly behind the scenes whilst supporting the wider team. This is far more than a traditional administration role; you'll oversee office operations, manage a small internal team, support HR activities, coordinate Health & Safety, manage facilities and lead our ISO 9001 Quality Management System. You'll work closely with the Managing Director and department managers, playing a key role in maintaining compliance, improving business processes and creating an organised, efficient workplace. KEY RESPONSIBILITIES: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 As our Office Manager, you will: Lead and support the Internal Sales team and Import/Export Administrator through regular one-to-ones and team meetings. Support senior management with administration, reporting and business projects. Assist with recruitment, onboarding, inductions and employee administration. Maintain confidential HR records and support payroll preparation. Coordinate employee training, performance reviews and wellbeing initiatives. Ensure HR policies remain compliant with current legislation. Take responsibility for Health & Safety across both company sites, including audits, risk assessments and statutory compliance. Manage office facilities, maintenance, security and contractor relationships. Lead and maintain the company's ISO 9001 Quality Management System, coordinating internal and external audits whilst driving continuous improvement across the business. PERSON SPECIFICATION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001 Ideally, you're an organised and proactive Office Manager who enjoys taking ownership and keeping a business running efficiently. You're equally comfortable supporting people, improving processes and ensuring compliance, whilst confidently juggling a wide variety of responsibilities. You'll ideally have: Previous people management or team leadership experience. Experience supporting HR administration throughout the employee lifecycle. Knowledge of Health & Safety within an office or industrial environment. Experience managing facilities, contractors and external suppliers. An understanding of ISO 9001 or other quality management systems. Strong communication skills and confidence working across all levels of a business. Good Microsoft 365 skills, including Outlook, Word, Excel and Teams. It would be advantageous if you also have an IOSH, NEBOSH, CIPD or ISO Internal Auditor qualification, although these aren't essential. THE COMPANY: We're a well-established and growing business with a reputation for quality and excellent customer service. Our success is built on strong relationships, efficient processes and a supportive working environment where everyone contributes to the continued growth of the business. It is highly likely you will have worked in any of the following roles: Office Manager, Office & Operations Manager, Administration Manager, Business Support Manager, Operations Coordinator, Office & HR Manager or Practice Manager. You'll probably also have experience of HR administration, Health & Safety, facilities management and ISO 9001 quality systems. INTERESTED? Please click apply. You will receive an acknowledgement of your application. Wallace Hind Selection, alongside our client embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives. Please Note: Wallace Hind Selection have been chosen as the recruitment partner of our client. REF: SM18609, Wallace Hind Selection
