2 jobs found

The Opportunity We are seeking an experienced and highly organised Executive Assistant to provide first-class support to senior leaders within a fast-paced and evolving business environment. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities while maintaining a proactive and professional approach. As a trusted partner to senior executives, you will play a key role in managing diaries, coordinating meetings, arranging travel, preparing business-critical documentation, and ensuring the smooth day-to-day running of executive activities. Key Responsibilities Executive Support Manage complex and frequently changing executive diaries, ensuring priorities are effectively balanced and protected. Coordinate meetings across multiple stakeholders, locations, and time zones. Support senior leaders with day-to-day administrative requirements and business priorities. Communication & Correspondence Monitor and manage inboxes where required. Draft and respond to communications on behalf of executives. Ensure urgent matters are appropriately escalated and addressed. Maintain absolute confidentiality when handling sensitive information. Meeting Management Organise internal and external meetings. Prepare agendas, presentations, reports, and supporting documentation. Take minutes and track actions to completion. Ensure executives are fully briefed and prepared for meetings and events. Travel & Logistics Arrange domestic and international travel, accommodation, and itineraries. Manage travel logistics and contingency planning. Process expenses and support the administration of executive budgets. Documentation & Presentations Produce high-quality reports, presentations, briefing papers, and business documents. Proofread and format materials to a professional standard. Support the preparation of leadership and board-level documentation. Stakeholder Management Act as a key point of contact for internal and external stakeholders. Build and maintain strong working relationships across all levels of the organisation. Represent executives with professionalism and credibility. Events Support Coordinate internal meetings and events, including venue bookings, catering, travel arrangements, and supplier liaison. Support event planning and onsite delivery. Maintain event schedules, budgets, purchase orders, and related administration. Continuous Improvement Identify opportunities to improve processes and administrative efficiency. Contribute to the development of best practices across the support function. Proactively anticipate challenges and implement solutions before issues arise. Skills & Experience Essential Experience Proven experience as an Executive Assistant supporting senior executives or leadership teams. Experience working within a fast-paced corporate environment. Demonstrable experience managing complex diaries and stakeholder relationships. Strong experience coordinating meetings, travel, and executive-level events. Technical Skills Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Teams, and SharePoint. Strong document preparation and presentation creation skills. Experience managing expenses, purchase orders, and administrative processes. Personal Attributes Exceptional organisational and prioritisation skills. High attention to detail and accuracy. Strong problem-solving and decision-making abilities. Excellent written and verbal communication skills. Ability to influence and build relationships at all levels. Commercial awareness and business acumen. Ability to remain calm and effective under pressure. Absolute discretion when handling confidential information. Proactive, adaptable, and solutions-focused mindset. Qualifications GCSE level education or equivalent relevant experience. Additional business administration or executive support qualifications are advantageous. Key Relationships Internal Chief Executive Officer Chief Financial Officer Executive Leadership Team Executive Assistants Office Management and Administrative Teams Senior Leaders and Department Heads External Suppliers and Service Providers Travel and Accommodation Partners IT and Technology Vendors Event and Conference Providers Professional Service Organisations This is an excellent opportunity for an experienced Executive Assistant looking to join a professional environment where they can make a significant impact through high-quality executive support and stakeholder management. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Specsavers. A household name and a Highstreet staple. And you could be part of the team. As a Call Centre Assistant at Specsavers, you'll be organised and equipped to tackle a variety of tasks, including all aspects of optical administration including NHS forms and triaging, answering calls and general queries, updating & filing records, and managing appointments. The aim is to provide a top-notch administrative service that will support the store's success. Our store Located on Broad Street in the heart of Newtown, Specsavers is a large, busy, and customer-focused store dedicated to providing exceptional eye and hearing care to the local community. The store features five test rooms, enabling the team to support a high volume of customers while maintaining outstanding clinical standards and personalised care. Serving a diverse customer base, colleagues work within a fast-paced environment where teamwork, efficiency, and customer service are at the heart of everything they do. Conveniently situated within the town centre, the store benefits from excellent public transport links, with Newtown Bus Station just a short walk away and Newtown railway station nearby, making it easily accessible. The store offers a welcoming and professional atmosphere, modern facilities, and a collaborative culture, providing an excellent opportunity for colleagues to develop their skills, contribute to the success of a thriving business, and make a real difference to customers' lives every day Our team The team at Newtown Specsavers is a friendly, experienced, and supportive group of professionals who are passionate about delivering outstanding customer care. Working across optics, audiology, and retail, colleagues collaborate closely to create a positive experience for every customer from the moment they enter the store. As a large and busy practice, the team thrives in a fast-paced environment where teamwork, communication, and a commitment to excellence are key to success. With a strong focus on personal development and continuous learning, colleagues are encouraged to grow their skills, share knowledge, and support one another, creating an inclusive and rewarding workplace culture. Whether you're an experienced professional or looking to develop your career within Specsavers, you'll be joining a team that values collaboration, celebrates success, and takes pride in making a real difference to the local community. What's on offer? As well as all the support you need and great training and development opportunities, we have a whole load of benefits on offer for you to enjoy. These include: £8.20ph - £12.91ph Bonus available following successful completion of probation Part Time - 20-25 hours per week across 5 days Flexible working hours, typically between 10:00am and 3:00pm Start and finish times can be discussed to support work-life balance Ideal for those seeking school-friendly working hours We will auto-enroll you into the pension scheme with an employer contribution when you contribute too Specsavers Perks - a portal to a world of great everyday discounts and savings WeCare - our employee support service to help you and your immediate family when you need it most Complimentary subscription to the Headspace app Eyecare and hearcare discounts for you and your family Enjoy an additional paid day off on your birthday to celebrate you! Enhanced family leave and company sick pay What we're looking for? If this is still sounding like a bit of you, we do need you to have a few skills to get started as Call Centre Assistant.These include: Excellent customer service and communication skills. Professional and confident telephone manner. Strong administrative and data entry skills with attention to detail. Proficient in Microsoft Office (Outlook, Word, and Excel). Ability to manage multiple tasks and prioritise workload effectively. Experience handling customer enquiries and resolving issues efficiently. Strong organisational skills and ability to maintain accurate records. Reliable team player with the ability to work independently. If you have everything we're looking for and are excited by this opportunity, we're excited to hear from you. Checked all the boxes? This job will close when it's filled, so don't delay, apply today!